Welcome Graduate Students

2016-2017

What is Team 2? The Engineering Research Support Organization (ERSO) functions as a central hub, providing research administration support to all research centers, departments, and affiliated ORUs in the UC Berkeley College of Engineering. We recently joined Campus Shared Services and became Team 2, so you may hear us referred to as both names.

About Team 2

● �GSR requests appointment using the online appointment request system

● �One business day later the PI can review request and approves or denies

● �Once PI Approves GSR will receive email notifying him/her if further action is needed. If you are a new hire, or have had even a 1 day break in service between appointments, you will need to come in to complete hiring paperwork

● �Once the GSR appointment has been entered into the HCM system, all parties are noticed

Online GSR Appointment Process

How to Request Your Appointment

Go to: www.erso.berkeley.edu

GSR Requests Appointment Online

Review your Request, Agree & Submit

Print Your Confirmation Page and Keep For Your Records

●�Corrections/Revisions can be made to GSR appointment requests.

●�If you made an entry error in your request and need a correction/revision, and you have not received an email with your appointment information that says you have been “Hired,” you should contact ERSO HR at: ersohrops@erso.berkeley.edu

●�If you have received a “Hired” notice and you believe there is an error, please contact ERSO HR Operations immediately.

CORRECTIONS/REVISIONS

●�Update your email address in the CalNet Directory o This is the email address ERSO uses for

all employment and payroll communications.

o We may need to contact you with questions .

CalNet Directory

● �GLACIER is a secure, web based non-resident alien tax compliance system

● �GLACIER is available 24 hours a day from any computer that has internet access

● �GLACIER helps determine your oTax residency o �Withholding rates o �Income tax treaty eligibility

For International Students only: Complete your GLACIER record

● �Each Academic Department within the COE determines the GSR salary of their students.

● �Step & Percentage determined by Academic department

● �Based on progression in degree program (ie Passed Qualifying Exam, Advanced to Candidacy)

● �Some departments restrict percentage you may work including summer (eg Physics % remains same including summer)

GSR Pay Rate by Academic Department

Fee Remission Hierarchy

�This program is for student parents with non-school age children. To be eligible, graduate students must have at least a 25% or greater GSR appointment during the semester or summer session. The grant will reimburse up to $900 in childcare costs per semester, or up to $600 during the summer. More information can be found at: http://grad.berkeley.edu/financial/student_family.shtml.

UC Berkeley Child Care Reimbursement Program

for GSRs

�When will my fees be paid? �Fees are usually paid within 10 business days of your appointment being processed. If your fees have not been paid after 10 business days contact ersohrops@erso.berkeley.edu as there may be an issue with your appointment.

�What is Filing Fee? �Filing fee is a reduced fee for graduate students who are advanced to candidacy, are eligible to register, and who have completed all requirements for the degree except for filing the master's thesis or doctoral dissertation, or taking the final exam. You are not eligible for a GSR appointment or any fee remission when you are on filing fee.

�When can I come in to be hired? �Please come to 199M Cory Hall for one of our mass hirings listed in the handout. If you are not able to attend a mass hiring session please email ersohrops@erso.berkeley.edu to schedule an appointment. Please bring documents to complete your I-9 with you. Most commonly used documents are either your passport, or your drivers license and social security card. If you are on a visa you should also bring your work authorization, which is usually an I-20 plus I-94 for students.

Frequently Asked Questions

What happens if I end my GSR appointment before the end of the semester? �Talk to HR before making the decision to end your GSR appointment because it will have ramifications with your fee remission. You must hold your GSR appointment for the full semester in order to be eligible for fee remission, this includes if you graduate early.

�What is the GSR/GSI combo? �The goal of the EECS Department is to equalize the amount of funding doctoral students receive over the course of their doctoral study. Because the GSI salary is slightly lower than the GSR salary and departmental fellowship stipend, the department will supplement GSIs. If you are on a visa this will be processed as a stipend through DSAS as you are not allowed to work over 50% time during the school year. If you are not on a visa you should request a GSR appointment the semester you are a GSI for a small percentage. �I submitted my GSR request, why can’t my PI see it? �There is a 1 full business day delay meaning that if you submit your request Friday, he or she won’t be able to see and approve your request until Tuesday.

Frequently Asked Questions

-GSI’s and Readers are appointed by the academic department. -Once a GSI or Reader accepts the offer made by their academic department CSS Team 2/ERSO is notified -We review the information and will contact you to complete hiring paperwork if needed -If you know that you will hold a GSI or Reader appointment this Fall and that you did not work during the Summer please attend one of our mass hiring sessions listed on the handout.

GSI and Reader Hiring

QUESTIONS??

Team 2 / ERSO

Business & Financial Services

ersointranet@erso.berkeley.edu ersopurchasing@erso.berkeley.edu ersotravelhelp@erso.berkeley.edu

Purchasing / Reimbursements o Ordering, payment for goods and services o Delivery to office o Reimbursement for supplies you’ve

purchased on UCB business

Travel & Entertainment Payments o Reimburse Travel on UC Business o Pay for Business Events / Food / Venue

Business & Financial Services (B&FS) Support

BearBuy - bearbuy.is.berkeley.edu o Purchases & Supply Reimbursements o“Shopping Cart” type interface

Intranet (& NGI) - https://www.erso.berkeley.edu o Travel Payments

airfare, hotel, rental car, travel insurance o Entertainment Payments / Reimbursements

Food, venue, events oEnhancement Launches Soon!! (NGI)

Connexxus oPrepay Airfare oHotel, Rental Car at UC Discounts

Business & Financial Services (B&FS) Systems

Team 2 / ERSO Website erso.berkeley.edu

o Contacts for all Units

Phone and in-person assistance o Tools & Services

References, forms o System Access & Training

Intranet & BearBuy Links to Central Campus resources

Business & Financial Services (B&FS) Resources

www.erso.berkeley.edu ersointranet@erso.berkeley.edu

ersopurchasing@erso.berkeley.edu ersotravelhelp@erso.berkeley.edu

Business & Financial Services (B&FS) Contact Us