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AR 623-3

DA Pamphlet 623-3

DA Form 2166-8

DA Form 2166-8-1

Table of ContentChapter 1: CounselingChapter 2: Designating the Rating ChainChapter 3: Role of the Rating ChainChapter 4: Administrative InformationChapter 5: RestrictionsChapter 6: Preparation and Submission Procedures

YOU’RE A MUTANT!

@#$%^!

*Review Duty Description*Review Duty Description*Performance Objectives*Performance Objectives Review AccomplishmentsReview Accomplishments Performance AssessmentPerformance Assessment Identify Areas of Special Identify Areas of Special Emphasis/Set GoalsEmphasis/Set Goals Solicit NCO FeedbackSolicit NCO Feedback Provide NCO copy of CounselingProvide NCO copy of Counseling

*Must be accomplished at a *Must be accomplished at a minimumminimum

IMPORTANT NOTES:

When counseling dates are omitted, the Senior Rater must provide an explanation in Part Ve

Lack of counseling dates cannot be the sole basis for an appeal

Rater RequirementsRater Requirements

Rater EligibilityRater Eligibility

Senior Rater RequirementsSenior Rater Requirements

Senior Rater EligibilitySenior Rater Eligibility

Reviewer RequirementsReviewer Requirements

Reviewer EligibilityReviewer Eligibility

Counsel the rated Soldier on duty performance and professional Counsel the rated Soldier on duty performance and professional development throughout the rating perioddevelopment throughout the rating period

Prepare a separate DA Form 2166-8-1 for each rated NCOPrepare a separate DA Form 2166-8-1 for each rated NCO

Assess the performance of the rated NCOAssess the performance of the rated NCO

Prepare a fair, correct report evaluating the NCOs duty Prepare a fair, correct report evaluating the NCOs duty performance, values/NCO responsibilities, and potentialperformance, values/NCO responsibilities, and potential

Monitor support formsMonitor support formsAssess the ability of the rated SoldierAssess the ability of the rated SoldierEvaluate potential but may address performanceEvaluate potential but may address performanceObtain the rated NCOs signatureObtain the rated NCOs signature

When the SR does not meet minimum time requirements for When the SR does not meet minimum time requirements for evaluation purposes, the statement: “Senior rater does not meet evaluation purposes, the statement: “Senior rater does not meet minimum qualifications” must be entered in Part Ve and Parts VC minimum qualifications” must be entered in Part Ve and Parts VC and Vd will be left blankand Vd will be left blank

Reviewer is responsible for providing rating Reviewer is responsible for providing rating safeguard and over-watch safeguard and over-watch Comments only when in disagreementComments only when in disagreementEnsure that the proper rater and senior rater Ensure that the proper rater and senior rater complete the reportcomplete the reportExamine the evaluation Examine the evaluation Indicates concurrence/nonconcurrenceIndicates concurrence/nonconcurrence

Annual*Annual*Extended AnnualExtended AnnualChange of Rater*Change of Rater*Relief for CauseRelief for CauseDepart TDY/TCS/SDDepart TDY/TCS/SD60 Day Option60 Day OptionSenior Rater OptionSenior Rater OptionComplete the Record*Complete the Record*

* Indicates the most common reports* Indicates the most common reports

The following rules apply:The following rules apply:(1) The reviewer’s signature and date cannot be before the raters or (1) The reviewer’s signature and date cannot be before the raters or SRSR(2) The SR signature and date cannot be before the raters(2) The SR signature and date cannot be before the raters(3) The rated Soldier may not sign or date the report before the (3) The rated Soldier may not sign or date the report before the rater, SR or reviewerrater, SR or reviewer

The NCOER may be signed and dated by each individual 14 days The NCOER may be signed and dated by each individual 14 days prior to the “thru” date of the reportprior to the “thru” date of the report

If the rated Soldier is unavailable, unable, of fails to sign the DA If the rated Soldier is unavailable, unable, of fails to sign the DA Form 2166-8 for any reason, the senior rater will either resolve the Form 2166-8 for any reason, the senior rater will either resolve the problem or explain why in Part Ve and the rated Soldiers signature problem or explain why in Part Ve and the rated Soldiers signature is left blank.is left blank.

THE REPORT WILL NOT BE DELAYED BECAUSE IT LACKS THE REPORT WILL NOT BE DELAYED BECAUSE IT LACKS THE RATED SOLDIERS SIGNATURETHE RATED SOLDIERS SIGNATURE

Bullet comments are mandatory regardless of ratings givenBullet comments are mandatory regardless of ratings givenBe short, concise, to the pointBe short, concise, to the pointNo longer than two linesNo longer than two linesStart with action verbs or possessive nouns; personal pronouns may Start with action verbs or possessive nouns; personal pronouns may be usedbe usedUse past tense when addressing performance/contributionsUse past tense when addressing performance/contributionsDouble spacedDouble spacedPreceded by a small “o”Preceded by a small “o”Comment may only be used onceComment may only be used once

Quantitative and substantiated bullet comments are used to explain Quantitative and substantiated bullet comments are used to explain any area where rated NCO is particularly strong or needs any area where rated NCO is particularly strong or needs improvementimprovement

Pass/Fail/Profile and date (YYYYMMDD)Pass/Fail/Profile and date (YYYYMMDD)ProfileProfile -Describe the rated NCOs ability to -Describe the rated NCOs ability to perform assigned dutiesperform assigned dutiesMandatory commentsMandatory comments

Mandatory statements:Mandatory statements:-Explain the absence of height and weight data-Explain the absence of height and weight data-Explain any “No” entry indicating noncompliance-Explain any “No” entry indicating noncompliance-Pregnant NCOs-Pregnant NCOs

Brief, unqualified phrasesBrief, unqualified phrasesToo brief commentsToo brief commentsAny technique used to make specific words, phrasesAny technique used to make specific words, phrases stand outstand outUnderlining, excessive use of capitalizationUnderlining, excessive use of capitalizationItalics and similar techniquesItalics and similar techniquesUnnecessary quotation marksUnnecessary quotation marksBold/underlinedtextBold/underlinedtext

Unproven derogatory informationUnproven derogatory information

Prohibited commentsProhibited comments

Comments about marital status and spouseComments about marital status and spouse

SignaturesSignaturesForwarded to AHRC ( not authorized to submit prior Forwarded to AHRC ( not authorized to submit prior to the “thru” date of the report)to the “thru” date of the report)Reports must reach AHRC 90 days after the ending Reports must reach AHRC 90 days after the ending date of the reportdate of the reportSR are responsible for ensuring reports are submitted SR are responsible for ensuring reports are submitted in a timely mannerin a timely manner