Wendy G. Harris,

Director of Budget and Resource Planning

Current status of Illinois Math funding Resources External funding:

Deadlines Budget Content Submission Management

Internal funding: As above

Currently: 69 external grants (46 NSF; 17 Simons

Foundation, 2 NSA, 1 via UPenn, 1 US Dept Ed, 1 Actuarial Foundation, 1 Sloan Foundation) $10,284,596 direct total (Math) $13,701,979 direct plus indirect total (Math) $198,579 average (direct plus indirect)

6 internal grants (Research Board) $104,579 total $14,940 average

64 faculty, postdocs, emeritus, other academics

Find funding opportunities and deadlines Department website:

http://www.math.illinois.edu/Businessoffice/ Grant Forward: http://www.grantforward.com/index Federal Government: http://www.grants.gov Campus Research Board (faculty):

http://crb.research.illinois.edu/ Scholars’ Travel Fund (faculty, lecturers):

http://research.illinois.edu/stf/ Fellowships/grants (grad students):

http://www.grad.uiuc.edu/funding-jobs

Sample Deadlines (due to Wendy) September 9: Sloan Foundation Fellow September 16: NSF Focused Research Groups September 23: Simons Foundation Fellow; NSF

Analysis, Foundations, Combinatorics October 3: NSF Algebra/Number Theory October 7: National Security Agency October 29: NSF Topology, Geometric Analysis October 31: NSF Probability November 7: Simons Foundation Symposia; NSF

Applied Math, Computational Math, Math Bio

Deadlines that do not go through Wendy September 4: Scholars Travel October 1: MSRI Research Professor October 2: Campus Research Board, Scholars

Travel October 16: NSF PostDoc Fellowship October 31: MSRI Summer workshop November 5: NSF Grad Research Fellowship November 6: Scholars Travel December 1: MSRI Research Member, MSRI

Research PostDoc

Review the guidelines Margins, font, font size, page limits Budget restrictions Eligibility:

NSA: Algebra, No. Theory, Discrete Math, Probability; citizen or permanent resident; PIs, PDs, and RAs must be citizens or permanent residents

NSA: Young Investigators: up to 10 years after PhD

MSRI Research Professor: tenured associate professor with PhD before 2004

Eligibility: NSF: REU, REGs, Grad Research Fellow,

Postdoctoral Research fellow: funding for citizens or permanent residents

NSF Postdoctoral Research Fellow: PhD less than 2 years ago

Special attachments to include Special formatting See step by step guides on Business Office website Budget/budget justification: Wendy Harris Content: your mentor, other faculty, and your

program officer

Stick to the guidelines (margins, pages, font size, font, etc.)

Summary Description Biographical sketch Current and pending grants Facilities and Resources Budget Budget justification

Summary: Broader impact/intellectual merit

http://www.nsf.gov/pubs/gpg/broaderimpacts.pdf 3rd person; understandable by lay reader; cut and

paste into 3 sections Proposal: section: broader impacts of project,

results from prior NSF support (including intellectual merit and broader impacts)

Biography: products, not publications; specific requirements for who to include as collaborators; certain format

Data management plan

Supplementary document-under 2 pages Types of data to be produced Standards for data/metadata format Policies for access/sharing of data Policies for re-use, re-distribution and production of

derivatives Plans for archiving **Can state that no plan is needed, but justify why

PI salary (up to 2 mos summer) Research assistants (2, 4.5, 9, or 11 months at 25%+) Research Experience for Undergraduates (REUs) Benefits (6.36% to 42.94%) Tuition remission (64%) Services/collaborator travel Foreign and domestic (including Canada) travel Participant costs for conferences Equipment Facilities and administration costs (58.6%) on all

except tuition and participant costs

Nearly impossible to justify: Supplies Printers Computers

Cannot fund: Books Meals with visitors

Budget justification: What will student do? Who might you invite here? Where might you travel?

2 mos salary @ $6,000/mo: $12,000 50% RA 9 mos @ $2,118.40/mo: $19,066 benefits: $6,366 tuition remission (64% RA): $11,821 collaborator travel: $1,000 domestic travel: $1,000 foreign travel: $2,000 Indirect costs (58.6%): $24,279 TOTAL: $77,532

Renewal: “additional funding for a support period subsequent to that provided by a standard or continuing grant” Talk to program officer first Include human-resources development of those on

grant within Results from Prior NSF Support Treated as a new grant

Continuation: optional additional funding that was noted in award documents; received based on progress/funds/timely annual report

Target date: proposals may be accepted after this, but you may miss a panel

Deadline date: will not be reviewed after this date

Window: period in which proposals will be accepted, with final date being a deadline

I treat all as deadlines!!

Young Investigator: $20,000 per year for two years If $6,000/mo salary:

2 mos salary, no student, no travel 1.25 mos salary, 1 mos 50% RA, $4,000 travel 1 mos salary, 1.5 mos 50% RA, $4,000 travel, $1,200 computer

Standard Grant: $40,000 for one year If $8,000/mo salary and $6,000/mo PD:

1 mos salary, 1.66 mos RA, $2000 equipment/supplies, $4,000 travel

1 mos salary, 1 mos PD salary, 1 mos RA, $1,920 travel Also funding for conferences, workshops, REUs

Purpose: increase collaborative contacts Eligibility: tenured, tenure track, professor

emeritus; active research/publications; cannot hold grant of over $3,000/yr that allows travel; no citizenship requirements

Funding: $7,000 per year for 5 years $5,000 for PI: travel, computers, computer support,

supplies, books $1,000 for department: “enhance research

atmosphere”; $1,000 indirect costs

Most submitted online https://www.fastlane.nsf.gov/fastlane.jsp www.grants.gov http://pjm.math.berkeley.edu/nsa-ams/ https://proposalcentral.altum.com Complete a week before agency deadline due to

routing: PI and department signatures Sent to UIUC Grants and Contracts Revisions/corrections Submission to funding agency

Forward letter to Wendy Adjusting the budget

Revise budget Impact statement Abstract (to NSF)

Review the agreement: reporting, citation in publications, foreign travel limitations

Fund set up

Funded incrementally or all at once Know policies for spending money:

See guidelines at http://www.math.illinois.edu/Businessoffice/

Questionable: books, computers, supplies Plan ahead: foreign travel (NSA; US Carriers) Unallowable: your own meal when eating with a

visitor Ask for help in advance:

We pay for flights, conference registration, visitor flights, visitor hotels

Reimbursing foreign visitors

Read your statements Expenditure confirmations Reporting Rebudgeting Extension requests

Campus Research Board Eligible: full-time tenured and tenure track

faculty; others may also be considered Purpose:

Faculty focus New initiatives/directions Supports preliminary studies Supplements other resources

Guidelines: $30,000 limit (or $10,000 for pilot

projects) 5 page narrative Budget and budget justification Due October 2, January 22, February 26

Submission process: Submit online See Research Board RA rates on Math

website No department review needed

Review process: 2 Campus Research Board members plus 3

peers review application Look at quality and importance of research;

probable impact on field; value to applicant’s development; quality and productivity of applicant; budget appropriateness

Once awarded: Business office notified Account set up

Eligible: full-time tenured or tenure-track faculty, full-time lecturers

Purpose: Support for conferences where you will present

Guidelines: 1 trip per fiscal year: full/associate professors,

lecturers (may be foreign or domestic) 2 trips per fiscal year: assistant professors (one

foreign, or both domestic) CAN have an external grant Must plan in advance Amounts are predetermined: $350-$1,050

domestic; $850-$1,950 international

Due dates: Oct 3, Nov 6, Dec 4, Jan 8, Feb 5, Mar 5, Apr 2,

May 7, Jun 4 Submission process:

Application is online No department copy needed

Once awarded: Bring notice along with receipts for

reimbursement