WELD COUNTY WORKFORCE DEVELOPMENT BOARD BOARD MEETING, GENERAL MEMBERSHIP

MINUTES

AUGUST 21S T, 2018 12:00PM TO 1:30PM, LUNCH SERVED AT 11:45AM EMPLOYMENT SERVICES OF WELD COUNTY 315 N 11TH AVENUE, BUILDING B, GREELEY, CO 80632

Board Members: Present: Dave Thompson, Lisa Taylor, Dwight Steele, Sylvia Robinson, Ron Stock (proxy for Susan Ditson), Abigail, Alvaro Maldonado, Jeff Sloan, Greg Farris, Rich Werner, Elise Lowe-Vaughn, Jill Eaton (proxy for Stacy Evans), Dana Rutz, Shelly Rios(phone) Absent: Julie Cozad, Bob Grand, Bonnie Babcock, Dr. Margo Barnhart, Peggy Decker, Pete Freeman, Ryan Rose, Richard Byrne, Geoff Herrig, Shayna Howell, Rhonda Haniford Quorum Present, yes.

Others Present: ESWC Division Head: Tami Grant ESWC Staff: Ted Long, Consultant; Lora Lawrence, Business Services Manager; Heather Roberts, Support Specialist and Board Liaison Other: Elena Winter with Dean Foods, Leon Ortega, Jennifer Witherspoon with DHS, Lorri Toni with CEO, Susan Walker with City of Greeley, Luke Solomon with DOC, CJ Renaud with Greeley-Evans School District 6, Jennie Schelling Greeley-Evans School District 6 Meeting called to order at 12:03 p.m. by Chair, Dave Thompson.

I. Approval of Minutes Dave Thompson, FMS Bank and board chair, entertained a motion to approve the Workforce Development Board meeting minutes from May 15, 2018 as circulated. Rich Werner, Upstate Colorado, moved to approve the minutes as written. Lisa Taylor, Immigrant and Refugee Center of Northern Colorado (IRCNOCO), seconded the motion and the motion carried. ____________________________________________________________________

II. Success Stories, Newsletter Discussion: Heather Roberts read a success story from the new Success Stories Bulletin. Which is a product of the Work-Based Learning (WBL) monthly meetings held at ESWC. The success stories used in the bulletin were gathered from the submissions that case managers are required to provide to the Colorado Workforce Development Council (CWDC) quarterly. The newsletter will be produced each month based on stories case managers have submitted to Heather during the previous months for the CWDC. The newsletter was provided to ESWC staff and in the Greeley and Fort Lupton lobbies of Employment Services of Weld County (ESWC) for clients to read. At the Awareness meeting held on August 14th, marketing options were discussed and included: posting on eswc.com, sending to chambers, food banks, churches, Jobs of Hope and community partners. The Newsletter also highlights partnerships between organizations, Shayna Howell observed. The newsletter could include success stories provided by partners that highlight collaboration in future or separate issues. Shayna suggested spelling out all acronyms in future issues of the newsletter. If you have any additional ideas on marketing for the newsletter, please contact Heather Roberts. ____________________________________________________________________

III. Required Business a. Awareness Committee Update

Highlights from the Awareness Committee meeting are highlighted below: • Increase representation of board membership as part of a high performing board by wearing identifying a

lapel pin saying, “Workforce Development Board Member”. The goal is to have pins before next board meeting.

• The Workforce Center held a pilot hiring event at the end of a Temporary Assistance for Needy Families (TANF) orientation with a featured employer.

• The State has declared September as Workforce Development Month. ESWC staff prepared a proclamation to have the Board of County Commissioners (BOCC) declare September in Weld County as Workforce Development Month and September 5th as Keep Colorado Working! Day. Statewide, activities will be held on September 5th to support the day and month. Historically, there has not been alignment and coordination across the state around workforce development. Tami Grant took the initiative to coordinate efforts to the Workforce Division Head meeting to create consistent messaging within the state and counties. There are many events being held in Weld county and statewide. ESWC in partnership with the Greeley Chamber are hosting a Business Before Hours Open House at 7:30am on September 5th as part of Keep Colorado Working! Additional Weld County Events are listed in a flyer that was passed out, which is attached.

• The CWDC will be holding their September meeting in Weld County for the first time, at Aims Community College. Thanks to Paul Harder and Kevin Cory with Nobel Energy as Region Champions. The CWDC have statewide conversations and provide information down to the local level. Council members will tour Vestas while they are in Greeley for their meeting. The meeting is September 27th and 28th. Lisa Taylor is in the application phase to become a CWDC member.

• Minutes from the August 14th meeting are attached.

b. High Functioning Board – Heather Roberts

i. Financial Technical Assistance Grant

i. ESWC received notice on July 6th, 2018 that the Board received the Technical Assistance funding they applied for in June. The board agreed via SurveyMonkey, that these funds would be used for activities to increase board member engagement with program initiatives, career pathways and strategic alignment. Based on feedback received from the board, the following is the allocations for the funds:

b. Retreat $3,000.00 i. To increase engagement outside of regular board meetings and to align program initiatives

with the Workforce Development Board (WDB)’s Vision, the intent is to plan for a retreat. Current cost estimates are at $100/per person however this may change depending on attendance and facility rates.

c. Employer Onsite Tours $1,500.00 i. To increase awareness of local business needs, the WDB has proposed group tours of employer

facilities. Depending on employers and participation, cost may vary. d. Other $3,000.00

i. Admin - 10% of funding has been set aside for Admin support. This may include, training board members; tracking activities that board members engage in outside of regular board meetings; and identifying information for board surveys.

ii. Service Subscriptions - A subscription to Mentimeter or similar product is desirable for the board. This may increase board engagement and provide a visual for pathway and alignment needs. Based off Mentimeter the approximate cost for two licenses is $480 however this is subject to change depending on the final product purchased.

iii. Supplies - Various printed materials may be available to board members throughout the program year. This may include, orientation packets, handouts to support topic discussion and

reports such as program year highlights and economic impact. Current cost estimates are $2000 however this may change due to inflation.

ii. Application for High Functioning Board

i. The application for being recognized as a High Performing Board was submitted on August 16th, 2018 to the CWDC. Announcements for designations should be announced October 31st, 2018.

ii. The board was asked to comment on the day and time meetings are held to ensure it is the best possible for meeting the attendance and high functioning board requirements. After a quick discussion, it was advised that we keep the day and time the same; continue sending out the yearly meeting schedule prior to the new year; and provide food for attendees. Elise Von-Lowe says that the call-in option is helpful with meeting attendance requirements.

. Community Events Reporting (handout)

i. Heather Roberts discussed the Talent Development and Community Events attendance requirements as they pertain to a high performing board to the group. To increase the ability to capture the events that board members are attending, a handout has been created to allow members to report their attendance to the board liaison. Board members attending events while representing the WDB should provide the following information to Heather via the form or through email: Date, Name and a short description of the event. Examples of talent development events are: job fairs, hiring events, conferences, workshops etc. Examples of community events are: Chamber meetings and open houses, award ceremonies, health fairs, festivals, performances etc. If you have any ideas on efficient ways to capture this data, please contact Heather Roberts.

ii. Dave Thompson challenges members to attend events and provide Heather with the information so we can meet the requirements of a high performing board.

iii. A suggestion to create a calendar of events that would be provided to members to create awareness of upcoming qualifying events was provided. Heather will investigate possible options for the calendar that will be easy use (Can I create an outlook calendar?)

c. 2016-2020 Plan Modification Update – Heather Roberts

Funding allocation information arrived late at the state level and has delayed notification at the local level. Elise talked about United States Department of Labor (USDOL) lag in funding allocations and the process of getting funds to state and counties. The allocation formulas the USDOL uses are over 20 years old and need updating to align with the economy today.

d. Q4 Dashboard – Tami Grant

The state and local employment rate continues to be low. The Trade Adjustment Act (TAA) performance numbers were below target due to strict eligibility guidelines and a lack of qualified participants. ESWC is not concerned that this goal was not met. The company Star Tec will be closing their doors in October and some jobs will be TAA eligible. ESWC staff will be on site, Monday August 27th to provide Rapid Response services.

There was an addition to the dashboard for quarter four: Proposed JOBS Outcomes was added as a proactive measure regarding upcoming reporting changes for the TANF program.

Performance indicator goals are set at the federal level through negotiations. Participants served is determined by weld county depending on the amount of dollars received.

____________________________________________________________________ IV. Program Year 2018 Outlook – Tami Grant

Discussion: Weld County did not receive a huge impact in reduction of funding for PY18. We received a 17% decrease in Dislocated Worker (DW) and slight increases in Adult (AD), Youth (YT). Our funding outlook for PY18 is consistent with PY17 and the 17% deficiency can be leveraged between other program funds through co-enrollment.

V. Compliance Monitoring – Dave Thompson

a. Weld County was reviewed by Colorado Department of Labor and Employment (CDLE) for PY17 as part of their annual compliance monitoring. There were no compliance issues identified and all programs and funding allocations met performance expectations. A final report from CDLE should be available in October. The Region Liaison for CDLE said everything looked good. Last year, there were a few recommendations around funding. The only known compliance issue ever for Weld County was received during PY16 due to a third round of funding accepted from the Sector Partnership National Emergency Grant (SP NEG), which affected the ability for ESWC to spend down the DW funds. ESWC was able to make modifications to spending to meet these expectations for PY17. ESWC discussed some promising practices and they are expected to be in the final report that could be duplicated for other areas in Colorado.

VI. National Governor's Association (NGA)

Colorado was selected to participate in the NGA Center for Best Practices' Smarter States, Smarter Communities Learning Lab, which will help governors develop statewide programs to leverage information and provide effective technology solutions to help governments and the private sector better serve citizens. Colorado will be looking at policies, offenders, barriers and work to answer questions around marketing fairly with individuals, the future of the workforce and what it looks like and how we change. Top research universities will help collect and analyze data.

VII. TANF/WIOA Integration CDHS Visit

There are three people currently onsite at ESWC on behalf of Colorado Department of Human Services (CDHS) to look at the TANF/Workforce Innovation and Opportunity Act (WIOA) integration. Results of visit will be provided at the state and national level.

____________________________________________________________________ V. Adjourned

Dave Thompson, FMS Bank and board chair, entertained a motion to adjourn the Workforce Development Board meeting. Alvaro Maldonado, SER Jobs for Progress, moved to adjourn. Sylvia Robinson, TOLMAR, seconded the motion and the motion carried. Meeting adjourned at 1:30 p.m. Minutes submitted by Board Liaison, Heather Roberts.

Next Meeting: October 16th, 2018 Hosted By: Employment Services of Weld County

The Workforce Development Board’s (WDB) mission is to keep the workforce system responsive to employers, employees and job seekers.

Local Workforce Development Board Technical Assistance Funds Allocations

Program/Project Activities Anticipated Outcome (s) • Retreat $3,000.00 • To increase engagement outside of regular board meetings and

to align program initiatives with the WDB’s Vision, the intent is to plan for a retreat. Current cost estimates are at $100/per person however this may change depending on attendance and facility rates.

• Employer Onsite Tours $1,500.00

• To increase awareness of local business needs, the WDB has proposed group tours of employer facilities. Depending on employers and participation, cost may vary.

• Other $3,000.00 o Admin

o Service Subscriptions

o Supplies

• 10% of funding has been set aside for Admin support. This may include, training board members; tracking activities that board members engage in outside of regular board meetings; and identifying information for board surveys.

• A subscription to Mentimeter or similar product is desirable for the board. This may increase board engagement and provide a visual for pathway and alignment needs. Based off of Mentimeter the approximate cost for two licenses is $480 however this is subject to change depending on the final product purchased.

• Various printed materials may be available to board members throughout the program year. This may include, orientation packets, handouts to support topic discussion and reports such as program year highlights and economic impact. Current cost estimates are $2000 however this may change due to inflation.

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WELD COUNTY WORKFORCE DEVELOPMENT BOARD AWARENESS COMMITTEE

MEETING MINUTES

AUGUST 14TH, 2018 11:45AM TO 1:30PM EMPLOYMENT SERVICES OF WELD COUNTY 315 N 11TH AVENUE, BUILDING B, GREELEY, CO 80632

I. Approval of Minutes Attached Dana Rutz, Dean Foods/Meadow Gold Dairy and committee chair, entertained a motion to approve the Workforce Development Board Awareness Committee meeting minutes from April 10, 2018 as circulated. Sylvia Robinson, TOLMAR, moved to approve the minutes as written. Alvaro Maldonado, SER Jobs for Progress National, seconded the motion and the motion carried. ____________________________________________________________________

II. Introduction of Members Discussion: Sylvia Robinson with TOLMAR, Shayna Howell with Aims Community College, Tami Grant with ESWC, Jeff Sloan with Christian Brother’s Automotive, Bonnie Babcock with Integrity CDL Academy, CeCe Moreno with ESWC, Alvaro Maldonado with SER Jobs for Progress National, Jill Young with Town of Windsor, Lora Lawrence with ESWC, Heather Roberts with ESWC and Board Liaison, Heather Brooks with DVR, Kevin Edinger with Vestas ____________________________________________________________________

III. Success Stories, Newsletter Discussion: Heather read a story about ED, a homeless Veteran and passed out a Success Stories Newsletter created by the Employment Services of Weld County (ESWC) Work-Based Learning (WBL) Leadership Team to highlight client successes with the workforce center. Members suggested to post the newsletter on www.eswc.org, provide to chambers, food banks, churches, Jobs of Hope, community partners. Shayna Howell pointed out that the Newsletter highlights partnerships as well. Dana and Heather reminded members that they are the hands and feet of the board and that they are needed out in the community serving as ambassadors of the Workforce Development Board (WDB). As the WDB works to become designated as a high performing board in the state of Colorado, attendance to events while representing the WDB needs to be documented board members at talent development and community events. The board is still determining a best practice for notification of attendance to these events. Until then, Heather passed out a log sheet and asked members provide information on past and any future event attendance. An electronic version is attached for convenience. Information being collected includes name of event, date, and a brief description. Examples of talent development events are: job fairs, hiring events, conferences, workshops etc. Examples of community events are: Chamber meetings and open houses, award ceremonies, health fairs, festivals, performances etc. Tami Grant, ESWC Division Head suggested wearing a custom name badge at events to represent the board. The badge would have WDB member, company logo and ESWC logo. Feedback from group included a concern around individual company policies about combining two or more logos with their company logo. A suggestion of having a lapel pin that identifies members as part of the WDB was well received and research into this option will be conducted. ____________________________________________________________________

IV. New Twist on a Hiring Event:

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Discussion: Business Services launched a featured employer hiring event, which held its first event today. The goal of the event is to engage the clients attending the Temporary Assistance for Needy Families (TANF)/Employment First (EF) orientation, as well as other clients in the building. Vestas was the featured employer for this morning’s event. Kevin Edinger gave a brief presentation about Vestas, including the partnership with Aerotek and the quick temp program, which is designed to place candidates quickly (two days). The good timing encouraged several people to go to Aerotek for that program. Kevin will be interviewing eight candidates from the hiring event! Featured Hiring events will be the second and third Tuesdays following the TANF/EF orientation. September is Workforce Development Month - Lora passed out two handouts for Workforce Development Month initiatives for Weld County. One handout highlights events that will be held during the month by ESWC and a proposal. ESWC would like the Awareness Committee to propose to the WDB that the Board of County Commissioners (BOCC) declare September 5th as Keep Colorado Working Day and September as Workforce Development Month. Tami presented the idea of a combined effort from regional workforce centers to other directors at the state directors meeting in July. As a result, there will be a state-wide initiative to have open houses across the state on September 5th. The Awareness committee in agreement to present to WDB. One new event being held on September 25th is a pilot of an afternoon job fair. Traditionally Business Services has had more success with morning events, however, employer interest sparked the afternoon job fair option. A Before Hours Open House, held in collaboration with the Greeley Chamber will be held in conjunction with Keep Colorado Working! Day. Fort Lupton will have a Business After Hours in collaboration with Fort Lupton Chamber and Reach Team on September 20th. A Work-Based Learning workshop for employers will be held on the 19th. (See event flyer attachment for more details) ____________________________________________________________________

V. Sector Partnership National Emergency Grant (SP NEG) Report Out Discussion: The Sector Partnership National Emergency Grant (SP NEG) started on August 24th, 2015. This was a grant to help industry sectors increase partnership and program development with stakeholders, employers, and apprenticeship programs. In the beginning, there were two sectors involved, eventually growing to the five. The State received the grant and ESWC committed to spending $786,282.00 and serving 92 participants over the life of the grant. When the grant ended on June 30th, 2018 ESWC had accepted over $860,000.00 and served 152 participants over the life of the grant. WDB members Bonnie Babcock, Shayna Howell and others attended initiative events and meeting supported by the grant. Weld County served 21.7% of total grant participants in the state. ESWC spent an average of $5,662.00/per participant and maximized funding by partnering with other programs with co-enrollment, exceeding the modified end goal of 118 participants. Client costs include training, supportive services (fuel, tools, clothing) and Work-Based Learning (WBL) wages. While ESWC no longer have the funds from this specific grant to support the programs and initiatives implemented, we possess other funding to sustain them. Most clients served entered the transportation and healthcare sectors. There continues to be a lack of qualified candidates in the transportation sector which has changed employers outlook on hiring offenders, allowing them to broaden their candidate pool. ____________________________________________________________________

VI. Member Updates Discussion:

• TOLMAR – In August, TOLMAR’s new production suite in Windsor was approved by the FDA. They started with 80 positions open and have filled 30. Most of the openings are manufacturing and, entry level requiring only a GED/High School diploma. There is a plan in place to gradually increase entry level compensation rates to be more competitive. They have held several job fairs and worked with Larimer County to host a hiring Event. Attendance was down at the Larimer job fair with only 30 people, though they were able to hire a few candidates. Sylvia Robinson connected with ESWC BSU and will be attending the Afternoon Job fair in September and the WYCO regional job fair in the fall. Sylvia is interested is allocating a portion of time of the WYCO job fair specifically for soon to graduate high school students to attend. Kevin Edinger agreed with the suggestion. ESWC will work with the local high schools to help promote the fair.

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• Aims Community College – Aims submitted three co-existing industry grants during round one of applications for three businesses: Xcel, UQM and Burris Optics. If you are interested in applying for one of these grants, Shayna Howell encourages people to apply now as this is a rolling grant process. The Training grant can be applied for today, and training deadline is May 2019.

o Aims has expanded the College for Kids program to Fort Lupton, allowing them to reach out to kids in underserved areas. They also hired a full time continued ED instructor.

o Evening/Weekend College allows students to complete their entire degree or certificate at a time that is convenient for them. Aims is looking to expand the courses offered through the Evening/Weekend College program for two-year degrees and certifications. Aims is looking at programs that would benefit having more offerings on the weekends. The program is designed to have a cohort/group of people that you would go through the program with.

evening_weekend_card.pdf

evening-weekend-night-sky.pdf

o Aims partnered with Woodward Inc. to create the Woodward Mechanical Assembly Bootcamp, where new hires are being trained at the Applied Technology Training Center. Flyers are attached.

• East Pointe Neighborhood Center, Windsor – The construction of a new roundabout at the intersection of highway 392/257 was completed early. The roundabout provides safe exit and entrance into East Pointe and Lakeview Cemetery. The center is currently home to Kum & Go and Human Bean. The groundbreaking for Doug’s Day diner and other business are underway. The City of Windsor Economic Development is working on getting more restaurants into the center by working with the eight existing industries currently undergoing expansions to determine their needs.

• Colorado Workforce Development Council (CWDC), a state wide WDB is primarily business led. They are holding their first ever meeting in Weld County September 27 and 28th at the Aims Community Events Room. Paul Harter (Aqua-Hot Heating Systems, Inc.) and Kevin Cory (Noble Casing, Inc.) encouraged the CWDC to hold a meeting in Weld County. CWDC will be touring Vestas on September 28th.

• New WDB Member - Jeff Sloan of Christian Brothers Automotive, has been appointed to the WDB specifically to support Veterans.

• Integrity CDL Academy opened their doors in March 2018. In the beginning they could not take on private pay students until a syllabus was approved through Division of Private Occupational Schools (DPOS). They are now up and running at 100% and are currently at full capacity without advertising. Bonnie Babcock is ready to take on more clients! The course is designed around one-on-one in truck training, which produces quality drivers by providing hands on training.

o Truckers against Trafficking (TAT) certification is required for anyone who wants to get their CDL. This includes a video and a 15-question test with a pass rate of 80% required. Certificate and affidavit from TAT must be sent in prior to training and testing for a CDL. Current CDL holders are grandfathered in until their CDL requires renewal or lapses.

• PY18 WIOA Program Participant Projections – ESWC is projecting to serve 194 Adults (AD), 163 Dislocated Workers (DW), and 182 Youth (YT) during PY18 with the funds received from CDLE. We have received about $300,000 AD, $350,000.00 DW, and $800,000.00 YT funds. ESWC is ready to roll and get clients enrolled in programs. ESWC can provide more information on the PY18 funds if requested.

o Bonnie Babcock will visit ESWC in September to talk with case managers about her services for the Transportation sector.

• Rocky Mountain SER - Varo is a case manager for Senior Community Services (SER National) and is the Weld and Larimer County Representative serving low-income seniors looking for employment. This population has many barriers including disabilities, lack of computer skills and a GED or High School, if at all. Clients who attended the 50+ workshop in July liked

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the workshop and made connections at the workforce center. SER works with IRCNOCO to decrease barriers by clients learning English and gain computer skills. Varo is always looking for employment opportunities for SER clients. Varo is also Interested in visiting with committee members to create a pipeline for these clients.

• RMWDA Conference - Several ESWC Staff are attending the Rocky Mountain Workforce Development Association (RMWDA) Conference at the end of August. Four teams from employment services, including partners, were asked to do workshops. We will be able to highlight areas we are excelling at though these workshops.

o Why Weld Works! Presented by Shayna Howell with Aims Community College, Cathy Schulte with Upstate Colorado, and Lora Lawrence with ESWC.

o Incarcerated to Employed presented by Lora Lawrence, Melinda Nedd-Colon with Department of Corrections (DOC), Luke Solomon with DOC, Michael Trotter with Front Range Roofing Systems and Tammy Winter with ESWC.

o 2Gen Approach – Weld Works 4 Youth Summer Employment Program presented by Greg Cordova with ESWC. o The Starting Line: Creating a Dynamic Feedback Loop between Coaches and Employers presented by Daniel Garcia

with Mi Casa Resource Center, Leslie Galindo-Salazar with ESWC, Regina Urenda with Pueblo Workforce Center, Elizabeth Robertson with Center for Work Education and Employment, and Angelina Villarreal with Jefferson County Workforce Center.

• Vestas - Wrapping up a mass hiring period while completing the conversion process on production to newest blade product launch. They have hired 150 people since June, with 20 positions remaining open. Kevin Edinger is working with CJ Renaud at District 6 on a program EnviroTech Services started. They are looking at possible internships and hiring programs to hire high school students on a part time basis, transitioning to full time after graduation. Also, starting discussions with Windsor school district for the same programs.

• DVR - Will be at RMWDA as well. They are currently focusing on Student Tours with SWAP and would like to set up more tours with major employers, especially within major sectors. October is Disability Awareness Month. Heather Brooks will be presenting on disability awareness to local business staff. Different presentations are available to be presented at staff meetings and services with DVR are at no cost. If you would like to do a team building exercise or presentation, please reach out to Heather Brooks. Recently co-presented with Jeff Sidders with Boulder County and at Aims with Student Services. The menu of services available to employers through DVR is attached.

• Dean Foods – is a parent company and has over 50 plants nationwide that are distributing milk products. Meadow Gold is the local distribution company. Consumption of fluid milk is declining across the country and Dean Foods is looking to stay competitive by expanding to non-dairy, plant-based products. One of the few plants that produce cottage cheese under Dean Foods is within the Meadow Gold brand and Weld County. Route drivers distribute to Nebraska panhandle, Fort Collins, Estes Park, Englewood. ____________________________________________________________________

VII. Adjourned Minutes submitted by Board Liaison, Heather Roberts.

Next Meeting: October 9th, 2018

Hosted By: Employment Services of Weld County

The Workforce Development Board’s (WDB) mission is to keep the workforce system responsive to employers, employees and job seekers.

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