WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and...

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Willow Creek Ranch Property Owners Association Board of Directors : Elise Harron, President, 928-230-6895 William Russell, Vice President, 602-317-8784 Dan Forrester, Secretary, 928-234-5139 Terry Radtke, Road Committee, 602-315-7730 Doak Gist, 928-716-0118 Ed Brown, 928-897-4149 Richard Cavanaugh, 928-530-1056 Board Appointed Position: Landon Pippin, Treasurer, 928-227-6695 E-Mail Address: [email protected] Web Site: www.WillowCreekRanchPOA.com Mailing Address: Willow Creek Ranch POA 19000 E. Willow Creek Road Kingman, AZ 86401-8946 POA Newsletter : Prepared by: Dan Forrester Send questions or comments to [email protected] Association Attorney : Sippel and Carroll, PLLC WILLOW CREEK RANCH Summer Edition July, 2010 POA ANNUAL MEETING DATE : Saturday, July 17, 2010 at 4:00 p.m. (AZ Time) at Kathryn Heidenreich Adult Center, 1776 Airway Avenue, Suite A, Kingman, Arizona See “From the Secretary” Agenda for July 17, 2010 Annual Meeting: Saturday July 17, 2010 at 4:00 p.m. (AZ Time) at Kathryn Heidenreich Adult Center, 1776 Airway, Suite A, Kingman, Arizona 1. Call to order and welcome (President) 2. Adoption of Agenda, review and approve 3. Recognition of guests 4. Meeting Minutes of 05/15/2010, review and approve 5. Treasurer’s Annual Report, discuss and approve 6. Road Committee report, discuss with possible action 7. Old Business, discuss and approve Project Initiation Policy Project Management Policy Bidder Requirements Policy Bid Process Policy Mud areas and plating Web Site Update 8. Public Comment 9. New Business Advertising Fees Annual Election Results 7. Announcement of upcoming Board meetings 8. Adjournment The POA Board will take consideration of concerns and comments from the owners with a time limit of five (5) minutes per person, specific to the agenda items. Those wishing to address the Board must fill out a form, which is available at the meeting. Actions taken as a result of public comments are limited to directing staff to study the matter, and/or reschedule the matter for further consideration and decision.

Transcript of WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and...

Page 1: WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and need to access the info I have it saved in my email and I can access it electronically.

Willow Creek Ranch Property Owners Association

Board of Directors: Elise Harron, President, 928-230-6895 William Russell, Vice President, 602-317-8784 Dan Forrester, Secretary, 928-234-5139 Terry Radtke, Road Committee, 602-315-7730 Doak Gist, 928-716-0118 Ed Brown, 928-897-4149 Richard Cavanaugh, 928-530-1056 Board Appointed Position: Landon Pippin, Treasurer, 928-227-6695 E-Mail Address: [email protected] Web Site: www.WillowCreekRanchPOA.com Mailing Address: Willow Creek Ranch POA 19000 E. Willow Creek Road Kingman, AZ 86401-8946 POA Newsletter: Prepared by: Dan Forrester Send questions or comments to [email protected] Association Attorney: Sippel and Carroll, PLLC

WILLOW CREEK RANCH Summer Edition July, 2010 POA ANNUAL MEETING DATE: Saturday, July 17, 2010 at 4:00 p.m. (AZ Time) at Kathryn Heidenreich Adult Center, 1776 Airway Avenue, Suite A, Kingman, Arizona See “From the Secretary” Agenda for July 17, 2010 Annual Meeting: Saturday July 17, 2010 at 4:00 p.m. (AZ Time) at Kathryn Heidenreich Adult Center, 1776 Airway, Suite A, Kingman, Arizona 1. Call to order and welcome (President) 2. Adoption of Agenda, review and approve 3. Recognition of guests 4. Meeting Minutes of 05/15/2010, review and

approve 5. Treasurer’s Annual Report, discuss and

approve 6. Road Committee report, discuss with

possible action 7. Old Business, discuss and approve Project Initiation Policy Project Management Policy Bidder Requirements Policy Bid Process Policy Mud areas and plating Web Site Update 8. Public Comment 9. New Business Advertising Fees Annual Election Results 7. Announcement of upcoming Board meetings 8. Adjournment The POA Board will take consideration of concerns and comments from the owners with a time limit of five (5) minutes per person, specific to the agenda items. Those wishing to address the Board must fill out a form, which is available at the meeting. Actions taken as a result of public comments are limited to directing staff to study the matter, and/or reschedule the matter for further consideration and decision.

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From the President, Elise Harron: First, a very sincere Thank You to all of our Road Committee members who have given some of their time to assess the current road conditions and also to our members who have shared problem areas to consider for the priority list. It is NOT easy to get people to give of their time – the POA Board positions are volunteer positions and we definitely could use some additional participation on the Board as well as on the various committees. We have had many families make the move to the Ranch for permanent (or more permanent) living conditions. I personally hope that more full time residents mean’s more participation. While we have had more homes built and moved onto the ranch it reminds us that we have population issues which will get worse as our population grows. Please remember to be courteous to your neighbors; schedule your heavy truck traffic during the dry times of the year whenever possible. The Board does have the ability to assess damage fees if someone becomes extremely out of line but we would all prefer to have each of us just managed things in the best way possible so that such an assessment is not necessary. Self management is what we strive for and why many of us call WCR our home. There have been reports of theft south of Willow Creek; nothing reported recently on Willow Creek Ranch and quite possibly this is due in part to our self management. Thank you to the few of you who have the courage to ask new people and unknown people, who they are and what their business is. Thank you for looking out for the rest of the members, your volunteer duties are appreciated. My friends have fallen in love with Willow Creek partly because they have been stopped and asked “who are you and why are you here.” Thank you. Always be safe and courteous when you initiate these encounters. More population also means more traffic on our roads We must respect the other occupants of the road – Car’s, Trucks, ATV’s, Horses, Cattle, Bicycles, motorcycles and yes, even tractors. Please drive slowly especially when cresting hills as you can’t always see what lies ahead. You need to be at a speed as you top a hill or round a corner so you could STOP if there was a Cow or a Kid standing still in the middle of the road. Driving fast is unsafe and it damages the roads. You would feel terrible to hurt or kill someone because you enjoy driving fast, to and from your home. Our Road Contractor could do so much more for us if he didn’t have to spend excess time fixing washboards which are typically caused by speed. If you have 4-wheel – put it in 4-wheel because the physical action of four wheels pulling or pushing is less damaging than two wheels pushing two wheels – just basic physics. Also please help protect our drainage along our roadways, if you see a drainage area which is compromised please call it to my attention and we will try and be proactive and get some volunteers or our Contractor to tend to the potential problem. Let’s all use good judgment and drive safe. Remember that we each have an easement along all sides of our property, so we must pull our RV’s and Trailers within our usable acreage and not leave them in the road easements. We understand short term problems which can arise – but when a vehicle is left for months/years within the easement, the Board has an obligation to the rest of the members to remove the vehicle. You must maintain walking, biking and cattle access along the Easements, one of the few requirements of our minimalistic CC&R’s. So remember to leave the 30’ opening in the fence at your property lines; the hikers, bikers and cows appreciate it. Also, check out the new website www.willowcreekranchpoa.com. There are blog areas which may allow you to get to know a couple of your neighbors who might be across the ranch or around the world. There are links to our CC&R’s and past newsletters and we are in process of uploading more and more information as it is made available. Thank you again to Ken who has logged hours of donated time into creating a fabulous website for us. And lastly, send your email address to [email protected] so we can add your email to the newsletter list. Those of you who added your email address received your newsletter a full seven days before any of the snail mail recipients. This wasn’t intentional, three days was intentional – then our printer had a hold up and the delivery took an additional four days. I still print a hard copy of my newsletter – but if I happen to be away from my home and need to access the info I have it saved in my email and I can access it electronically. Party, Party, Party – See From the Vice President!

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From the Vice President, Bill Russell: Hello neighbors. I will avoid a lot of ink on this newsletter. I do, however, have an announcement. Cheryle and I would like to host our entire community at our home in Willow Creek Community on September 18th, 2010. It has been a while since we had a community fest, so we will host it at Russells’ Roost, Unit 9, Parcel 294. Feel free to bring your favorite drink and a lawn chair. We will be posting this get-together in the next newsletter as well as a posting at the bulletin board prior to that weekend. Plan for fun! Please contact me by phone or email (602-317-8784 or [email protected]) if you have any information or concerns. From the Secretary, Dan Forrester: This newsletter covers our two spring meetings. Find copies of both meeting minutes within. We have chosen to share our more recent finances with you in this newsletter instead of attaching the reports that were displayed in the meetings, as they are more applicable for those Owners who may not be able to attend the Annual Meeting for the yearly accrual reports. Also, be advised that the Annual Meeting location is now confirmed for the Kathryn Heidenreich Adult Center in Kingman. This is directly adjacent to the Chat N Chow where we usually meet. The date remains the 17th of July, at 4:00 p.m. By now you should have received your ballots and either returned them by mail or will be submitting in person at our Annual Meeting. We had six well-qualified applicants for four open positions this year. If you did not receive your ballot, please contact Peter Haisler immediately at 928-897-7076. I have chosen not to seek re-election. After four years of Board service, I need a break. I am committed as a Board Member of Peach Springs Unified School District for 2½ more years, and I can assure you that it is a time-consuming effort to manage those affairs while being frugal about property tax increases. I hope I have served you well in the POA governance. I also encourage you to get involved in the Property Owners Association. We have no recourse but to administer this body, as it is tied to our deeds. But we each can make contributions to help our Organization function orderly and on behalf of all, and believe it or not, sometimes it’s fun! Of course, I will still be your neighbor and friend, and you may reach me at 928-234-5139 or [email protected]. From the Chairman, Road Committee, Terry Radtke: Again, thanks to the Road Committee members who have spent many hours working toward policy and processes to better analyze our road maintenance. The current and future Board Members will certainly benefit from this detail when making business decisions about our roads. You are welcome to contact me at [email protected] or call me on my cell phone, 602-315-7730. On behalf of our entire Road Committee, we thank you for the opportunity to serve in this capacity, and we welcome your input.

Peter Haisler – 928-897-7076 Jack Whyman – 928-303-1356 Dan Farrell – 805-748-0947 Roger Wirth – 702-499-4874 Dayton Girdner – 928-897-8965 Shawn Strickler – 928-303-1073 Fred Rodak – 702-556-3386 Skip Porter – 909-556-9483 Scott Meyer – 702-354-5456 Sean Harron – 928-230-6895 Donna Trammell – 702-539-3606 Tommy Gist

From the Treasurer, Lanny Pippin: As always, I continue to pledge to serve and support the Board of Directors and the property owners to the best of my ability and to keep the accounts transparent and available to all property owners in good standing. For any questions regarding the accounts, feel free to contact me by e-mail at [email protected] or by phone at 928-227-6110.

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MINUTES OF THE EXECUTIVE BOARD MEETING

OF THE WILLOW CREEK RANCH POA

Held Saturday, April 17, 2010 at the home of Terry Radtke. PRESENT: Elise Harron, President, Bill Russell, Vice President, Doak Gist, Terry Radtke, Dan Forrester, Secretary, Lanny Pippin, Treasurer, Rosemary Radtke, Elaine Cavanaugh, Bob Jones, Scott Meyer, Dayton Girdner, Betty Gindlesperger, Donna Trammell, Jean Brown, Tina Oblish, Nancy Pippin, Dave Cidila, Peter and Nancy Haisler, Jack & Jayne Whyman, Hoogi Somerville. CALL TO ORDER AND WELCOME: Meeting called to order by President Harron at 11:00 a.m. President Harron welcomed former Owner Randy Savery who will be speaking during Old Business. ADOPTION OF AGENDA: A motion to move Item # 6, Road Committee Report to the slot just prior to New Business was made. Agenda edited. Motion was made to adopt the revised Agenda. Motion carried. RECOGNITION OF GUESTS: No new Owners were present. MEETING MINUTES of 1/9/2010, REVIEW AND APPROVE: A motion was made to approve. Motion carried. TREASURER’S REPORT: The Treasurer read the current balance sheet as follows: Petty Cash Fund $105.81 Checking Balance $66,904.85 CD $42,693.59 for a total of $109,704.25. Accounts Receivable (outstanding dues): $14,149.00 on 46 unpaid parcels. Two liens are already filed and new liens will be filed on May 16th on unpaid accounts. The treasurer delivered several reports, herein attached. A check request was presented, and motion was made and seconded to approve an expenditure for financial review services in the sum of $575 to Karen Ledke. Motion was made to accept Treasurer’s report. Motion carried. OLD BUSINESS:

1. Randy Savery addressed the Board on behalf of the current owners of a ranch on the south side outside Willow Creek Ranch which has for years been assessed at half-dues. This arrangement was in question because there was no documentation for the assessment. Randy delivered a copy of the original agreement to the Board. Treasurer Pippin advised he is now reflecting this special assessment in the QuickBooks account as Road Access Fees. Randy was thanked for bringing the documents forward.

2. Preamble to Policy Manual – tabled until Ed Brown returns.

3. Audit Committee Policy – Motion made, seconded and approved. Director Bill Russell and

Owner Scott Meyer volunteered to be members. A third Owner is desired on this Committee. Anyone interested should contact Director Russell.

4. Communications Policy – much discussion ensued relative to the benefits and risks of e-mail. All

Board Members agreed that e-mail would be used for dissemination of information and not Board discussions among each other. Edits were discussed, and a motion carried to approve a working draft until edited policy could be distributed back to Board Members for final approval.

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5. Road Committee Policy – much discussion ensued and Board Members commended Road

Committee Members for their work. Member Russell expressed concern about Procedure 12 identifying certain guidelines from a published document as a part of the Policy. Motion to table until legal review. Also as part of the discussion a second motion was made to utilize one of the proposed draft documents as an Owner Reporting Form to be made available at once. Motion carried. This form will be printed in a future newsletter and launched on the web site.

6. Web Site Management Policy – Motion made, seconded and carried to approve this policy.

7. Insurance Update – Contractor of Record, Valley Equipment, LLC, and its respective Insurance

Broker of Record, Koty-Leavitt, complied with the POA request and delivered applicable endorsements and/or for the files of the Association.

ROAD COMMITTEE REPORT: Terry Radtke presented recent work by committee members with cut-sheets and assessment supported by road stakes along WCR9, with emphasis on what areas might be bladed, what mud areas might be mitigated with plating from nearby native soil, and any areas that appeared stable enough for neither. President Harron requested Doak to ride the roads with her and look closer at these cut-sheets and the entire concept as a method of improving the muddy areas throughout the ranch. Discussion ensued about decomposed granite in several areas that might be utilized for base material. The Road Committee Chairperson was encouraged to look to existing Owners who may be able to donate native material for use on these muddy areas. He was also encouraged to harmonize these recent assessments with the last priority list from last year. President Harron commended the Road Committee for utilizing such a method of assessment, and suggested it might provide opportunity for the POA to negotiate with the Contractor of Record for a better overall program.

NEW BUSINESS:

1. President Harron offered to the Board that the account review service approved during Treasurer’s Report was only for partial payment, as she had not completed the review of all bank statements. Board Members saw no need for action, as the Organization does not prohibit partial billings.

PUBLIC COMMENT:

1. Dayton Girdner – expressed concerns of Road Committee input being ignored, cost of Valley Equipment blading services, and potential conflict of interest. Suggested the contract be amended to put dollars to better use. Comments accepted.

2. Bob Jones – stated that the Nominating Committee should be a separate entity; expressed need for term limits for Board Members. Comments accepted. Board may consider revision to Nominating Committee policy to guarantee that no Owner in good standing can be prohibited from running for Board Membership. Board cannot entertain term limits as that would require change in CC&Rs and/or by-laws, meaning 2/3 Owner approval. Both items of public comment from Bob may be discussed at the next meeting.

3. Dave Cidila – inquired of future repairs near his home on WCR4. His request will be examined against the list of priorities currently under consideration.

ANNOUNCEMENT OF UPCOMING BOARD MEETING: The next meeting is scheduled for Saturday morning, May 15, 2010 at the home of Richard Cavanaugh. ADJOURNMENT: There being no further business, a motion was made by Dan Forrester to adjourn, and seconded by Terry Radtke. Motion carried unanimously. Meeting adjourned at 1:30 P.M.

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MINUTES OF THE EXECUTIVE BOARD MEETING

OF THE WILLOW CREEK RANCH POA

Held Saturday, May15, 2010 at the home of Richard Cavanaugh. PRESENT: Elise Harron, President, Bill Russell, Vice President, Doak Gist, Terry Radtke, Dan Forrester, Secretary, Lanny Pippin, Treasurer, Ed Brown, Richard Cavanaugh, Bill Jennings, Elaine Cavanaugh, Scott and Frances Meyer, Ken Justice, Betty Gindlesperger, Jean Brown, Tina Oblish, Nancy Pippin, Dave Cidila, Peter Haisler, Jack & Jayne Whyman, Skip Porter, Hoogi Somerville. CALL TO ORDER AND WELCOME: Meeting called to order by President Harron at 11:00 a.m. ADOPTION OF AGENDA: Motion was made and seconded to adopt the Agenda. Motion carried. RECOGNITION OF GUESTS: No new Owners were present. MEETING MINUTES of 4/17/2010, REVIEW AND APPROVE: A motion was made and seconded to approve. Motion carried. TREASURER’S REPORT: The Treasurer reported as follows: Annual Report to State of Arizona Corporation Commission was prepared and filed on time. The Internal Revenue Service Tax Return was filed on time. Petty Cash Fund $98.86, Checking Balance $68,756.99, CD $42,697.68 for a total of $111,533.53 Accounts Receivable on accrual basis (outstanding dues): $11,278.00 on 29 unpaid parcels. Twenty-six liens are prepared for filing with approval of the check request hereby submitted. The treasurer delivered several reports, both cash and accrual bases, herein attached. Motion made and seconded to accept the Treasurer’s Report. Motion carried. ROAD COMMITTEE REPORT: Chairman Radtke presented two projects from last year that were approved and not yet implemented, those being Unit 4, Parcels 42 and 43 (Property Owners will contribute to this project), and the muddy area near Parcels 212 and 213. President Harron will verify if the Owners’ contributions are still available for the first project. The Contractor of Record, however, may be able to mitigate the area near 212 and 213 during routine work. He will advise President Harron accordingly. President Harron and Chairman Radtke also discussed a previous project near parcels 58 and 61, (# 14 on the old assessment from last year). Also, President Harron identified a clay problem near parcels 30 and 31 that might be mitigated with decomposed granite less than one mile from the slick section. The Board agreed that the Road Committee consider these projects for further analysis and action, working with the Contractor of Record, but with total secrecy of any costs associated with them in case we bid the work to other qualified contractors. President Harron and Chairman Radtke stressed the need for a comprehensive bidding policy for qualified vendors to protect the POA’s interest without compromising vendor’s bids. President Harron acknowledged that she has received competitive bids for work on the ranch, but in the absence of a bonafide policy, she will not disclose those bids. She encouraged Board Members to work diligently toward such policy. Without such policy, the Board will continue to operate with the sole Contractor of Record and in the fashion as before. She also stressed the need for a defined set of criteria for qualifying

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bidders so that all work is measurable with the same process. Discussion ensued relative to native material and availability of Owner-donated materials in lieu of imported road base and haul costs to address the muddy areas throughout the ranch. Contractor of Record will examine an area on the west side of the community that may give access to decomposed granite. Ed Brown offered that another Owner (186) has an abundant supply of sand that may be available. Discussion appeared to show consensus among Board Members to be utilize existing roads to harvest material by reducing some peaks in certain areas. Board discussion also involved concerning Owners who are locating housing and materials that might cause future road problems. In the absence of standards, the Board shall encourage Owners, and publish the same in the next newsletter and future welcome packages, that coordination should occur with the Chairperson of the Road Committee prior to scheduling house deliveries and any other heavy staging. This simple coordination might prevent serious road damage, particularly during wet weather. President Harron charged the Secretary with disseminating these road concerns of heavy staging to the Owners, and she challenged the Board to include the same as a function of the Road Committee in a future edit of policy. President Harron also encouraged the Road Committee to reexamine several muddy areas, and to update the list of priorities to include last year’s priorities as well prior to the Annual Meeting. Particular emphasis should be to include all areas of the ranch community for the benefit of all Owners. Contractor of Record was directed to coordinate costs of mining material and plating a section of the west side of the ranch community while a dozer is still staged, as well as examine the costs of hauling sand from Parcel 186 to the muddy area on the west side. The Board may consider a special meeting to commence these repairs prior to monsoon season. Motion was made, seconded and approved to proceed with the previously approved Owner-assisted project near Parcels 42 and 43, contingent on validation by President Harron that both donations are still available. OLD BUSINESS: Preamble to Policy Manual – Motion was made, seconded and approved to adopt the Preamble and to include at front of the Manual prior to any policies.

Road Committee Policy – Discussion ensued regarding the reference to specific guidelines for road maintenance under Procedure 11. Motion made, seconded and approved to adopt the draft Policy absent of the reference to other documents.

Project Initiation Policy – Motion made, seconded and approved to table until more time can be devoted to its development.

Project Management Policy – Motion made, seconded and approved to table until more time can be devoted to its development. Bidder Requirements Policy – Motion made, seconded and approved to table until more time can be devoted to its development. Bid Process Policy – Motion made, seconded and approved to table until more time can be devoted to its development.

Annual Meeting Update – Kathryn Heidenreich Adult Center, adjacent to the Chat N Chow in Kingman, has been contracted for July 17th, 2010. Effort will be made to accommodate the early counting of mail-in ballots. Peter Haisler, chair of the ad hoc Ballot Tally, has identified 7 counters to assist him with the

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Election of Directors. Ballots are already designed and will be sent out in the immediate future.

Web Site Update – The Board offered kudos to Ken Justice for helping to develop a comprehensive web site, to include user forums for group discussion among Owners, RSS feeds, etc.. The site also includes provisions for archival of all POA history, i.e., founding documents, newsletters and official minutes from 2001 to present. This digital archive is via File Transfer Protocol technology, and will require some additional effort to search these archives with ease. The web site remains a work in progress and users are encouraged to comment on line to the webmaster for improvements on the special link provided. Web site URL www.willowcreekranchpoa.com

NEW BUSINESS: Revision to Document Retention Policy – Motion made, seconded and approved to revise the Policy to include certain documents to remain in perpetuity. Secretary will revise as discussed and submit for final approval from Board Members on line prior to the Annual Meeting.

Revision to Communications Policy – Motion made, seconded and approved to revise the Policy to include provisions whereby Board Members can make final approvals on line for items discussed and agreed upon in public meetings, and later documented to be consistent with said discussion. Such on-line voting must be limited to either yea, nay or discussion required. In the event of discussion required, such motion must be tabled and taken back into public discussion at the next meeting. Secretary will revise as discussed and submit for final approval from Board Members on line prior to the Annual Meeting.

Fiscal Year Conflict with IRS – Treasurer reports that by coincidence, we came to recognize that we had moved in an earlier meeting to define our fiscal year to be on an accrual basis from July to June. This motion was in conflict with our original IRS filings where we identified that we were on a calendar year basis only. Motion was made to rescind the earlier motion to change the fiscal year. Fiscal Year shall remain consistent with IRS documents, that being January to December. Treasurer will continue to reflect reports of finances on both accrual and cash basis, in order to be flexible to new Board Members taking office in mid-summer. Accrual reports are designed for Board management only, and our POA records will reflect that we are indeed on a cash basis and calendar year filing as always, consistent with IRS filings established at the Organization’s inception.

Foreclosure on Certain Parcel(s) – Treasurer identified a three-year delinquent Owner (Rainmaker Enterprises, LLC) and requested Board authority to file foreclosure proceedings with our Attorney of Record. Motion made, seconded and approved to file, subject to the following: Treasurer will wait one week before filing to enable Board Members one more opportunity to work with Owner for prompt payment, as foreclosure proceedings now add approximately $3,000 to the Owner’s obligation to pay. Discussion ensued concerning delinquent Owners, yearly accrual of past due payments, and our Financial Policy regarding payables. Board consensus was that Ed Brown will draft a letter identifying foreclosure potential to accompany the next billing to our Owners. The Board also discussed foreclosure on several other parcels that are quite delinquent, and in future meetings, these accounts will also be discussed with possible foreclosure actions.

Annual Blading Invoice – Motion made, seconded and approved to authorize payment for Valley Equipment, LLC, per the contract, for the sum of $38,693.91.

Entrance Signs – Board discussion ensued for new entrance signage, to include “Private Primitive Wilderness Roads - All Persons Entering, Including Residents, Guests, Invitees, and Trespassers Assume All Risks of Loss, Damage or Injury Upon Entering Into or Upon These Properties.” Motion made, seconded and approved to construct two large signs and 7 smaller signs to be posted by President Harron and Vice President Russell at all points of entry to Willow Creek Ranch Community. Newsletter – Board Member Ed Brown offered an article supporting the value of paper newsletters as

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well as web site postings. It was reported by three members in attendance, including Ed Brown that they never received the recently mailed newsletter. The Secretary expressed concerns that the contracted mail service in Kingman might have made mistakes, as they were backlogged at the time of printing. The next newsletter will be sent by hand rather than rely on outside services to deliver Association communiqués.

Mail Boxes – There have been concerns of how the POA is related to the mail boxes, their construction and costs, and the continuing management of the same. President Harron expressed that we have done some things well in the past and some things not so well. In summation, Board Member Richard Cavanaugh revealed that the mail boxes are not related to the Organization, as the contracted carrier service that was established two years ago actually administers to areas other than Willow Creek, i.e. Silver Springs and Ft. Rock. He asserted that although originally sponsored as a POA project, when the other citizens on this route became involved, he took it upon himself to fund the purchase and construction of the mail boxes. Several neighbors donated labor to the cause, and some funding that was originally submitted to the Association was in turn transferred to him as an individual. Mr. Cavanaugh offered full accountability and transparency to the spreadsheets of accounting for those who desired to see such. The costs of the mailboxes to date have resulted in a small deficit to him as a purchaser, but the difference was insignificant. In the future, however, there may be a small cost increase as mail boxes are going up in actual costs. Mr. Cavanaugh offered that the boxes, once purchased, are the property of the individual, and may be resold or reassigned to another parcel. The address to the box is what is provided to the Postal Carrier, independent of the front of the box. Existing locks may be replaced at the Owner’s expense by purchasing new locks directly from the U.S. Postal Service. Owners desiring a mail box at Willow Creek are encouraged to contact Richard Cavanaugh directly at 928-530-1056. He has ordered another cluster of boxes, and the cost for now remains $100.00. PUBLIC COMMENT: There was no public comment at this meeting. ANNOUNCEMENT OF UPCOMING BOARD MEETING: The next meeting is scheduled directly after the Owners’ Annual Meeting in Kingman at the Kathryn Heidenriech Adult Center on Saturday afternoon on July 17th, 2010. ADJOURNMENT: There being no further business, motion was made, seconded and approved to adjourn the meeting at 12:30 p.m.

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Cash Basis

Willow Creek Ranch POAProfit & Loss

July 2009 through June 2010

JuJ '09 - Jun 10

IncomeAdvertisingAssociation DuesFeesInterest IncomeRoad Access Fees

Total Income

ExpenseAnnual MeetingFiling FeesFuel SurchargeInsurance LiabilitymailboxesOffice SuppliesPhotocopies/PrintingPostageProfessional FeesRoad MaintenanceRoad RepairsSales TaxSecy/Treas Expense ReinbursemenWeb Site Operation

Total Expense

16.0068,706.25

3,038.0054.42

1,550.00

73,364.67

239.25710.00828.34

7,185.885.11

599.10367.72768.74700.00

36,486.675,228.871,428.30

400.0072.84

___ 55,020.82

18,343.85Net Income

Accrual Basis

Willow Creek Ranch POAProfit & Loss

July 2009 through June 2010

Jul'09 - Jun 10

IncomeAdvertisingAssociation DuesFeesInterest IncomeRoad Access Fees

Total Income

ExpenseAnnual MeetingFiling FeesFuel SurchargeInsurance LiabilitymailboxesOffice SuppliesPhotocopies/PrintingPostageProfessional FeesRoad MaintenanceRoad RepairsSales TaxSecy/Treas Expense ReinbursemenWeb Site Operation

Total Expense

16.0069,146.98

3,557.0054.42

1,550.00---_ .._-74,324.40

239.25710.00828.34

7,185.885.11

599.10367.72768.74700.00

36,486.675.228.871,428.30

400.0072.84

55,020.82

19,303.58Net Income

Page 11: WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and need to access the info I have it saved in my email and I can access it electronically.

Properties for Sale: Unit 1 Parcels 10 & 11: Will sell one or both @ $55,000 each Call John Craft 520-906-7142 Unit 5 Parcel 89: 37+ Acres with well, septic and private road. Nicely treed, awesome views, borders state land. Contact Jerry Wyatt at 928-274-1985 Unit 6 Parcel 148: 36+ Acres. Contact Delwyn Schoening at 775-294-9026 Unit 6 Parcel 153: 36+ Acres bordering state land. Beautiful parcel with a lot of character. Contact Victoria de Chambord at 602-757-7568. $38,458. Unit 8 Parcel 242: 36 Acres, beautiful views, phone 702-898-5881 Unit 8 Parcel 247: 36Acres at the top of the mountain with great views in three directions. Will consider all offers over $28,000. Would like to sell ASAP. 702-300-2068 (fax 702-260-6001) Unit 8 Parcel 257: 36+ Acres bordering state land. $44,900. Contact Mark Ervin 951-767-0779 Unit 7 Parcel 189: Sweeping views, running stream and river gorge. Road to secluded building site. This is paradise! Call Daniel and Michele Sinagra 702-269-4844. $185,000 Unit 8 Parcel 236: 37+ Acres, Awesome views $37,000. 602-358-9957 Unit 8 Parcel 249: 36+ Acres adjoining State Trust lands near prime deer and elk hunting. Awesome mountain views. A pop-up camper is already staged awaiting your next hunting season. $40,000. Call Maureen @ 480-776-4546. Unit 1 Parcel 35: 36+ acres only parcel bordering 3 sides of state land. Half wooded, the other open. Upgraded road through property; seasonal creek runs through it, Beautiful views. 702-452-4756- cell 702-427-0676 ... priced at $62,000. Unit 7 Parcel 195: 37+ beautiful acres , bordering state land, stream , big pines, large boulders, very secluded unique spot with some elevation, private road, have seen large elk on property, 95,000. Call Liz 480-488-4611 or email [email protected] Unit 1, Parcel 29: 42+ acres close to freeway, grid-ready. Why spend your construction dollars on solar power when a pole is nearby? This premier property is less than 1 mile from the north entrance on a good roadway accessible year-round. $84,000. Owner will carry note. Call Dayton Girdner at 929-897-8965. If you sell your property, please notify the POA so we can delete it from the newsletter. If your property is sold but not listed in the newsletter, please notify the POA of the new owners name(s), address & phone number so we can send them a welcome package. Thank you.

Page 12: WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and need to access the info I have it saved in my email and I can access it electronically.

Land Clearing Site Prep-Pads

Dump Truck- Grader Equipment Rental Underground Utilities Concrete Work Rock Breaker Skilled Labor

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SHOP 928-757461 0 r * 4350 N M O N A ST. UNIT A 1 KINOMAN. AZ 88409 =

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Page 13: WILLOW REEK ANCH · 2017. 9. 17. · newsletter – but if I happen to be away from my home and need to access the info I have it saved in my email and I can access it electronically.

TraactC?oz, Grading and . . . . .. -. - . - Mini . . . . . - . .

Excavator Services Grading Private Roads

ROC 230768 ROC 234062

a n d ~ r i v e w a ~ s Dirt Pads, Lot Clearing Trenching for Plumbing

or Electrical T-Post Fencing

Barb and Straight Wire Valley Equipment L.L.C

Doak Gist McCord Construction LLC

, -- _ 'Septic Systems 'Roads License # A0 c / 933 2 I 'House Pads • Driveways

928-897-9969 Email : [email protected]

Free Estimates

PO Box 901 Wikieup, AZ 8530 (928) 7 1 3-8272 or C (928) 71 6-01 I 8 [email protected] Licensed. Bonded, & Insured #I 5097!

Steve & Brenda Vest &lmm

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Technicians Chris Vest - nrn 6 3979 SsoJlton Hill Rd.

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Need Help ? Ideal Ranch Hands

We can build, decks, sheds, err, rtr. Call Shawn Stricklcr 928-303-1073

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