WHAT IS REPORT & WHY WRITE A REPORT
-
Upload
jhunjhunwala-business-school-faizabad -
Category
Business
-
view
122 -
download
1
description
Transcript of WHAT IS REPORT & WHY WRITE A REPORT
![Page 1: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/1.jpg)
WHAT IS REPORT &
WHY WRITE A REPORT.
Manoj Patel Asst. Professor
JHUNJHUNWALA BUSINESS SCHOOL
![Page 2: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/2.jpg)
A Report is a logical presentation of facts & fictions, which is
designed to give a complete picture about what has taken place at a distance form the
reader.
![Page 3: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/3.jpg)
BUT according to BACIE
The British Association for Commercial & Industrial Education has defined it as
“ A document in which a given problem is examined, for the
purpose of conveying information & findings, putting forward ideas
first, & sometimes making recommendations”.
![Page 4: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/4.jpg)
How are reports different form
essays? Reports are findings and making
recommendations rather than a
criticizing a subject.
Essay : The maker concentrates upon
the opinions & criticism of the
interviewee, and leaves the rest for the
reader to justify.
![Page 5: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/5.jpg)
KINDS OF REPORTS
Objective is either to present
information or to analyze a
particular situation
INFORMATION REPORT
ANALYTICAL REPORT
PRACTICAL REPORTS
![Page 6: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/6.jpg)
INFORMATION REPORT
Presents reports of events, which
may be periodical, covering the past
& new information, allowing the
readers to stay current on the topic.
The purpose of this report is to
convey the data Clearly,
Concisely,& Correctly as far as
possible.
![Page 7: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/7.jpg)
ANALYTICAL REPORT
Seeks to solve the problem, by
investigating events, Gathering &
Analyzing data
Followed by arriving at a decisions &
Making recommendations.
Business point of view : Teaches
better ways of financing & anticipates
the acts of competitors.
![Page 8: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/8.jpg)
PRACTICAL REPORT
Gives an account of what
has happened in a test
situation.
A practical session or as
part of an experiment EXTENSIVE CASE STUDY
![Page 9: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/9.jpg)
ELEMENTS FOR EFECTIVE
BUSINESS REPORT WRITTING
1. ACCURATE :
Effective n Professional : Through Facts, Examples, information, Guidelines, Format and layout
Interesting, Interactive : Lucid language.
The overall view must show proper Guidelines, Format, Structure, Headings, Layout, Tips and
Hints
![Page 10: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/10.jpg)
2dn ELEMENT ……… 2. OBJECTIVITY
Distinction between Facts n Opinions : Materials should be free from personal feeling or opinions.
Reporting all Pertinent information: Must contain both positive and negative aspects.
![Page 11: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/11.jpg)
FORMAT The format depends upon the
type and purpose of the report.
In general, there are two broad
types of format depends upon
whether the summary and/or
recommendations are placed
after the main body, or placed
before the main body.
![Page 12: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/12.jpg)
THE FORMAT CHOSEN MIGHT BE
EITHER ONE OF THE TWO.
Format where the findings / recommendations follow the main body……1
Cover sheet
Title page
Abstract
Table of contents
Introduction
The body of the report
Conclusion (and recommendations if applicable)
References / Bibliography / Glossary (if needed)
Appendices
![Page 13: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/13.jpg)
The 2nd Format may be
Letter of transmittal
Title page
Table of contents
Summary and/or recommendations
Body of report
Conclusions
Appendices
Bibliography
![Page 14: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/14.jpg)
STEPS FOR WRITING
REPORTS…pg.1 1. Consider both your word count and your time frame
2. Analyze your topic carefully
![Page 15: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/15.jpg)
2a. WHILE ANALYZING
Who are the audience
What do they want to know
What exactly is required to report
What is the purpose of the report [is it to
record, inform, instruct, analyze or to
persuade]
What is the scope of your report?
What aspects should the topic cover
What are the limits of the report?
![Page 16: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/16.jpg)
What are the 3 limits of a
report?
Limits to the information [topic, which confines to place, time or group]
Number of words and the time available.
Limits on the resources available.
![Page 17: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/17.jpg)
STEPS FOR WRITING
REPORTS…..2 Make an initial plan
Locate your information and take notes
Prepare the first draft
Evaluate your draft carefully
![Page 18: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/18.jpg)
This Extended Formal Report are used by Companies
if needed to show to the public. The contents the Report
follows:
Title Page / Contents / Synopsis
Terms of reference
Procedure
Detailed findings
Conclusions
Recommendation
Appendices
Bibliography
![Page 19: WHAT IS REPORT & WHY WRITE A REPORT](https://reader034.fdocuments.net/reader034/viewer/2022042601/54c6e0354a7959aa138b460c/html5/thumbnails/19.jpg)
Short Formal Report - for internal use
in companies.
Title Page
Terms of reference
Procedure
Findings
Conclusions