What specific Role of people using developing and managing Is? Select an appropriate system and explore roles

Group No.4M. Tahir Mehmood (1019)

Amir Javeed (1016) Muhammad Waseem (1017) Hafiz Shaban (1018) Ghulam Rasool (1020)

Submitted To

Inam Ul-Haq

University of Education, Okara Campus

Table of Contents

University of Education, Okara Campus

1) What is IS

2) Example of IS

3) ERP

4) What is frontacounting

5) Feature of “FA”

6) Role of people using “FA”

7) Working of “FA”

8) Organizations use “FA”

9) Conclusion

10) The future of “FA”

11) References

University of Education, Okara Campus

What Is INFORMATION SYSTEM? DefinitionIS is combination of hardware, software, and telecommunications networks that people build, collect, and distribute useful data, typically in organizational settings

Role of people using developing and managing Is

Example of IS =ERP

specific Role of people using developing and managing Is?

Enterprise resource planning (ERP)Enterprise resource planning (ERP) is

business management software—usually a suite of integrated applications—that a company can use to store and manage data from every stage of business, including:

Product planning, cost and developmentManufacturingMarketing and salesInventory managementShipping and payment

What is frontacounting?FrontAccounting (FA) is a professional web-based Accounting system for the entire ERP chain written in PHP, using MySQL

Or•FrontAccounting is Open Source web-based accounting software for accounting software, written in, PHP using MySQL. It allows is Double-Entry Accounting and integrated with modules that support most common business processes. FrontAccounting is multiuser, multilingual and

specific Role of people using developing and managing Is?

Feature of “FA”

specific Role of people using developing and managing Is?

credit notes

direct delivery.

direct invoice.

unlimited number of suppliers

purchase orders

goods receival notes (GRN)

unlimited number of stock and none- stock items

item categories

item locations

price lists also in various currencies bills of material

work centre inquiries

work order entries several bank accounts

detailed payments and deposits

currencies

unlimited number of accounts

account classes

account groups (types)

a considerable amount of reports can easily be printed out into PDF.

from release 2.1.0 RC you can also select the destination Excel (XLS).

most general ledger reports can be filtered by dimensions

period selections can be made over several financial years.

ROLE OF PEOPLE USING “FA”

• FrontAccounting is provided with standard modules: Sales, Purchases, Items and Inventory, Manufacturing, Dimensions, Banking and General Ledger, and Setup. Its functionality is appropriate for small and medium companies for managing purchases, control their stock, issue offers, register orders and send invoices. It allows to configure several points of sale. Cash flow can easily be managed. Balance sheet drill-down and a number of ready-to-use reports provide a framework that can be suitable for many businesses.

• Organized combination of• Hardware• Software• Communications Networks• Data• People• People are the 5th component of an Information System• Everyone forgets the importance of people in an information system.• Example: End User, Data Entry Person, Manager, Programmer, DB

Administrator, Cashier, Secretary, Professor.

specific Role of people using developing and managing Is?

Main Window Of “FA” Software

SPECIFIC ROLE OF PEOPLE USING DEVELOPING AND MANAGING IS?

• Transactions•  Sales Quotation Entry

•To create a Sales Quotations and thereon to view, modify and print them.

•  Sales Order •Generate a new Sales Order.

• Direct Delivery•Create a Sales Order and mark it as '''Delivered' in a single step. This may be useful for situations where no intermediary steps, like manufacturing products (See: Work Order) or waiting for non-stock items to arrive, are needed.

•  Direct Invoice•Create an Invoice without a Sales Order. This method allows you to create an invoice directly, skipping the following steps entirely:•Creating as Sales Order•Flagging a Sales Order as Deliveries (allowing quantities to be adjusted or back-orders to be created)•Creating a Work Order or Purchase Order for manufactured and non-stock items respectfully.

• Delivery Against Sales Orders •Dispatch items ready for shipping from a Sales Order in preparation for invoicing.

•  Invoice Against Sales Delivery• Invoice shipped materials from a Delivery.

specific Role of people using developing and managing Is?

• Inquiries and Reports– Sales Quotation Inquiry

• This Inquiry shows the Sales Quotations for a given period. You have the option to look at an entire Quotation, edit a Quotation, print a Quotation and make a Sales Order from a Quotation.

– Sales Order Inquiry• This Inquiry shows the Sales Orders for a given period. You have the option

to look at an entire Quotation, Mark a Sales Order to be a Template for Deliveries/Invoices, edit an Order and print an Order.

– Customer Transaction Inquiry• Useful to reprint invoices. Preferable to have the menu list of invoice

output links as available when the invoice is first prepared.

– Customer Allocation Inquiry• Browse Customer documents. Check unpaid.

specific Role of people using developing and managing Is?

• Maintenance– Add and Manage Customers

• Maintain your customer list.– Customer Branches

• A customer must have one customer branch in order to issue sales and / or delivery orders. If your customer is a business (instead of a person) then that business may have several branches each with a different address. If your customer is an individual then it is likely they do not have multiple branches. For an individual you still need to enter a default branch in order to issue a sale.

– Sales Groups• Define customer groupings and/or classifications. This is useful for tracking sales

figures for a particular sub-set of your customer base. This may be something as simple as:

• Small• Medium• Large

– Recurrent Invoices• Recurrent Invoices are used where you have invoices with the same Item lines that you

want to send to a customer branch or a group of customer branches on a regular basis, e.g. rental invoices that are sent on a monthly base. Imagine you have 100 customers that need a monthly rental invoice.

•

specific Role of people using developing and managing Is?

SPECIFIC ROLE OF PEOPLE USING DEVELOPING AND MANAGING IS?

specific Role of people using developing and managing Is?

ITEC 1010 Information and OrganizationsSPECIFIC ROLE OF PEOPLE USING DEVELOPING AND MANAGING IS?

ITEC 1010 Information and Organizations

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ITEC 1010 Information and Organizations

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ITEC 1010 Information and Organizations

Conclusion

• o Good and useful software, It has many features and very simple in same time

• o Extremely well designed, excellent performance and nice user interface. The only issue is documentation, but it has professional programming practices that make it, easy to understand and adapt.

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ITEC 1010 Information and Organizations

THE FUTURE OF “FA”

• Electronic invoices according to international/national standards.

• Electronic deposits and payments according to international/national standards..

• Export/Import.CSV (comma separated files).• XML XBRL (XML for accounting

systems).Country specific exports/imports as add- ones. More Business Graphics and Analyzing Tools

specific Role of people using developing and managing Is?

ITEC 1010 Information and Organizations

References

• http://frontaccounting.com/• http://frontaccounting.com/fawiki/• http://en.wikipedia.org/wiki/Frontaccounting• http://en.wikipedia.org/wiki/Enterprise_resource_planning

specific Role of people using developing and managing Is?

ITEC 1010 Information and Organizations

specific Role of people using developing and managing Is?