Special Education Student Information System Project

New York City Department of Education | Special Education Student Information System Project 1

Welcome to SESIS

SESIS Request for Assistance – Contracting Out

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Learning Objectives

By the conclusion of today’s training you will be knowledgeable on the following:

- Accessing training and reference materials on the SESIS web portal and in the SESIS tool

- Responsibilities of the school-based Psychologist in requesting assistance in SESIS

- Responsibilities of network staff in contracting out in SESIS- Responsibilities of contract agency supervisors in SESIS- Responsibilities of contract agency evaluators in SESIS- Who to contact for OT/PT evaluation assistance- How to send and receive messages in SESIS

New York City Department of Education | Special Education Student Information System Project

33New York City Department of Education | Special Education Student Information System Project3

Periodic updates on SESIS functionality and processes are regularly reported in the following:- SESIS Weekly Bulletin- Principal’s Weekly- School Support Weekly- SESIS Help Topics (i.e. Help Desk database)

Access to the SESIS portal- If your computer is on the DOE network: http://intranet.nycboe.net/SESIS- If you are not on the DOE network: https://portal.nycenet.edu/SESIS- For non-DOE staff:

http://schools.nyc.gov/Academics/SpecialEducation/EducatorResources/SESIS_NonDOE.htm

Website Supports for Case Closing, Discharge and Declassification

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Website Resources Related to Request for Assistance

Training and reference information on the SESIS portal for Request for Assistance include:- Workflow Documentation- Placemats:

Major Workflows in SESIS 2- Brown Bags:

Assessment Planning: Initial/Annual/Reevaluation/Mandated 3 Year- Computer Based Training Modules:

Evaluation Module- Arranging Evaluation Assistance

- Training Guides Evaluation

New York City Department of Education | Special Education Student Information System Project

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Website Resources Related to Request for Assistance

New York City Department of Education | Special Education Student Information System Project

Training and reference information is also available from directly within the SESIS tool

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Request for Assistance – Types and Notification Options

Types of request for assistance- Return to School- Redeployed- Per Session- Contract Out- Assessment Authorization- DOE Staff with Translator

Request for assistance notifications- SESIS messaging- Request for Assistance Report

New York City Department of Education | Special Education Student Information System Project

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Common Starting Place for Each Request for Assistance Workflow

New York City Department of Education | Special Education Student Information System Project

Psychologist

Selects Request for Assistance (RFA) on

the Assessment Planning (AP)

document and notifies the Supervisor of

Psychologists/Speech of the request

SESIS

Populates the Request for Assistance

homepage report with the request

(each school has a separate report)

Supervisor of Psychologists/Speech

Accesses the student’s AP

document, selects the Request for

Assistance section, and selects the type

of assistance that will be provided

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Request for Assistance – Contract Out Workflow

New York City Department of Education | Special Education Student Information System Project

Select Contract Out

The RFA report is updated to

reflect “Contract Out”

The student populates the

caseload of the agency supervisor

Navigates to the Agency

Supervisor Action screen in the AP, assigns an evaluator to

the student

Completes the evaluation and changes status

to “Review”

Reviews the evaluation; approves, requests

revisions or disapproves

Once approved, completes

billing section, changes the

status to “Final”

The RFA report indicates

“Submitted”. Removes

student from caseload

SESIS Agency Evaluator

Agency Supervisor

Sup of Psych/Speech

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Request for Assistance – Process for OT/PT Evaluations

New York City Department of Education | Special Education Student Information System Project

Psychologist

Selects Request for Assistance (RFA) on

the Assessment Planning (AP) document and

notifies ORCS of the request **

SESIS

Populates the Request for Assistance

homepage report with the RFA request,

updates the report as the request is

processed by ORCS

ORCS

Monitors the Request for Assistance

homepage report, accesses the student’s AP document, selects

the Request for Assistance section, and

redeploy DOE OT/PT Evaluators

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Request for Assistance – Process for OT/PT Evaluations

New York City Department of Education | Special Education Student Information System Project

When requesting an OT/PT Evaluation a message should be sent via SESIS notifying them of the request.

For non-D75 public schools send messages to the following:

- For OT requests: Huey Ying Lin - For PT requests: Goldie Weingarten

For D75 schools send messages to the following:- For OT requests: Joel Levine - For PT requests: Cynthia Aridas

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Common Ending Place for Each Request for Assistance Workflow

New York City Department of Education | Special Education Student Information System Project

Supervisor of Psychologists/Speech/

ORCS

Once the Request for Assistance section is

completed in the Assessment Planning

document, the Supervisor should notify the school

Psychologist

Finalizes the Assessment Planning

document once all assessments have

been completed and finalized

SESIS

Removes the student from the Request for

Assistance homepage report and the student is no longer on the

selected evaluator’s caseload, where

applicable

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Faxing in SESIS

There are two types of fax coversheets in SESIS:- Document-specific fax coversheets - Documents Related to Assessment

A fax coversheet is provided specific to each assessment template in SESIS in the event that the evaluation is not able to be input directly into SESIS

New York City Department of Education | Special Education Student Information System Project