Welcome toMega Meet

Saturday10.00 Overview and important information11.30 Treasure hunt and exploration of the showground1:00 Lunch 1.30 Team time4.00 Brew4.30 Safeguarding5.30 Questions and answers6.30 Evening meal then Entertainment

Sunday8.30 Breakfast9.30 Flag break – Full Uniform Please10:00 Team meetings / chance to meet with other teams 11:30 Final Q&A and close

Organising Team Structure

NickKasmirChair

StuartDean

Programme

Ray Fitzsimmons

Logistics

Charlotte Moul

HR

AndyNeville

Infrastructure

StaceyWhite Admin

MikeNolan

Communications

SarahMooreFinance

Camp Team Structure

SimonMcGlen

Camp Chief

AlisonBamber

Buttermere

CarlCurbishley Tarn Hows

DuncanCairns

Ulswater

MaxLowe

Aira Force

WarrenFrost

Coniston

CharlotteMoul

Windermere (Staff)

Programme

Splash

• Manager: Neil Ralph

• Location: Tower Wood Outdoor Education Centre

• This activity day is all about getting on the water. Participants will have the opportunity to try out many different water activities.

• Paddlesports will include Kayaking, Bell Boating, sit on kayaks, Open Canoes and Sea Kayaking.

• Sailing - for the more confident or experienced participants there will be dinghies to sail single handed, or with a friend. For the less experienced there will be larger dinghies that will have an experienced helm in charge to take them out on the water.

Explore• Manager – Rachel Bailey

• This day dedicated to discovering the beauty, wonder and history of the Lake District and Yorkshire Dales National Parks

• Coaches will transport participants on different day trips.

• Each Troop/Unit will be asked to choose one of the 4 days trips:

• Tour 1 – Keswick, Threlkeld Quarry and railway and Whinlatter Forest Park

• Tour 2 – Kendal, Brockholes Country Park and White Scar Caves

• Tour 3 – Ambleside, Bobbin Mill and Fell Foot Country Park

• Tour 4 – Bowness, Lake cruise and railway and Grizedale Forest

Adventure• Manager – Jenny MacDonald

• This day will take place in a variety of locations within the Lake District and the Yorkshire Dales National Parks.

• Activities include:• Rock climbing• Mountain Biking• Hill Walking• Caving• Geo-caching (half day activity)• Rafting (half day activity)• Great Tower Activity day (campers take part in at least 3 different

activities including archery, low ropes, high ropes and orienteering)

Challenge

• Manager – Colin Beesley

• This will be a fun packed activity day based on the main camp site. There will be a number of ’zones’ for all participants to visit:• Adrenalin: Low ropes/indoor

caving/climbing tower• Scouting skills: Fires and stuff!• Creative zone : Crafty things• Discovery zone: The camp’s

very own science lab - making things go wizz, bang and pop!

Fun!• Manager – Ian Illingworth

• An on site activity day in which the participants will have the chance to just go along and have some serious fun!

• There are a number of activities grouped together in ‘bases’:

• ‘Big’ events - e.g. 135’ assault course, Laser quest

• Activities - e.g. Zumba, canoe obstacle course

• Games - e.g. giant table football, ultimate frisbee

• Plus lots, lots more…

Entertainment• Manager – Sue Doyle

• Opening and Closing Ceremonies – no spoilers – wait and see

• All staff to attend Ceremonies

• Evening entertainment for participants:

The ‘Arena’ (on the plateau area)Lots of silly ‘challenge’ games to participate in (7-9pm)The Coliseum (main entertainment marquee)Red Rose Has Talent (7 – 9pm)Red Rose Unplugged – for budding D.J.’s From 9 to 10:30 (ish) Our resident DJ’s will be hosting various games and taking you through the evening with some up-to-date music and good ’old’ party tunes.

International day - Sunday • Each Sub-camp will represent a

continent and create a ‘Street Party’, • Elements to include…..

• Music• Crafts• Sports• Games• Food and drink• Design a float

Morning - Creation of Continent, street party and design/create stunning float.Afternoon - Join the Carnival - floats and participants will tour the site sampling the hospitality of each sub campAll available staff are asked to help run the activities.

Staff Sub camp will make a float for the carnival – we are Antarctica.

Staff Catering • Our aims - provide the good quality meals to ensure that staff are well fed

• The menus will be based around an international theme each evening

• There are sample menus to view today - comments /feedback welcome

• Meal Times 0730 to 0900, 1200 to 1330, 1700 to 1900 (provisional timings - may change to fit activity timings)

• Special dietary requirements – please ensure you advise caterers at each meal as well as in staff registration

• Packed lunches will be provided for all staff offsite at lunch

• Packed lunch order slips available at evening meals - ready for collection at following breakfast time

• Staff onsite will have a meal option plus soup

Snack Bar

• No open fires / disposable BBQs – i.e. gas stoves only . We need to ensure that there is no damage to the ground

• Consider the proximity to adjacent tents

• Come prepared – this is a “Showground” and not a commercial campsite

Self Catering

• A range of snack food available to purchase – e.g. burgers , chips, curry, cookies, soft drinks, crisps and ice cream

• Provisional timings - 1000 - 1200 , 1400 - 1630, 1930 – 2130 (i.e. closed when people should be eating in their own camps)

• Groups can pre-pay and book an evening meal (staff menu) – limited places per night

Adult Hub• Relaxation area with a licensed bar

• Soft drinks, tea and coffee also available

• Adults only

• Opening times to be confirmed (subject to licence) – early evening until camp lights out

Transport• There is lots of space for car parking so there is no restriction on your

bringing your own vehicle.

• No restriction to access to your own vehicle during the camp

• Please drive carefully and slowly in and around the camp

• Parking is on a designated field adjacent to participant camping areas (so a little way form the staff sub-camp)

• No vehicles are allowed into the main site

• If you are arriving by train or bus, let us know when you are arriving and we will arrange to pick you up from the station

• There will be a shuttle bus to a local supermarket

• There are a high number of coaches coming to / from the camp Monday to Friday

Safety and Security• Everyone must immediately register on arrival

• Identification will be issued and must be worn by everyone (including invited guests)

• All staff have responsibility for safety and security

• Staff will be asked to help marshal at certain times (e.g. opening / closing ceremonies)

• Please challenge anyone without identification:

• Seek assistance from other staff if needed

• Accompany the person to the admin centre to confirm who they are and reissue ID or to assist in them leaving the site

• Please challenge any unsafe activity or unacceptable behaviour

Illness and Injury• The medical team will be based at the farm buildings and will provide :-

• Response for medical emergencies and serious injuries on site• Response for illnesses and injuries to staff• Treatment for minor injuries in absence of the Participant’s own

leader• Minor injuries to participants should be dealt with by their own leaders

in the first instance – but please provide immediate help if someone is distressed

• Participants requiring transport to hospital should be accompanied by their own leader if possible and supported by sub camp teams or other staff as needed

• Staff should have a first aid kit with them when on activity bases• Please report all incidents, near misses or accidents to the Admin Team

– we must have a good record of all incidents / injuries

AdminAs well as taking of all the bookings pre-camp the administration team will take care of a wide variety of tasks on camp. These include:• Staffing the camp information centre• Helping with lost property• Providing live time support to

activities teams and sub-camps.

• The team will provide a real “heart” to help everything run smoothly and will hopefully be central to the provision of a highly successful camp.

Communications

The team will provide communications across a range of media:

• Radio• Newspaper• Photography• Video• Web• Social media

Please help provide the team with stories and messages…

Infrastructure• Turning a green field into a campsite:• Fluid engineering, that's anything to do with

water, showers and toilets.• Staged event support, we will be providing

lighting & microphones for our entertainments team to use as well as working with our on-site radio station.

• 'Comms' will be installing a phone, radio and computer network to enable simple communication for our staff and participants across the site and beyond.

• Power & lighting – the team will provide exactly that, be it lighting the way to sub-camps or power for our catering and entertainment areas

• We need you help – especially with the take-down.

• If you bring it with you, take it home.

Sub CampsThe camps within a camp

Making it happen

Taking care of Participants and Leaders at a “local” level and working in conjunction with the other staff teams• Admin• Logistics• Entertainment• Activities

Disputes / Issues

Participants

Leaders Sub Camp Chief

Staff Team Leader or Head of Department

Sub Camp Chief Camp Chief

Camp Chief

• We expect to have a happy camp, but it is inevitable that there will be some problems. This is who is responsible for handling disputes / issues

Head of HR

Camp Chair

CRBs and Permits

Why ?

Who needs what?

Where ?

When ?

Day EVENI NG

A Small contingency of staff will be asked to attend the camp prior

to the Saturday. I f this is the case you will be asked to do so by your Head of Department.

Sat 26st J uly

RED ROSE 2014 BEGI NS!!!

Remaining Staff Plus Participants Arrive

OPENI NG CEREMONY

ALL Staff are expected to attend where possible

Sun 27th J uly

I NTERNATI ONAL DAY

ALL Staff are expected to help where possible

I NTERNATI ONAL EVENI NG I N THE STAFF BAR

Mon 28th J uly

PARTI CI PANT ACTI VI TI ES

Normal Roles to be undertaken

QUI Z NI GHT I N THE STAFF BAR

Tues 29th J uly

PARTI CI PANT ACTI VI TI ES

Normal Roles to be undertaken

STAFF BAR Plus

STAFF CHALLENGE NI GHT I N THE ARENA

Wed 30th J uly

PARTI CI PANT ACTI VI TI ES

Normal Roles to be undertaken

STAFF’S GOT TALENT

Thurs 31st J uly

PARTI CI PANT ACTI VI TI ES

Normal Roles to be undertaken

STAFF BAR Plus

STAFF NI GHT I N THE FUN ZONE

Fri 1th Aug PARTI CI PANT ACTI VI TI ES

Normal Roles to be undertaken

CLOSI NG CEREMONY

ALL staff are expected to attend where possible

Sat 2th Aug

PARTI CI PANTS DEPART

All staff to assist where possible and start the site tidy up.

STAFF PARTY!!!!!!!

A chance to let your hair down and for us to say thank

you! Sun 3th

Aug Remaining Site Tidy Up

Staff Depart