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West-II, Zonal Office, Nagpur Visiting Officers Flat required in Nagpur

Bank desires to acquire 3/4 BHK ( Approximate area is 2000 Sqft) fully furnished residential Flat on long term lease for use as Visiting Officers Flat (VOF) preferably on first / second floor, located strategically on the main road having good frontage, visibility, adequate power supply, fully furnished with car parking and Lift facility along with services of Caretaker / Khidmatgar /Cook in the residential premises at any of the following locations in Nagpur City. 1.Civil lines 2.Dharampeth 3. Ramdaspeth 4.Shanker Nagar 5.Shivaji Nagar

6. Kadbi Chowk 7. Laxmi Nagar 8. Giripeth 9. Bajaj Nagar 10. Tilak Nagar

11. Dhantoli 12. Raj Nagar

Interested parties owning suitable residential premises may apply to DGM-FIMD within 7 days (excluding the date of advertisement). The applications should be made as per the "Instructions / Guidelines for submitting the offer”. Estate agents offering premises should submit their offers with full details along with authorization letters from landlords. No brokerage will be paid by the Bank. IDBI Bank Ltd reserves the right to accept or reject any or all the offers without assigning any reason thereof. The last date of submission of application is on or before 3:00 pm April 24, 2015. For full details, please visit Bank’s website at www.idbi.com

Contact Details Shri Ganesh V. Raut, DGM-FIMD, IDBI Bank Ltd,

1st Floor, Sanskrutik Sankul, Rani Zhansi Square, Sitabuldi, P.B. No 212, Nagpur Pin : 440012

Size 8 x 6 Sq. cm

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INSTRUCTIONS / GUIDELINES FOR SUBMITTING THE OFFER

1. Offers have to be submitted as per the following formats duly filled up and

with each page thereof duly signed as provided in the formats:

Format I: ‘OFFER TO GIVE THE RESIDENTIAL PREMISES ON LEASE TO

IDBI BANK LTD’

Enclosures to Format I :

A. : DETAILS OF PREMISES OFFERED ON LEASE

B. : DECLARATION BY OWNER/(s)

C. : AGREED TERMS AND CONDITIONS

Format II: ‘COMMERCIAL TERMS’

2. Duly filled up Format I ,together with its enclosures as above, should be

enclosed in a separate cover marked as COVER 1.

3. Duly filled up Format II should be enclosed in a separate cover marked as

COVER 2.

4. The COVER 1 & COVER 2 should then, together, be enclosed in a separate

cover addressed to the concerned Officer of the Bank whose particulars in this

regard are given in the Advertisement inviting offers/the Bank’s Website in

this connection.

5. The Bank will be opening COVER 2 of only such offers that meet the

requirement of the Bank as detailed mentioned in the advertisement.

6. The offer should state the type of material used for flooring and other finishes

inside flat provided so far and confirm the Owner/(s)’s willingness to carry out

at his own cost, the work of provision of standard finishes in regard to flooring

as desired by the Bank.

7. The rate quoted should also take into account expenses that may need to be

incurred in arranging all necessary permissions as also for works required by

the Bank as given in Format I.

8. Before making the offer, it would be desirable for the Owner/(s) to go through

the enclosed Guidance Note regarding the Bank’s requirements while taking

premises on lease to ensure that his/her offer is in line with and in conformity

with the Guidance Note.

Enclosures: (i) Guidance Note regarding the Bank’s requirements while taking

premises on lease

(ii) Format I with its enclosures A, B, and C

(iii) Format II

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GUIDANCE NOTE

THE BANK’S REQUIREMENTS WHILE TAKING

RESIDENTIAL PREMISES ON LEASE

A. Technical and Legal Aspects

1. The Bank will take the residential premises on the unit basis (BHK).

2. The Bank will take the residential premises on lease for a minimum period of

three (3) years, renewable in tranches of every years.

3. The building offered should have all necessary permissions from the concerned

local and statutory authorities.

4. Before handing over possession of the premises to the Bank, the Owner/(s) will

have to obtain all necessary approvals from the concerned societies /apartments

and statutory authorities.

5 The Bank will, however, have the exclusive right to vacate the

premises at any time during the lease, by giving two (2) months

notice in writing without paying any compensation for early

termination of the lease.

6 The Owner/(s) should submit the documents to title as and when called for to

the satisfaction of the Bank.

7 One certified copy each of the following documents should be submitted by

the Owner/(s) whose offers are short-listed by the Bank:

Title document (preferably with English translation);

Copy of electricity /Utility bill.

Copy of land and building taxes paid i.e. last receipt paid to the

authorities;

8 The Owner/(s) has to provide the following amenities at

his/her/their cost as per necessary specification given by the Bank:

The premises should have 24 hrs water and electricity supply.

The flat should be fully furnished with necessary furniture in

Drawing Hall, Kitchen, Dining Hall and Bedrooms, such as Sofa-

set, chairs, air-conditioners, LED/LCD TV, Refrigerators,

microwave, gas stove with gas connection, washing machine,

minimum six-seater dining table bedrooms with attached

toilets, beds with mattresses, bed sheets, bed spread (winter

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Blanket), pillows, wardrobes, curtains, study table, mirror,

Kitchen utensil & Crockery and one landline connection with

Intercom Facility. etc.

The landlord shall provide services viz. cleaning, housekeeping,

and day to day maintenance at his cost.

The Landlord shall arrange one caretaker/ khidmatgar for 24

hrs. for VOF.

The landlord shall arrange to provide bed tea/ coffee,

breakfast, lunch & Dinner for the visiting officers as per the

Bank’s specified rates.

Adequate car parking space to be provided (minimum two car

parking)

B. Terms of Lease

1. The rent quoted should be inclusive of applicable taxes, outgoings,

maintenance charges, etc. The rate quoted to be competitive and in line with

the prevalent market rate for comparable premises in the locality.

2. The offer is expected to be in conformity with residential terms, namely,

interest-free deposit, lease period, percentage periodic increase in monthly

rentals etc. have been set out in the Formats I and Format II and these

guidelines.

3 All existing and enhanced Municipal Corporation taxes, rates and cesses,

society charges, maintenance charges etc. pertaining to the premises will

have to borne by the Owner.

4. All external and internal repairs (major as well as minor) to be said premises

are to be carried out by landlord.

5 The Lease Agreement has to be registered with the concerned Registration

Authority. Stamp Duty, Registration charges, etc. to be shared equally by the

Bank and the Owner(s).

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C. Miscellaneous

1. Electricity bill charges of the Residential Premises ( VOF) will be paid

by Bank.

2. All repairs, including painting in common area, will be got done by landlord at

their cost every 3 years. In case, the repairs and / or painting is / are not done

by the landlord as agreed, the Bank will be at liberty to carry out such repairs

and painting etc. and deduct all such expenses from the rent payable to the

landlord.

3. The Bank does not have any direct dealing with brokers. If any broker wishes

to submit any offer representing a bonafide Owner/(s), such broker/consultant

should enclose an authority letter from the Owner/(s) to submit such an offer.

Real Estate Consultants / Agents may please note that no brokerage will be

paid by the Bank.

4. The Bank reserves the right to reject any or all of the offers without assigning

any reasons whatsoever to the Owner/(s).

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COVER - I

FORMAT - I

OFFER TO GIVE THE PREMISES ON LEASE TO IDBI THE BANK LTD.

From:

Name : ______________________

Address : ______________________

______________________

______________________

City : ______________________

Pin Code : ______________________

Contact No. : Mobile ________________

Email : ______________________

To:

______________________

IDBI Bank Ltd.

______________________

______________________

Dear Sir/Madam,

With reference to the advertisement dated __________ in

________________________ calling for offers for acquisition of residential

premises for use of IDBI Bank Ltd., I / We, submit my / our offer for leasing

the residential premises described here below, for your proposed

__________________ VOF. We have read and understood the requirements

of the Bank and terms & conditions listed out in this context, for offering the

premises detailed in the offer format.

Please find enclosed following documents duly filled up:

A. Details of the Residential Premises offered on lease

B. Declaration by me / us.

C. Agreed Terms & Conditions

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COVER – I

A. DETAILS OF PREMISES OFFERED ON LEASE

I Information of the Offeror / Owner

1 Name, address and telephone no. (office/ residence

/cell) of the Owner / Offeror.

2 Name and contact no. of the person to be contacted.

II Particulars of the Premises Offered

1 Name of the building

2 Postal Address of the building with pin code

3 Whether the Building is in a

a) Commercial cum Residential Complex

b) Residential Complex

c) Status of necessary permissions of Competent

Authority for using the premises for

commercial/banking use

4 Location of the premises offered i.e. upper floor nos.

5 Present Status of the building

a) Ready for occupation

6 Whether there is direct access to the premises from

the main road

Yes/No

7 Area of flat and nos. of Rooms (flat in BHK)

8 Whether the building has Occupancy Certificate (OC) Yes / No

9 Boundaries of the Property

a) North

b) South

c) East

d) West

11 Water supply- Municipal / Bore-well

12 Sewerage – Municipal / Septic Tank

13 Parking available/can be provided for the Bank

a) Four – wheeler -------nos

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COVER – I

B. DECLARATION BY OWNER

1. I am / we are aware that, the rent shall be calculated as per unit

2. I am / we are agreeable to provide the following facilities ,as per

layout and specifications of the Bank, at no extra cost to the Bank: -

i) Continuous water supply at all times by providing overhead tank,

sump tank, and motor and necessary pipe connections;

ii) Adequate two car parking space.

3. I / We declare that I am / we are the absolute owner of the flat premises

offered to the Bank and having valid marketable title over the above.

4. If my / our offer is acceptable, I / we will give you possession of the

above premises on or before ___________.

5. I / We further confirm that this Offer is irrevocable and shall be open

for ____ days from date hereof, for acceptance by the Bank.

6. I/We undertake to enter into an agreement as and when intimated by

the Bank.

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COVER – I

C. AGREED TERMS AND CONDITIONS

I / We hereby agree that:

1. Rent

i) Rent shall be paid by IDBI Bank Ltd (hereinafter referred to as the

Bank) for the unit basis ( BHK) after expiry of each month during the

tenure of lease period which will initially be for minimum 3 years

and subsequently renewal of every year as per terms and condition.

ii) The Bank has the exclusive right to vacate the premises at any time

during the occupancy of lease by giving 2 months notice in

writing without paying any compensation for early

termination.

iii) Rent shall be paid by the Bank with effect from the date of

possession of the flat.

2. Taxes / Rates

All existing and enhanced Municipal Corporation taxes, rates and

cesses, society charges, maintenance charges etc. will be paid by the

Landlord.

3. Maintenance / Repairs

i) Landlord has to bear electricity and water charges. Bank will not pay

any statuary/any dues and any other payment to landlord except

lease rent.

ii) All repairs including painting in common area and internal area will be

got done by landlord at its cost. In case, the repairs and painting is /

are not done landlord as agreed now, the Bank will be at liberty to

carry out such repairs and painting etc at its cost and deduct all such

expenses from the rent payable landlord.

4. Security Deposit

The Bank has to give a sum as will be agreed upon by both the

parties being the interest-free advance deposit of not exceeding

three (3) month's lease rent which will later be refunded to the

Bank at the time of vacating the premises or adjusted against

outstanding dues at the Bank's discretion.

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5. Lease Deed / Registration Charges

I / We undertake to execute an agreement to lease / regular lease

deed, in your favour containing the mutually accepted / sanctioned

terms of lease at an early date. I / We undertake to bear the charges

towards stamp duty and registration charges for registering the lease

deed on the basis of 50:50 between the Bank and Landlord.

6. Usage of Premises for VOF Purpose

I/We confirm that the premises offered have been approved by the

society/apartment for its usage as VOF.

7. The original registered documents shall be deposited with the Bank

and a certified copy of the same shall be with Landlord.

8. The Landlord shall submit the title documents as and when called for

to the satisfaction of the Bank.

9. Approvals for the Building, Power Supply etc. from the Authorities

I/We confirm that all necessary permissions/ approvals will be

arranged by Landlord by completing all related formalities of the

Statutory Authorities/Society.

Place:

Date:

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COVER – II

FORMAT - II

RESIDENTIAL TERMS

Sr

No.

Residential Terms Rupees

1 Offered Rate per unit (BHK) (rate to be inclusive

of all amenities as required by the Bank)

Note : Offer to quote the monthly lease rent on

per unit (BHK) - which shall be inclusive of

applicable taxes, other outgoings, maintenance

charges, society charges, if any etc.

2 Interest Free Deposit (not exceeding 3 months

rent)

3 Increase in monthly rental (not to exceed 10%

after every 3 years or 15% after every 5 years).

4 Lease Period

(Minimum: 3 years thereafter renewal

every year)

5 Stamp Duty and Registration Charges to be

shared equally between the Bank and Owner

(50:50)

Yes

Place:

Date:

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Annexure I

Facilities to be provided at the VOFs

Sr

No.

Particulars Facilities to be provided

I PREMISES/FLAT

1 Flooring The flooring should be preferably of Vitrified tiles or

PVC flooring (Rental premises). The existing

flooring may be inspected and suitably replaced.

2 Painting The flat to be painted at least once in 4/5 years

depending on the condition.

3 Interior furnishing Interior furnishing should be as per standard practice

followed by IDBI for all VOFs which has been

renovated during the last 2 years.

II KITCHEN

1 Platform Granite platform with stainless steel sink

2 Chimney To be provided wherever feasible

3 Refrigerator One 300-400 litre gross capacity

4 Microwave oven One 30 litres gross capacity

5 Gas stove, toaster Gas stove with 2 or 3 burners and one toaster

Electric kettle, toaster One each

6 Cutlery, crockery,

utensils & toaster

One set for six persons for 3 BR VOF

Additional set may be procured based on size (no. of

rooms) of the VOF.

Certain items to be replaced once in two years, if

required after inspection to maintain the standard.

7 Dining table One 6 seater

8 Washing machine

One – 6 kg capacity

III LIVING ROOM

Sofa –living room One –three-seater + 2 single-seater OR

2 two-seater + 2 single-seater.

Centre table-living One standard size

LCD /LED

32” in the living room and the room

IV BEDROOMS Bed rooms

1 Wardrobe Standard built-in unit al all the bed rooms.

2 LCD /LED

32” in the room envisaged for Senior officer, if any.

24” or 26” other rooms depending on room size.

3 Single Beds Two Standard size - readymade or made to order

single beds. Double bed may be provided in a room

designated for Senior Officer, if any.

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Sr

No.

Particulars Facilities to be provided

4 Mattress- High density U-foam 4" thick mattress of reputable

manufacturer. The mattress needs to be replaced

once in 5 years or before if need arises after

inspection.

5 Bed Side unit One unit with drawer between two beds.

6 Pillows & pillow cover 2 pillows per bed with 2 sets of pillow covers. The

same to be replaced every year.

7 Bed sheets

Two sets of bed sheet per bed and one bed cover per

bed. The bed sheet to be replaced once a year. Bed

cover once in two years.

8 Blankets/Comforters To be provided and decided by local FIMD.

9 Bath/Hand Towels

As per needs. The towels are to be replaced every

year.

V OTHERS

1 Curtains

One set – To be replaced as and when required after

inspection by local office.

2 Caretaker services The service of the care taker/ contractor to be closely

monitored by local FIMD office /BH assigned to

look after VOF where there is no FIMD office.

The caretaker shall be advised to ensure proper

hospitality to the visiting officers and there should be

no compromise on quality of services, etc.

The service of the contractor to be renewed at least

once in 3 years and if required fresh offers to be

obtained from at least 3 service providers for

appointment of new contractor.

3 Suggestion /

Complaint book

Each VOF shall have a suggestion book/complaint

book. The controlling office shall regularly inspect

the VOF and take necessary action in respect of

complaint, if any.

Appreciation on the quality of services etc may be

shared with other VOF/FIMD.

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Annexure-II

Facilities to be provided at VOFs

1. Furniture:

a. Cushions and upholstery may be checked and if upholstery is found soiled may be

replaced.

b. Polishing of the furniture may be done if the same is required. The periodicity of

polishing the furniture should be at least once in 3 years.

2. Wall painting:

a. Painting may be undertaken if the same is required. The periodicity of this work

should be once in 3 years.

3. Toilet:

a. Tiles and cladding and floor may be inspected and if found necessary may be replaced.

Arrangements may be made for cleaning the tiles everyday with detergent or soap water.

b. Sanitary fixtures like washbasins, sink and W/C should be inspected and if found

necessary replaced. There should be arrangements for cleaning the above fixtures with

soap water / detergent on daily basis.

c. Plumbing fixtures – the condition of the taps, flushing systems, etc. may be assessed

and if found necessary should be replaced.

d. Toilets should have medicines chest, cloth drying rod / string, shower curtain, soap

container, etc. which are normally found in any three star hotel.

4. The floor / carpeting:

A. To the extent possible carpeting of the floor may be avoided. The flooring should be

preferably of vitrified tiles or of parquet or of PVC flooring (Rental premises). The

existing flooring may be inspected and suitably replaced.

B. Arrangements for regular mopping and sweeping of the floor may be made.

5. Kitchen and utensils need to be inspected and if necessary replaced.

6. Cutlery and crockery:

Cutlery and crockery need to be inspected and replaced. Crockery should be replaced at

least once in two years.

7. Linen:

The bed sheets and towels may be replaced every year.

8. Curtains:

Curtains need to be washed at least once in six months.

9. Mattress:

In several VOFs the mattress were found hard and developed undulations. High density

U-foam 4” thick mattress may be provided. The mattress needs to be replaced once in 5

years.

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10.Lighting:

The light fixtures may be inspected and if found necessary to be replaced to ensure bright

lighting of the VOF’s interiors.

11.Fans:

Fans may be inspected and replaced if found necessary.

12. Air-Conditioners:

They may be inspected and if found necessary replaced preferably by split AC units in

Bank’s owned premises.

13. TV :- 32” LCD/LED TV may be provided in the living room. In one of the rooms

designated for Bank’s senior officers, 24” LCD /LED TV may be provided.

14. Services of the Khidmatgar / Caretaker need to be reviewed to ensure proper

hospitality to the visiting officers.

15. Electricity bill charges of the flat ( VOF) will be paid by Bank.

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ANNEXURE-III

Particulars Rate (Rs.)

*Breakfast

1 Tea 8/-

2 Coffee 10/-

3 Idli / Medu Vada/ Upma / Dosa/ Pongal / Bread

Toast with Jam and Butter / Corn flakes with hot

or cold Milk / Aloo or other stuffed or plain

paratha with curd & pickle / Poha / Two eggs

omlette / Puri with Bhaji along with Coffee or

tea.

40/-

*Lunch/Dinner (Veg) 50/- 60/-

1 Chapatis

2 Rice & Dal

3 2 Vegetables

4 Curd , Pickle, Papad & Salad

*Lunch/Dinner (Non - Veg) 70/-

1 Chapatis

2 Rice & Dal

3 2 Vegetables

4 1 Non – Veg item

5 Curd , Pickle, Papad & Salad

1 Mixed fruits plate 40/-

(* The above items indicated are illustrative and not

exhaustive)