What to prepare before RECRUITMENT

Welcome to the Recruitment track• Who?

• Why?

• What?

• Project Managers from the LCs, MC representatives

• Because RECRUITMENT is one of the most important projects that we will ever run in our LC – without members the organization cannot function.

• Preparation on how to make this project happen

Who are we?

• LC project managers• LC teams• MC recruitment support• MC Recruitment Responsible

Our Roles• PMs

– Lead their teams in Recruitment and engage the LC in this project– Design and implement the recruitment plan

• MC support– MC members that will be in constant communication with the PMs and offer

them support in every step of the way with: feedback and advice, on the ground support if needed.

• MC responsible – Final responsible from the MC side for this project– Keep the communication flow in the MC team and connect the MC responsible

to what their LCs are doing right.• MCVP COM

– Support you with feedback and advice on your promotion materials– Help in creating them if needed– Make sure that the AIESEC brand guidelines are respected

REMEMBER !

YOU are the ones in charge and responsible for the success of this project. The MC is here to support you, guide you and give you advice IF and WHEN you need it.

Just make sure that you communicate with your MC responsible so that he/she can help you and give you the proper advice when you need it

REMEMBER !

YOU are not alone…YOU are a team of people that will drive the project in AIESEC Norway.

Use the knowledge and “Good Case Practices” from each other. Use each others strengths

Communication in the Recruitment Team

• MC recruitment support – PMs will be customized based on the needs (this will be established by each MCVP with their PM)

• PM – PM is encouraged to happen constantly; you can use the Facebook group, national tracking, etc.

Why are we here?

• Without people no organization can function• We have ambitious goals, projects, but we

cannot do it by ourselves – we need others like us to drive the results.

• We want to show others how cool AIESEC can be and how many things you can do/learn as a student that could help you in your career.

• Because RECRUITMENT is our most important project at this point in time !

What would it mean to have a successful recruitment?

• Recruit based on the LC needs and profile• Find the right people for the right job• Ensure that the projects have leaders and

members• Ensure that the Leadership Bodies have

potential candidates• People in your school know more about

AIESEC

What would it mean to fail in recruitment?

• Inability to reach your ambition because you don’t have members in the LC

• Next term the Leadership Bodies will start with only a few people

• The people that will be in AIESEC this year will struggle to offer our opportunities to others

What to EXPECT?• MC expectations to you:

– Have ownership for the project– Understand the importance of this project (the LC depends on

your success)– Communicate with the MC recruitment support (ask for

feedback, support, inputs)– Be engaged trough the entire project and try to make the other

members in your LC get involved and excited about the project– Communicate with the other PM, share your good case practices– Have fund during recruitment and transmit this to all your LC

members– Communicate constantly with the LC/ EB

• Your expectations to us

• Your expectations towards yourselves as Project Managers

Recruitment flow

Planning

Promotion

Selection

Induction

Evaluation

What should you have in this stage?

Members profile

HR plan

Selection plan

Induction period plan

Tracking

Preparation for promotion and selection

MEMBER PROFILE - defines what kind of people you want to recruit in the organization What should it include?• Year of study, profile of the studies • - How much time you would like them to invest in AIESEC • - What are the main characteristics that you would like to see in the

future members (example: results oriented, self aware, etc) When do you use it?- Promotion and selection

HR PLAN – defines how many members you need and what positions will they have in the organization

Job Descriptions – these are the documents that describe: – The main responsibilities of each position – What are the expected outcomes from the person who will have this position – What should be the requirements from a person that has this position

PROMOTION PLAN• Define the message that you want to transmit in order to attract the wanted

profile (how are you communicating AIESEC, Team member programme, team leader programme)

• Decide on the channels (info-meeting, class-shout, posters, email, web etc)

• Materials (posters, flyers, email template, web design, etc)

• Promotion timeline (schedule) – important deadlines for the applicants

SELECTION PLAN• Define the selection stages and what should be tested in each stage

(competencies, skills that you look for in the members profile)

• Have all the materials ready:– Application form – For interviews: Guide for the interviewers & Evaluation sheet– Assessment center(group interview): Guide for the interviewers & Evaluation sheet

INDUCTION PLAN• Define the trainings that people should receive

in this period – put it here• Decide on the period (induction week,

weekend, etc.)• Have the people who will deliver (EB, PM, MC)• Prepare the sessions

EVALUATIONEvaluate each stage of the project to see where you excelled and where you need to improve for the next recruitments (remember – this will be a project that will happen every year, so it’s good to learn from each one)You can use: START – STOP – CONTINUE, statistics.

Your planning checklist

What is important to remember for promotion?

• Message How do you communicate AIESEC How do you communicate Team Member

Programme/Team leader programme

• Channels used• Materials used• Timeline of the promotion campaign• People involved and their preparation

Your promo checklist

• What is our selection flow? & What do we want to test in each stage?

• Do we have the needed materials for each stage of the selection?

• When will each selection stage take place (what are the selection deadlines)

• Who are the people involved in selection and what is their preparation level?

What is important to remember for Selection?

Your selection checklist

• When will it take place?• What are the trainings that we will

deliver?

• Who will deliver them?• What are the other things important for

induction?

What is important to remember for induction?

Your induction checklist

Remember the

DOMINO EFFECT

Planning

Promotion

Selection

Induction

Evaluation