what this place needs

is YOU

employee campaign coordinator gUidebook

give. advocate. volUnteer.United Way of Douglas CountyUnitedWayDgCo.org

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Plan

Gear uP

run

Close

onGoinG

introduCtion

Campaign Events

Campaign Awards

Thank you Notes

Incentives and Activities

Sample Pledge Form

Caring Club

What We Do

What You Do

Campaign Checklist

10 Steps to Success

Campaign Resources

Go-To People

Volunteer Opportunities

Notes for Next Year

Welcome from Campaign Chairs

How to Use this Manual

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WelCome From the CamPaiGn Chairs

intr

oduC

tion

Dear United Way Employee Campaign Coordinators,

Thank you for taking a leadership role in your businesses’

workplace campaign. Your energy and enthusiasm are

greatly appreciated, and critical to the success of the United

Way’s efforts to support our mission of mobilizing commu-

nity resources and building partnerships.

The Employee Campaign Division of the United Way

campaign generates approximately 35% of the overall funds

raised during the annual fall campaign. Your leadership in

your organization’s workplace campaign can make a differ-

ence, and help change the lives of thousands of Douglas

County residents.

When it comes to the education, health and financial stability

of our community, United Way doesn’t just donate or make

quick fixes. We work with more than 30 community partners

in Douglas County to figure out what this place needs and

make real change.

United Way is about lasting solutions,

not short-term charity. We look at

the big picture—education, finan-

cial stability and health—to build a

strong foundation for advancing the

common good in Douglas County.

When all of us invest in the life-changing work of United

Way, our community makes amazing progress. But there

is still a lot to do. This is our community, and it’s up to all

of us to make it the best it can be. That’s what it means to

liVe united.

Sincerely,

Brian and Sue Iverson2014 Campaign Chairs

Brian and Sue Iverson

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hoW to use this manualWelcome and thank you for volunteering to lead your

company’s workplace campaign to support United Way’s

mission. Please know that we value your time and support

your fundraising efforts.

This guidebook is designed to aid you every step of the

campaign and provide the materials you need to succeed. It

is divided into five sections:

Plan

Gear up

run

The Plan section is for you to get your head around the campaign. We will outline the steps needed to succeed and get the ball rolling. What We Do explains the why behind our fundraising effort. What You Do is an overview of the campaign coordinator position. Campaign Checklist is a sample to-do list so that you don’t miss a milestone.

Once you have the plan in place, Gear Up will help you gather materials and get the ball rolling. 10 Steps to Success outlines best practices in this stage of the game. Campaign Resources lists all of the materials and online resources that are available to you. Go-To People lists contact information of United Way volunteers and Community Partner representatives who are available to provide support and encouragement, and share success stories of United Way funded programs.

The Run section is for the peak of your campaign, when all of your planning and organizing pays off. Incentives and Activities lists all of the fun ways you can encourage your co-workers to participate in the campaign. A Sample Pledge Form shows you how to complete the envelope and get your campaign results to the United Way. Don’t forget to tell everyone about the Caring Club Card and the great year round discounts.

Close

ongoing

Close is the wrap up stage of the campaign. Campaign Events are activities that are happening throughout the year to help motivate and inspire your campaign. Campaign Awards lists the ways that employees and businesses are recognized for outstanding performance. Thank You Postcards are a great way to show appreciation to donors and remind them how their financial contribution is benefitting our community.

The section Ongoing describes the year round work of United Way and how you can get involved with individual and group Volunteer Opportunities. Use the Notes section to write down plans and inspiration as they come to you for future reference.

The Employee Campaign Coordinator

Guidebook takes you step by step

through leading a successful campaign.

In addition to the Guidebook, a flash

drive is available with all of the essen-

tial documents and materials.

The Campaign Checklist will help keep your campaign on track during busy times.

Plan

united Way oF douGlas County What We do

CHANGE WON’T HAPPEN WITHOUT YOU

MIssIONAddressing human service needs by mobilizing community

resources and building partnerships.

2014 CAMPAIGN THEME What thIS plaCE nEEDS...

n More at-risk children succeeding in school.

n More people enjoying good health, fewer people experiencing medical emergencies.

n More people who are gainfully employed and self sufficient, fewer who are living in crisis.

CrEATING rEAl CHANGE The United Way of Douglas County is creating long term social change that produces healthy, well-educated and financially stable individuals and families. Our whole community improves when a child succeeds in school, when families have good health and coworkers have solid jobs.

UNITEd WAY Of dOUGlAs COUNTY HIsTOrY Of GIvING

1941–Community Chest, raised $12,185 to fund 7 local agencies.

1957–United fund, raised $53,000 to fund 13 agencies.

1987 to present–United Way of douglas County, which has raised over $1.7 million annually to fund Community Partners whose programs address the Community Goals of Education, Health and Self Sufficiency.

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Community imPaCt GoalsThe United Way of Douglas County set measurable Community Impact Goals in three key areas:

We are focusing on ensuring everyone in our community achieves health, education and self sufficiency, because these are the foundations of a good quality of life. To do so, we recruit people and organizations from all across the community who bring the passion, expertise and resources needed to create positive change in our community.

Community PartnersThe United Way connects with a variety of Community Partners specializing in education, health and self sufficiency to develop collaborative approaches for addressing the complex challenges facing our community. We set measurable outcomes for each Community Partner and regularly assess their progress, targeting areas of improvement. As a result of these partnerships, we are seeing innovative programs develop and thrive that achieve greater results using fewer resources.

suCCess storyWe are seeing great successes as donors, com-munity partners and the United Way come together to address the community impact goals of education, self sufficiency and health.

Our collaboration with the Ballard Center helps kids

enter school ready to learn. When parents engage in their children’s early educa-tional, social and emotional development, their children are much more likely to succeed in school. The United Way is working to ensure preschoolers in Douglas County will thrive in kindergarten by partner-ing with the Ballard Center and funding a Family Connections Coordinator dedicated to strengthening family participation. As a result, parent involvement at Ballard has skyrocketed, with 80% of parents attend-ing conferences and other school activities.

80%

2014 UNITEd WAY Of dOUGlAs COUNTY COMMUNITY PArTNErs

• Ballard Community Services

• Big Brothers/Big Sisters

• Boys & Girls Club of Lawrence

• Child Care Aware

• Communities in Schools of Kansas

• Douglas County Child Development Association

• Girl Scouts

• Harvesters Community Food Network

• Success by 6

• Kennedy Elementary School (Pilot Project)

• American Red Cross

• Ballard Community Services

• Catholic Charities

• Cottonwood, Inc.

• Douglas County Child Development Association

• Housing and Credit Counseling, Inc

• Independence Inc

• Just Food

• Lawrence Community Shelter

• Salvation Army

• Tenants to Homeowners

• The Arc

• Willow Domestic Violence Center

• Lawrence-Douglas County Housing Authority (non-funded)

education

Children and teens are successful in school.

• Douglas County CASA

• Douglas County Dental Clinic

• GaDuGi SafeCenter

• Headquarters Counseling Center

• Health Care Access Clinic

• Heartland Community Health Center

• Independence Inc.

• Lawrence Community Shelter

• Lawrence Meals on Wheels

• Success by 6

• Trinity In-Home Care

• Visiting Nurses Association

• Lawrence Memorial Hospital (non-funded)

health

People have access to mental and physical health care.

self sufficiency

People have steady jobs and financial stability.

GiVe. adVoCate. Volunteer.

United Way of Douglas CountyUnitedWayDgCo.org

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CamPaiGn Coordinator

What you doWHAT ArE YOUr rEsPONsIbIlITIEs As AN EMPlOYEE CAMPAIGN COOrdINATOr (ECC)?A s an employe e c amp aig n co ordina tor

the f irst task is to learn about United Way

and educate your co-workers.

Learn more about United Way so that you can lead an educational and informative campaign. The ECC Guide and tools available online will be helpful. Recruit a team of enthusiastic volunteers to help you, and work with your United Way Campaign Ambassador–they can help! Be sure to get the CEO’s endorsement, and promote leadership giving in your organization. Schedule a campaign rally, and plan some fun activities and special events to keep the campaign top of mind. Remember to invite everyone to participate, and be sure to celebrate the work you are doing for our community at the end of your campaign.

visit www.unitedwaydgco.org to access tools and tips.

IMPOrTANT ACrONYMs TO kNOW

uWdgCo

eCC

Cd

Ca

United Way of Douglas County

Employee Campaign Coordinator

Campaign Director

Campaign Ambassador

suCCess storyOur collaboration with Lawrence Community Shelter, Health Care Access Clinic and Independence Inc. ensures homeless people receive health care, dramatically reducing visits to the ER.

In order to provide medical care for the homeless

and uninsured, HCAC agreed to reserve a block of appointments for shelter guests every week. Independence Inc. donated a van to LCS so they could transport guests to follow up visits, dental exams and mental health services

When the program began in February 2013, LCS guests had 28 ER visits in the first quarter. As a result of guests getting regular care at HCAC, ER visits have plummeted to as low as 8 visits per quarter.

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dON’T JUsT WEAr THE sHIrT

lIvE IT

bENEfITs Of bEING AN ECC

• Be recognized as a leader in your organization or company

• Develop project management and team-building skills.

• Represent the organization at United Way functions.

• Make a personal investment in your community.

• Know that you are improving lives locally.

WHO CAN HElP YOU rUN A sUCCEssfUl CAMPAIGN? United Way staff are always available to support your workplace campaign and community engagement activities. Your Campaign ambassador volunteer will provide additional support, and will work directly with you to develop a campaign plan, make presentations at campaign events, and come up with fresh, new ideas to engage your associates.

suCCess storyOur collaboration with agencies serving people in crisis moves people toward self sufficiency.

MonEy MattERS ClaSSESUsing United Way

funds and support, Housing and Credit Counseling, the Salvation Army, Ballard Community Services and the Lawrence Community Shelter worked together to create a series of classes that teach financial skills, like budgeting, debt repayment and renter preparation. 34 unique individuals benefitted from the four sessions held in April. Case Managers also attended, and are following up with their clients to chart their progress.

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run

Utilize Go-To People

Conduct a campaign for leadership givers of $750+

Engage your employees with creative activities that also educate about United Way. See Incentives and Activities

ongoing

Host year-round volunteer events

Provide United Way updates so employees can learn and contribute to Bold Community Change

Go to www.unitedwaydgco.org to learn about ways to be a year-round champion, or discuss them with your Campaign Ambassador

Stay up-to-date on news, our progress and ways to stay involved by signing up for our newsletter at www.unitedwaydgco.org

Close

Send a reminder email that our campaign is concluding and pledge forms are needed

Collect pledge forms–leave pink copy with individual, white copy to finance/payroll and yellow copy to United Way of Douglas County. United Way CA can pick up pledge forms and deliver pledge report envelope to United Way

Submit contribution forms and final reports/data to your payroll department

Announce campaign results to your employees

Thank employees with a celebration event, letter, email, etc. Thank you cards are available through your United Way rep.

Thank your campaign team, leadership contributors and other special groups

Gather feedback and notes for next year

Choose next year’s ECC, set next year’s kickoff date and provide this information to your CEO

Hand out pledge forms and/or email information about online giving to ALL employees

Create a section on your company’s intranet to share informa-tion about United Way and your company’s campaign, linking it to United Way’s website (www.unitedwaydgco.org)

Send follow-up emails with campaign updates periodically to keep up enthusiasm

Inform retirees about the many ways they can continue to Give, Advocate and Volunteer

Gear up

Recruit and train your campaign team

Establish a timeline for campaign activities

Begin campaign promotion

Secure a corporate gift or corporate match commitment

Send a message from management to employees

Organize and prepare United Way-provided materials

CamPaiGn Coordinator

CheCklistPlan

Meet with your United Way Campaign Ambassador and begin planning your campaign

Attend the Employee Campaign Coordinator Best Practices Training

Go to www.unitedwaydgco.org for ideas and sample materials

Secure CEO or senior management support

Develop your campaign budget

Review your organization’s past performance

Establish campaign goals like dollar amount and participation percentage

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Gear

uP

10 stePs to a suCCessFul CamPaiGn

Plan, Plan, PlanBelieve it or not, 90 percent of the time it takes to run a successful campaign is planning - only 10 percent is spent actually running it!

knoW your united Way Your job as an Employee Campaign Coordinator will be easier if you know some basic facts about United Way of Douglas County.

Attend United Way training, tours, and events

Review your campaign supplies

Visit the website at www.unitedwaydgco.org

PraCtiCe your eleVator sPeeChWhether you work in a large company or a small business, you will be sharing what you have learned about United Way with others. Practice your pitch to your dogs, or anyone who will listen so that you can feel confident when sharing.

kiCk oFF your CamPaiGn With a sPlash. Presenters from Community Partners can attend your rally and talk about their collaborative work. United Way volunteers can also share information about the organization and answer any questions that employees may have about community work addressing education, health and self sufficiency. For more resources, check out Go-To People.

ask eVeryone to GiVeDid you know people say the number one reason they didn’t give is because they weren’t asked? Include everyone, both active employees and retirees.

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toot your horn. It’s important to your success to let everyone in your company know how the campaign is progressing. Try one or more of these ideas:

Create a progress report to send via e-mail to all employees

Post an honor roll of campaign volunteers and contributors

Announce winners of various contests, incentives, etc. as they occur to encourage more people to get involved

And, don’t forget to report your results to United Way.

ONE-ON-ONE sOlICITATION

• Recruit one campaigner for every ten employees.

• Choose campaigners carefully–the best givers often make the best askers.

• Remember: peer-to-peer solicitation works best.

• Communicate a clear timeline for completing the asks and following up.

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utilize soCial media

don’t lose steam. Utilize the United Way staff and Campaign Checklist to stay on track. Stay motivated by relying on your team members.

haVe Fun!Make your campaign fun! The most successful campaigns involve employees in something unexpected and different from the typical workday. Whether you volunteered to lead your campaign, or were volunteered, this should be a fun experience. If you and your campaign team enjoy it, others will too— and you will be successful.

reFleCtTake time to reflect on your successes and discover opportunities for improvement of your campaign in years to come. Don’t make future campaign coordinators reinvent the wheel. Pass on your hard-earned expertise in the Notes section.

CamPaiGn resourCes

75 WAYs YOU PrOMOTE YOUr CAMPAIGN UsING sOCIAl MEdIA

• share campaign events and incentives with employees on Facebook

• like our Facebook Page Facebook.com/unitedWaydgCo

• FolloW @UnitedWayDgCo twitter.com/unitedwaydgco

• tWeet us your progress, so we can cheer you on

• share our videos on YouTube youtube.com/unitedwaydgco

CamPaiGn materialsHere’s a list of available materials that your Campaign Ambassador can deliver to you.

n 3-Part Pledge Forms

n United Way Brochures

n Campaign Posters

n United Way Balloons

n Caring Club Registration Forms (If using your own pledge form)

n Corporate Gift Pledge Form

n Stick on Lapel Pins for all Donors

n Thank You Note Cards

n LIVE UNITED T-shirts–$10 eachSizes S, M, L, XL and XXL in White, Black, Red and KU Blue

online resourCesThe UWDgCo has resources online for campaign coordinators in the Campaign Toolkit. These can be found at UnitedWayDgCo.org/campaigntools.html

The following resources can be found there:

n United Way logo, LIVE UNITED logos and messages

n Employee Campaign Coordinator Guide

n United Way Community Goals Success Stories (jpg format)

n Frequently Asked Questions about United Way

n Themes, ideas, incentives for a successful campaign

n Sample CEO letters to staff and Leadership Givers

n Caring Club Merchants & Year-Round Discounts

n Jeans Day Stickers & sample games to share

n Lists of what your payroll deduction gift to United Way provides people served

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suCCess storyOur collaboration with the Lawrence Public School District, Boys and Girls Club and others helps elementary students achieve math and reading proficiency.

In 2013, United Way spearheaded collaboration

at Kennedy Elementary School, where 75% of students are economically disadvantaged, to give kids the support they need to win. As a result, more than 90% of Kennedy kids are proficient in math (up from 54% in 2011), and 83% are proficient in reading (up from 74% in 2012). These at-risk students are now on track to succeed!

Go-to PeoPleThe individuals listed here are a great resource for learning

more about the collaborative work that Community Partners

are doing for the goals of education, health and self suffi-

ciency, and are happy to make a 5 to 10 minute presentation

to your group.

eduCationBallard Community ServicesMegan Stuke

megan@ballardcenter.org (785) 842-0729

Big Brothers/Big Sisters of Douglas County Stacie Salverson-Schroedersschroeder@ksbbbs.org (785) 843-7359

Leilani Tuttle ltuttle@ksbbbs.org Office: (785) 843-7359 Cell: (785) 979-9973

Boys & Girls Club of lawrence Colby Wilson cwilson@bgclk.org cell (785) 424-5211

Nicole Van Velsennvanvelzen@bgclk.org cell (785) 424-4063

Child Care aware of nE & nC Kansas Marie Treichel marie@east.ks.childcareaware.org (785) 865-0669

Communities in Schools of Mid-america

Kelly Stanfordkelly.stanford@neks.cismidamerica.org (785) 856-1946

Douglas County Child Development association Anna Jennyajenny@dccda.org (785) 842-9679

Girl Scouts of nE Kansas & nW MissouriLori Hansonlorihanson@gsksmo.org (785) 842-5427

harvesters, Inc. Jannett Wiens jwiens@harvesters.org (785) 861-7711 Cell: (785) 845-3376

Success By 6 Coalition of Douglas County Rich Mindersuccessby6@sunflower.com (785) 842-8719

healthDouglas County CaSaDiana Frederick

dfrederick@douglas-county.com (785) 832-5172 Cell: (785) 760-3470

Douglas County Dental Clinic Julie Branstromdirector@dcdclinic.org (785) 312-7770 x 207 Cell: (785) 840-5641

Douglas County Visiting nurses associationCynthia LewisCynthiaL@kansasvna.org (785) 843-3738

Lori McSorleylorim@kansasvna.org (785) 843-3738

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health Goal sPeakers (continued) GaDuGi SafeCenterRachel Gadd-Nelson rachel@gadugisafecenter.org

(785) 843-8985

Chrissy Heikkila chrissy@gadugisafecenter.org (785) 843-8985 Cell: (785) 424-4832

headquarters Counseling Center Andy Brown andy@headquarterscounselingcenter.org (785) 505-0494

health Care access Clinic Shelly Wakemandirector@healthcareaccess.org

(785) 841-5760 x 204

Elliot Johnson johnsone@healthcareaccess.org (785) 841-5760

heartland Community health CenterJon Stewartjstewart@heartlandhealth.org

(785) 841-7297

Rachell Hartford outreach@heartlandhealth.org (785) 841-7297

Sean Hatch shatch@heartlandhealth.org (785) 841-7297

Meals on Wheels Kim Culliss4mealsonwheels@sbcglobal.net (785) 830-8844

trinity In-home CareMegan Poindextermegan@tihc.org (785) 842-3159

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selF suFFiCienCyamerican Red CrossJane Blocher

jane.blocher@redcross.org (785) 843-3550 Cell: (785) 691-8995

the arc of Douglas County Barb Bishopbbishop@thearcdcks.org (785) 749-0121 Cell: (785) 218-1423

Ballard Community ServicesMegan Stukemegan@ballardcenter.org (785) 842-0729

Ballard Community Services - penn house Kyle Roggenkampkyle@ballardcenter.org (785) 842-0440

Catholic Charities of northeast KansasNickie Daneke ndaneke@catholiccharitiesks.org (785) 856-2694

Eric Fitzmorrisefitzmorris@catholiccharitiesks.org (785) 856-2694

Cottonwood, Inc.Peggy Wallertpwallert@cwood.org (785) 842-0550

Douglas County Child Development associationAnna Jennyajenny@dccda.org (785) 842-9679

housing and Credit CounselingAnju Mishraamishra@hcci-ks.org (785) 749-4224 x302

United Way of Douglas CountyUnitedWayDgCo.org

Independence, Inc.Jill Enyartjenyart@independenceinc.org (785) 841-0333 x 104

Just Food Elizabeth Keeverekeever@justfoodks.org (785) 856-7030

Cell: (214) 532-8355

Jeremy Farmer jf@justfoodks.org (785) 856-7030 Cell: (785) 691-9100

lawrence Community Shelter, Inc. Brian Blevinsbrianb@lawrenceshelter.org (785) 832-8864

Steven Robinsonstevenr@lawrenceshelter.org (785) 832-8864

Rebecca Esparzarebeccae@lawrenceshelter.org (785) 832-8864

Salvation armyMarisa McCluerMarisa_McCluer@usc.salvationarmy.org (785) 843-4188 ext 101

tenants to homeowners, IncRobert Bakerrbakertth@gmail.com (785) 842-5494

the Willow Domestic Violence CenterJoan Schultzjschultz@willowdvcenter.org (785) 331-2034 x 106

Anna Van Schoelandtavanschoelandt@willowdvcenter.org (785) 331-2034 x 103

Kristine Chapmankchapman@willowdvcenter.org (785) 331-2034

Ren Mortonrmorton@willowdvcenter.org (785) 331-2034

united WayStaFF

Erika Dvorske uwdirector@unitedwaydgco.org (785) 843-6626 Cell: (785) 424-4268

Colleen Gregoire uwcamp@unitedwaydgco.org (785) 843-6626 Cell: (785) 550-6807

BoaRD oF DIRECtoRS

Gary Rexroadgrexroad@microsoft.com (785) 226-2908

Amy Kellyamy-kelly@sbcglobal.net (785) 843-8645

Marlesa Roneymarlesaroney@gmail.com (785) 864 9727

CaMpaIGn Co-ChaIRS

Brian Iversonbrian.iverson@intrustbank.com (785) 830-2610

Sue IversonSue_i@icloud.com (785) 760-3555

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run

inCentiVes and aCtiVitiesWhile your campaign goals should focus on traditional

employee solicitation, it’s also okay to have a little fun! Many

companies incorporate extra events into their campaign to

encourage participation and boost results. Take advantage

of the following ideas as incentives for employees to turn

in pledge cards, ways to increase gifts and participation, or

tools to educate and inform.

inCentiVesCampaign coordinators can use incentives to encourage the speedy return of pledge cards, increase participation and encourage payroll deduction or Leadership giving. Some popular incentives include:

• Vacation/PTO day

• Jeans day

• T-shirt Giveaways

• Concert tickets

• Gift certificates

• Movie passes

• Prime parking space

• Dinner for two at a popular restaurant

• Free meal or dessert from company

• Sporting event tickets

• Early dismissal on a Friday

• CEO of the company delivers coffee each morning for a week

JOIN HANdsOPEN YOUr HEArTfINd YOUr vOICE

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remember: Your United Way Campaign Ambassador or staff can help you plan the special event that is just right for your organization.

Please see the Go-To People section or contact Colleen Gregoire, Campaign Director:

Phone: (785) 843-6626

E-mail: uwcamp@unitedwaydgco.org

Casual Day–Charge employees $5 to wear whatever they’re comfortable in: jeans, tennis shoes, flip flops, sweats, etc. Donate all money to United Way.

Chili Cook-off–Employees cook their favorite chili recipe and enter it into a cook-off contest. This activity can also add “spice” to a Community Fair. Charge employees a fee to try the chili. A panel of chili experts can select the Official Chili Champion – be sure to offer a prize to the winner.

pizza party–The department with the best participation (most returned pledge cards) is rewarded with a pizza party with the CEO.

Recycled Goods–Turn recycled paper, cans, bottles, etc. and exchange them for money for United Way.

Silent auction–Gather gift items and create bid sheets, being certain to provide a minimum bid for each item.

Spaghetti luncheon–Host a spaghetti meal with all the fixings. Feed and charge for each bowl with all donations going to United Way.

tug-of-War–Have an interdepartmental competition. Each team pays a fee for entry and award prizes.

This is just a sampling of incentive and activity ideas. Open the “Incentives and Activities”

document in your toolkit for more fun ideas.

eVentsThere are many creative ideas to help you accomplish your goal. Let your committee and employees come up with ideas that will make it fun. However, remember that these events should be a part of, but never replace your campaign and should encourage, educate and inform.

GET THE MANAGErs INvOlvEd!

For departments with the highest % of participation, the managers will provide one of the following:

Donuts & Coffee or Pizza Party

Round of Golf

Clean icy windshields during the first snow

Work an hour of the shift

Managers participate in a tricycle race

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These are additional low or no cost examples of special events that can boost your campaign and increase participation:

Boss Cooks for you–Have a special breakfast/lunch at which top managers cook for all donors. Food is one of the best motivational tools to attract a big crowd. Tasty treats almost always bring smiles to those attending your event.

20-minute GrouP rally

2 MInUtESCEO welcomes everyone and endorses campaign.

3 MInUtES ECC thanks employees for attending, introduces campaign committee, announces goal and reminds employees to turn in pledge cards when they leave the rally.

2 MInUtESECC or United Way staff discusses United Way and who it benefits.

6 MInUtESUnited Way Campaign DVD.

4 MInUtESUnited Way Speakers Bureau or employee testimonial.

2 MInUtESECC or CEO wrap-up. Summarize importance; ask everyone to “Please join with me in supporting the United Way.”

1 MInUtESay thank you! and draw for prices and incentives.

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Personalized PledGe CardsBy personalizing the pledge cards, you’ll increase your campaign’s effectiveness.

that’S BECaUSE:

• Employees will feel more a part of the campaign and be more likely to give than if they receive a blank card

• It will allow for easier tracking of outstanding pledge cards

To do this, you will need to plan ahead. Your payroll department may be a good resource for labels. If possible, print their current payroll deduction amount on cards (people often forget how much they pledged the previous year).

samPle PledGe Form

2014-2015 CAMPAIGN www.unitedwaydgco.org

Thank you for your support!

□ EASY PAYROLL DEDUCTION (begins January 1) A. Amount per pay period

□ $3 per pay period □ $12 per pay period

□ $6 per pay period □ $28 per pay period Caring Club Discount Card level Leadership Giving level

□ Other $________ per pay period □ $________ Onetime gift by payroll deduction

B. I am Paid

□Weekly (52 pays) □Every 2 weeks (26 pays) □Monthly (12 pays)

□2 times/month (24 pays) □Academic year (16 pays)

Total PAYROLL DEDUCTION....(AxB) = $ ______________

□ I would like to direct my gift to ALL OF THE COMMUNITY GOALS.

□ I would like to direct my gift to a COMMUNITY GOAL.

□ EDUCATION Amount $ _________________

□ HEALTH Amount $ _________________

□ SELF SUFFICIENCY Amount $ _________________

□ I would like to direct my gift to a COMMUNITY PARTNER. CODES LISTED ON BACK

Community Partner Code (___________) Amount $________________

Community Partner Code (___________) Amount $________________

□ I would like to direct all or part of my gift to another United Way Community Zip Code _____________ Amount $ _________________

WHITE COPY - EMPLOYER • YELLOW COPY (& WHITE COPY for KU Employees) - UNITED WAY OFFICE • PINK COPY - DONOR

LIVE UNITED in 3 easy steps.

YOUR INFORMATION PLEASE PRINT1

MY CONTRIBUTION2

RECOGNITION3□ I prefer that my gift remains anonymous.

□ I am a Loyal Contributor of 10 years or more. _______ (number) years.

□ For donor recognition, please list our name(s) as follows:

___________________________________________________ GIFT DIRECTION (OPTIONAL) $26 MINIMUM PER CHOICE

□ Mr. □ Mrs. □ Ms. □ Dr. □ Previous Name_______________________________

________________________________________________________________First MI Last

________________________________________________________________ Home Address

________________________________________________________________City State Zip Home Phone ________________________________________________________________Employer/Department Employee ID #

________________________________________________________________Email Address

X______________________________________________________________ Signature to Authorize Pledge Date

□ Please send me information about volunteering.

2014-2015 CAMPAIGN www.unitedwaydgco.org

Thank you for your support!

□ EASY PAYROLL DEDUCTION (begins January 1) A. Amount per pay period

□ $3 per pay period □ $12 per pay period

□ $6 per pay period □ $28 per pay period Caring Club Discount Card level Leadership Giving level

□ Other $________ per pay period □ $________ Onetime gift by payroll deduction

B. I am Paid

□Weekly (52 pays) □Every 2 weeks (26 pays) □Monthly (12 pays)

□2 times/month (24 pays) □Academic year (16 pays)

Total PAYROLL DEDUCTION....(AxB) = $ ______________

□ I would like to direct my gift to ALL OF THE COMMUNITY GOALS.

□ I would like to direct my gift to a COMMUNITY GOAL.

□ EDUCATION Amount $ _________________

□ HEALTH Amount $ _________________

□ SELF SUFFICIENCY Amount $ _________________

□ I would like to direct my gift to a COMMUNITY PARTNER. CODES LISTED ON BACK

Community Partner Code (___________) Amount $________________

Community Partner Code (___________) Amount $________________

□ I would like to direct all or part of my gift to another United Way Community Zip Code _____________ Amount $ _________________

WHITE COPY - EMPLOYER • YELLOW COPY (& WHITE COPY for KU Employees) - UNITED WAY OFFICE • PINK COPY - DONOR

LIVE UNITED in 3 easy steps.

YOUR INFORMATION PLEASE PRINT1

MY CONTRIBUTION2

RECOGNITION3□ I prefer that my gift remains anonymous.

□ I am a Loyal Contributor of 10 years or more. _______ (number) years.

□ For donor recognition, please list our name(s) as follows:

___________________________________________________ GIFT DIRECTION (OPTIONAL) $26 MINIMUM PER CHOICE

□ Mr. □ Mrs. □ Ms. □ Dr. □ Previous Name_______________________________

________________________________________________________________First MI Last

________________________________________________________________ Home Address

________________________________________________________________City State Zip Home Phone ________________________________________________________________Employer/Department Employee ID #

________________________________________________________________Email Address

X______________________________________________________________ Signature to Authorize Pledge Date

□ Please send me information about volunteering.

PledGe FormsPledge forms come in triplicates.

n Top (white) to Employer

n Middle (yellow) to United Way Office

n Bottom (pink) to Donor

PledGe ColleCtionSet a deadline for forms to be returned and ensure that all pledge forms, even if not filled out, are collected. This ensures that everyone has at least considered a gift to United Way and made a decision. It does not mean that they should be forced to give. Whether you distribute pledge forms at an all-staff meeting, put them in mailboxes or mail them; make sure every employee is asked to give.

rePortinG enVeloPe Return all completed pledge forms, checks, and monetary donations in this envelope. Do not separate money from pledge form. Fill out the form on the envelope, which details results of your campaign. Deliver to United Way of Douglas County or call for pick up. Turn in cash or checks as soon as possible.

donors may designate to a specific Community Partner, or the general fund.

n

Inform givers how easy a simple payroll deduction can be.

n

When collecting pledge forms, double check to make sure all donor information is complete.

n

30 31

The Caring Club® is our way of saying “thank you” to each

donor who gives a minimum annual gift of $144 to United

Way. Encourage your associates to consider giving at this

level so that they can benefit from year-round discounted

dining, retail services and entertainment.

CarinG Club®

disCounts

23rd Street Brewery 3512 Clinton Pkwy, Lawrence, (785) 856-233710% off the purchase of all food and non-alcohol-ic beverages (one discount per customer).

Baldwin athletic Club 925 Ames St, Baldwin City, (785)594-258210% off tanning sessions.

Best Buy 2020 W 31st St, Lawrence, (785) 608-87335% off any single item from the following cat-egories: Entertainment & Computer Products & More stuff. Go to unitedwaydgco.org Caring Club page for complete details.

Bigg’s Barbeque 2429 Iowa St, Lawrence, (785) 856-2550Buy one entrée, get the second (equal or lesser value) for half price. One discount per customer, one discount per table.

Bird Dog Bar and Grill at the oread hotel 1200 Oread Ave, Lawrence, (785) 830-394410% off of all food and non-alcoholic beverages. Excludes special event weekends. One discount per visit.

Cold Stone Creamery 647 Massachu-setts St, Lawrence, (785) 843-0990

20% off any Coldstone product. Not valid with other offers.

Debbie Blaker’s Gold Canyon Candles 5647 SE Croco Rd, Berryton, (785) 845-872915% off orders over $50; 40% off Fundraisers; Ask how to receive 25% off all Gold Canyon products.

Downtown Barber 824 Massachusetts St, Lawrence (785) 843-8000$2 off men’s regular haircut.

Eileen’s Colossal Cookies 4931 W. 6th St, #124, Lawrence, (785)856-2253Buy one dozen cookies, second dozen half price

Fire place 540 Fireside Ct, Lawrence (785) 749-252910% off a standard Big Green Egg Cooker package.

Floor trader 3000 Iowa St, Lawrence, (785) 841-383810% off of any carpet remnant. Prior sales excluded.

Gambino’s pizza 1402 Church St, Eudora, (785) 542-2121Buy a large pizza, get a small single-topping pizza free.

Jane Bateman, the Interiors Store 2101 W. 28th Ter, Lawrence, (785) 841-037050% off installation charge of any order more than $500.

Jayhawk Bookstore 1420 Crescent Rd, Lawrence, (785) 843.382610% off KU clothing & gift items.

Jefferson’s Restaurant 743 Massachusetts St, Lawrence (785) 832-2000Free 1/2 order fried pickle or mac & cheese bite with purchase of an entrée. Limit one per table.

JIttERS PO Box 26, Baldwin City, 50¢ off any food or drink.

K’s tire 2720 Oregon St, Lawrence(785) 843-322215% off the price of an alignment, flat repair or oil change.

Kief’s audio/Video 2429 Iowa St, Lawrence, (785) 865-433725% off system evaluation & consultation (regu-lar price $100).

the lied Center 1600 Stewart Dr, Lawrence, (785) 864-346915% Discount on purchase of (2) Adult tickets for (1) Lied Series event. Tickets must be purchased in-person at the Lied Center Ticket Office. Event restrictions may apply.

the lodge of Baldwin City 502 Ames St, Baldwin City, (785) 594-390015% off banquet and motel room rental and mini golf. Limit (1) discount at time of purchase.

lawrence automotive Diagnostics 2858 Four Wheel Dr, Lawrence, KS (785) 842-8665$10 off $100 or more in services. Tire sales excluded.

Marks Jewelers 817 Massachusetts St, Lawrence (785) 843-426610% off select merchandise.

32 33

WHAT THIs PlACE NEEds

Is YOU

Mass. St. Sweet Shoppe 727 Massachusetts St, Lawrence, (785) 856-630010% off any purchase.

Marvin heinback, DDS 10 E. 9th St, Lawrence (785) 749-252515% off bleach trays/white strips/other cosmetic products and services.

painted Kanvas 1540 Wakarusa Dr, Suite H, Lawrence (785) 856-0953$5 off any regularly-priced painting session. Enter the code GIVE when registering online: www.paintedkanvas.com.

papa Keno’s pizzeria 1035 Massachusetts St, Lawrence (785) 841-7272Free order of bread sticks with any purchase of whole pie. Limit one.

pawsh Wash 1520 Wakarusa Dr, Suite C, Lawrence, (785) 856-729725% off the price of self-serve washes.

pita pit 1011 Massachusetts St, Lawrence, (785)856-250110% off any purchase.

Royal Crest lanes 933 Iowa St, Lawrence, (785) 842-1234Buy 1 game, get 1 game free. Not valid on Friday or Saturday after 6 p.m.

Rueschhoff Security 3727 W. 6th St, Lawrence, (785) 843-2182 10% discount on all products and services.

the Salty Iguana 4931 West 6th St, Lawrence, KS, (785) 312-810010% off the purchase of food and non-alcoholic beverages. One discount per customer per visit.

Santa Fe Market 522 Ames St, Baldwin City, (785) 594-7466Large coffee and donut for $1.19.

Sun Fire Ceramics 1002 New Hampshire St, Lawrence, (785) 749-282850% off $4 paint fee.

tCBy/Mrs. Fields 845 Massachusetts St, Lawrence, (785) 856-6440 10% off all items.

tEn Restaurant at the Eldridge hotel 701 Massachusetts St, Lawrence (785) 749-100510% off the purchase of all food and non-alcoholic beverages (excludes special event weekends). One discount per customer per visit.

the UpS Store 3 locations in Lawrence:

3514 Clinton Pkwy, Ste A, (785) 865-0004

2040 W. 31st St, Ste G, (785) 856-7860

4000 W. 6th St, (785) 856-07075% off UPS shipping and 10% off packaging and document services.

therapyworks Wellness Center 1311 Wakarusa Dr, Suite 1000, Lawrence, (785) 749-130010% off any paid in full wellness membership or services including personal training, massage therapy, weight management nutrition, and children and youth programs.

Wheat State pizza 711 W. 23rd St, Lawrence, (785) 865-2323Buy a large or extra large specialty pizza at regular price, get a medium single-topping pizza free. Dine In & Carry Out only.

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suCCess storyUnited Way AmeriCorps members work with agencies to improve community health.

The United Way manages the popular

AmeriCorps program, which provides agencies with an infusion of fresh ideas and the opportunity to further enhance their services. In 2013-2014, 18 AmeriCorps members serving at 13 local agencies, developing innovative solutions to unique health challenges, while growing into future leaders themselves. In 2014-2015, we will expand the program to provide direct service in all three of our goal areas.

Clos

e

CamPaiGn eVents

United Way of Douglas CountyUnitedWayDgCo.org

Join us For these Fun united Way CamPaiGn eVents:CoMMUnIty CaMpaIGn KICKoFF

Tuesday, September 16 At Lawrence Parks & Recreation’s Sports Pavilion Lawrence at Rock Chalk Park 8:00 to 9:30 am

Celebrate the success of the Pacesetter campaign at this fun breakfast reception on the mezzanine at Lawrence’s spectacular new health and fitness facility. Hear success stories from individuals benefitting from United Way efforts. Sign up for your Parks & Rec Pass too!

Pick up game anyone?

2014 GREat StaRt paCK MEal paCKaGInG EVEnt

Saturday, October 25 Location and time to be determined.

Join hundreds of community volunteers as we assemble food packets to be distributed to Douglas County residents through local food pantries. This popular community service activity is a fun way for your employees and their families to serve together to help others in Douglas County. Go to volunteerdouglascounty.org to sign up.

U Can ChanGE thE CoMMUnIty – U Can-StRUCtURE CoMpEtItIon

Coming this fall…..teams or individuals are invited to collect healthy canned goods for people served by the United Way Food Pantry Partnership. Pair up with youth experiencing poverty and assemble the canned food into sculptural can-structions. The public will have a chance to vote online for their favorite structures.

UnItED Way annUal MEEtInG

Wednesday, February 25, 2015 at Maceli’s

At this fun event, we will celebrate the close of the United Way campaign, recognize the businesses and individuals who generated amazing resources and report on how United Way is ensuring everyone can achieve education, self sufficiency and health.

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2013 Great Start Pack Meal Packaging Event

36 37

thank you notes

suCCess storyOur collaboration with agencies serving people in crisis moves people toward self sufficiency.

FooD pantRy ClIEntSUnited Way funds

supported the work of Just Food, the Salvation Army and Ballard Community Services to collaborate on food assistance programs. The three agencies now share client data to increase efficiencies and avoid duplication, which has reduced by 40%. A Choice Based system at the food pantries allows clients to select the food that they will use, reducing waste. With freed up resources, the agencies are now able to focus on case management, tackling the issues that led their clients to be food insecure.

CamPaiGn aWardsThe United Way recognizes businesses who run outstanding campaigns. We recognize the following achievements:

CorPorate honor rollUnited Way recognizes corporate gifts of $500 or more (businesses may or may not hold an employee campaign).

aWards oF exCellenCe United Way will further recognize your employee efforts based on the following criteria:

Excellence in levels of participation and $50 per capita gift.

GolD: 90 percent or more participation SIlVER: 70 percent or more participationBRonzE: 50 percent or more participation

United Way also recognizes employee campaigns for:

FIRSt yEaR CaMpaIGn aWaRDSIGnIFICant InCREaSEoUtStanDInG CaMpaIGn CooRDInatoR

hoW to QualiFy For aWardsThere are no application forms for these awards! Simply provide the information requested on the pledge report envelope when you turn in your campaign results by December 31. Campaign award recipients will be recognized in the Lawrence Journal-World, the United Way website and at the United Way’s Annual Meeting/Campaign Celebration.

Don’t forget to thank everyone that makes a donation to the United Way! Preprinted thank you postcards are available through your United Way Campaign Ambassador, or by contacting the office by calling (785) 843-6626.

United Way of Douglas County

39

onGo

inG

Volunteer oPPortunities

THINk Of WEbEfOrE ME

GrouP ProJeCt ideasGiving is just one way that we seek support from our community. Consider getting involved with one of these great local volunteer opportunities. Build a volunteer team within your business to grow community.

Ballard Community Services

Contact: Derek Roesler, (785) 842-0729 x 101, derek@ballardcenter.org, www.ballardcenter.orgMobile Food Pantry: Ballard manages a Harvesters mobile food pantry every 3rd Wednesday of each month at the Douglas County Fairgrounds. We serve over 250 clients per month and we need a group of volunteers to help out each month from 8 a.m.-12 p.m. We need ten volunteers to help sign in families, distribute the food and assist with clean-up.

Baker Wetlands

Contact: Roger Boyd, (785) 424-0595, rboyd@bakeru.eduMaintenance Volunteer: Help out with wetland restoration.

Cans for the Community

Contact: Linda Klinker, (785) 331-6599, thecanlady@msn.comCan Collectors: Help out this all volunteer organization with regular col-lection of cans from businesses, apartment complexes, or community recycling drop-off bins. Volunteers are also needed to set up new locations for can collections.

Corps of Engineers, Clinton & perry lake

Contact: Clinton Lake: Kipp Walters, (785) 843-7665, kipp.j.walters@usace.army.mil

Perry Lake: Bunnie Watkins, (785) 597-5144, Bunnie.A.Watkins@usace.army.milMaintenance Volunteer: Help clean up park areas, fire-rings, trails, and shoreline area. Volunteers needed year-round.

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Friends of hidden Valley

Contact: Durand Reiber, (785) 865-4657, durandi@sunflower.com Maintenance Volunteer: Routine maintenance of camp grounds including cleanup of camp sites and fire rings, stocking woodpiles, gardening in our butterfly garden, mulching trails, cutting back encroaching brush, burning brush, spring cleaning of cabin and outbuildings, and much more.

Jayhawk area agency on aging

Contact: April Maddox, (785)235-1367, amaddox@jhawkaaa.org Friendly visitors, lawn care or snow removal volunteers, or shopping as-sistants: Help a senior citizen live an independent and dignified life by volunteering your time and assistance. Groups can volunteer for many needs together.

lawrence Meals on Wheels or Douglas County Senior Services

Contact: Meals on Wheels, (785) 830-8844, 4mealsonwheels@sbcglobal.net or DCSS, (785) 842-0543, rayb@sunflower.com Meal Delivery: Pick up meals and deliver to homebound seniors. Volunteers are needed for regular once-a-week routes, and as substitutes for other drivers. Children are welcome to come along for the ride!

lInK Inc.

Contact: Greg Moore, (785) 331-3663, ndnmoore@yahoo.comMeal Assistants: Help serve meals and clean up kitchen and dining room after meals. Lunches are served Tuesdays, Thursday, Saturdays and Sun-days at 1pm. Volunteers arrive around 11 am to help prepare.

lawrence parks & Recreation

Contact: Bobby Wilson, (785) 832-7920, rwilson@ci.lawrence.ks.usAdopt-A-Park or Trail: Pick trash and debris up at a location a minimum of four times within a 12 month period. Volunteer decides what dates to keep this commitment. Bags can be furnished and picked up afterwards.

operation Wildlife

Contact: Jo Domann, (913) 796-6084, jodmn@aol.comMaintenance Volunteer: general cleanup of pens, cages, ponds, sheds.

pioneer Ridge assisted living

Contact: Cindy Gustafson, (785) 344-1113, cgustafson@pioneer-ridge.comActivities/Life Enrichment Support: Assist residents with bowling, arts and crafts, bingo, manicures, bridge, living history writing, and coffee socials. Those with pets may schedule pet visits.

prairie park nature Center

Contact: Marty Birrell, (785) 832-7980, mbirrell@ci.lawrence.ks.us Park Volunteers: Clean up Mary’s Lake and trail leading to the lake. Great for going on a short hike while helping out!

the Villages, Inc.

Contact: Ali Wilson, (785) 267-5900, awilson@thevillagesinc.orgMaintenance Volunteer: Projects include indoor painting and furniture refinishing, outdoor trail maintenance, and tree trimming. Volunteers with chainsaws are very helpful.

other ideasOther ideas include various collection drives, such as a food drive, school supplies drive, baby supplies, personal care products, etc. The United Way Roger Hill Volunteer Center can help organize the activity and find an agency to receive the supplies.

Consider assembling sandwiches or casseroles for shelter clients, or healthy trail mix snacks for kids in afterschool programs. Groups can also assist with various fund raising events such as a 5K, carnival, silent auction, etc.

United Way can help get you connected with all of these volunteer opportunities!

United Way of Douglas CountyUnitedWayDgCo.org

Call the United Way roger Hill volunteer Center at (785) 865-5030 for more info.

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notesFor next year

Campaign Committee Members Names:

Best Campaign

Activity / Special Event

Most Effective Campaign Resource:

Best Campaign Speaker (co-worker

or Community Partner Agency Rep):

What We Could Have Done Better:

Tips For Next Year:

44

paRtnER - $500

Boston Financial

Marlan Construction

Readiness Rounds

SS&C Solutions

lEaDER - $1,000

Capitol Federal Foundation

CEK Insurance

Laird Noller Ford

Truity Credit Union

ChaMpIon - $2,000 oR MoRE

Cider Gallery

City of Lawrence

Great Plains Media

Letko Cycles

Maceli’s

Peoples Partnership

The World Company

thank you CamPaiGn eVent sPonsors

United Way of Douglas County2518 Ridge Court, Suite 200Lawrence, KS 66046-3079

UnitedWayDgCo.org

United Way: addressing hUman service needs by mobilizing commUnity resoUrces and bUilding partnerships.

community impact goalsThe United Way of Douglas County and Community Partners have set measurable goals in three key areas:

edUcationChildren and teens are successful in school.

healthPeople have access to mental and physical health care.

self sUfficiencyPeople have steady jobs and financial stability.