Welcome to Student News

1:00 – 2:00 (call in 12:45)

Please MUTE your microphones!

Make sure your K20 contact registers your district for the next month’s VTC.

We will not be taking roll call, so please email a list of VTC attendees at your site to: stucoord@esd101.net

IntroductionStudent News VTC

• Welcome to the November 2008 Student VTC.

• Our next VTC will be January 22nd (no VTC in December – Happy Holidays!)

• If you have comments or suggestions for upcoming VTC’s, please email them to:

stucoord@esd101.net

News

Crista

NEW WEBSITE

The URL has changed for Student Records!!!

www.esd101.net/nerdc

Please add this to your favorites and remove the old URL.

NewsUpcoming Release

• December Release WeekendThis Release is a DF (major release)3:00 AM Saturday December 6th to 9:00 PM

Sunday December 7th (two days)

Users must be logged out during this installation – be sure to tell your teachers!

Release notes will be posted to the Student Website

NewsImportant Dates

• November 27 & 28 – ESD101 closed

• December 25 & 26 – ESD101 closed

• January 1, 2009 – ESD101 closed

Happy Holidays!!!

Juli

Upcoming ReleaseSecondary Gradebook Charts

Upcoming ReleaseTerm Grade Distribution Chart

Upcoming ReleaseStudent Progress Chart

Upcoming ReleaseAssignment Grade Distribution Chart

Upcoming ReleaseStudent Indicators in Post Daily

Attendance

Upcoming ReleaseStudent Indicators

Upcoming ReleaseEmployees - My Food Service Info

Upcoming ReleaseSecurity For My Food Service Info

Upcoming ReleaseSecondary Progress Report Letters

Upcoming ReleaseSecondary Progress Report Letters

Upcoming ReleaseNew Print Queue Options

Convert to Excel: to export the data in a selected report to Excel.

View Process Status: to see the status of a selected report.

Schedule This Process: schedule a selected report to run automatically.

Scheduled Tasks: manage the reports you have set to run automatically.

Upcoming ReleaseFamilies Subscribe for Missing Assignments in Family Access

Upcoming ReleaseData Mining in Web Access

Upcoming ReleaseClass Summary In EA+

Choose Student Search by Entity.

Click the View Student Information button.

Select Class Summary.

Upcoming ReleaseClass Summary In EA+

Upcoming ReleaseClass Summary In EA+

Upcoming ReleaseStudent Class lists

Upcoming ReleaseSkyDoc

PacDocumentation has changed to SkyDoc

New Button for Skyward Documentation

and

Washington Enhanced Documentation

Upcoming ReleaseSkyDoc – WA Reports

Upcoming ReleaseSkyDoc – WA Reports

Upcoming ReleaseGrad Requirement New Config

Upcoming ReleaseMove Student ID to Key Pad #

Upcoming ReleaseSpecial Ed – IDEA Part C

Upcoming ReleaseDF95 DOCUMENT

For more DF95 Release Notes see our WebSite:

http://www.esd101.net/169610928185647500/site/default.asp?

Crista

TIDBITS!Address button Gen 1 Tab

TIDBITS!Address button Gen 1 Tab

From here you can update the Mailing (Separate) Address and/or

Update the Home Address

TIDBITS!Address button Gen 1 Tab

When changing Emergency Contact Info

• DO NOT emergency contact names

• Be sure to -Delete Old• And

• Be sure to +Add New

TIDBITS!Emergency Contacts

TIDBITS!Emergency Contacts

When a student withdraws, delete emergency contacts.

TIDBITS!Hall Pass

TIDBITS!Hall Pass

Select your printer

Enter the Issued By:

Enter the Time Allowed:

TIDBITS!Hall Pass

Juli

.175/ CEDARS Finding the Data

1. Log on to the EDS website. Choose My Applications/Core Student Records System/Submissions.

2. In the lower left-hand corner of this screen, choose the CEDARS Data Submission link - this will take you to the "test" area login screen.

3. Log into the "test" CEDARS database - you should have a separate login for this screen that must be obtained from OSPI.

4. Choose Reports from the menu options at the top of the screen.

5. Click on Submission Errors at the left of the screen.

.175/ CEDARS Finding the Data

6. A list of Table Names will appear.

NOTE: Student Bilingual, Student Special Education, Student Program, and Student Grade History are not being reviewed at this time, thus you may ignore those errors.

.175/ CEDARS Finding the Data

7. The error logs mentioned above will contain references to Staff and Student ID numbers that you cannot identify just by looking at the error messages. To identify these Staff and Students, you will need to go back to review your "source" data files, which cannot be found on the EDS website. These "source" files are stored on your Export drive in WESPaC/Citrix.

8. On your Citrix desktop, double click on the ESD101-MF-## icon. Double click on your Export (X) drive.

.175/ CEDARS Finding the Data

9. In your export drive, look for folders with little zippers on them. The folders are named: DistrictNumber_0000_CEDARS_YearMonthDay.ZIP

Right click on that file and choose Extract All from the

resulting menu. An Extraction Wizard will walk you through the few steps necessary to unzip the files and will save them into a new folder that will be created in your Export drive. The name of this folder will include the date of the extract from WSIPC.

10. After clicking Finish on the Wizard, you will see 11 text files listed on your screen. Find the file that has your errors, Staff, Location, etc.

.175/ CEDARS Finding the Data

11. To open a file to review the data, right click on it and choose Open With/Choose Program from the resulting menu. Within the box that appears, choose Microsoft Excel. Locate your errors.

12.Errors cannot be corrected on EDS or in the source files; errors must corrected in WESPaC. WSIPC will be publishing a schedule for the next extracts in alignment with the OPSI schedule. There will be one ‘preliminary’ extract and one final for each OSPI designated date.

Remember: The goal is for all of us to maintain as accurate data as possible.

Juli

.175/ CEDARS Find Teacher’s Meets

.175/ CEDARS Find Teacher’s Meets

.175/ CEDARS frequency for .175 Extract

• As Required by OSPI• WSIPC will be publishing a schedule

– As soon as OSPI establishes their schedule

• There will be one preliminary extract prior to the final extract

• Expect the frequencies to be adjusted

.175/ CEDARSOverview of ESD Errors

Detailed instructions are included in the October 2008 VTC.

– Get the CEDARS Data Correction Manual– Teacher Certification # Rules– Finding the errors in EDS– File Order to troubleshoot errors

Shelly

WA Transcript HECB

What the heck is HECB?HECB is an acronym for the Washington Higher Education Coordinating Board

The HECB determines the minimum requirements for students planning to seek admission to public baccalaureate institutions in the State of Washington (4 year colleges and universities)

These requirements include:• Minimum course credits in 6 subject areas• Minimum SAT or ACT Scores• Minimum GPA

Today we will focus on the Minimum course credits in the 6 subject areas

WA Transcript HECB

New College Admission Requirements for the Class of 2012 were approved by the HECB in

2007 (WAC) 392-415-070

• Standardized high school transcripts must include a “B” designation for courses that meet or satisfy HECB core course requirements.

• Under the revised minimum college admission standards, the “core course” requirements are renamed College Academic Distribution Requirements (CADR).

• It is the responsibility of each school district to determine which of their high school courses meet CADR guidelines and to ensure that the “B” designations are made on their respective students transcripts.

WA Transcript HECB

College Academic Distribution Requirements

• CADR should not be confused with high school graduation requirements. CADR are more rigorous than the high school graduation requirements, which are determined by the State Board of Education and the local school district.

• Detailed information can be found at: http://www.hecb.wa.gov/research/issues/admissions.asp

WA Transcript HECB

6 Subject Areas

•4 credits of English –Passing the 10th Grade WASL-Reading is equivalent to earning the first 2 CADR credits for English.

•3 credits of Math - Passing the 10th Grade WASL-Math is equivalent to earning the first 2 CADR credits for Math.

•Math Senior Year – Students must earn 1 credit of Math during their senior year (this does not mean a 4th credit of Math is required).

•2 Credits of Laboratory Science – This requirement takes effect for the class of 2010.

•2 Credits of Language - World Language, Native American Language, or American Sign Language.

•3 Credits of Social Science – History or Social Science.

•1 Credit of Fine Art – There are fairly rigid guidelines on what is acceptable and what is not acceptable in this subject area.

•Starting with the class of 2012, if a transfer student has a HECB designator on their transcript, that course must also include the HECB designator when you enter the PSA (prior school attended) courses into history.

•This means that you will need to begin creating a new set of transfer courses that have the HECB designator box checked.

•If you currently have transfer courses named TRF???, we suggest you use TRB??? Where the number is the same for both types of transfer courses.

•In the above example the district uses TRF104 for Transfer Fine Art. The equivalent course with a HECB designator would be TRB104. This is only a suggestion. Use a naming convention that makes sense to you.

•If a transfer student does not have an HECB designator on their transcript, that course must not include the HECB designator when you enter the PSA courses into history. In some cases it may be prudent to contact the sending district and find out if the course should have included the HECB designator.

•Note: It is ok to show the HECB designation on transcripts for students in the classes of 2009 – 2011, but it is required for the class of 2012 and beyond.

WA Transcript HECBHECB Course Designation for Transfer Courses

WA Transcript HECBHECB Course Designation in WESPaC

WA Transcript HECBExample Transcript with HECB Course Designation

Shelly

WA Transcript Save

Saving Transcripts to a reusable file format

– Saving as PDF

– Saving for use with Common Application for Undergraduate College Admission program

WA Transcript Save

Before saving in PDF, you must have a PDF creator software on your computer.

Our suggestion is to install PDF995, this is a free download.

Please contact your building or district technical support person for help downloading and installing this software.

Save Transcript as .PDF

Save Transcript as .PDF

Save Transcript as .PDF

Save Transcript as .PDF

Crista

Test Score ImportGood News – The process has not changed from last year!

Improvements have been made to the Washington Query Site.

– Sort by School Year– Sort by Data Version

See detailed instructions at:http://www.esd101.net/169610928185647500/site/default.asp

Select Training Materials Library – Test Scores

Test Score Import

Your School District

Test Score Import

After defining the data extract, the use the 10th, 11th, 12th to import the TWASL scores.

Use the others for WASL.

First use the Export to define the TWASL and the 2008 WASL field definitions.

All Export links take you to the same screen.

Test Score Import

Test Score ImportChoose the test to export.

For Districts with multiple schools, choose the schools one at a time.

If the Update Numbers in present – BE SURE TO UPDATE!

Then select to Move the Data.

Test Score Import

Test Score Import

Test Score Import

Test Score Import

Crista

Resources

• ESD101 Student Website– Training Materials

• Login and Password are no longer needed to view• This presentation will be posted upon completion of

the VTC in the Training Materials Library

– FAQS– Calendar

www.esd101.net/nerdc• Click on Resources for Student Records

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to stucoord@esd101.net

Thank You!

Please e-mail a list of VTC attendees at your site to:

stucoord@esd101.net