8/8/2019 What Are Organization Policies

1/3

What are Organization policies?

You can define Organization policies to restrict or permit specific rights to yourorganization members. By default, permissions for creating organization/personalgroup and sharing, publishing document is given to all organizations members. Rolesdefined are Super Administrator, Administrator or Moderator, and users.

Organization policies can only be set by the super administrator. The super admin canselect roles and specify policies accordingly. For instance, if you feel that Organizationgroups can be created only by the administrator then you can restrict optionsaccordingly and etc.Policy is the framework that guides our action. Its a model of the big picture that helpsus to integrate and affect multiple issues on all levels of the enterprise. Effective policy iscreated and matured through an on-going cycle of design and development,implementation, evaluation and revision. We can enter into the policy cycle at any pointand foster a culture of adaptive performance where stakeholders tune policy to meet thedemands of a changing world.

Why do we define policies?

There are certain organizations and businesses that follow stringent policy rules fortheir employess. Policy settings act as a check to prevent exploitation of freedom givenwhen using certain features. Features like Publish Documents etc is something that canresult in company documents being exposed to the outside world and that is wherePolicies play a huge role in preventing such actions.Things youll need:

y Mission statementy Managerial objectivesy Pen or pencily Notepady Computer

1. Meet with organizational leaders, including attorneys, to make an outline of the

manual. Work with managerial leaders to clearly differentiate between the

organization's policies and its procedural tasks. According to Write Express, an

online writing resource center, the difference between a policy and a procedure is

that the policy states what is expected of employees, while a procedure explainshow to fulfill those requirements.

2. Review the organization's mission statement and primary objectives as a group.

The policies in the manual should be directly related to the organization's mission

and goals. The mission statement should inform the objectives of the

organization. The organizational objectives then inform policy-making decisions.

8/8/2019 What Are Organization Policies

2/3

Part of an organization's mission might be, for example, to provide high-quality

customer service. One objective that would stem from this part of the mission

would involve customer service. A managerial objective would be to increase

customer satisfaction and retain customers through high-quality service.

Employee policy, then, would be to provide nothing less than quality service toevery customer. In short, according to Write Express, the objectives or goals of

the organization ensure the company's mission, vision and purpose will be

carried out. Policies ensure that the goals are met in everyday operations.

3. Outline the manual's legal objectives with the organization's legal staff. Part of

the purpose of organizational policy is to act as a form of preventive legal

protection, clearly documenting the company's policy-mandated adherence to

legal requirements.

If employees are part of a labor union, for instance, the "collective bargaining

agreement" between the labor union and the company will serve as policy for

union employees. Consult with legal staff before making any changes to policies

regarding labor union agreements. Collective bargaining agreements may make

the company legally obligated to engage in further negotiations before changing

organizational policy related to those agreements.

4. Write the manual with the employees in mind. Keep the tone of the language

authoritative and transparent. According to the Institute for Public Relations,

companies with efficient internal communication may have a better chance ofretaining employees. Managerial clarity about employee standards and policies

helps employees to feel connected to their organization and to understand their

individual roles as a part of the organization's structure. Internal communication

thus contributes to job satisfaction and, as a result, the possibility of greater

employee retention.

5. Edit the manual, distributing the draft to the management team for feedback.

Assign a proofreader or staff business writer to edit the final copy for possible

typos, and grammar and formatting errors. The language of a business manual

should be edited to remove hyperbolic statements, flowery language and over-personalization. Use the standard, industry-appropriate professional language.

Order the policy manual logically, so that is direct and unambiguous.

5 Top Policies for an Organization;

1. Security Policy

2. Email Policy

8/8/2019 What Are Organization Policies

3/3

3. Auditing Policy

4. Internet Policy

5. Asset management Policy