Welcome RAMC! Research Administration Modernization Committee

AgendaTime Topic Speakers

5 minutes Intro/Agenda Review Gunta Liders

Associate VP for Research Administration, Office of Research and

Project Administration (ORPA)

10 minutes Welcome Rick Waugh

Vice Provost for Research & Project Sponsor

Steve Dewhurst

Vice Dean for Research, SMD/Associate Vice President for Health

Sciences Research

10 minutes Background & Progress Gunta

25 minutes Demonstration Anthony Beckman & Brenda Kavanaugh

Associate Directors, Research and Project Administration, ORPA

10 minutes Wrap Up/Questions &

Answers

Gunta, All

Rick and Steve

Introducing…

IORAINTEGRATED ONLINE

RESEARCH ADMINISTRATION

The IORA system already contains Click IRB.

Grants (for all sponsored projects) and

Agreements modules will be added mid-2020.

The Future: Ability to See “The Big Picture”

Sample 1 from Cornell University

Eventually, a PI Portal will allow researchers to review standard research metrics.

Timeline: IORA Grants & Agreements Implementation

Planning Iterative Development

& TestingEnd-to-End Test/

User Acceptance Go-Live

Jan – Feb 2020

May – July 2019

July 2019 – Jan 2020

Engagement of UR Community

Apr – Jun 2020

Late Summer 2020

Training

Communications and Change Management Activities

Support & Continuous

Improvement

Preview/

Feedback

Feb – Apr 2020

Progress to Date

Progress-to-Date

Added Agreements module to scope

Met with Arizona State University on lessons

learned/insight (Nov 18, 19)

Collaboration with ORACS team on business processes

opportunities and integration with Workday

Design specifications and development in

progress/ongoing, working with key stakeholders

including Dean’s Offices, ORACS, Axiom, OnCore

team, HR, Advisory Committee, etc.

Communications and engagement planning and

execution underway (ORPA Kickoff, RAMC Kickoff,

website, FAQs, training plans, department reviews, etc.)

Ongoing Activities

Hold discussions on Internal Proposal Deadline, Budgeting / Axiom

(collaboration underway with Budgeting & Finance teams), and System Tags

Integration decisions & business process improvements, working with

ORACS, Axiom and other teams

Rick and Gunta meeting with key stakeholders and committees to gain

support and solicit feedback (MedSAC, CDC, and many others)

Continue workshops with other teams/departments/groups (Dean’s Office,

ORACS, PIs, Institutional Reporting, RARA, RAMC, River Rats, OnCore

team, Finance, HR, etc.)

Super user identification/engagement

Testing of environment

Outreach to other universities using Huron for lessons learned/insight

(Princeton & University of Buffalo)

Continue Communications & Change Management planning and execution

Demonstration of IORA

We need your help!

Super Users

Responsibilities

Must be CLASP-certified

Time commitment is up to 5 hours/week beginning mid-

February/early March

Will be involved in testing and process development

Must communicate status back to departments and share

feedback to the project team

May assist with training needs

If you’re interested in being a super user or would like

to volunteer someone from your department, please

email iora@Rochester.edu or let us know before you

leave today!

We need you!

You play a

critical role

in success and change!

Communicate with your

colleagues, faculty and us!

Share your ideas with us.

Stay involved & informed. We

will reconvene again in March.

Recognize this is a big change

and will take time to adjust.

IORA Project Website: rochester.edu/iora-project/grants/

Email the team: iora@Rochester.edu

Invite us to your department meetings!

Questions?

Please complete the short survey Anthony will email to

you after the meeting!

Take an IORA water bottle and flyer with you and be

sure to sign the attendee list.

Thank you!

“The environment of a great

research university creates great

opportunity – not just in the learning

itself, but how that learning

translates into understanding and

action.

As president, I will focus on

supporting and sustaining research

at every level. Because it is through

the knowledge derived from

research that we fulfill our mission to

make the world ever better.”

- Sarah Mangelsdorf, President, University of Rochester, Inaugural Address

Research: A Priority