What is the ?

Final, peer-reviewed journal manuscripts that arise from NIH funds must be submitted to the NIH Manuscript Submission System (NIHMS) for publication in Pub Med Central.

• At the time of acceptance for publication

• A PMCID must be obtained within 90 days of the official date of publication

• Article must be available on PubMed Central (PMC) no later than 12 months after the official date of publication

• Compliance is ultimately the responsibility of the NIH grant awardee.

The Policy applies to any manuscript that is:

• Peer-reviewed• Accepted for publication on or after April 7, 2008• Arises from any direct NIH funding • By an NIH employee

Why and How to comply

• NIH is now enforcing the Public Access Policy– Will not release continuing funds if any associated

publications are non-compliant– Especially with grants using RPPR electronic

progress reports (NCBI bibliography). New grants?• How to comply – 5 (but really 3 or maybe

fewer) easy steps

Submit files to NIHMS

Initial approval

Conversion to PMC format

Final approval

PMCID assigned

NIHMS Submission ProcessSubmit to

NIHMS

• By author or delegate, or by journal• Final, peer-reviewed manuscript

Initial

approval

• By approver designated at submission• NIHMS will email approver when action needed

Conversion to

PMC

• By NIHMS, document converted to PMC format• Can take several days to several weeks…

Final

approval

• By approver designated at submission• NIHMS will email approver when action needed

PMCID assigne

d

• By NIHMS. - Done! Easy!

Submitting an article to NIHMS• Any author or delegate (must have eRA Commons ID)• OR some journals submit for you Who• Final peer reviewed manuscript (MS Word), figures,

tables + NIH award #• Some publishers submit final published article

What• As soon as article accepted for publication• “Non-Compliant” if no PMCID 90 days after publication

(even if embargo is 12 months)When

• Log in; Click submit new manuscript; Enter title and journal, select funding source; Upload docs; Check pdf generated; Designate reviewer and embargo period.How

If the journal submits to NIHMS

• Some journals post the final published article directly to PMC. They approve the submission and approve the PMC version. Some charge a fee for this.

• Some journals submit the final, peer-reviewed manuscript to NIHMS. Corresponding author still has to provide award information and do approvals. NIHMS notifies author when action needed.

• Lists of which journals do what at https://publicaccess.nih.gov/submit_process.htm

More Info

• Public Access Policy website: http://publicaccess.nih.gov

• NIHMS System: http://www.nihms.nih.gov

• Tutorial: http://nihms.nih.gov/help/ - slideshow

• Help: http://www.nihms.nih.gov/web-help/index.shtml

Or email publicaccess@nih.gov

• NIHMS FAQs: http://nihms.nih.gov/db/sub.cgi?page=faq

• To request an NIH eRA Commons account at HSPH: http://hlcra.harvard.edu/policies/request-an-nih-era-commons-account