ClubRunner Connect. Collaborate. Communicate.

DistrictTrainingPresentationtoClubs

WelcometoClubRunner!

Press<space>orleft-clickonmousetoadvancetothenextslide

ClubRunner

WhatisClubRunner?Congratulations!YourDistrictissubscribedtoClubRunner,asoftwareservicethatmanagesclubandmembershipinformationaswellasfacilitateeasiercommunicationbetweentheDistrictanditsclubs.

ClubRunner…

•IsaprivatesoftwarecompanythathasbeenservingthousandsofRotaryclubsworldwidefornearly10years.

•Wascreatedbyandisoperatedby3PastPresidentsinCanada

•IsthelargestsoftwareprovidertoRotaryclubsworldwide,insixcontinents

•WasthefirstcompanytointegrateitsdatabasewithRotaryInternationalinNovember2010andistheleaderintermsoffieldsintegrated

•IsanOfficialRotaryInternationalLicensee

1-877-4MY-CLUB

ClubRunner

WhatDoesClubRunnerDo?ClubRunnerwillhelpyourdistrictwiththefollowingtasks:

• Seamlesslyintegratethedistrictdatabase withRotaryInternational,securely

• Produceunlimitedreports tohelpidentifymembershipgrowth

• Maintainorganizationalcharts withcommitteestructures

• Maintainclubexecutive/directorlistings,accessiblebyRotariansinthedistrict

• Generatepassword-protecteddistrictdirectories inseveralformats

• Trackandreportclubattendance

• Sendouttargetedandpersonalizedemailcommunicationandnewsletters

• Manageeventregistrationsandreporting,withonlinepayment

• Alloweveryclubtologinandmaintaintheirowninformation

1-877-4MY-CLUB

ClubRunner

Calendar for upcoming District events

Access useful content aimed for club executives and Rotarians

Access the publicly available Club and District Info

Access links to other websites related to Rotary

DistrictWebsite

1-877-4MY-CLUB

ClubRunner

TheClubDirectorypagedisplaysallclubs,theirmeetingdaysandtimes,alongwithPresidentnames,andlinkstoclubwebsites

ChoosefromAlphabeticallistingorSortedbyMeetingDay/Time

ClubDirectory

1-877-4MY-CLUB

ClubRunner

Clickingonaclubnamewilldisplaydetailsforthatclub,including:

•Meetingday/time

•Meetinglocation

•AssistantGovernor

•ClubPresident

•Executives/Directors

•Committees

•UpcomingSpeakers

•UpcomingEvents

•LinktoClubBulletin

•LinktoClubSite

ClubDetailsPage

1-877-4MY-CLUB

ClubRunner

DisplaysallDistrictExecutives,Officers,AssistantGovernorsandtheirclubsandexecutives,committeedirectorsandsub-committeechairs.

Linksgotoaprivateemailformtoallowmemberstobecontactedbypublicwithoutdivulgingemailaddresses.

DistrictOrganizationChart

1-877-4MY-CLUB

ClubRunner

DisplaysallDistrictExecutives,Officers,AssistantGovernorsandtheirclubsandexecutives,committeedirectorsandsub-committeechairs.

Linksgotoaprivateemailformtoallowmemberstobecontactedbypublicwithoutdivulgingemailaddresses.

DistrictPhotoOrganizationChart

1-877-4MY-CLUB

ClubRunner

PrivateEmailForm

1-877-4MY-CLUB

ClubRunner

• StartattheDistricthomepage,locatedat:www.clubrunner.ca/XXXX (WhereXXXXisyourDistrict#)

• ClickontheLoginlinkatthetopright.AllmembersintheDistrictcanlogin.Thesystemwillrecognizeyourlevelautomaticallyandgrantyoutheappropriateaccess.

LoggingIn

1-877-4MY-CLUB

ClubRunner

• OntheLoginpage,clickon‘NewandExistingUsers–RetrieveYourPassword’

LoggingIn– RequestPassword

1-877-4MY-CLUB

ClubRunner

• Chooseclubfromlist,enterlastnameandemailaddress• PressGetLoginInfobutton.Watchfortheemailtoarrive

inyourinbox.

LoggingIn– RequestPassword

1-877-4MY-CLUB

ClubRunner

AccessLevelstoMembersAreaThereare3mainlevelsofaccesstotheCommunicationIntranet:• DistrictLevel– canaccessandmaintainallDistrict

organizationcharts,aswellasallClublistings• ClubExecutiveLevel– canaccessandupdateallinformation

pertainingtoyourclubandmembers,includingattendancereporting,clubexecutivelistings,andmembershipadds/edits/terminations.

• MemberLevel– canaccessandupdateyourownmembershipprofiledirectlyregardlessofpositioninclubordistrict.Canalsoaccessdistrictdirectoriesonceloggedin.

ClubRunner

Launchpad

1-877-4MY-CLUB

Your starting point when logged into the District site.

ClubRunner

Onceloggedin,anyRotarianintheDistrictcan:

• Updatetheirownmembershipprofile• Viewanddownloaddistrictdirectoryreports• Searchformembersintheonlinedirectory• RegisterforanyDistrictevent• AccessDistrictCommitteesandview/postinfoifa

memberofthatcommittee

WhatcanRegularMembersDo?

1-877-4MY-CLUB

ClubRunner

Everythingaregularmembercando,plus:

• Updatetheirclubmembershiplisting• Specifycurrentandnextyear’sclubexecutives• Updatetheirclubinformationsuchasmeetingtime,date,

location,andwebsiteaddress• Reportmonthlyattendance• Registermembersfordistrictevents

WhatCanClubExecutivesDo?

1-877-4MY-CLUB

ClubRunner

AllmemberscandownloadaWordorPDFversionoftheDistrictDirectory,whichisgeneratedfromallthedataonthewebsite

Choosefromavarietyofdistrictdirectories,searchthedirectory,viewtrendreportssuchastheDistrictDashboard,Age/GenderDistributionreports.Viewareportshowcasingclubpositions.BuildacustomreportwiththeeDirectorybuilder.

DistrictDirectories&Reports

1-877-4MY-CLUB

Reportsavailableinclude:

Clubsize/GrowthReportDistrictDashboardRuleof85GenderandAgeDistributionYearsofServiceDistribution

ClubRunner

Asampleofoneoftheavailabledirectories.

Memberscanprintthisathome,orsaveontheircomputerforfutureuse.

AtextversionofthedownloadisalsoavailableforimportintoHandheldsorcontactsoftware.

DistrictDirectories&Reports

1-877-4MY-CLUB

ClubRunner

Toeasilyfindmembersofaclub,youcansearchthedistrictdatabasebyfirstorlastname,emailaddressorclassification.

DistrictDirectories&Reports

Onceresultsarereturned,theywillappearinalistformat.Clickonanametoviewcontactdetails.Clickontheemailicontoemailthemember.

1-877-4MY-CLUB

ClubRunner

CommitteesManagementCreate,manageandstoreallcommitteeslistsalongwithdesignatedChairpersons,Secretariesandmembers.

1-877-4MY-CLUB

ClubRunner

CommitteesManagement

PostdocumentsSendemailstocommitteemembers

Createsubcommittees

YouhavetheoptionofduplicatingthiscommitteerecordforthenextRotaryYear

1-877-4MY-CLUB

ClubRunner

ClubExecutiveFunctions

1-877-4MY-CLUB

ClubRunner

ActiveMembersList

1-877-4MY-CLUB

AddNewMember

ClickonanynametoEdit

MarkExtoTerminate

ClubRunner

MemberProfile

Clickonvarioustabstoaccessmoreinformation.

ClubRunner

EditClubInformation

1-877-4MY-CLUB

ClickonEditClubInfotomakechanges

EditExecutives

ClubRunner

EditClubExecutives

1-877-4MY-CLUB

SwitchtoNextRotaryYearlisting

AddNewPosition

Whenaddingaposition,selecttheclosestmatchunderPosition.Thiswillensurethispersonreceivesdistrictcommunicationsrelevanttotheirtitle.

ClubRunner

ClubAttendanceReport

1-877-4MY-CLUB

Asof3rd weekofmonth,newlineappears

Fillinthenumbers

ThenpressSave

NumberofMembersreferstofinalcountasofendofmonth

ClubRunner

RotaryIntegration

1-877-4MY-CLUB

Opt-inmustbedoneintwoplaces:RIandClubRunner

1)LinktoRI

2)Checkboxtooptin

Customizefieldsprivacy

ClubRunner

• Nopersonalinformationoremailaddresseverexposedonpublicwebsite

• Member’saccesstoinformationisrestrictedbasedonhisorherroleintheDistrictorClub

• StrictPrivacyPolicyassuresyouthatClubRunnerwillnotreleasedatatothirdpartyinanyform

• Membercancustomizeprivacylevelbasedonfields• ReadourPrivacyPolicy

Privacy

1-877-4MY-CLUB

ClubRunner

• NotarequirementtoparticipateinupdatingDistrictcommunicationintranet

• Providesyourclubwithyourownwebsiteandportal• Club-leveldirectories,emailanddocumentmanagement• Higherdetailofattendancetracking• Eventmanagement• Dues&billing(sendingoutinvoices,notaccounting)• BrandedClubnewsletter• DatabaseintegratedwithDistrictandRotaryInternational• Moreinfoatwww.clubrunner.ca

ClubVersionofClubRunner

1-877-4MY-CLUB

ClubRunner

SupportandHelpGuides

1-877-4MY-CLUB

ClubRunnerContacts&Resources

SubscriberCommunityPortalcommunity.clubrunner.ca

OnDemandVideoTutorialswww.clubrunner.ca/videos

WebinarTrainingwww.clubrunner.ca/webtraining

eSupportCenterwww.ClubRunnerSupport.com

EmailClubRunnerSupportat:

support@clubrunner.ca