What’s New for IT Pros in SharePoint 2016BRENDAN GRIFFIN

Me.About()

http://aka.ms/fromthefield @brendankarl

• Principal Premier Field Engineer @ Microsoft

• Microsoft Certified Master: SharePoint 2010

• 12 years experience with SharePoint

Agenda

• Automatic Index Management

• Data Loss Prevention

• Durable Links

• Hybrid Capabilities

• MinRole

Automatic Index Management

• Automatic creation of indexes on List Fields

• Controlled by a daily Timer Job

• One for each Web Application

Automatic Index Management

• Targets lists with >2500 items – if using the default list throttling configuration

• List must have a View with a Filter configured

• Can be disabled on a per list basis, to check if it is enabled:

Automatic Index Management

• It will ignore Lists with >20,000 items (by default)

• This figure is based on the List View Threshold (LVT) setting on the Web Application

LVT x 4 = Maximum List Size

…..therefore 5,000 (LVT) x 4 = 20,000

Data Loss Prevention

• Previously available in Office 365, now available in SharePoint 2016

• DLP provides the ability to identify content that contains sensitive information

• Credit Card Numbers

• Passport Numbers

• Drive License Details

• …

Data Loss Prevention

• 11 DLP templates are available out of the box

• Each template looks for specific types of information

Data Loss Prevention

• Requires a Site Collection that has been created using the Compliance Policy Center template

• Create a policy using one of the OOTB templates

• Assign to a Site Collection

Data Loss Prevention

• Is it possible to see which items contravene a policy before enforcing???

• Yes! But you will need an eDiscovery Center

Data Loss Prevention

• …and there’s more!

• The Compliance Policy Center also allows Deletion Policies to be created

• Automatically deletes content based upon rules within the policy

• Created/Last Modified Data + “x” Days, Months or Years

Data Loss Prevention

• Each policy can have multiple rules

Data Loss Prevention

• Policies can be assigned to a specific Site Collection or a Template

• Site Collection Administrator can:

• Opt out of the Policy – Can be overridden centrally by configuring the policy as mandatory

• Select a specific policy and rule combination – If they want to override the default that has been assigned

Data Loss Prevention

Select Policy….and then chose a Rule within the to apply

Data Loss Prevention

Durable Links

• Provides a static URL for Office documents

• URL remains the same if a document is moved or renamed!

• Scoped to a Site Collection

• Requires Office Online Server (Office Web Apps)

Durable Links

• The Durable Link for a file can be found in the document preview

• This link is also sent when a document is shared

Durable Links

• URL format is https://intranet.brendg.co.uk/Shared%20Documents/SharePoint%202013%20-%20Upgrade.pptx?d=w7e22dfcb8e5447a6b416d5eec2f673f3

• Document URL followed by a query string that includes the unique ID of the document

• A new property is available on each file – “LinkingURL”

• The URL will not work with the Office Client, this is for Office Online Server ONLY

Durable Links

Durable Links

Durable Links

Hybrid

• SharePoint 2016 includes a number of Hybrid capabilities

• OneDrive for Business

• Extensible App Launcher

• Followed Sites

• Profile

• Search

• Let’s take a look at each of these in action…

Hybrid – OneDrive for Business

• User can have a OneDrive hosted in Office 365 that can be accessed directly via On-Premises SharePoint

• Reduce On-Premises storage costs by moving OD4B to the Cloud

• Can be enabled for all users or a selection using a SharePoint Audience

• Let’s take a look at two different users

• Lewis who has his OneDrive hosted in Office 365

• Matthew who has his OneDrive hosted in SharePoint 2016 On-Premises

Hybrid – Followed Sites

• Maintains a single list of followed Sites for both On-Premises and Office 365

• When a user follows a Site (On-Premises or Office 365), this is added to their followed Sites list in Office 365

Hybrid – Followed Sites

• On-Premises users are redirected to Office 365 when clicking the Sites tile

• Setting up Hybrid Team Sites also configures Profile redirection and the Extensible App Launcher

Hybrid – Extensible App Launcher

• Apps that are pinned to the App Launcher in Office 365 will automatically appear in SharePoint 2016 On-Premises

Hybrid – Cloud Search Service Application

• A single search index that spans Office 365 and On-Premises

• Requires a Cloud Search Service Application to be provisioned On-Premises

• Cloud SSA crawls On-Premises content and sends the metadata to the search index in Office 365

Hybrid – Cloud Search Service Application

• Unified search results, search relevance ranking and refiners even if your organization has content in both On-Premises and Office 365.

• You no longer have to worry about the size of your search index, because your search index is stored in Office 365.

• Less hardware required On-Premises.

• Upgrading to a later version of SharePoint On-Premises is simpler as you don’t need to worry about Search.

MinRole

• A pre-defined role can be associated with a server

• Dictates the services that can run on the server

• Associated service instances are auto-provisioned (if the Service App is present within the farm)

MinRole

Why MinRole?

• Sharing the best practice of managing SharePoint Online farms with On-Premises IT Admins

• Simplify On-Premises farm deployment

• Reduce unit of scale and simplifies capacity planning

• Predictable performance characteristics

• Simplify farm manageability for IT Admin

MinRole

• Health Analyzer reviews the services running on each server and generates an alert should this contravene the role definition

• Will automatically re-configure the server to match it’s role

MinRole

• Requires a minimum of 8 servers (excluding SQL) for HA

• The “Custom” role can be used to use the SharePoint 2010/2013 mix and match approach for Service Applications

• Don’t have to use MinRole – can pick and choose or simply use Custom throughout the farm

• Full documentation on roles and services –https://technet.microsoft.com/en-us/library/mt667910(v=office.16).aspx

MinRole

• Server role can be changed at any time

Questions???