Welcome to Artech! Training Guide Training Guide...BEACON Getting Started User ID & Password to...
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Welcome to Artech! Training Guide 1
Transcript of Welcome to Artech! Training Guide Training Guide...BEACON Getting Started User ID & Password to...
Welcome to Artech!
Training Guide
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Artech
Snapshot
Getting Started
BEACON
Password
Intro to
BEACON
Direct Deposit
Personal
Information
W4
Time &
Expense Entry
Payroll
Paychecks
Referral Bonus
Program
Portal & Social
Media
Company
Profile
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Company Profile
You can learn more about Artech by visiting our website: www.artech.com
• Established in 1992
• Global Workforce: 10,500
Placements in all 50 U.S. States
Ten locations across India, China, and
Canada
• Top Diversity MWBE Supplier:
WBENC, NMSDC Corporate Plus®, CPUC
• Services: Staff Augmentation, SOW
Services, Workforce Transitioning,
Technology Infrastructure Support, NOC
L1/L2/L3 Call Center Support, RPO
• U.S. Industry Ranking (SIA)
#1 Largest Women-Owned IT Staffing Firm
#11 Largest IT Staffing Firm
#32 Largest Staffing Firm in the US
#85 Largest Staffing Firm Globally 3
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Artech Snapshot
U.S. COVERAGE Coast-to-Coast
16 Offices Nationwide
USA + Canada
7500 Consultants
India 2000
Consultants
India China
Noida (New Delhi)
Hyderabad Shanghai
Bengaluru Kolkata Dalian
Bhopal Chennai Shenzhen
Pune
China 950 Consultants
Business Enterprise Automated Core Operations
Network
This is a secured self-service portal you will use to view,
update or submit:
View/Update Tax Information (W4)
View/Print
Paystubs View Personal
Contact Details
Direct Deposit
Enrollment
https://hr.artechinfo.com
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BEACON Getting Started
User ID & Password to BEACON from [email protected]. Kindly check your spam/junk folders and make sure future emails from this sender do not go to your spam folder. Important notifications are normally sent from [email protected].
Login to BEACON with URL: https://hr.artechinfo.com (use Google Chrome or Mozilla browsers, preferred). Add this URL to your ‘Trusted Sites’ on the browser you are using.
You will be prompted to setup a new password immediately upon accessing BEACON.
You should start receiving emails to log into BEACON by December 10th, no later than December 12th. A notification will be sent to you from [email protected] to your primary email on file.
Contact [email protected] if you did not receive BEACON access by December 12th
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BEACON Setting up your password
Path: Main Menu > Change My Password
Set up a new password immediately upon logging in for
the first time.
Go to ‘Main Menu’ and select ‘Change My Password’
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Password Requirements
Min 8 Characters
One Capital Letter
One Number
Expires after 90 days
Locked after 3 failed attempts
BEACON Setting up Forgot My Password Path: Main Menu > My System Profile
Set up your new password
immediately upon logging in
Forgot your password?
In the ‘My System Profile’ link, Select ‘Forgot My Password’ link
and follow the prompts to complete set up.
You will select a question/answer that will be used to authenticate
you.
Let me show you how this is done! 8
BEACON Personal Information Path: Main Menu > Self Service > Personal Information
In case of any error or correction needed in your Name, DOB or SSN, please let us
know immediately.
Verify your personal information in BEACON. It is your responsibility to make sure the information we have in BEACON is correct.
Confirm and/or update your personal information : Home mailing address, Phone number, Email & Emergency contacts
For your review only: Name, DOB, Social Security number
9 Let me show you how this is done!
View, Update Direct Deposit Info Path: Main Menu > Self Service > Payroll and Compensation > Direct Deposit
NOTE: Any changes to this screen may cause a delay of one payroll cycle.
Verify your Direct Deposit information in BEACON, to review for accuracy.
Make sure all your bank account info is correct in the system, including your routing number, account number and other deposit details.
If you need to add or modify current direct deposit information, kindly send an email to [email protected] for further instructions on how to update that information on this page.
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Setting up your W4 Path: Main Menu > Self Service > Personal Information > W-4 Tax Information
Enter your Allowances and
Martial Status
CLAIM EXEMPTION INSTRUCTIONS: You should mark
this box ONLY If you wish to claim no federal taxes for the
year
CLAIM EXEMPTION INSTRUCTIONS: You should mark
this box ONLY If you wish to claim no federal taxes for the
If state tax is applicable , please make sure you have completed a Local State Tax form and send it to [email protected] and make sure to CC [email protected] . The State Tax withholding forms can be found on the United States Department of Labor website: www.dol.gov/oasam/doljobs/statetaxforms.htm
NOTE: If your personal information changes at any time, please update on BEACON accordingly.
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Let me show you how this is
done!
Viewing Paychecks Path: Main Menu > Self Service > Payroll and Compensation > View Paycheck
Paychecks will be viewable on the Check Date
Click on the View Paycheck to view your paystub
Make sure your pop-up blocker is OFF
John Franklin Doe
It is your responsibility to review your paystubs for
accuracy regularly!
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Payroll Schedule
Paid Biweekly Payroll Schedule sent Via
Payroll Cycle varies
depend on client you
work for
• Your first payment from Artech will be sent to you in the same mode of payment as what you were receiving at CDI.
• If you normally receive paper check, make sure your address in BEACON is correct. Keep in mind that checks sent via postal mail could be delayed by 3-5 business days after the pay day.
• If you normally receive direct deposit, make sure your direct deposit information in BEACON is still current.
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Time Entry Path: Main Menu > Time & Expense Entry > Contractor > Enter Time & Expense
1. Make sure you are selecting the correct week of your pay cycle
2. For hours, select Time Reporting Code ‘Regular’
If you do not see ‘Regular’ in your drop
down, STOP and send an email to
It is your responsibility to
submit your hours each week
to process for payroll and to
ensure you are paid on time.
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3. Enter total amount of hours under each corresponding day • Click ‘SAVE’.BEACON will calculate ‘Straight time’ vs. ‘Over-time’ and the total hours • After you click on “SAVE”, “Attachments” Icon will then appear • Click on ‘ATTACHMENT’ to upload manager approval for hours
4. In the next screen.. • Choose ‘Timesheet’ in the drop down menu • Click ‘Add’. This will be where you will attach your timesheet approval from client
manager (Approved Manual Timecard)
Time Entry
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Time Entry Path: Main Menu > Time & Expense Entry > Contractor > Enter Time & Expense
5. In the pop-up window.. • Click ‘Browse’ and ‘Upload’ the client manager approval (Approved Manual Timecard ). • Click on ‘SAVE’ and ‘Return to Timecard’.
6. ‘SUBMIT’ your timesheet as final step. • Submit only after all hours for the week are visible and
attachments are all uploaded. • If you do not complete this final step, your timesheet
and expenses will not be processed. • Attachment (Manager approval) is required, the system
will not allow you to SUBMIT the hours.
If you did not work during the week, check the “No hours” box at the left bottom of the screen; click on “Save” and “Submit’. You cannot submit zero (0) hours for the entire week.
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If you are eligible for sick hours and would like to use your sick hours balance, they should NOT be submitted through Beacon on your own. It will be done for you by the backend office, please send an email to [email protected].
Click here to learn more about Sick Leave Policies
Let me show you how this is done!
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What is an Approved Manual Timecard?
Hard copy manual timecard provided by your Point of Contact or
Team lead. Complete by hand and get a hand signed signature
from your team lead on site.
Complete manual timecard electronically and send it to your team
lead on site via email. He/she will respond back to you via email
back by stating approved. Upload both manual e-timecard and
approved email by team lead.
Screenshot of approved timecard from Internal Client Portal (for
example Beeline, Field class or Web time).
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Submitting Expenses in BEACON (1) Path: Main Menu > Time & Expense Entry > Contractor > Enter Time & Expense
Follow the steps #1-5 in ‘Time Entry’ instructions. ‘SAVE’ hours, but do not SUBMIT until
you have followed these next steps.
• Click “+” to add additional row under ‘Regular’ time entry.
• Select time reporting code ‘Other Exp’ for any expenses or approvals to be
entered.
• Enter the total $ amount of the
expenses you are reporting for the
week and click on ‘SAVE’.
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• Click on the ‘Attachment’
link that appears below the
timesheet.
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Submitting Expenses in BEACON (2)
• Select ‘Expense’ under Type
• Click ‘ADD’ and select the file accordingly. File include Manager email approval and original receipts. The Expense file will then appear on your attachment list.
• Expense items will not be processed unless original copy of receipts are provided along with manager approval
• Click ‘SAVE’ when attachment has been uploaded and Click on ‘Return To Timecard’.
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Click ‘Submit’ - This is the final step after expenses and manager approvals are attached. Submit only after all hours for the week are visible and attachments are all uploaded.
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You cannot modify Timesheet/Expense entry fields once they have been submitted. If you notice there is an error in your timesheet/expense entries after clicking Submit:
Send an email to [email protected], requesting to have your Timesheet/expense rejected.
Go back into BEACON, enter the correct time/expense, Save, and Submit.
NOTE: You can upload new attachments at any time, including timesheet approvals, receipts, and expense approval documents.
Made a mistake on your Timesheet or Expense Submission?
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Recap
Beacon hr.artechinfo.com
Social Media Over 15,550
Followers
1,164 People
Like Our
Page
Be in the know
with our daily
tweets
@artechinfo
Find us at
Glassdoor!
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• Set up W4 Tax Information
• View/Update Personal Contact Details
• Enroll in Direct Deposit
• View/Print Paystubs
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Click here to learn more about our standard Referral Bonus Program!
Check out
our
December
Referral
Bonus
Program
Artech would like to say THANK YOU for
joining our team.
We are committed to being
your employer of choice. www.Artech.com
The contents of this document are proprietary and confidential to Artech Information Systems LLC. and may not
be disclosed in whole or in part at any time, to any third party without the prior written consent of Artech
Information Systems LLC.
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