WHAT KIND OF DATA 2 Main Categories Systematic Approach External Internal Input Process Output.
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Transcript of WHAT KIND OF DATA 2 Main Categories Systematic Approach External Internal Input Process Output.
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WHAT KIND OF DATAWHAT KIND OF DATA
2 Main 2 Main CategoriesCategories
Systematic Systematic ApproachApproach
External
Internal
Input
Process
Output
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EXTERNAL DATAEXTERNAL DATA
Means for Collecting Data
Primary: Surveys, Tracer Studies, Interviews, Questionnaires etc.
Secondary: Policy Documents, Literature, Media
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INTERNAL DATAINTERNAL DATA
Means for Collecting Data
University Policy Documents
Annual Report
Interviews with VC/Other Authorities
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INTERNAL DATAINTERNAL DATA
Teaching & Learning Process
Students
Graduates
Governance Structure
Finance (Fund Allocation)
Staff
Physical Facilities (Buildings, Laboratories, Library etc.)
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SYSTEMATIC APPROACHSYSTEMATIC APPROACH
Entering Students
T & L
AssessmentsAssessments
Graduation
Class Interactions
Library Work Computer Work
Assignments & Tutorials
Language Lab Student Support Services
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STAGES IN DATA ANALYSISSTAGES IN DATA ANALYSIS
CollectingVerifyingOrganizing
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
PreparingTables
Checking Consistencyacross tables
Analyzing Each TablePerformance - TrendsProfile - Compare with Norms
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
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SITUATIONAL ANALYSISSITUATIONAL ANALYSIS
Strengths Weaknesses………… …………………… …………Opportunities Threats…………. ……………………. …………
Root-CauseRoot-CauseAnalysisAnalysis
Problem Statement1. ……………………2. ……………………3. ……………………. etc.
Force-FieldForce-FieldAnalysisAnalysis
Restraining forces
Driving forces
CURRENTSITUATION
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SELF EVALUATION (SE)SELF EVALUATION (SE)
Purpose of SE is Not To Prove, but To Improve
Should involve all the Stakeholders
Should consider both the Strengths & Weaknesses
Different SERs for different purposes (Institutional Review & UDG) ?????
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IMPACT OF SELF EVALUATIONIMPACT OF SELF EVALUATION
Time
Quality & Relevance
Without SE
With SE+ Own Capacity
With SE+ Teamwork
SE + Teamwork+ External Support
Current Situati
on
Desired Situati
on
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Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
Internal DataInternal DataExternal DataExternal Data
SWOT ANALYSISSWOT ANALYSIS
SWOTSWOTAnalysisAnalysis
Strengths Weaknesses………… …………………… …………Opportunities Threats…………. ……………………. …………
S < WS < WO < T O < T ConsolidationConsolidation
S > WS > WO > T O > T
ExpansionExpansion
Imp
rovem
en
tS
trate
gy
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SYMPTOM
ROOT CAUSE
Why?
Why?
Why?
Why?
Partial Solution
PROBLEM IDENTIFICATIONPROBLEM IDENTIFICATION
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ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSIS
UnemployedUnemployedGraduatesGraduates
GreatGreatLecturesLectures
On-time On-time completioncompletion
GoodGoodStaffStaff
DedicationDedication
PoorPoorEthnic Ethnic
HarmonyHarmony
Long Long waiting timewaiting time
StaffStaffOverloadOverload
PoorPoorFacilitiesFacilities
Problem 3
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Problem 2Problem 1
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ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSIS
Jumlah % Jumlah % Jumlah %1 2 3 4 5 6 7 8 9
1995/1996 15 40.54% 18 48.65% 4 10.81% 37 2.581996/1997 13 33.33% 20 51.28% 6 15.38% 39 2.671997/1998 14 28.57% 27 55.10% 8 16.33% 49 2.701998/1999 15 30.00% 26 52.00% 9 18.00% 50 2.701999/2000 17 25.37% 39 58.21% 11 16.42% 67 2.67Total 74 30.58% 130 53.72% 38 15.70% 242 2.67
Tahun LulusIPK Rata-
rataTotal
LulusanIPK < 2.5 IPK 2.5 - 3.0 IPK > 3.0
Summary …………………………
Summary …………………………
Diagnose Symptoms
Cross-Table Analysis- Find Linkages
Problem Statement1. ……………………2. ……………………3. ……………………. etc.
EXAMPLE
1. Length of Study - Higher2. Thesis Writing - Delays Symptoms
CauseRepeating Courses - High
English Proficiency - Poor Root
Improve English Proficiency
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ROOT-CAUSE ANALYSISROOT-CAUSE ANALYSISEXAMPLE 2EXAMPLE 2
Conflicts between students and local villagers
Symptom
Clothing frequently stolen from hostels
Cause
Lack of interaction between the University & villagers
Root
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NEXT STEPSNEXT STEPS
Read, understand & familiarize the Guidelines
– If you need any clarification, do not hesitate to contact PPDU
Based on the Guidelines identify
– Data Required
– Purpose/Use of the Data
– Where can you Collect Data
– How to Collect Data
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Data AnalysisData Analysis
Data CollectionData Collection
Problem Problem IdentificationIdentification
Improvement PlanImprovement Plan- - Designing ActivitiesDesigning Activities
Next Lecture
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