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Accounts End of Year 2015

File | Setup and Delete Companies

Choose the company and select Block User Access , then F4 notes

Block access to Attaché

Copy of your Accounts Data

1. Using Archive and Restore

2. Using Copy data files

ONLY process EOY in the data that you will be entering transactions for 2016

EOY Processing

Customers and Suppliers

EOY Processing

• Invoices, credit notes, payments and receipts

• Allocate unallocated transactions

• Write off bad debts

• Delete Customer orders and backorders that never will be filled

• Complete outstanding purchase orders and goods received notes

Finalise transactions

• Print reports as required

• Post transactions to the General Ledger

Pre-End of Year tasks

Period End | Customers/Suppliers | End of Period | Customers/Suppliers

• Select ‘Yes’ for End of Period AND End of Year

• If run separately, ageing will be duplicated

Process End of Year

All PTD and YTD sales and cost figures clear

The amount for each period moves to the next ageing category

Opening balance for each customer/supplier changes to equal their current balance

Customers & Suppliers EOY Summary

Products

EOY Processing

1. Create work data2. Print worksheets and count stock3. Enter physical quantities4. Confirm variances5. Update stock levels6. Post to General Ledger

Product Stocktake

Period End | Products | End of Period | Products

Select ‘Yes’ for End of Period AND End of Year

Process End of Year

All PTD and YTD quantity, sales and cost figures clear.

Opening Stock for each product changes to equal quantity in stock

Products EOY Summary

General Ledger

EOY Processing

• Add-to accounts

• End-of-year indicator

• Retained Earnings – B/Fwd & C/Fwd

Check the Chart of Accounts

Finalise transactions

• Confirm Current Period is set to last period for the year

• Enter All Transactions:-

• Postings from Other Modules

• Journal Adjustments

Reconcile General Ledger

• Financial Controller Reconciliation gadget

• Matches the GL control accounts against the module reports

• Print Trial Balance

• Check that last year total = zero

• This year debit and credit columns are equal

• Process adjustments if required

Reconcile General Ledger

Did not balance and you don’t know what to do? Ask your dealer to fix it for you

Print Profit & Loss / Balance Sheet• Check that Net Assets = Total Equity

Reconcile General Ledger

• Complete Bank Reconciliations

Reconcile General Ledger

Process End of Year

• Archive company• Give it relevant name e.g. ‘Year End 15’

• Period End | General Ledger | End of Period | End of Year

• Reset Budget Values

• Retain Unreconciled Transactions - Yes (if using bank rec)

Resets the current general ledger for the new year’s processing.

Clears transaction detail and resets the batch number to 1.

Posts ending year’s period balances to last year’s periods and makes them available for reporting in the new year.

Reset Budget Values

Retained Unreconciled Transactions for bank reconciliation.

General Ledger EOY Summary

• Enter adjustments into GL 2015

• Adjust 2016 Opening Balances

• Manually adjust opening balances

• Import data from 2015 company

• This can be done at any time in 2016, after

the auditors have completed their work

Adjustments – 2015

• Use different backgrounds in Accounts

• Use different logos in BI

• Disable Editing in Previous Years

• Prevent Access to Previous Years

Manage Multiple Companies

How to handle late-arriving invoices?

Date-based posting

After processing EOY you will have: 2 menu items per company for accounts and 2 for payroll when you do payroll EOY

Date-based posting

Enter the Supplier invoice in your current data (2016)

Process late arriving Supplier invoices

Sign into the 2015 Company

Post to previous year General Ledger

• Sign into your Current Data Company (2016)

• Go to Setups | General Ledger | Opening Balances

• Select Import Last Year Data

• Select Yes to adjust opening balances

Update opening balances

• EOY Manual covers this• This is very important for your processing speed

Housekeeping

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