Fetching appropriate information from piles of documents is probably one of the most tedious and challenging task that any company is facing today.

When we talk about the publishing companies, the problem multiplicates many-folds. It is a daunting task for them to maintain their workflow manually.

The document flows past a lot of people right from writing the content to editing and then publishing.

These days either a single writer or multiple writers might write a book. So all the writers have to have

both read and write permissions on that single

piece of document and there will be high chances

of conflicts.

Why Publishing Companies Should Use Alfresco?

Role Of Alfresco

Fetching right information, tracking a

document and automating a workflow are of utmost importance for the publishing companies so here Alfresco plays a vital role.

Automating the Workflow

Alfresco is a sturdy document management system with the concept of customization.

Customizations are any changes incorporated to the Alfresco default functionality as per the requirement.

These changes can include adding a web script, editing an existing configuration file, or developing a full-featured module as per the need of the enterprise.

What is Customization?

Alfresco is of utmost importance for workflow automation- workflow which includes structured processes with a sequence of connected steps. The domains that are taken care of here are as follows:

1. Repository Management.

2. Document Management.

3. Search Management.

Alfresco takes care of the following domains:

Repository Management

Alfresco at its core is basically a repository that provides a store for the content and a wide range of documents, and that can be very efficiently used by the content applications.

It is a strong content management system

The content metadata is stored in a relational database, while the content itself is stored directly on the file system.

It stores the files appropriately in specific folders. So one can be absolutely sure of accessing the correct documents without wasting any time.

The metadata carries all the relevant information related to a particular file such as who is the author, time of creation, when was it last modified, the main keyword and a lot more.

Document Management

The publishing companies also face hardships in managing their document details. It is very crucial to track a document in a publishing company as it goes through a number of editing and review cycles.

Alfresco gives them a proper document management system.

It helps in customizing the metadata of the document. It holds all the information like who is the author or editor or reviewer.

It also gives the provision of tracking who and when was the document edited. This increases the credibility

and security of the information to be published.

It helps to customize the permission on each and every folder thereby playing a vital part in role management.

It provides the ease of setting read and write permission on a particular folder on different people who have access to that folder.

It helps in real time collaboration and also gives the provision of versioning. It helps in saving the prior version as it goes through a number of review cycle. So it of utmost importance to keep a record of the earlier documents.

Search Management.

The publishing companies have TBs of data to handle. Thus it is practically impossible for them to access any document after a long time of a certain domain

Alfresco content management also helps in customizing the search. It can be configured in a way such that the metadata along with other relevant information also holds the tags relating to that article.

And hence the search filter can be customized and made capable to access a document depending on the content of it.

Conclusion

Alfresco proves to be a rock solid platform for all the publishing companies and is capable of catering to all the problems associated with

it.

Conclusion

It not only automates the entire process but also helps to keep a record of all the changes so as to who and when was it done. Thus

Alfresco-a highly efficient content management system can also be coined as the ideal match for the publishing

enterprises.

Conclusion

Thus Alfresco-a highly efficient content management system can also be coined as the ideal match for the publishing enterprises.

Thank You!

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Official blog link: http://www.algoworks.com/blog/why-publishing-companies-should-use-alfresco/