WELCOME TO STUDENT ORGANIZATIONS

OFFICER ORIENTATION

Orientation OverviewWelcome & IntroductionsWhat is SLiCE?Leadership & Service Opportunities through SLiCE

Annual Registration ProcessFinancial ManagementProgramming & PublicityImportant Dates

Student Organizations

Registered Student Organizations are recognized through Student Leadership, Involvement, & Community Engagement

Also known as SLiCE!

SLiCE works to connect student organizations to resources such as funding, leadership development opportunities, volunteer programs, and more!

Student Leadership, Involvement, & Community Engagement (SLiCE)

Lory Student Center Main Level970-491-1682 http://www.slice.colostate.edu/

Student Organizations Staff:

Deanna Leone, Assistant Director

Karina Brum, Graduate Assistant

Dylan Gallacher, Student Coordinator

Joel Doerer, Student Coordinator

Natalie Lakey, Student Coordinator

Michele Frick, Accountant

Diana Saylor, Accountant

Classes - President’s Leadership Program (PLP)Volunteer Programs & Special Events – RAM Serve, Involvement Expo, Cans Around the Oval, Alternative

Breaks, CSU Serves, Special Needs Swim, TGIF, & CSUnityLeadership Development Conferences & Retreats –

Campus Step up, Student of Color Leadership Retreat, LeaderShape Institute, Student Organizations Officer

RetreatLeadership Certificate Program: Rams Engaging in Active

Leadership (REAL) Experience. We also offer…AmeriCorps grants, PRAXIS grants, and

working closely with ASCSU!

SLiCE also offers…SLiCE also offers…

Cans Around the Oval Be a part of a 24-year CSU tradition!

• 90,000lbs of food and $27,000 raised last year!

• Visit: www.slice.colostate.edu/cans-around-the-oval.aspx to register for Cans!

• Key events and dates:•Distribution Day: Pick up canvassing materials and information packets on 9/16 from 9am-5pm in the ASCSU Senate Chamber•Stone Soup - Purchase a ticket for $8 from SLiCE to redeem for a quart of Stone Soup between 10/1-10/20 at any Spoon’s location!•Canstruction – 10/13/10 from 10am-2pm on the LSC Plaza•OxFam Hunger Banquet – 10/14/10 from 6-8pm in Parmelee Hall•Cans Collection Day – 10/20/10 from 10am-4pm on the CSU Oval

Registration & Recognition Student Organizations Financial Accounts (SOFAs)

Leadership ResourcesFundraising Resources

Canopy, Snow Cone and Cotton Candy RentalsFree Mailboxes

One-on-One Staff Support Resource Room

Work & Storage Space OpportunitiesWhat events does SLiCE host for

Student Organizations?Student Involvement Fair

Officer OrientationsStudent Organizations & Advisors Recognition (SOAR)

Officer RetreatAdvisor Retreat

What services do student organizations receive?

Resource Room

Student Involvement Fair

What’s new for 2010-2011?

• Registration Process !• All done on Ram Link• Upload Your Constitution on-

line!• Manage Group Emails• Save documents and records

for next year’s officer

• Retreats!• Officer Retreat• Advisor Retreat

ANNUAL REGISTRATION

PROCESS

Benefits of Registration

Annual Registration ProcessCompleting a Registration Form

Completing a ConstitutionWhere to find resources on-line

Why Register?

Registration Deadline• Is there a registration deadline?

• No…• It’s recommended that you register by Sept. 30 each year to ensure no lapse in registration

• Why must I register each year?• To update contact information• To let us know your group is active• To hear about new resources, policies, opportunities made available to RSOs.

• To have access to funding, discounts, rooms and resources

Minimum Standards for Recognition

1) Have a clearly stated lawful purpose within the group’s constitution

2) Maintain a minimum of 4 CSU student members; all membership must be 50% CSU students

3) Maintain a minimum of 2 executive officer positions held by different CSU students.

4) Each organization MUST have an advisor.

• Eligibility Requirements to be an Officer : • All officers must be fee paying, fully matriculated students at CSU

maintaining a cumulative GPA of a 2.25 or greater at time of election and while holding office.

Annual Registration Process

All student organizations must complete registration annually.

The Registration Process is 3 easy steps!

1) Submit a complete registration form on-line at: www.ramlink.colostate.edu

2) Maintain an updated and approved constitution on Ram Link!

3) Two officers must complete the officer orientation.

1) Groups with an account in SLiCE should send their financial officer/treasurer.

2) The second officer can be the group’s choice

Before you begin, know…

1. Student Organization Contact Info

2. Each officer position, name & email

3. Advisor name & email

4. A list of member emails

5. Electronic copy of your Constitution

6. Dates & names of the two officers attending orientation

To get started, go to RamLink:

ramlink.colostate.edu

RamLink Home Page

Organization List

The Registration Form…

Constitution

Things to know about the constitution…

• Please address all items in bold• Items in red are tips & suggestion• The model constitution can be found at: • http://www.slice.colostate.edu/registration-process.asp

x under the “maintain an updated constitution section.

FINANCIAL ACCOUNTS

Student Organization Financial Accounts (SOFA)Guidelines to Spending Money

ASCSU – Student Funding BoardOther Grants & Money Available to Student

Organizations

Guidelines to Spend Money• Student Organization Financial Accounts (SOFA)• Types of Documents• Tax Exemption & Sales Tax• Personal Reimbursements• Restricted Purchases• Required Event Planning Form• Contracts/Speakers• Personal Liability• Foreign National/Employee Payments• Travel

Guidelines to Spend Money

Groups wishing to spend money out of an on-campus account housed in SLiCE, must adhere to the

guidelines to spend money, available at: http://www.slice.colostate.edu/documents-and-forms.aspx

Registered Student Organizations should also refer to the Source for additional policies and procedures

regarding Student Organization Financial Accounts, otherwise known as SOFAs.

Financial Request Form

ASCSU“Your Student Government”

Located in the Lory Student Center

Cooper Anderson, PresidentJenny Babos, Vice President

Jordan Von Bokern, Director of Finance

www.ascsu.colostate.edu

491-5931

ASCSU wants to help your student organization succeed in putting on programs & events.

We are committed to ensuring the student body the best extra-curricular experience possible!

If there is anything that we can do for you, please stop by!

What can ASCSU do for my student organization?

Funding through RamRideRamRidePositive Impact

Senator RepresentationPlaza Advertising – Whiteboards &

Electronic Marquee Newspaper Readership Program

Student Funding Board (SFB)Student Funding Board (SFB)

How do we become qualified to receive funding from ASCSU?

Must be a re

gistered

student o

rganization,

recognized by th

e SLiCE

OfficeMust have a Must have a

student student organizations organizations financial account

financial account with a positive with a positive balancebalanceIt’s as easy as It’s as easy as

that!that!

What can be funded?

Where does my student organization begin?

Send an E-mail to:

Finance@ASCSU.colostate.edu

Jordan will connect you with a SFB liaison to help your group prepare a funding request

Plan at least 4 weeks in advance ~ the larger the program, the

more time you need to prepare

Funding Board Meetings

Funding Board meets Thursdays

Funding Board meets Thursdays

at 5:15 p.m. in the

at 5:15 p.m. in the

Lory Student Center

Lory Student Center President or Treasurer

President or Treasurer

must be at the meeting

must be at the meeting

in order to present the

in order to present the budgetbudget

Come prepared with all Come prepared with all documents and be ready to documents and be ready to

answer questionsanswer questions

How does the SFB decide to fund an event?

10 “viewpoint neutral” criteria ensure that everyone has an equal opportunity

to receive student fees~ ~

Effort should be shown in the form of funding from sources other than the

SFB (self-generated, donations, grants)

What can I do to help my group get what it is asking for from the Funding Board?

* Start planning early!

* Visit the ASCSU office on the SE side of the LSC if you have any questions

* Work closely with assigned liaison

* Consult SFB Bylaws to make sure you are in compliance with all stipulations. Do not ask for anything that cannot be funded.

* Secure at least 10% of the funds needed your program through grants, co-sponsorship, donations, or fundraising

Things to keep in

mind…Student Organizations are

eligible to obtain up to $20,000 each year

Discounts ARE NOT a legitimate form of co-

sponsorship

Are there items that ASCSU cannot fund?

•FOOD

•Capital Expenditures (items that can be reused:

plastic silverware, decorations, office supplies)

•Awards, Trophies, Prizes•Travel (Travel Grant)

•Contest Entries•T-Shirts

Where can I find the ASCSU bylaws and funding request forms?

All of this information is available on the ASCSU website:

www.ascsu.colostate.edu

The website also includes :ASCSU Funding Board information ,

Forms and news, members and Senators,

and the Student Course Survey results.

The following are some of the funding resources available to student organizations. We will review each of these next…

ASCSU - Student Funding Board

Diversity Grant

Travel Grant

Campus Activities Co-Programming Grant & Sponsorship Grants

VPSA Parent’s Fund

Free Pepsi Product

Flea Market

Funding Opportunities

PROGRAMMING &

PUBLICITY

Event Planning FormInsurance, Liability, TULIP Policy

Free Event Marketing ResourcesMarketing guidelines, logos & printing

Event Planning at CSU

Risk Assessment/Insurance

• Review and make a risk assessment on each event.

• In some cases, it is automatically required by someone else that is not SLiCE

• We can issue insurance for on-campus events

Spaces on Campus• Lory Student Center

• Reservations through Event Planning Services• Groups can reserve a regular meeting room for free• Larger rooms have discounted rates for organizations

• Classroom Facilities• Reservations through Classroom Scheduling Office• Groups can reserve a classroom for free with faculty/staff advisors

signature

• Other spaces on campus, non-classroom• Reservations through Facilities (Lori & Emilia)• Unless supervisory staff is required, spaces are free to

organizations

Marketing Your Group

• Three Crucial Elements• All ads should have the essential information such as date,

time, place, & sponsor

• Easy to Read – Eye catching

• Printed materials should be ready at least four weeks prior to the event

Campus Resources

• Residence Hall mail• Print Advertising

• Poster Runs

• Collegian• CTV• University News Services• For off-campus help in

advertising

• KCSU• Public Service

Announcements• Live Remote

• 2 weeks in advance

• Student Org Spotlight• Managed by Public Affairs

Director of station

• Display Cases in the LSC

• Whats Up @ CSU?

Campus Resources• Chalking On Campus

• Water based chalk• 10 feet from an entrance• Please NO SPRAY chalk

• Table Tents• LSC• Residence Hall

• Residence Hall Posting

• Org Website• @ advisors request

• Org Emails• @ advisors request

• Presidents Weekly Email

• Student Org Suite Display Cases & LCD Panel TV

Dates To NoteUpcoming Officer Orientations    

Wednesday, September 08, 2010 - 4:00 PM - LSC East BallroomTuesday, September 14, 2010 - 12:00 PM - LSC 228Wednesday, September 29, 2010 - 4:00 PM - LSC North BallroomMonday, October 11, 2010 - 4:00 PM - 6:00 PM - LSC 228Thursday, October 21, 2010 - 12:00 PM - LSC 214-216Tuesday, November 02, 2010 - 4:00 PM - LSC 214-216Wednesday, November 17, 2010 - 12:00 PM - LSC 214-216

Student Involvement Fair Wednesday, Sept. 1, 2010 – Plaza - 10 am-3 pm Wednesday, January 26 – Ballrooms – 10 am – 3 pm

Student Organizations & Advisors Recognition (SOAR) Thursday, April 28, 2011 5 pm to 7 pm – LSC Main Ballroom

Thank you!