Welcome to New Revised Softex procedure EXIM Division, Hyderabad.

Welcome to New Welcome to New Revised Softex Revised Softex

procedureprocedure

EXIM Division, Hyderabad EXIM Division, Hyderabad

Circular Circular

RBI has issued vide circular no: RBI/2013-RBI has issued vide circular no: RBI/2013-14/254 A.P. (DIR series) Cir. No.43 dated 14/254 A.P. (DIR series) Cir. No.43 dated 13th September 2013 regarding the 13th September 2013 regarding the simplification of existing softex form used for simplification of existing softex form used for declaration of Export of Software. RBI has declaration of Export of Software. RBI has announced the date of implementation of new announced the date of implementation of new softex form and its rules from 1st October softex form and its rules from 1st October 2013.2013.

RBI circular RBI circular

RESERVE BANK OF INDIA

Foreign Exchange DepartmentCentral OfficeMumbai - 400 001

RBI/2013-14/254A.P. (DIR Series) Circular No.43 September 13, 2013ToAll Authorised Dealers in Foreign ExchangeMadam / Sir,Export of Goods and Services-Simplification and Revision of Declaration Form for Exports of Goods/Softwares

Attention of the Authorised Dealers is invited to Regulation 6 of the Notification No.FEMA 23/2000-RB dated May 3, 2000 viz. Foreign Exchange Management (Export of Goods and Services) Regulations, 2000, as amended by the Notification No.FEMA 36/2001-RB dated February 27, 2001 and A.P. (DIR Series) Circular No. 80 dated February 15, 2012 ,in terms of which every exporter of goods or softwares has to give declaration in one of the forms (GR/PP/SDF/SOFTEX/Bulk SOFTEX) and submit it to the specified authority for certification.

•In order to simplify the existing form used for declaration of exports of Goods/Softwares, a common form called “Export Declaration Form” (EDF) has been devised to declare all types of export of goods from Non-EDI ports and a common “SOFTEX Form” to declare single as well as bulk software exports. The EDF will replace the existing GR/PP form used for declaration of export of Goods. The procedure relating to the exports of goods through EDI ports will remain the same and SDF form will be applicable as hitherto. The EDF and SOFTEX form have been given in Annex I and Annex II respectively.

•Under the revised procedure, the exporters will have to declare all the export transactions, including those less than US$25000, in the form as applicable. •Reserve Bank of India will be extending the facilities to exporters for online generation of SOFTEX Form No. (Single as well as Bulk) for use in Off-Site Software exports, in addition to EDF Form No. (Present web-based process of generation of GR Form No. gets replaced) through its website www.rbi.org.in . In order to generate the above number, the applicant has

generated for each transaction by the applicant exporter. The specimen of online form andthe advice are given in Annex III. The present facility of manual allotment of single as well bulk SOFTEX form number by Regional Offices of RBI would be dispensed with accordingly.

1.The Foreign Exchange Management Act (FEMA) requires exporters to complete the EDF/SOFTEX Form using the number so allotted and submit them to the specified authority first for certification and then to AD for necessary action as hitherto.

2.The above instruction will come into force from October 1, 2013. Authorised Dealers may bring the contents of this circular to the notice of their constituents concerned.

3.The directions contained in this circular have been issued under Section 10(4) and Section 11(1) of the FEMA, 1999 (42 of 1999) and are without prejudice to permissions / approvals, if any, required under any other law.

Yours faithfully,(C.D.Srinivasan)

Chief General Manager

Highlights of new revised Highlights of new revised procedureprocedure

Exporters can use the allocated Softex number either for each Exporters can use the allocated Softex number either for each invoice or for a group of invoices with same currency of a particular invoice or for a group of invoices with same currency of a particular customer.customer.((Kindly refer D of Annexure of RBI Circular No. 80 dated 15Kindly refer D of Annexure of RBI Circular No. 80 dated 15 thth Feb Feb

20122012).). Exporter will have to declare all the export transactions, including Exporter will have to declare all the export transactions, including those less than US$25000. those less than US$25000. (Kindly refer point no.3 of RBI Circular no.43 (Kindly refer point no.3 of RBI Circular no.43 dated 13dated 13ththSept 2013)Sept 2013)

RBI shall provides softex numbers through its website RBI shall provides softex numbers through its website www.rbi.org.in. →Forms →FEMA Forms →Printing (EDF/Softex www.rbi.org.in. →Forms →FEMA Forms →Printing (EDF/Softex form no.) The specimen of online form and the advice are given in form no.) The specimen of online form and the advice are given in Annex III. Annex III. ( Kindly refer point no.4 of RBI Circular no. 43 dated 13th Sept 2013)( Kindly refer point no.4 of RBI Circular no. 43 dated 13th Sept 2013)

Revised softex form is common form to declare single as well as Revised softex form is common form to declare single as well as bulk software exports. bulk software exports. (Kindly refer point no.2 of RBI Circular no.43 dated (Kindly refer point no.2 of RBI Circular no.43 dated 13th Sept 2013)13th Sept 2013)

New revised procedure effective from 1New revised procedure effective from 1stst Oct 2013 Oct 2013..( Kindly refer point ( Kindly refer point no.6 of RBI Circular no.43 dated 13th Sept 2013)no.6 of RBI Circular no.43 dated 13th Sept 2013)

Revised Softex formRevised Softex form

Revised softex form for offsite software exportsRevised softex form for offsite software exports ((Kindly refer Annexure-II of Circular no: 43 dated 13Kindly refer Annexure-II of Circular no: 43 dated 13thth Sept 2013) Sept 2013)

Revised softex form for Royalty ReceiptRevised softex form for Royalty Receipt ((Kindly refer Annexure-II of Circular no: 43 dated Kindly refer Annexure-II of Circular no: 43 dated 1313thth Sept 2013) Sept 2013)

Format of Softex Forms

Summary Sheet

Section - A

Name and address of Exporter IEC Code.

Letter of Permission (LOP) No.(STP/EHTP/SEZ/EPZ/100% EOU/DTA Unit)

Date of LOP issued

Name of Authorised Datacom Service Provider STPI/SEZ Centre

Name and address of Authorised Dealer/Bank Authorized Dealer Code

Section - B

List of Invoices for offshore export value through datacom link

Period of Invoices raised from _____________ to _____________

Sr. No.

Softex No.

Name of the Client

Address of the Client

Country

Internal project code/Contract/ Agreement No & date

Type of S/W Exported

Mode of realisation

Invoice Number

Invoice Date (DD/MM/YY)

Currency

Analysis of Export Value

Value of software Export

(A)

Transmission Charge (B)

Commission

( C)

Deduction (D)

Net Realisable

value [ (A+B

)-(C+D)]

SECTION - C

DECLARATION BY EXPORTER

I /We@ hereby declare that I/we@ am/are@ the seller of the software in respect of which this declaration is made and that the particulars given above are true and that the value to be received from the buyer represents the export value contracted and declared above. I/We@ also declare that the software has been developed and exported by using Authorised and legitimate datacom link and certified that the software described above was actually transmitted. I/We @ undertake that I/we@ will deliver to the Authorised dealer bank named above the foreign exchange representing the full value of the software exported as above on or before........................ (i.e. within the period of realisation stipulated by RBI from time to time ) in the manner specified in the Regulations made under the Foreign Exchange Management Act, 1999.

I/We @ am/are not in the Caution List of the Reserve Bank of India.

Place: Date:Name : Designation:

Stamp (Signature of the Exporter)

Space for use of the competent authority in STPI/EPZ/SEZ

Certified, on the basis of above declaration by the SEZ/STPI unit, that the software described above and the export value declared by the exporter in this form is as per the corresponding invoice/gist of invoices submitted and declared by the Unit.

Date:Name : Designation: Stamp

( Signature of the Designated/Authorised Official of STPI/EPZ/SEZ )

Guide Lines to Fill the Guide Lines to Fill the Revised Softex FormRevised Softex Form

Softex numberSoftex number : Softex number allocated by RBI : Softex number allocated by RBI itself (www.rbi.org.in. →Forms →FEMA Forms itself (www.rbi.org.in. →Forms →FEMA Forms →Printing (EDF/Softex form no.) →Printing (EDF/Softex form no.)

Name*

IE Code*

Address*

Telephone No.*

Email*

Fax

Type of Export*Drop down option1 [ ] Goods2 [ ] Software

Mode of Export*Drop down option ( if type of export is Goods)1. [ ] Post Parcel/Couriers 2. [ ] Others

Form No*.

Drop down option( if type of export is Software)1.[] Single2.[] Bulk

Numbers of Form Maximum 50 forms Nos. ( in case of bulk option is selected)

* Mandatory

Name, Address & Country of ClientName, Address & Country of Client : :

It should match with your business proof It should match with your business proof document (Agreement/SOW / Workorder / document (Agreement/SOW / Workorder / PO / Job order) PO / Job order)

Internal project code/Contract/ Agreement Internal project code/Contract/ Agreement

No & date:No & date:

As per Business proof documentAs per Business proof document

Type of software exportedType of software exported

(a) Computer Software (a) Computer Software RBI Code RBI Code

Data Entry job and Conversion Data Entry job and Conversion Software Data Processing Software Data Processing 906906

Software Development Software Development 907907

Software Product , PackagesSoftware Product , Packages 908908

Other (Please specify)……….Other (Please specify)………. 909909

(b) Other Software (b) Other Software

Video /TV Software Video /TV Software 910910

Others/( Please specify) ……..Others/( Please specify) …….. 911911

Mode of RealisationMode of Realisation : How export value will : How export value will realise.realise.

Types of Realisation :Types of Realisation :1.1. Under L/CUnder L/C : Letter of Credit is a letter issued by a buyers bank to : Letter of Credit is a letter issued by a buyers bank to

another sellers bank (especially one in a different country) to serve as another sellers bank (especially one in a different country) to serve as a guarantee for payments made to a specified person under specified a guarantee for payments made to a specified person under specified

conditions.conditions.

2.2. Bank guaranteeBank guarantee : A bank guarantee is a surety or a guarantee issued by the : A bank guarantee is a surety or a guarantee issued by the

bank on behalf of its customer for the benefit of foreign beneficiarybank on behalf of its customer for the benefit of foreign beneficiary..3.3. OthersOthers : EEFC Account : EEFC Account

Exchange Earners' Foreign Currency Account (EEFC) is an account Exchange Earners' Foreign Currency Account (EEFC) is an account maintained in foreign currency with an Authorised Dealer.maintained in foreign currency with an Authorised Dealer.

Invoice number & DateInvoice number & Date : Please follow : Please follow procedure of your organization.procedure of your organization.

Country & Currency : Kindly mentioned the code only.

CURRENCY_SWIFTCODE CURRENCYNAME RBI NUMERIC CURRENCY CODE

ACD ACU Dollar 725

ACU AMU 706

AED UAE Dirham 419

AFA Afghani 001

ALL Albanian Lek 003

AON Angola Kwanza 024

ARS Argentine Peso 015

ATS Austrian Schilling 019

AUD Australian Dollar 017

BBD Barbados Dollar 029

BDT Bangladesh Taka 027

BEF Belgian Franc 033

BGL Bulgarian Lev 049

BHD Bahraini Dinar 025

BIF Burundi Franc 053

BMD Bermudian Dollar 037

BND Brunei Dollar 047

BOB Bolivian Boliviano 039

BRL Brazilian Real 043

BSD Bahamian Dollar 023

BWP Botswanian Pula 041

BYB Belarus Rouble 055

BZD Belize Dollar 031

CAD Canadian Dollar 059

CHF Swiss Franc 389

CLP Chilean Peso 073

CNY Yuan Renminbi 077

COP Colombian Peso 083

CRC Costa Rican Colon 091

CUP Cuban Peso 093

CYP Cyprus Pound 095

CZK CZECH KORUNA 098

DEM Deutsche Mark 147

DJF Djibouti Franc 102

DKK Danish Kroner 101

DOP Dominican Peso 103

DZD Algerian Dinar 005

ECS Ecuador Sucre 109

EGP Egyptian Pound 111

ESP Spanish Peseta 367

ETB Ethiopian Birr 115

EUR Euro (European Union) 500

FIM Finnish Markka 125

FJD Fiji Dollar 127

FKP Falkland Islands Pound 123

FRF French Franc 129

GBP Pound Sterling 421

GHC Ghana Cedi 149

GIP Gibraltar Pound 151

GMD Gambian Dalasi 143

GNF Guinea Franc 167


GRD Greek Drachma 155GTQ Guatemala Quetzal 165GYD Guyana Dollar 171HKD Hong Kong Dollars 179HNL Honduras Lempira 177HRK Croatia Kuna 092HTG Haiti Gourde 175HUF Hungarian Forint 181IDR Indonesian Rupiah 187IEP Irish Pound 193ILS Israeli New Shekel 195INR Indian Rupee 188IQD Iraqi Dinar 191IRR Iranian Rial 189ISK Iceland Krona 185ITL Italian Lira 197JMD Jamaican Dollar 203JOD Jordanian Dinar 207JPY Japanese Yen 205KES Kenyan Shilling 213KHR Cambodian Rial 211KMF Comoros Franc 057KPW North Korean Won 215KRW South Korean Won 217KWD Kuwaiti Dinar 219KZT Kazakstan Tenge 212LAK Lao New Kip 223LBP Lebanese Pound 225LKR Sri Lankan Rupee 369LRD Liberian Dollar 229LSL Lesotho Maloti 227LTL Lithuanian Litas 234


LUF Luxembourg Franc 235LYD Libyan Dinar 231MAD Moroccan Dirham 265MGF Madagascar Franc 241MMK Myanmar Kyat 258MNT Mongolian Tugrik 261MRO Mauritanian Ouguiya 255MTL Maltese Lira 251MUR Mauritius Rupee 257MVR Maldivian Rufiyaa 247MWK Malawian Kwacha 243MXN Mexican Peso 259MYR Malaysian Ringgit 245NGN Nigerian Naira 291NIO Nicaraguan Gold Cordoba 287NLG Netherlands Guilder 275NOK Norwegian Krone 297NPR Nepalese Rupee 273NZD New Zealand Dollar 285OMR Omani Rial 301PAB Panaman Balboa 311PEN Peruvian New Sol 319PHP Philippinian Peso 323PKR Pakistani Rupee 309PLN Polish Zloty 325PTE Portuguese Escudo 327PYG Paraguay Guarani 317QAR Qatari Rial 335ROL Romanian Leu 343RON ROMANIAN NEW L 343RUB RUSSIAN ROUBLE 344RWF Rwanda Franc 345


SAR Saudi Rial 351SCR Seychelles Rupee 355SDD Sudanese Dinar 381SEK Swedish Krona 387SGD Singapore Dollar 359SHP St. Helena Pound 371SLL Leone 357SOS Somali Shilling 363SRG Suriname Guilder 383SVC El Salvador Colon 113SYP Syrian Pound 391SZL Swaziland Lilangeni 385THB Thai Baht 397TND Tunisian Dinar 407TOP Tonga Parangas 403TRL Turkish Lira 409TTD Trinidad and Tobago Dollar 405TWD Taiwan Dollar 075TZS Tanzanian Shilling 395UAH Ukrainian Hryvnia 422UGX Uganda Shilling 417USD United States Dollar 423UYU URUGUAYAN PESO 427UZS Uzbekistan Sum 430VEB Venezuelan Bolivar 433VND Vietnam Dong 437WST Tala 447XAF CFA Franc 067XCD East Carbbi 379XEU European Currency Unit 707XOF West African CFA Franc 035YER Yemeni Rial 453ZAR south African Rand 365ZMK Zambian Kwacha 461

ZRN Congo Democratic Republic Zaire Congelese Franc 459ZWD Zimbabwe Dollar 463


Analysis of Export Value :

A- Value of Software ExportB-Transmission Charges C- Commission D- Deduction STPI will certify the Net Realisable value i.e. ((A+B)-(C+D))

Section C Declaration:

It should be signed by the Authorised Person.

Differences between new & old softex procedureOld SoftexOld Softex Revised SoftexRevised Softex

1.1. Three Sets of Softex Three Sets of Softex application forms need to be application forms need to be submit (Original/Duplicate submit (Original/Duplicate and Triplicate).and Triplicate).

2. Invoices in Triplicate which 2. Invoices in Triplicate which are duly signed by are duly signed by Authorized person need to Authorized person need to be submit along with Softex be submit along with Softex Form.Form.

3.3. P.O/Agreement/Work order as P.O/Agreement/Work order as per checklist need to be per checklist need to be submit.submit.

4. No Soft copy of Softex form 4. No Soft copy of Softex form required for certification.required for certification.

5.5. Softex Numbers can be Softex Numbers can be allotted by STPI/ by the Unit allotted by STPI/ by the Unit as allotted by RBI. Softex as allotted by RBI. Softex number for each Softex form.number for each Softex form.

6.6. Exporter need not declare Exporter need not declare the export transactions less the export transactions less than US$25000.than US$25000.

1.1. Four Sets of new softex form Four Sets of new softex form as per RBI format need to be as per RBI format need to be SubmitSubmit

(Original/Duplicate/Triplicate (Original/Duplicate/Triplicate and Quadruplicate).and Quadruplicate).

2.2. Invoice details need to be Invoice details need to be mention in Section B of Softex mention in Section B of Softex form. form.

3.3. Agreement/P.O/Work order Agreement/P.O/Work order details need to mention in details need to mention in Section B of softex form. Section B of softex form.

4.4. Soft copy of Softex form Soft copy of Softex form forward to STPI forward to STPI (([email protected]) ) Along with Hardcopy.Along with Hardcopy.

5.5. Softex Numbers allotted by RBI Softex Numbers allotted by RBI through online only.through online only.

6.6. Exporter will have to declare all Exporter will have to declare all the export transactions, the export transactions, including those less than including those less than US$25000.US$25000.

Sample Check & VerificationOld SoftexOld Softex Revised SoftexRevised Softex

1.1. Three Sets of Softex Three Sets of Softex Application forms Need to be Application forms Need to be submit (Original/Duplicate submit (Original/Duplicate and Triplicate).and Triplicate).

2. Invoices in Triplicate which 2. Invoices in Triplicate which are duly signed by are duly signed by Authorized person need to Authorized person need to be submit along with Softex be submit along with Softex Form.Form.

3.3. P.O/Agreement/Work order as P.O/Agreement/Work order as per checklist need to be per checklist need to be submit.submit.

4.4. No Soft copy of Softex form No Soft copy of Softex form required for certification.required for certification.

5.5. Exporter need to submit Exporter need to submit Data Communication link Data Communication link proof.proof.

6.6. Softex Numbers can be Softex Numbers can be allotted by STPI/ by the Unit allotted by STPI/ by the Unit as allotted by RBI. Softex as allotted by RBI. Softex number for each Softex form.number for each Softex form.

7.7. Exporter need not declare Exporter need not declare the export transactions less the export transactions less than US$25000.than US$25000.

1.1. Four Sets of new softex form Four Sets of new softex form as per RBI format need to as per RBI format need to SubmitSubmit

(Original/Duplicate/Triplicate (Original/Duplicate/Triplicate and Quadruplicate).and Quadruplicate).

2.2. Invoice details need to be Invoice details need to be mentioned in Section B. mentioned in Section B. Invoices copies required for Invoices copies required for sample checksample check. .

3.3. Agreement/P.O/Work order Agreement/P.O/Work order details need to mentioned in details need to mentioned in Section B. Section B. One copy of One copy of business proof document to business proof document to be taken for sample check.be taken for sample check.

4.4. Need Soft copy of Softex form Need Soft copy of Softex form along with Hardcopy.along with Hardcopy.

5.5. Exporter provide details of Exporter provide details of datacom link in Section A of datacom link in Section A of Softex form Softex form (Hard copy (Hard copy required for sample check).required for sample check).

6.6. Softex Numbers allotted by RBI Softex Numbers allotted by RBI only through online.only through online.

7.7. Exporter will have to declare all Exporter will have to declare all the export transactions, the export transactions, including those less than including those less than US$25000.US$25000.

For more information kindly contacts us :For more information kindly contacts us :

Mr. B.Kiran Kumar, Dy.Director Mr. B.Kiran Kumar, Dy.Director Mob: Mob:99599994929959999492

Email :[email protected] :[email protected]

Mr. N S Siddaiah, Jt.Director Mr. N S Siddaiah, Jt.Director Mob: Mob:93475005019347500501

Email : [email protected] : [email protected]

Welcome to New Revised Softex procedure EXIM Division, Hyderabad.

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