Welcome SY2019-20 IDEA Part B Supplemental Funds ... · a free appropriate public education...

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Welcome SY2019-20 IDEA Part B Supplemental Funds Application Process Session begins at 1:30 P.M (MST) Type in Chat box – School Name and those in attendance Please Mute your phone – NOT on HOLD Type in question(s) in chat box through out call 1

Transcript of Welcome SY2019-20 IDEA Part B Supplemental Funds ... · a free appropriate public education...

Page 1: Welcome SY2019-20 IDEA Part B Supplemental Funds ... · a free appropriate public education (FAPE))that emphasizes special education and related services designed to meet their unique

WelcomeSY2019-20 IDEA Part B

Supplemental Funds Application Process

Session begins at 1:30 P.M (MST)

Type in Chat box – School Name and those in attendance

Please Mute your phone – NOT on HOLD

Type in question(s) in chat box through out call

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SY2019-20 IDEA PART B SUPPLEMENTAL FUNDS APPLICATION PROCESS

CONNIE ALBERTEDUCATION PROGRAM SPECIAL ISTSPECIAL EDUCATION PROGRAMS - DPA

FEBRUARY 26, 2018

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PURPOSETo provide an understanding of the purpose of ISEP base funds and supplemental funds

To provide an understanding of why planning is importantand critical to ensuring funds are utilized in an allowable and reasonable manner

To have knowledge on the process for completing the IDEA Part B supplemental application

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Introduction

There are 176 BIE funded schools (22 BIE schools and 154 Tribally Controlled schools) and located across 23 states

All schools receive ISEP and ESSA (Title 1) funds

The BIE schools have identified 6308 students with disabilities

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GOAL To close the achievement gap between the students with disabilities (SWD)and their peers at your school

To provide the Least Restrictive Environment for SWD

To provide a Free Appropriate Public Education (FAPE)

Students with Disabilities are GENERAL students FIRST

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Purpose of Individuals with Disabilities Education Act

To ensure that all children with disabilities have available to them a free appropriate public education (FAPE))that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living. 20 U.S.C. Sec. 1400(d).

To ensure that the rights of children with disabilities and parents of such children are protected.

To assist, local educational service agencies, to provide for the education of all children with disabilities.

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Purpose of the IDEA - Continued

To ensure that educators and parents have the necessary tools to improve educational results for children with disabilities by supporting system improvement activities; coordinated research and personnel preparation; coordinated technical assistance, dissemination, and support; and technology development and media services; and

To assess, and ensure the effectiveness of, efforts to educate children with disabilities.

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Three Fund Sources1. Indian School Equalization Program (ISEP) – Base program15% ISEP set-aside

2. Every Student Succeeds Act (ESSA) also called Title 1 funds

3. IDEA Part B Supplemental Funds

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1. Indian School Equalization Program (ISEP) - Base Program funds

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Indian School Equalization Program (ISEP)

Program Objectives

The objective of the Indian School Equalization Program is to provide funding for elementary and secondary education.

Program Procedures

The Bureau of Indian Education (BIE) Programs makes direct payments to the Local Education Agency (School), federally recognized Indian tribal governments or tribal organizations currently served by a BIE-funded school. Funds may be used for the education of Indian children in BIE-funded schools. Funds may not be used for construction.

Funding:

Funds come from the Department of Interior – One year funds and cannot be carried over from year to year

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Indian School Equalization Program (ISEP)The ISEP Base program is a formula funds, based on a three year average membership. The Education Resource Center completes the ISEP review and verification of students for these funds.

◦ In addition, ISEP provides set aside funds for the following programs:◦ Gifted and Talented◦ Limited English Proficiency (LEP)◦ 15% set aside Special Education (base program)

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ISEP Allotment Report

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Use of 15% base ISEP set-aside

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25 CFR 39.104 – How must a school’s base funding provide for students with disabilities?

a) Each school must provide for students with disabilities by:◦ (1) Reserving 15 percent of academic base funding to support special

education programs; and◦ (2) Providing resources through residential base funding to meet the needs

of students with disabilities under the National Criteria for Home-Living Situations.

(b) A school may spend all or part of the 15 percent academic base funding reserved under paragraph (a)(1) of this section on school-wide programs to benefit all students (including those without disabilities ) only if the school can document that it has met the needs of students with disabilities with such funds, and the after having done o, there are unspent funds remaining from such funds.

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2. Every Student Succeeds Act (ESSA) Title funds

ISEP Funds The Base Program

minus 15% for Special Education

ESSA Supplemental Program Funds Title I-A, Title II-A, Title IV, and Title X

ISEP Supplemental

FundsG&T and LEP/NLL

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Title I Part A – Education for the Disadvantaged, P.L. 107-110

• This program is intended to help ensure that all children have the opportunity to obtain a high-quality education and reach proficiency on challenging performance standards. Funds may be used for supplemental services and activities, most commonly for instruction in reading and mathematics to raise student achievement.

• A schoolwide school generally may use Title I, Part A funds for any activity that supports the needs of students, as identified through a comprehensive needs assessment and included in a schoolwide plan (ESEA §1114(b)). However, Title I, Part A funds may not replace non-Title I funds that otherwise are necessary to carry out the basic educational program of the school.

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School Improvement Title II – Part A Teacher Quality Improvement, P.L. 107-110

This program increases student achievement by elevating teacher and principal quality through recruitment, hiring and retention strategies, and using scientifically based professional development interventions and holds districts and schools accountable for improvements in student academic performance. Funds to be used for a wide array of interventions.

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Education of Homeless Children and Youth (McKinney-Vento Homeless Assurance Act), P.L. 107-110

This program is intended to ensure that homeless children and youths should have access to the education and other services they need to meet the same challenging academic

achievement standards to which all students are held.

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Title IV – Part B 21st Century Community Learning Centers, P.L. 107-110

This program provides services, during non-school hours or periods, to students and their families for academic enrichment, including tutorial and other services to help students, particularly those who attend low-performing schools, to meet state and local student academic achievement standards.

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IDEA Part B Supplemental Funds

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IDEA Part B Supplemental funds

1. ISEP Funds The Base Program

minus 15% for Special Education

2. ESEA Supplemental

Program Funds Title I-A, Title II-A, Title IV, and Title X

3. IDEA Part B

SupplementalProgram

Funds

1. ISEP Supplemental

FundsG&T and LEP/NLL

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Special Education – Part BPer 25 CFR § 39.105, states the LEA (School) must demonstrate the need for supplemental funds.

The BIE is required to look at all factors which included the 15% ISEP funds for the school’s special education base program to determine if the school has demonstrated the need for additional funds

IDEA Part B supplemental funds –is to be used IF the 15% ISEP does not cover the special education budget for the current year and specific to students IEPs

All Part B funds must be obligated within the year the funds are received.

IDEA funds are highly regulated and must demonstrate the funds are utilized to improve the academic and functional outcomes of student with disabilities.

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DIRECTIONSPlan, Plan, Plan

STEP 1. Start with ISEP ◦ Review the school base program. What do you want your

school to look like and if this was all the funds you received what can the school afford?

◦ Comprehensive Needs Assessment/SMART Goals (required by 25 CFR)◦ Requires stakeholder input◦ Review of school data

◦ Complete Schoolwide Program Plan◦ Complete the ISEP budget

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ESSA Supplemental FundsSTEP 2. ESSA/Title 1 supplemental fundsBased on the review the school base program. What could the school not afford but needs to improve academic outcomes for ALL students?

◦ Completed the Comprehensive Needs Assessment/SMART Goals ◦ Requires stakeholder input◦ Review of school data

◦ Complete Schoolwide Program Plan◦ Complete the ESSA budget (include SWD)

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IDEA Part B Supplemental fundsSTEP 3. IDEA Part B supplemental fundsBased on the review the school base program and ESSA plans. What excess funds are need to ensure an increase in academic outcomes of students with disabilities (Must be IEP driven)?

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Guiding QuestionsWhen determining whether the cost is an excess cost:

1. In the absence of special education needs, would this cost exist?◦ No, then the cost is an excess cost and may be eligible◦ Yes, then is the cost is not excess cost and is not allowableWhen determining

whether the cost is an excess cost:

2. Is this cost also generated by student without disabilities?◦ No, then the cost is an excess cost and may be eligible◦ Yes, then the cost is not an excess cost and is not allowed.

. If it is a child specific services, is the service documented in the student’s IEP?

◦ Yes, then the cost is an excess cost and may be eligible◦ No, then the cost is not an excess cost and is not allowable.

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A. Native Star – Complete Forms tab

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• Complete Forms tab – Scroll down and locate LEA/School IDEA Part B application

• Click on the link

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Schools must indicate one of the three funding choices• None, Partial or All

◦ Complete IDEA Part B Application (Complete Forms Tab)◦ Optional: Participation in Coordinated Early Intervening Services (CEIS)

◦ Complete page 2 and include budget into the Spending Plan

◦ Optional: Participation in Cooperative Agreement Unit (CAU)◦ Complete page 3 and upload Plan with signatures and indicate cost in the spending

plan

IF a school has sufficient funds with the 15% ISEP and selects not to receive IDEA supplemental funds, the school MUST complete the above to demonstrate that the school will follow the IDEA regulatory requirements.

LEA/School IDEA Part B Application

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• IDEA Part B application (page 1)

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• Optional:• Coordinated Early Intervening Services• Cooperative Agreement Units

• To go to the next page click page 2

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WHAT is Coordinated Early Intervening Services (CEIS)?

34 CFR §300.226(b); 34 CFR §300.646(d)(1)(i)).

CEIS is a set of coordinated services to help children who need additional academic or behavioral support to be successful in school.

Services can include professional development and educational and behavioral evaluations, services, and supports (see 34 CFR §300.226(b); 34 CFR §300.646(d)(1)(i)).

Under IDEA, the provision of CEIS can be voluntary or mandatory.(CEIS is voluntary for all BIE funded schools).◦ Voluntary CEIS is defined by regulations at 34 CFR §300.226. These regulations

allow local educational agencies (LEAs) to use up to 15 percent of their IDEA Part B Section 611 and Section 619 funds to implement voluntary CEIS.

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Importance and BenefitsWHY IS CEIS IMPORTANT?

CEIS is important for identifying and addressing learning and behavior difficulties early.

Delays in providing support could result in a need for increased services at a greater cost to address a child’s learning difficulties.

CEIS may also help to ensure at-risk students are referred for special education or related services only when necessary. This can help, for example, to prevent the inappropriate over-identification of particular subgroups of children with disabilities.

WHO BENEFITS FROM CEIS?Voluntary CEIS may be provided to children without a disability in grades K–12, with a particular emphasis on students in kindergarten through grade three.

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CEIS

IS

A general education activity

Voluntary for all BIE funded school, and an LEA can use of up to 15% of IDEA, Part B funds.

Supplemental funds to ensure that services provided are in addition to, and does not replace or supplant services that students would otherwise receive.

Specific to Kindergarten through grade 12 (with a particular emphasis in K-3 students).

For students who are not currently identified as needing special education or related services, but who need additional academic and behavioral support to succeed in a general education environment.

IS NOT

A special education activity or program.

A mandatory program for BIE funded schools.

Does not allow any school to use more than 15% of IDEA Part B funds for CEIS at any given time.

Used to provide interventions to students who are currently eligible or identified as needing special education and related services.

Does not use supplemental funds (Part B funds) to replace or supplant services that students would otherwise receive.

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• Coordinated Early Intervening Services (page 2)• Complete if the school chose to give up to 15% of Part B fund to

General Education• Data collection required for 2 consecutive years

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Cooperative Agreement Unit (CAU)

The Cooperative Agreement Unit (CAU) is a formal, written arrangement between schools designed to assist in the provision of services to students with disabilities

Those who choose to participate must upload the completed CAU plan which includes the following documents

A Narrative

Scope of Work

CAU budget incorporated into the Special Education Budget

Signed CAU agreement(s) by all parties in the agreement

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CAU - continuedMust include the names of organization or individuals in the agreement

Service logs

Service days and hours should be provided to the school

Process on how the school will end services if needed. And amount of services utilized to date each month to the school.

Ensure schools add that any funds not utilized by the CAU must be returned to the School.

Must be presented to the school board along with the Part B Application, IDEA LEA Assurances, Special Education Budget

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• Cooperative Agreement Unit (page 3)• Complete if your school chose to participate in a CAU in your area.• Upload the CAU agreement into Native Star/IDEA Part B folder

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• School Completes comprehensive needs assessment/SMART goals• School completed Title 1 requirements in Native Star• School completes schoolwide budget

School completes IDEA Part B application and clicks Save and Send for Review

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• Associate Deputy Director/Education Program Administrator/Education Program Specialist Review (page 4)

• First level of review - Provides feedback to the school • ERC may seek additional guidance for State Education Agency (DPA)• Once complete – pushed up to SEA level (DPA)

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• ADD/ERC/Education Program Specialist will review and can: Accept or Revise and Submit or Return with Revision

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B. IDEA LEA Assurance (Native Star/Resources/Docs & Link- Click on Resources link

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• Click on Docs & Links

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• Click on Docs & Links• Scroll down and locate: SY2019-20

IDEA LEA/School Assurances

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• Open up WORD Document• Remember to Save it in a location on your computer• Click Enable Editing and Complete the LEA Assurances (4

pages)

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C. IDEA Special Education Budget(Native Star/Resources/Docs & Link- Click on Resources link

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• Once you click on the budget, it will download to the bottom of your computer

• Click on Docs & Links• Scroll down and locate: SY2019-20 Special

Education Budget

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• Open up Excel Spreadsheet• Remember to Save it in a location on your computer• Click Enable Editing and Complete the Spreadsheet (5

pages)

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• Signatures required prior to uploading the budget

• Budget is reviewed by the ERC and SEA (DPA) with the IDEA Part B application, IDEA LEA/School Assurances

• Taking into account the ISEP and ESSA components and respective budgets

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IDEA Part B Application Deadline

The application and all required documents must be uploaded into Native Star by deadline of May 31,2019.

Schools will be able to uploaded the required documents into Native Star beginning April 2, 2019.

When the Window Opens in Native Star:Documents are to be uploaded in the required folder -

SY2019-20 IDEA Part B folder

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Who is responsible in completing the documents?School Administrator in cooperation with the Special Education Coordinator and/or Lead Special Education teacher, Leadership team and the Business manager/Business technician.

The School Administrator has the responsibility to ensure to provide Native Star access and completion of the documents.

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THINGS TO REMEMBEREnsure funds will demonstrate an increase and improvement of academic outcomes for your students

Use the funds for its intended purpose

Provide clear and succinct justifications.Plan with all stake holders (community, parents, school board, tribe, and staff)

Funds are to be utilized in the year it was received.

Demonstrate that the funds are supplemental

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Why Leveraging Funds is ImportantMaximizes the impact of available fundingAvoids duplicationPromotes better planning of how available funding sources can be used to improve results for all students, including student with disabilities.

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The Base Program and Supplemental Funds to Increase Student Achievement

ISEP

Title I Part A – Education for the Disadvantaged

ISEP Supplemental Programs:

Gifted & Talentedand

Language Development

Individuals with Disabilities Education

Act (IDEA)

Title IV – Part B 21st Century Community

Learning CentersTitle X – Education of

Homeless Children and Youth (McKinney-Vento

Homeless Assurance ActSchool Improvement

Title II – Part A Teacher Quality Improvement

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Appropriate Use of IDEA Part B Funds

BIE Website/Programs/Special Education – Scroll down to the bottom of the page

Allowable Cost Document

CEIS Allowable Cost Document

https://www.bie.edu/Programs/SpecialEd/index.htm

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RESOURCES25 CFR Title 25 Indians – Subchapter E – Education (begins on page 134)

https://www.bia.gov/sites/bia.gov/files/assets/bia/ots/pdf/idc-018737.pdf

Uniform Guidance Documents

https://www.govinfo.gov/content/pkg/FR-2013-12-26/pdf/2013-30465.pdf

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Associate Deputy Director& Education Resource Center and Division of Performance & Accountability Contacts

ADDITIONAL RESOURCES FOR LEAS/SCHOOLS

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Associate Deputy DirectorDivision of Performance and Accountability

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ASSOCIATE DEPUTY DIRECTOR'S OFFICE-DIVISION OF PERFORMANCE AND ACCOUNTABILITYDr. Jeffrey Hamley Associate Deputy Director 202-208-6666 [email protected] Lubarsky Special Assistant 505-563-3993 [email protected] DeLaune Acting Supervisory, Education Program Specialist, ESSA 206-220-7978 [email protected] Quimayousie Education Program Specialist-ESSA 505-563-3993 [email protected]. Valerie Todacheene Education Program Specialist-ESSA 505-563-5269 [email protected] Jacqueline Wade Education Program Specialist-ESSA 602-265-1592 [email protected] Eleanor Jones Education Program Specialist-ESSA 505-368-3403/3400 [email protected] Marie Silverhatband Education Program Specialist-ESSA 928-674-5137 [email protected] Andrea Bia Education Program Specialist-ESSA 928-283-2308 [email protected] Dr. Carmelia Becenti Education Program Specialist-ESSA (505) 368-3403/3400 [email protected] Griffin Supervisory, Education Program Specialist, IDEA 202-208-0268 [email protected]. Eugene Thompson Education Program Specialist-IDEA 505-563-5394 [email protected] Connie Albert Education Program Specialist-IDEA 505-563-5180 [email protected] Oliver Education Program Specialist-IDEA 505-563-5239 [email protected] Sombrero Education Program Specialist-IDEA 928-283-2208 [email protected] Klingensmith Education Program Specialist-IDEA 206-220-7979 [email protected] Davis Education Program Specialist-IDEA 202-860-7845 [email protected] Delphina Shunkamolah Education Program Specialist-IDEA 505-368-3407 [email protected] Narcy Ka’Won Education Program Specialist-IDEA 615-564-6632 [email protected]

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Associate Deputy DirectorBureau Operated Schools

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ASSOCIATE DEPUTY DIRECTOR'S OFFICE-BUREAU OPERATED SCHOOLSHankie Ortiz Associate Deputy Director 505-563-5265 [email protected] Yepa Education Program Specialist, Special Education 505-563-5264 [email protected] Lowe Education Program Specialist, Curriculum 505-563-5389 [email protected] Vigil Education Program Specialist, Native Culture, History and Language 505-563-5240 [email protected] Lane Education Research Analyst 505-563-5279 [email protected] Eagle Residential Life Program Specialist 505-563-5270 [email protected]

PHOENIX OFFICE – EDUCATION RESOURCE CENTERJim Hastings Education Program Administrator 602-265-1592 [email protected] Johnson Education Program Specialist (School Improvement) 602-265-1592 [email protected] Roanhorse-Dineyazhe Education Program Specialist (School Improvement) 602-265-1592 [email protected] Etsitty Education Program Specialist (School Improvement) 602-265-1592 [email protected]

ALBUQUERQUE OFFICE – EDUCATION RESOURCE CENTERCasey Sovo Education Program Administrator 505-563-3690 [email protected] Albert Education Program Specialist (School Improvement) 505-563-3565 [email protected]

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Associate Deputy Director Navajo Region Schools

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ASSOCIATE DEPUTY DIRECTOR'S OFFICE-NAVAJO REGION SCHOOLSDr. Tamarah Pfeiffer Associate Deputy Director 928-871-5961 [email protected] Arviso Special Assistant 928-871-5962 [email protected]. Janet Slowman-Chee Education Program Administrator, Tribally Controlled Schools AZ 928-871-5942 [email protected]. Walt Coulter Education Program Administrator, Tribally Controlled Schools NM 928-871-5972 [email protected] Dr. Edie Morris Education Program Administrator, Bureau Operated Schools AZ 928-871-5936 [email protected] John McIntosh Education Program Administrator, Bureau Operated Schools NM 928-871-5938 [email protected] Avery Special Education Program Coordinator 928-810-5971 [email protected] Watahomigie Education Program Specialist, Special Education 928- 810-5972 [email protected] Malone Education Program Specialist, Curriculum and Instruction 928-871-5965 [email protected] Randall Joe Residential Life Program Specialist 928-810-2274 [email protected]

CHINLE OFFICE, AZ – EDUCATION RESOURCE CENTERElrisa Nalijahih-Sells Education Program Specialist (School Improvement) 928-671-5130 Elrisa. [email protected] Victor Benally Education Program Specialist (School Improvement) 928-674-5131 [email protected]. Deborah Holgate Education Program Specialist (School Improvement) 928-674-5133 [email protected]

TUBA CITY, AZ – EDUCATION RESOURCE CENTERVeronica Klain Education Program Specialist (School Improvement) 928-283-2218 [email protected]

WINDOW ROCK, AZ – EDUCATION RESOURCE CENTERAurelia Shorty Education Program Specialist (PARCC) 928-871-5933 [email protected] Sherman Education Program Specialist (School Improvement) 928-871-5941 [email protected]

CROWNPOINT, NM – EDUCATION RESOURCE CENTERDeloria Chapo Education Program Specialist (School Improvement) 505-786-6152 [email protected] Dr. Regina Bitsoi Education Program Specialist (School Improvement) 505-786-6152 [email protected]

SHIPROCK, NM – EDUCATION RESOURCE CENTERDr. Wynora Bekis Education Program Specialist (School Improvement) 505-368-3414 [email protected] Dr. Leo Johnson Education Program Specialist (School Improvement) 505-368-3417 [email protected]

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Associate Deputy Director Tribally Controlled Schools

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ASSOCIATE DEPUTY DIRECTOR'S OFFICE-TRIBALLY CONTROLLED SCHOOLSRosemarie Davis Associate Deputy Director 952-851-5424 [email protected]. Cherie Poitra Education Program Specialist, Special Education 952-851-5430 [email protected] Jensen Education Research Analyst 952-851-5420 [email protected]

ALBUQUERQUE, SEATTLE, NASHVILLE – EDUCATION RESOURCE CENTERSDr. Tracia “Keri” Jojola Education Program Administrator 505-563-5237 [email protected] Tsosie Education Program Specialist (School Improvement)-Albuquerque 505-563-5275 [email protected] Verla LaPlante Education Program Specialist (School Improvement)-Seattle 206-220-7976 [email protected] Karen Etsitty Education Program Specialist (School Improvement)-Nashville 615-564-6635 tba

MINNEAPOLIS, KYLE, FLANDREAU, BISMARCK – EDUCATION RESOURCE CENTERSDr. Joel Longie Education Program Administrator 952-841-5421 [email protected] Claymore Education Program Specialist (School Improvement) 952-851-5425 [email protected] Weston Education Program Specialist (School Improvement) 605-856-2375 [email protected] Josephine Brewer Education Program Specialist (School Improvement) 605-867-2910 [email protected] Catherine Fatheree Education Program Specialist (School Improvement) 405-605-6051 [email protected]

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Associate Deputy DirectorSchool Operations

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ASSOCIATE DEPUTY DIRECTOR'S OFFICE-SCHOOL OPERATIONSSharon Pinto Associate Deputy Director 505-563-8221 [email protected] Salazar Supervisory, Finance Specialist, D.C. 202-208-3628 [email protected]. Rena Yazzie Education Program Administrator, Shiprock 505-368-3403 [email protected] Dr. Joe Herrin Financial Systems Specialist, D.C. 202-208-7658 [email protected] Flyingman Budget Officer, Oklahoma 405-605-6051, ext. 305 [email protected] Kimberly Garcia Budget Analyst, Albuquerque 505-563-3783 [email protected] Vanda Cervantes Budget Analyst, Albuquerque 505-563-3769 [email protected] Huberta Lewis Budget Analyst, Phoenix 602-265-1592 [email protected] Calvert-Routt Financial Analyst, Albuquerque 505-563-2431 [email protected] Karyn Kinsel Financial Analyst, Albuquerque 505-563-5214 [email protected] Derek Boyer Financial Analyst, Albuquerque 505-563-3434 [email protected] Flores Financial Analyst, Shiprock 505-786-6152 [email protected] Marlinda Silversmith Grants Specialist, Albuquerque 928-738-2262 [email protected] Alexander Aragon Grants Specialist, Albuquerque 505-563-3314 [email protected] Marilyn Holiday Grants Specialist-Shiprock 505-368-3415/3400 [email protected] Nuttle Grants Specialist-Oklahoma 405-605-6051, ext. 301 [email protected] Webster Grants Specialist-Nashville 615-564-6636 [email protected] LeCompte-Garrison Grants Specialist-Minnesota/Standing Rock 505-563-5024 [email protected] White Eyes Business Manager, North & South Dakota 605-867-1306 [email protected] Begay Business Manager, Shiprock 505-368-3400 [email protected] Torivio Program Support Assistant, Albuquerque 505-563-3788 [email protected] Thomas Program Support Assistant, Shiprock 505-368-3400 [email protected]