Welcome Back

1. Log-in and launch Typing Master

2. Begin Warm Up

3. Repeat as time allows

Personal Business and Business Letters

Personal Business Letters

from individual to business written on writer’s

personal behalf printed on plain paper

Block vs. Modified Block Style

Block Style all lines begin at left margin easiest and fastest style to use

Modified Block date, complimentary closing, and writer’s ID

start in horizontal middle all other lines begin at left margin

Mixed vs. Open Punctuation

Mixed colon after salutation

Dear Mrs. Smith: comma after complimentary closing

Sincerely,

Open no punctuation after salutation or closing

Dear Mrs. Smith Sincerely

Block Style, Mixed Punctuation Modified Block, Open Punctuation

Style and Punctuation for Computer Literacy Class

in class we will use: Block Style Mixed Punctuation

Saving a New File

Ctrl +N Start a new file

for each letter Ctrl + S

Save in your letters folder pbl_41

Include name and assignment # On Insert tab In Header & Footer Group Click Header icon Choose Blank

Adding a Headernot required in real business

in header align to right (Ctrl + R) type first and last name and enter key letter type & number (pbl_41)

Close Header

click

Formatting the Font On Home tab In Font group

Times New Roman 12 pt.

or Ctrl + D

Change Margins On Page Layout tab Click Margins icon Choose Office 2003 Default

top and bottom margins = 1” left and right margins = 1.25”

Center VerticallyAll letters

Page Layout tab Page Setup Dialog Box

Launcher Layout tab Vertical Alignment Center click OK

Single Space

Select All (Ctrl + A) Single Space (Ctrl + 1)

Parts of a Letter

Date Inside Address Salutation Body Paragraphs Complimentary Closing Writer’s Identification Special Notations

Sample Business Letter

Date

Inside Address

Salutation

Body Paragraphs

Complimentary Closing

Writer’s Identification

Typist’s Intitials

Special Notations:EnclosureDeliveryCopyBlind Copy

Inserting the Date

Alt > I > T choose

June 23, 2008 style (3rd one down)

Followed bythree blank lines hit enter four times

Sample Letter

Inside Address

Address of person receiving letter:

Mrs. Samantha Wojtas

Sales Manager

Neoprene, Inc.

2903 Wadsworth Avenue

Hollywood, CA 90304

if short title, same line as name Mrs. Samantha Wojtas, Manager

Followed by one blank line

Name

Job Title

Company

Street Address

City, State & Zip

Sample Letter

Salutation with Mixed Punctuation

Dear Mrs. Wojtas: notice the colon

Followed by one blank line

Sample Letter

Body Paragraphs

Do not indent use place holder for class

Last month, I purchased

Only hit enter at end of paragraph lines will "word-wrap"

Followed by one blank line

Sample Letter

Complimentary Closing with Mixed Punctuation

After last paragraph (and blank line) Sincerely,

notice the comma

Followed by three blank lines room for signature

Sample Letter

Writer’s Identification

Personal Business your name and address

Nicholas Pagano

123 BerniseStreet

Melrose Park, IL 60164

Sample Letter

Business name and job title

Nicholas Pagano

Chief Financial Officer

don’t need address already on letterhead

Business Letters

from employee of business to another business or individual

written on company’s behalf printed on letterhead

preprinted stationary logo & contact info at top

address, phone, e-mail, etc…

Saving a New File

Ctrl +N Start a new file

for each letter Ctrl + S

Save in your letters folder bl_41

Include name and assignment # On Insert tab In Header & Footer Group Click Header Choose Blank

Adding a Headernot required in real business

in header align to right (Ctrl + R) type first and last name enter key letter type & number (bl_41)

Close Header

click

Formatting the Font On Home tab In Font group

Times New Roman 12 pt.

or Ctrl + D

Change Margins On Page Layout tab Click Margins icon Choose Custom Margins

top margin = 2” room for letterhead

bottom margin = 1” left and right margins = 1.25”

Center VerticallyAll letters

Page Layout tab Page Setup Dialog Box

Launcher Layout tab Vertical Alignment Center click OK

Single Space

Select All (Ctrl + A) Single Space (Ctrl + 1)

Inserting the Date

Alt > I > T choose

June 23, 2006 style (3rd one down)

Followed bythree blank lines hit enter four times

Sample Letter

Inside Address

Address of person receiving letter:

Ms. Alma Louise Yoyoma, PresidentYoyoma & Yoyoma Associates4500 Elk Grove AvenueArlington Heights, IL 60003

if long title, use separate line Ms. Alma Louise Yoyoma President of Communications

Followed by one blank line

Name

Job Title

Company

Street Address

City, State & Zip

Sample Letter

Salutation with Mixed Punctuation

Dear Ms. Yoyoma: notice the colon

Followed by one blank line

Sample Letter

Body Paragraphs

Do not indent Only hit enter at end of paragraph

lines will "word-wrap" Followed by one blank line Use placeholder to start

type just first couple of words

Sample Letter

Complimentary Closing with Mixed Punctuation

After last paragraph (and blank line) Sincerely,

notice the comma

Followed by three blank lines room for signature

Sample Letter

Writer’s Identification

Sample Letter

Business name and job title

Louise K. Farnsworth

Production Engineer

don’t need address already on letterhead

Typist’s InitialsBusiness Letter

many letters not typed by writer use initials to identify typist

two lines below writer’s identification lower-case, no spaces, no periods

also called reference initials

Sample Letter

Enclosure Notations

often other items are included with letter if placed in envelope indicate:

Enclosure if attached to letter indicate:

Attachment

Sample Letter

Delivery Notation

use if sent letter a special way Certified Mail UPS FedEx Fax E-mail

example:

By FedEx

Sample Letter

Copy Notation

shows who else received copy of letter type cc: strike tab key names at tab

c: Jane DoeSam Smith

Sample Letter

Blind Copy

copy someone, but not let others know only used on writer’s copy and

recipient’s blind copy type bc: strike tab key name(s) at tab

bc: Alex Rodriguez

Sample Letter

Other Important Info

Save often; Save early (Ctrl + S) Spell-check (F7) Proofread Use the Show/Hide button to help with spacing

Welcome Back

1. Log-in and launch Typing Master

2. Begin Warm Up Typing Test > 3 Minutes

3. Repeat as time allows

Personal Business Letters Ctrl+N, Ctrl+S

save in your letters folder

Header, Ctrl+R Firstname Lastname pbl_33

Page Setup check margins center vertically

Alt > I > T insert date 3 blank lines (4 enters)

Inside Address Salutation with colon Use placeholder for body Closing with comma

3 blank lines

Writer’s ID your name address city, state zip

Business Letters Ctrl+N, Ctrl+S

save in your letters folder

Header, Ctrl+R Firstname Lastname bl_33

Page Setup check margins

2 inch top center vertically

Alt > I > T insert date 3 blank lines (4 enters)

Inside Address Salutation with colon Use placeholder for body Closing with comma

3 blank lines

Writer’s ID name title