WHAT IS COSAPREPARATION OF MONTHLY SALARY

BILL IS ONE OF THE MAJOR FUNCTIONS OF THE DDOs ACCORDINGLY NIC WB

UNIT WITH CONSULTATION OF FINANCE DEPARTMENT DEVELOPED A

SOFTWARE APPLICATION – COSA (COMPUTERIZATION OF SALARY

ACCOUNTING)

WHY COSA SOFTWARE APPLICATION

FOR BUILDING UP A COMPREHENSIVE EMPLOYEE DATABASE, IMPLEMENTATION OF COSA SOFTWARE PACKAGE HAS BEEN MADE MANDATORY MODULES FOR CAPTURING ALL INFORMATION/INPUTS AS SUGGESTED BY THE 13TH FINANCE COMMISSION HAVE BEEN INCORPORATED IN THE SAID PACKAGE

EMPLOYEE DATABASE AS PER RECOMENDATION OF 13TH FINANCE COMMISSION• OFFICE DETAILS:-1.DDO CODE

2.DDO DESIGNATION

3.NAME OF OFFICE

4.ADMINISTRATIVE DEPARTMENT

5.OFFICE ADDRESS

6.POLICE STATION

7.DISTICT

8.PIN CODE

9.OFFICE PHONE NUMBER

EMPLOYEE DETAIL• 10.EMPLOYEE CODE ( P.F. A/C NO.)• 11.EMPLOYEE NAME• 12.DATE OF BIRTH• 13.PAN• 14.RELIGION• 15.GENDER• 16.CATEGORY(GEN/SC/ST/OBC/PHC/EX-SERVICE MEN/OTHERS)• 17.FATHER’S NAME• 18.MOTHER’S NAME• 19.SPOUSE NAME• 20.DEPARTMENT AS MENTIONED IN BILL• 21.ESTABLISHMENT/SECTION/BIILNAME• 22.SALARY ACQUITTANCE SECTION• 23.SERVICE TYPE (GOI/GOWB)

EMPLOYEE DETAIL

24.SERVICE STATUS(PERMANENT /TEMPORARY/CONTRACTUAL/RE-EMPLOY25.GROUP OF POST( A/B/C/D)26.PRESENT DESIGNATION27.DATE OF APPOINTMENT IN PRESENT SERVICE28. NAME OF POST /DESIGNATION AT 1ST APPOINTMENT29.DATE OF JOINING IN PRESENT POST30.DATE OF JOINING IN PRESENT OFFICE31. WHETHER ON DEPUTATION(Y/N)32.RESIDENTIAL STATUS( GOVT. HOUSING/OWN/RENTAL/SPOUSE/OTHERS)33.IF GOVT. HOUSING,THEN HOUSING SCHEME NAME(OFFICE

BYUILDING/GENERAL POOL/MIG/LIG etc.)34.IF GOVT.HOUSING,THEN HOUSING TYPE (LICENSEE/ASSESSED)

EMPLOYEE DETAIL35.PRESENT RESIDENTIAL ADDRESS:•Address•Police Station•Pin code•Contact Number36.PERMANENT RESIDENTIAL ADDRESS:•Address•Police Station•Pin code•37.BANK ACCOUNT DETAILS:•Bank & Branch Name•IFS Code•MICR Code•Bank Account Number

EMPLOYEE DETAIL38.MARITAL STATUS(UNMARRIED/MARRIED/WIDOW(er)/DIVORCEE)39.SPOUSE SERVICE STATUS(WB Govt./WB Undertaking/GOI/OTHERS/NA)40.IF SPOUSE IS GOVERNMENT EMPLOYEE THEN SPOUSE PAY,HRA41.GIS TYPE(1983/1987)42.GIS GROUP(A/B/C/D)43.P.F ACCOUNT TYPE(GPF/CPF/AISPF)44.GPF GROUP(A/B/C/D)45.ENTITLEMENT OF PENSION46.WHETHER PRESENT PAY SCALE IS PERSONAL(Y/N)47ROPA OPTION(1998/2009/OTHERS, Pls. Specify)48.PAY SCALE49.DATE OF NEXT INCREMENT50.INCREMENT AMOUNT Rs.51. MEDICAL ALLOWANCE OPTION

EMPLOYEE DETAIL52. EMPLOYEE SALARY EARNINGS DETAIL (In Rs)• Grade Pay(Option for Govt. Pay scale/UGC Pay scale to be checked with

academic Grade Pay scale)• Basic /Pay Band• Dearness Allowance• HRA• Medical Allowance • Other Pay /Allowance53.EMPLOYEE SALARY DEDUCTION(In Rs)• GIS• Professional Tax• Income Tax• Housing license Fee• P.F. Subscription/PF Arrear/PF Recovery• Other Deductions• Recovery of different Loans( Principal 7 Interest• Out of account Deductions

VERIFICATION OF DATA

• VERIFY DATA WITH SERVICE BOOK OF EMPLOYEE CONCERNED

• BANK ACCOUNT DETAIL MUST BE VERIFIED WITH EMPLOYEE CONCERNED

• DEDUCTIONS MUST BE VERIFIED FROM EMPLOYEE CONCERNED

• PRESENT PAY MUST BE VERIFIED WITH SERVICE BOOK

COMPONENTS REQUIRED FOR COSA

• LATEST DESKTOP PC AS PER CONFIGURATION MENTIOND IN G.O. NO -1829-F(Y) DT.01/01/2012

• 136 / COLUMN 24 PIN HIGH SPEED DMP WITH MINIMUM 480CPS IN DRAFT MODE

• 0.7 KVA LINE INTERACTIVE UPS WITH 10-15MINUTIES BATTERY BACKUP• MS OFFICE 2010 STANDARD OLP INDIC EDITION • BACKUP DEVICE (4GB USB PEN DRIVE)• ANTIVIRUS SOFTWARE WITH 3 YEARS UPDATES(2 NOS)• ELECTICAL FITTINGS

SELECTED AGENCY AS PER G.O. NO 1829- F(Y)DATED 01/01/12 FOR COSA INSTALATION NAME OF DISTICTS NAME AND ADDRESS OF THE AGENCYJALPAIGURI,COOCHBEHAR LONG LEAP,C/O SRI KALLOL SARKAR, KADARJEELING KAMARPARA, P.O. & Dist. JALPAIGURI

PHONE: 9434500197 MAIL I.D. longleap@gmail.com

UTTARDINAJPUR, DAKSHIN SYSPRO TECHNOLOGIESDINAJPUR, MALDA RAJ MARKET, RAJDANGA MAIN ROAD(E)

KMDA MARKET COMPLEX(E) KOL -107MOB: 9800284320/8902687420 MIAI I.D.sysprotechnologies@gmail.com

MURSHIDABAD,NADIA MANGALDEEP INFOTECH &CONSULTANCYBIRBHUM SERVICES, SONAJHURI BUILDING(1ST FLR

ROOM NO -15&17) P.O. BKT P.P TOWNSHIP, BIRBHUM, PHONE: 03462-220683/9732090566.

SELECTED AGENCY AS PER G.O. NO 1829- F(Y)DATED 01/01/12 FOR COSA INSTALATION

HOWRAH,HOOGHLY, SYSPRO TECHNOLOGIESPURBA MIDNAPUR RAJ MARKET, RAJDANGA MAIN ROAD(E)

KMDA MARKET COMPLEX(E) KOL -107MOB: 9800284320/8902687420 MIAI

I.DKOLKATA,NORTH 24 PARGANAS MILLENEUM BUSINESS SOLUTIONS

INDIASOUTH 24 PARGANS 22, ASUTOSH CHOWDHURY AVENUE,( 3RD

& 4TH FLOOR) Kolkata-700019, PHONE NO 4008-7970/7971. Mob NO -9830618436/9339143782

BUURDWAN , PURULIA BANKURA, - DO -

PASCHIM MIDNAPUR

COSA IMPLEMENTATION • ALL FORMS INCLUDING FORM -7/FORM-8 WILL BE GENERATED THROUGH

COSA SOFYWARE• 11 NOS OF REPORT ARE TO BE GENERATED THROUGH COSA• PTTTS/CWTTS/GUEST TEACHERS SERVING IN COLLEGE WILL COME UNDER

COSA UNDER THE CONSOLIDATED SALARY• DDO CODE OF BDO/SDO/DM WILL BE USED WHEN THEY ARE ACTING AS

DDO.• DPI SHALL EXPLORE THE POSSIBILITY WHETHER DREO MAY BE ASSIGNED

THE RESPONSIBILITY OF DDO FOR THE RESPECTIVE REGIONAL GOVT. AIDED COLLEGES

• SELECTION OF UGC SCALE/STATE GOVT.SCALE IS AVAILABLE IN COSA• SPECIAL ATTENTION SHALL BE GIVEN BY PAY PACKET CELL OF DPI WHILE

ALLOWING UGC SCALE

COSA IMPLEMENTATION • AT THE TIME OF BILL SUBMISSION TO THE TREASURY BOTH SOFT COPY

AND HARD COPY TO BE SUBMITTED TO TREASURY• ONE BILL FOR REGULAR SALARY/REGULAR PENSION /REGULAR

FELLOWSHIP• ARREAR SALARY /PENSION OTHER LIKE EXPENSES SEPARATE BILL TO BE

PREPARED • EXPENDITURE FROM OTHER THAN GOVT FUND WILL NOT COME UNDER

COSA• SALARY CAN NOT BE THROUGH THE EMPLOYEES CO OPERATIVE OR ANY

OTHER SUCH INSTITUTION OTHER THAN IN BANK ACCOUNT OF RECOGNISED/SCHEDULED BANKS

COSA IMPLEMENTATION PRESENT STATUS

• GOVT COLLEGE TOTAL NO-44 COSA IMPLEMENTED-44

• GOVT AIDED TOTAL NO-436 COSA IMPLEMENTED-415COLLEGE (10 nos NEW COLLE & 11 nos PROBLEM OF

ELECTRICIY ANDVENDOR)

• UNIVERSITY TOTAL NO-17 COSA IMPLEMENTED-NIL

WHY e-tender

• AS PER G.O. NO. 6932-F(Y) DATED.29/8/2013 TENDER VALUE ABOVE Rs 5 LAKH e-tender IS MANDATORY.

• e- tender HAS TO BE DONE THROUGH STATE GOVERNMENT E-TENDER PORTAL https://wbtenders.gov.in. AS PER G.O. NO 3112 –F(Y) DATED. 13/6/2014.

WHY DIGITAL SIGNATURE CERTIFICATE

• DIGITAL SIGNATURE CERTIFICATE (DSC) IS MANDATORY FOR FLOATING OF e-NIT THROUGH THE STATE GOVRNMENT E-TENDER PORTAL. .https://wbtenders.gov.in.

• DSC IS ALSO MANDATORY FOR e-pradan A MODULE OF INTEGRATED FINANCIAL MANAGEMENT SYSTEM

(IFMS). e-pradan HAS BEEN INTRODUCED w.e.f. 01/12/2014 AS PER G.O. NO.4905-F(Y) DATED 17/9/2014.

• E-pradan IS ONLINE PAYMENT SYSTEM AGAINST BILL(S) SUBMITTED BY DDO TO TREASURY/PAY ACCOUNTS OFFICE.

PROCUREMENT OF DSC• CONTACT M/S emudhra consumer service Ltd.(contact no- 918043360000) WTL RECOMMENDED

VENDOR/ANY OTHER VENDOR NIC AUTHORISED• FILL UP PRESCRIBED DSC APPLICATION FORM BY

NIT AUTHORITY.• DSC PROCUREMENT COST WILL BE BOURNED BY UNIVERSITY/COLLEGE/INSTITUTION AS RATE

FIXED BY FINANCE DEPARTMENT.• USB TOKEN(DONGLE) WILL BE SUPLIED BY VENDOR TO NIT AUTHORITY.