Weddings - Bristol Harbour · 2020-02-24 · Wedding Menus to treat your guests to the best our...

BRIS TOL HARBOUR WEDDINGS | 5 410 SENECA POIN T ROAD, CANANDAIGUA N Y 14 424 | BRIS TOL HARBOUR .COM/ WEDDINGS/ 1

WeddingsIN THE HEART OF THE FINGER LAKES

WINTER 2019/2020 v4 | 01 .31 . 2020A lexandra El ise Photography


CONGRATUL AT IONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

L AKE VIE W WEDDING VENUES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

WEDDING PACK AGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 DIAMOND PACK AGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 ELEGANCE PACK AGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1 CL ASSIC PACK AGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 PACK AGE COMPARISON . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 PEAK SEASON FOOD & BEVERAGE MINIMUMS . . . . . 14 E XCLUSIVE WEDDING PACK AGE . . . . . . . . . . . . . . . . . . . . . . . . . 15 WINTER WEDDING PACK AGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 REHEARSAL DINNER OR WELCOME PARTY PACKAGE . . 17

CULINARY E XPERIENCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 SAMPLE SE ASONAL MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 WEDDING CAKE & DESSERT DISPLAY PACKAGE . . . . 2 2 L ATE NIGHT SNACKS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 FARE WELL BRUNCH. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 COMPLIMENTARY TAST ING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 BAR SERVICE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 SIGNATURE COCK TAIL S . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 7

ADDIT IONAL ON-SITE AMENIT IES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

A BRISTOL HARBOUR WEDDING STORY . . . . . . . . . . . . . . . . . . . 36

FAQs & POLICIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

APPROVED VENDORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 1 Megan Dai lor Photography

Please note: a l l food & beverage subjec t to 9% gratui t y and 6% adminis trat ive fee . The 9% gratui t y is given ent i re ly to wai t s taf f who ser vice your event . The 6% adminis trat ive fee is for

adminis trat ion of the event ; i t is not a gratui t y and i t is not given to wai t s taf f .


on your engagement! We thank you for consider ing Br is tol Harbour for your wedding .

At Br is tol Harbour, we are dedicated to creat ing a one-of-a-k ind dest inat ion for your celebrat ion . Through our sincere dedicat ion to ser vice and re f ined wedding packages , we s tr ive to exceed ever y couple's expec tat ions for their big day.

Our E xecut ive Banquet Chef and his team have designed our locally inspired, seasonal Wedding Menus to t reat your guests to the bes t our abundant region has to of fer. Our Team, headed by our Wedding Manager, is here to provide the f ines t , hear t fel t ser vice throughout your Wedding Weekend.

Set agains t the breathtak ing backdrop of beaut i ful Canandaigua L ake, a Br is tol Harbour Wedding is the per fec t way to celebrate your love . We would be honored to welcome you and your guests here at Br is tol Harbour!

Cheers!

A lexandra El ise Photography




lake viewwedding venues




SENECA BALLROOM

Our Seneca Ballroom (4 ,475 sq . f t .) can accommodate events as large as 260 guests . The formal set t ing features a work ing s tone f ireplace and a cus tom buil t- in bar. An ent ire wall o f glass doors leads to the Seneca Terrace - a 3 ,500 sq . foot s tone terrace which of fers breathtak ing v iews of Canandaigua L ake .

A ll weddings held in the Seneca Ballroom have access to the at tached Seneca Terrace . The Seneca Terrace can be used for a ceremony si te , cock tails , or addi t ional room for your seated dinner. The terrace can accommodate up to 260 guests for your ceremony or cock tails , and 100 guests for seated dinner. The terrace wil l be covered wi th our deluxe, clear tent to ensure your guests are safe f rom any unexpec ted weather.

Couples host ing their wedding in the Seneca Ballroom also receive access to the Seneca Ceremony L awn , complete wi th a paved walk way and s taircase . Si tuated on the lakeside grounds of our newly renovated 31-room hotel , the Seneca Ceremony L awn has a per fec t ly si tuated ceremonial arbor, which can be decorated wi th f lorals or other adornments .

Please note, a dance f loor is required to be used in the Seneca Bal l room - you may ei ther ut i l ize our dance f loor or an outside rental .





BRISTOL ROOM

Our Bristol Room (3 ,575 sq . f t .) can accommodate 2 17 guests and features a buil t- in bar, our classic x-back chairs , ant ler chandeliers , and a t imber-beamed ceil ing .

A ll weddings held in the Br is tol Room have access to the adjoining, covered Bris tol Terrace , which can accommodate an addi t ional 60 guests . The Br is tol Terrace also features a buil t- in bar that can be used for your cock tail hour or recept ion bar ser vice , for an addi t ional set up fee of $500.

A few more s teps br ings you to our Bris tol Ceremony L awn , complete wi th a paved aisle , hand-craf ted arbor, and panoramic v iews of Canandaigua L ake .

Matt Wi t tmeyer Photography




Jenny Berl iner Photography




WEDDING CEREMONIES

Site Usage & Set Up Fee for al l on-si te Wedding Ceremonies: $1000

Say ‘ I do’ surrounded by your loved ones in the hear t o f the F inger L akes at Br is tol Harbour ’s signature lake v iew ceremony si tes .

We of fer t wo beaut i fully landscaped outdoor lake v iew ceremony locat ions- the Seneca Ceremony L awn and the Bris tol Ceremony L awn - both featur ing a breathtak ing backdrop of Canandaigua L ake,

hand-craf ted t imber beam arbor, and paved walk way.

You may also choose to hold your ceremony on the lake view Terrace a t tached to your recept ion room.

Your usage fee includes set up of our whi te lawn chairs for your ceremony.

Megan Dai lor Photography




weddingpackages




DIAMOND PACK AGEour premier wedding package includes:

COMPLIMENTARY TASTING

TOP SHELF COCK TAIL HOUR UPGR ADE

RUSTIC CHEESE TABLE

SIGNATURE COCK TAIL

HAND PASSED HORS D’OEUVRES (4)

PROSECCO TOAST

FRESH ARTISAN ROLL S AND BUT TER

CHOICE OF SERVED DINNEROR *FAMILY ST YLE DINNER

DINNER WINE SERVICE

TOP SHELF OPEN BAR FOR THREE HOURS

PREMIUM WINE UPGR ADE FOR ENTIRE BAR SERVICE

COMPLIMENTARY CAK E CUT TING

COFFEE AND TE A STATION

L AK E VIEW HOTEL ROOM FOR BRIDE & GROOM ON YOUR WEDDING NIGHT

WAIVED REHE ARSAL DINNER VENUE FEE OR WELCOME PART Y VENUE FEE

PROSECCO TOAST FOR REHE ARSAL DINNER OR WELCOME PART Y

20% OFF GOLF FOR GROOM’S PART Y

DIAMOND PACK AGE PE AK SE ASON PRICING (MAY - OC TOBER)Saturday: $245 per person | Fr iday & Sunday: $2 20 per person

add $5 per person for Family S t y le Dinner upgradePLEASE SEE PAGE 14 FOR REQUIRED PEAK SEASON FOOD & BEVERAGE MINIMUMS

PLEASE NOTE:All charges and inclusions are subject to change. All invoices are subject to New York State sales tax (p. 47).

Diamond package inclusions listed above are required; upgrades and amenities are available for additional fees.


Al l food & beverage subjec t to 9% gratui t y and 6% adminis trat ive fee . The 9% gratui t y is given ent i re ly to wai t s taf f who ser vice your event . The 6% adminis trat ive fee is for



ELEGANCE PACK AGE

inc ludes:


PREMIUM COCK TAIL HOUR UPGR ADE

RUSTIC CHEESE TABLE


CHAMPAGNE TOAST


CHOICE OF SERVED DINNEROR *FAMILY ST YLE DINNER

DINNER WINE SERVICE

PREMIUM OPEN BAR UPGR ADE FOR THREE HOURS


COFFEE AND TE A STATION




Jenny Berl iner Photography

ELEGANCE PACK AGE PE AK SE ASON PRICING (MAY - OC TOBER)Saturday: $ 195 per person | Fr iday & Sunday: $ 170 per person

add $5 per person for Family S t y le Dinner upgradePLEASE SEE PAGE 14 FOR REQUIRED PEAK SEASON FOOD & BEVERAGE MINIMUMS


Elegance package inclusions listed above are required; upgrades and amenities are available for additional fees.

A l l food & beverage subjec t to 9% gratui t y and 6% adminis trat ive fee . The 9% gratui t y is given ent i re ly to wai t s taf f who ser vice your event . The 6% adminis trat ive fee is for



CL ASSIC PACK AGE

inc ludes:


HOUSE BAR COCK TAIL HOUR


CHAMPAGNE TOAST


SERVED DINNER

DINNER WINE SERVICE

HOUSE OPEN BAR FOR THREE HOURS






CL ASSIC PACK AGE PE AK SE ASON PRICING (MAY - OC TOBER)Saturday: $ 170 per person | Fr iday & Sunday: $ 145 per person

PLEASE SEE PAGE 14 FOR REQUIRED PEAK SEASON FOOD & BEVERAGE MINIMUMS


Classic package inclusions listed above are required; upgrades and amenities are available for additional fees.




PACKAGE INCLUSIONS DIAMOND ELEGANCE CL A SSIC

Complimentar y Tast ing

Top Shel f Cock tai l Hour & Open Bar

Premier Cock tai l Hour & Open Bar

House Cock tai l Hour & Open Bar

Rust ic Cheese Table

(1) Addi t ional Hand-passed Hors d 'Oeuvres

Signature Cock tai l

(4) Hours o f Open Bar

House-made Ar t isan Rol ls and Butter

Ser ved Dinner wi th Wine Ser vice

Opt ional Family S t y le Dinner Upgrade wi th Wine Ser vice

Prosecco Toast Upgrade

Champagne Toast

Premium Wine Upgrade for Ent i re Bar Ser vice

Complimentar y Cake Cutt ing

Cof fee & Tea S tat ion

L ake View Hotel Room for Br ide & Groom

Waived Rehearsal Dinner or Welcome Par t y Venue Fee

Prosecco Toast wi th Rehearsal Dinner or Welcome Par t y

20% O f f Gol f for Groom's Par t y

North G low Photography




PE AK SE ASON FOOD & BE VER AGE MINIMUMS(MAY - OC TOBER)

The following Food & Beverage Minimums are required to be met dur ing our peak seasonfor the Diamond, E legance and Classic Packages:

BRISTOL ROOMFr iday: $20,000

Saturday: $2 2 ,000Sunday: $ 18 ,000

SENECA BALLROOMFr iday: $24,000

Saturday: $26,000Sunday: $20,000

Hi l lary Muel leck Photography Mat t Wi t tmeyer Photography

Mat t Wi t tmeyer Photography

Please see p . 49 for Holiday Weekend Food & Beverage Minimums




E XCLUSIVE WEDDING PACK AGEAVAILABLE MAY - OCTOBER

includes:

YOUR CHOICE OFDIAMOND, ELEGANCE OR CL ASSIC PACK AGE

USE OF BOTH THESENECA BALLROOM AND BRISTOL ROOM

L AK E VIEW ROOMS

OPTION TO HAVE BRISTOL TERRACE BAR SET UPFOR COCK TAIL HOUR, AS WELL AS

SENECA BALLROOM BAR SET UPFOR RECEPTION OPEN BAR*

E XCLUSIVE ACCESS TO ALL HOTEL ROOMS

BRIDAL SUITE

CHOICE OF CEREMONY SITE


CHAMPAGNE TOAST FOR REHE ARSAL DINNER OR WELCOME PART Y


CONTINENTAL FAREWELL BRUNCHFOR ALL GUESTS REGISTERED AT THE BRISTOL

HARBOUR HOTEL* * (E XCLUDES COT TAGES)Hi l lary Muel leck Photography

E XCLUSIVE WEDDING PACK AGE PRICING$5,000 site usage fee

+ You must meet the combined Food & Beverage Minimums for the Br is tol Room + the Seneca Ballroom

(see previous page) . The $5 ,000 si te fee can be ful f i l led through addi t ional Food & Beverage purchases .*The s i te fee includes the opt ion to have your cocktai l hour on the Bristol Terrace or in the Seneca Bal l room . Al l other packages (excluding Winter Wedding) wi l l only have access to the bar in their

selected recept ion room . **Addit ional brunch guests wi l l be charged per person.Only the Bristol Room, Seneca Bal l room , the attached terraces , Bridal Sui te , and the Hotel rooms in your block are avai lable with the Exclusive Wedding Package. A l l other faci l i t ies and amenit ies may

be open to the publ ic during weddings .


Exclusive package inclusions listed above are required; upgrades and amenities are available for additional fees.




WINTERWEDDING PACK AGE

AVAILABLE NOVEMBER - APRIL

includes:

YOUR CHOICE OFDIAMOND, ELEGANCE OR CL ASSIC PACK AGE

ACCESS TO BOTH THESENECA BALLROOM AND BRISTOL ROOM - CHOOSE ONE FOR YOUR CEREMONY SITE AND THE OTHER FOR YOUR RECEP TION

E XCLUSIVE ACCESS TO ALL HOTEL ROOMS




Winter package inclusions listed above are required; upgrades and amenities are available for additional fees.

WINTER WEDDING PACK AGE (AVAIL ABLE NOVEMBER - APRIL)Diamond Package: $220 per person | Elegance Package: $170 per person | Classic Package: $145 per person

Required Food & Beverage Minimum for Winter Wedding Package: $ 18 ,000



BRIS TOL HARBOUR WEDDINGS | 5 410 SENECA POIN T ROAD, CANANDAIGUA N Y 14 424 | BRIS TOL HARBOUR .COM/ WEDDINGS/ 1 7

REHE ARSAL DINNER ORWELCOME PART Y

Star t your wedding weekend the right waywith a fu l ly customizable ce lebrat ion .

Work wi th our Wedding Manager to craf tthe per fect rehearsal d inner or welcome par ty.

Opt ions include

SERVED OR BUFFE T DINNER

PASSED OR STATIONARY HORS D’OEUVRES

OPEN OR CONSUMP TION BAR

ADDITIONAL ADD - ONS AND ENHANCEMENTSARE AL SO AVAIL ABLE



Package inclusions lis ted above are required; upgrades and amenities are available for addit ional fees .

REHE ARSAL DINNER OR WELCOME PART YNo Food & Beverage Minimum Required

Add ons & upgrades are available upon request .The locat ion of your Rehearsal Dinner or Welcome Par t y is based on the size of your par t y

and room availabil i t y.




culinaryexperience




SAVOR THE FL AVORS OF THE FINGER L AKES

Our culinar y team’s philosophy is as simple as i t is delicious - a focus on f resh, local ingredients and ar t ful preparat ion combine to create a luxur ious dining experience you and your guests wil l remember for years to come.

Our exper ienced E xecut ive Banquet Chef and E xecut ive Pastr y Chef have cul t ivated a selec t ion of epicurean of fer ings which emphasize the bount y of the F inger L akes region . From your Welcome Par t y to your Recept ion to your Farewell Brunch, our culinar y team will handle all the details and help you selec t opt ions f rom our chef ’s cus tomizable seasonal menus that wil l re f lec t your personal tas te .

Compliment your meal wi th thought fully paired local F inger L akes wines , ar t isan craf t cock tails , and a premier l iquor selec t ion f rom our Bar Ser vice Menus . Enhance your Bar Ser vice wi th a var ie t y of s ignature cock tails , upgrades and add ons .

Indulge wi th your favor i te gourmet desser ts and a show-stopping wedding cake that ’s as beaut i ful as i t is delec table - al l made in-house by our talented E xecut ive Pastr y Chef .

Please note , at Br is tol Harbour, we always s tr ive to provide the bes t guest exper ience possible . Should you have any requests for gluten f ree , vegetar ian, or other accommodations , we are happy to work wi th you to create the bes t of fer ings for hors d 'oeuvres , entrées , and desser ts .

Please contact our Wedding Manager for our seasonal menus based on your selected wedding date .






SAMPLE SE ASONAL MENU

The following sample is a Summer Diamond Package - Ser ved Dinner wi th add ons .For a complete l is t o f selec t ions , please contac t the Wedding Manager for our Seasonal Menus .

SIGNATURE COCK TAIL SJUST ROSE-MARRIED

tequi la , l ime , sugar, rosemary, blackberriesBLUSHING BRIDE

vodka , soda , sugar, grapefrui t

RUSTIC CHEESE TABLEassorted artisan cheeses, sweet and savory accompaniments, fresh garden crudités, house-made dipping sauce

PASSED HORS D’OEUVRESBRIE AND BERRIES EN CROÛTE ripe blueberries and strawberries, house-made pastry

BACON WRAPPED SCALLOPS applewood baconSESAME CHICKEN house-made honey dijon sauce

MINI CRAB ROLLS house-made pâte à choux

FIRST COURSETOMATO GAZPACHO heirloom tomato, cucumber

SUMMER SALAD spinach, blueberries , strawberries, walnuts , feta, balsamic vinaigrette

ENTRÉEGUEST’S CHOICE OF

PAN SEARED ATLANTIC SALMON lemon herb beurre blancOR

CHICKEN BRUSCHET TA grilled chicken breast , heirloom tomato, garlicOR

GRILLED 7oz CENTER CUT BLACK ANGUS FILET MIGNON béarnaise

ACCOMPANIMENTSGRILLED ASPARAGUS and ROASTED RED POTATOES

DESSERTCHOCOLATE WEDDING CAKE strawberry purée fil l ing, vanilla buttercream icing

CHOCOLATE CHIP COOKIESCHOCOLATE DIPPED TUXEDO STRAWBERRIES

MINI FRUIT TARTESCANNOLI

L ATE NIGHT SNACKLOADED FRENCH FRY BAR

CHEF'S FAMOUS MINI SANDWICH BAR




Foto impress ions PhotographySarah Heppel l Photography





HOUSE-MADEWEDDING CAKE &DESSERT TABLE

PACK AGE

inc ludes:

CUSTOM WEDDING CAK E

CHOICE OF HOUSE-MADE DESSERTS

Tom Studios Photography


Package inclusions lis ted above are required; upgrades and amenities are available for addit ional fees .

HOUSE-MADE WEDDING CAK E & DESSERT TABLE PACK AGE(pr ice wil l var y based on cake size and speci f ic selec t ions)

Our E xecut ive Pastr y Chef wil l create your per fec t wedding cake and a mouthwater ing display of your favor i te desser ts and pastr ies .

Please see our Seasonal Menus for cake, f i l l ing, ic ing, and desser t opt ions .




L ATE NIGHT SNACKS

Help your guests re fuel af ter a full day of celebrat ing wi th an indulgent late night snack (or t wo!)featur ing ever yone’s favor i te comfor t foods - al l prepared by our E xecut ive Banquet Chef .

CHICKEN WING BARChicken wings t wo ways - c lassic and breaded , wi th Buffa lo , BBQ, and Honey Chipot le sauces ,

celer y, and blue cheese dip

A SSORTED GOURME T PIZ Z A SGourmet meats , cheeses , and vegetables- a l l on house-made crust

LOADED FRENCH FRY STATIONThree di f ferent f rench f r ies ser ved wi th ketchup, t ru ff le Parmesan aiol i , chipot le mayo, chi l i , cheddar

cheese , bacon crumbles , and ranch dressing

BUILD YOUR OWN ‘ROCHESTER PL ATE ’ BUFFE T A local favor i te! Hamburger s , hot dogs , f rench f r ies , meat y hot sauce , mac salad , and I ta l ian bread

CHEF ’S FAMOUS MINI S ANDWICH BAR A n assor tment o f Chef ’s famous sandwiches on house-baked rol ls and breads , wi th gourmet meats

and cheeses , including ham, smoked turkey, and roast beef

Please see our Seasonal Menus for current pr icing .

NCPM Photography

PLEASE NOTE:We strongly recommend that you provide at least two selections f rom our Late Night Snack menu for your

reception guests , as there are no other dining options available on-site . Due to our remote and scenic location, delivery service is not available f rom of f-si te facili t ies .

All charges and inclusions are subject to change. All invoices are subject to New York State sales tax (p. 47).Late Night Snack selections will be charged based on your f inal guest count .





FAREWELL BRUNCH

Wrap up your wedding fes t iv i t ies and send of f your guests wi th a scrumptious Farewell Brunch the morning following your recept ion .

Enjoy a chef-prepared buf fe t o f brunch favor i tes along wi th opt ional at tended Omelet te S tat ionfor a decadent touch .

S tar t ing at $ 16 per person(pr ice wil l increase based on selec t ions; minimum guest count required for some brunch opt ions)

Please see our Seasonal Menus for brunch opt ions and required guest minimums .

Brunches run from 9:30am - 1 1 :30am and are typical ly held in the room your reception is held in , based on avai labi l i ty. Bristo l Harbour reserves the right to determine the location of brunches in the event that the

reception room is unavai lable at t ime of booking .

Bernie’s Cafe is always open in the mornings for cof fee , breakfast pastries and snacks , and is avai lable for smal ler group breakfasts .


Package inclusions are required; upgrades and amenities are available for additional fees.




COMPLIMENTARY FOOD & CAKE TASTING

Sample an assor tment of our delicious house-made hors d ’oeuvres , entrées , accompaniments , and cakes before making your f inal menu selec t ions .

Included in your wedding package is a f ree tas t ing for the br ide, groom and up to four addi t ional guests .

Your tasting may be scheduled upon receipt of your deposit - appointments are of fered from November - April .

Tas t ing selec t ions wil l var y based on your Wedding Package:

Tyler Holbe in Photography

Signature cocktai ls may also be sampled during your tast ing upon request .Please discuss with the Wedding Manager when schedul ing your tast ing .

DIAMOND PACKAGE TA STINGchoice of :

10 Hors d 'oeuvres

2 Salads or 2 Soups (or 1 Salad & 1 Soup)

6 Entrées

6 Accompaniments

ELEGANCE PACKAGE TA STINGchoice of :

8 Hors d 'oeuvres

6 Entrées

6 Accompaniments

CL A SSIC PACKAGE TA STINGchoice of :

6 Hors d 'oeuvres

4 Entrées

4 Accompaniments




BAR SERVICE

Our sk il led bar tenders wil l provide you wi th the highest level o f professional ser vice dur ing your wedding fes t iv i t ies .

Curated Top Shel f , Premium, and House Bar Ser vices are thought fully designed to compliment your dining exper ience, and include an assor tment of our culinar y team’s favor i te local wines craf ted in the hear t o f

F inger L akes wine countr y.

Enhance your Bar Ser vice wi th upgrades and add ons for an addi t ional fee , including our Signature Cock tails , Premium Wines , Whi te Claw Hard Sel t zer, and Deluxe Cof fee S tat ion upgrades .

Please see our Seasonal Menus for Bar Ser vice inclusions , upgrades , add ons , and pr icing .

PLEASE NOTE:Open bar service is only available for the hours included in your selected package - should you choose

to add additional hours of bar service, you may select to offer consumption or credit card bar.

Bar Service is l imited to a maximum of six hours per event , shots are not permitted, and guests should be expected to provide proof of age.

Special requests for beer, wine, or l iquor which are not included in the standard package, wil l be charged two times the cost and added to the existing bar selection. You wil l be required to specify the

quantity of specialty products to be purchased. Excess product may not be returned to guests after the conclusion of the event per New York State Liquor Laws.

Please see page 43 for additional Bar Service policies .

Bar service add ons will be charged based on your f inal guest count .All charges and inclusions are subject to change. All invoices are subject to New York State sales tax (p. 47).





SIGNATURE COCK TAIL S

Add a personal touch to your special day by welcoming your guests wi th your favori te cock tai l . Our team is happy to assis t you in selec t ing the per fec t S ignature Cock tai ls f rom our seasonal craf t cock tai l l is t below.

OLD FA SHIONED LOVE STORY bourbon, sugar, b i tter s , orange , cherr y

BLUSHING BRIDE vodka, soda, sugar, grapefrui t

HONE YMOONERS tequi la , p ineapple , l ime

HAPPILY E VER AF TER gin , champagne, sugar, lemon

MARRY ME MULE vodka, l ime , g inger beer, cucumber

JUST ROSE-MARRIED tequi la , l ime , sugar, rosemar y, b lackberr ies

GOLDEN ROMANCE bourbon, lemon, s imple syrup, orange

YOU & ME G&T gin , tonic , lemon, raspberr y

WEDDING BELL-INI champagne, peach nectar

add a signature cock tai l to your package s tar t ing at $10 per cock tai l on a consumption basis - pr ice may increase for special requests and based on your selec ted wedding package





additionalon-site amenities




Celebrated Events Photography

BRIDAL SUITE

Our luxur ious pr ivate sui te is elegant ly designed to allow you and your br idal par t y to gather and prepare on your wedding day in your own int imate area .

The Br idal Sui te features vanit y seating , hanging space , ful l length three -way mirror, comfor table lounge area , and a connec ted private restroom . I t is a locked, secure room where all your belongings

can be s tored unt i l the end of your recept ion .

The Br idal Sui te Usage Fee of $800 includes a dedicated member of our wai t s taf f who wil l a t tend to your needs throughout your preparat ions , and a complimentar y selec t ion of cof fees , teas , water, and Coca-Cola produc ts . Enjoy a celebrator y champagne toas t and bi te to eat - food and beverage opt ions are available

f rom our Br idal Sui te Menu. Please see our Seasonal Menus for more information .

PLEASE NOTE:Bridal Suite reservation is on a first come, first served basis. No outside food or beverage is permitted.There is a $800 room usage fee for the Bridal Suite. Your non-refundable room usage fee is due as a deposit at the time of your first wedding package deposit , in order to reserve the Bridal Suite. A valid credit card will be

kept on file and will be charged in the event of damages to the Bridal Suite. Should damages occur, our team will notify you of the amount due.

All charges and inclusions are subject to change. All invoices are subject to New York State sales tax (p. 47).

Celebrated Events Photography NCPM Photography




Cat DeLine Photography






DELUXE CLE AR TENT ON THE SENECA BALLROOM TERR ACE

We’re honored to provide you wi th our 60 x 40 ’ deluxe tent wi th a clear top and sides cover ing the Seneca Ballroom Terrace - complimentar y for al l Seneca Ballroom weddings .

Our permanent ly ins talled , clear tent preser ves the signature panoramic v iews of Canandaigua L ake f rom inside the Seneca Ballroom and f rom the Seneca Ballroom Terrace, while also of fer ing protec t ion

f rom the elements i f needed. The clear sides can be put in place upon shor t not ice , i f desired . Due to the unpredic table nature of inclement weather, the tent wil l ensure you have full use of the gorgeous terrace

in the event of unexpec ted s torms .

PLEASE NOTE:the tent is non-removable to ensure enjoyment of your wedding in the event of inclement weather.


NCPM Photography NCPM Photography





31 ROOM L AKE VIEW HOTEL

Our newly renovated, on-si te accommodations make i t easy for your out of town guests to enjoy your wedding weekend in luxur ious comfor t .

Ever y hotel room features a covered porch or balcony and breathtak ing v iews of Canandaigua L ake, as well as a gas f ireplace for romantic ambiance .

Enjoy complimentar y park ing, complimentar y night ly turn down ser vice , and a shor t walk ing dis tance to the wedding venues .

Hotel Room blocks for guests of the newly weds are available - the number of rooms in your block is subjec t to hotel room availabil i t y based on ex is t ing reser vat ions at the t ime your f irs t wedding deposi t is

received .

Please see page 42 for addit ional information.




Matt Wi t tmeyer Photography Jacquel ine Connor Photography





GOLF COURSE & GOLF SIMUL ATOR

Receive 20% of f golf for ever yone in the groom’s par t y when you host your wedding atBristol Harbour.

During fair weather months , exper ience the challenge and beaut y of the Rober t Trent Jones Championship Golf Course . Our 18 hole course of fers sweeping views of Canandaigua L ake f rom the

l inks-s t y le f ront nine, while the back nine of fers v iews of the lush Br is tol Hil ls ide .

Planning a winter wedding? Our s tate of the ar t indoor gol f s imulator is available for use year-round and features more than t wo dozen world-famous courses .

Please contact our gol f shop for tee t ime avai labi l i ty and pricing.


Mat t Wi t tmeyer Photography




L AKE VIEW GAS FIRE PIT

You and your guests wil l enjoy complimentar y access to our 9 ' foot s tone f ire pi t surrounded by Adirondack chairs and buil t- in s tone seat ing for relax ing .

Take in the bes t v iew in the F inger L akes as you coz y up wi th your favor i te dr ink and great company.





a bristol harbourwedding story




MEGAN & GREG | 06.02 . 2019

all photos by LUK E L APORTA PHOTOGR APHY

" My husband and I recent ly got marr ied at Br istol Harbour and i t was t ruly one of the best days of our l i ves , and we owe that to Br istol Harbour and i ts staff . We worked wi th L isa f rom day one and she was amazing. . . She kept in

touch throughout the year, responded to my emai ls prompt ly and made us feel conf ident that our wedding would be per fect . She was so r ight ! Br istol Harbour has the most amazing v iew, gorgeous newly renovated hote l rooms and del ic ious food. A l l o f our guests raved about the food. Not one thing went wrong that day and we wi l l be forever

grate ful to Br istol Harbour and their staff . P lease take the t ime to v is i t , you wi l l not be disappointed. " -Megan & Greg , Newlyweds




frequently askedquestions

and policies




FAQs

Q: Is a deposit required to book my wedding at Bris tol Harbour? A: Yes , we require a non-re fundable $5 ,000 deposi t for the Br is tol Room and Seneca Ballroom at the t ime of book ing to reser ve the date for your event . A second non-refundable deposi t o f $ 10,000 is due at your complimentar y menu tas t ing . I f you are reser ving the Br idal Sui te , your non-re fundable room usage fee of $800 is due at the same t ime as your f irs t deposi t o f $5 ,000.

Q: When is my f inal payment due?A: F inal payment for al l charges and unpaid balances is due 2 1 days pr ior to your wedding date .

Q: What t ypes of payment are accepted for deposits and payments at Bris tol Harbour?A: PLEASE NOTE THAT BRISTOL HARBOUR IS A CASHLESS FACILITY. A credi t card , personal check , or bank cashier check is accepted for payment of deposi ts and f inal payments . Your on-si te guests may pay for their accommodations wi th V isa , MasterCard, Discover, or American E xpress . We ask that you please not i f y your guests in advance that cash is not accepted for payment any where in the facil i t y.

Q: When are my f inal guest counts due?A: F inal guest counts are due 2 1 days pr ior to your wedding date .

Q: When are my menu selec tions due and is there a tasting prior to selec tion?A: F inal menu selec t ions are due 2 1 days pr ior to your wedding date . A complimentar y tas t ing is included in your package to assis t you wi th making your f inal selec t ions . Please contac t the Wedding Manager to schedule a tas t ing .

Q: What are the meal options and cost for my vendors?A: Vendor meals cos t $50 per person and vendors may selec t any of the meal opt ions chosen for your event . Each vendor meal includes entrée, t wo side dishes , salad or soup, rolls , and a sof t dr ink . Please note that passed and s tat ionar y hors d ’oeuvres , cake, desser ts , e tc . are not included in the vendor meal . Vendors wil l be fed pr ior to your dinner ser vice in order to ensure your vendors are able to provide you wi th the bes t possible ser vice dur ing your event .

Vendors who are provided meals must eat in Bernie ’s Cafe . Vendors may not be seated at tables in the recept ion room or any other room in the facil i t y except the t wo designated areas mentioned above, unless the br ide and groom make advanced arrangements to have them seated in the recept ion room. Please check wi th the Wedding Manager as to where vendor meals wil l be ser ved .

Bristol Harbour policy prohibits vendors from consuming alcohol on premise before, during, and after your event. Q: What are the meal options and cost for children ages 10 and under?A: We of fer a choice of children’s meals for guests ages 10 and under for $ 15 per child:Your choice of Macaroni & Cheese OR Chicken Fingers , ser ved wi th f rench f r ies and f resh f rui t cup. Please note, you may only select one meal opt ion for al l chi ldren attending. Please advise the Wedding Manager of the number of children ages 10 and under and their meal selec t ion when submit t ing your f inal guest count .




Q: What is the cost for guests under age 21?A: The cos t for guests ages 11 - 20 wil l be calculated by subtrac t ing the bar cos t f rom your selec ted package pr ice . I f you have selec ted Enhanced or Duet Entrée opt ions for your package, the cos t wil l be calculated by subtrac t ing the bar cos t f rom your selec ted package pr ice + the Enhanced or Duet Entrée upcharge . The pr ice includes all food selec t ions of fered in your package such as passed and/or s tat ionar y hors d ’oeuvres , soup and/or salad, entrée, and sof t dr inks . Please advise the Wedding Manager of the number of guests ages 11 - 20 and their meal selec t ions when submit t ing your f inal guest count . In accordance with state and federal laws , individuals under the age of 21 are not permitted to consume alcohol .

Q: How do we arrange our Farewell Brunch Buf fet?A: The f inal guest count for your Farewell Brunch Buf fe t is due 2 1 days pr ior to your wedding date and may not be adjus ted af ter this due date . Please see our Seasonal Menus for brunch opt ions and minimum guest requirements . Your Farewell Brunch Buf fe t is applied towards your required Food and Beverage Minimum.Full payment for your Farewell Brunch Buf fe t is due 2 1 days pr ior to your wedding date along wi th your f inal payment . A ll Farewell Brunch Buf fe t charges are subjec t to change. A ll invoices are subjec t to New York S tate sales tax (p . 47) . Brunches run f rom 9:30 am - 1 1:30 am, and are t ypically held in the room your recept ion is held in , based on availabil i t y. Br is tol Harbour reser ves the r ight to determine the locat ion of brunches in the event that the recept ion room is unavailable at t ime of book ing .

Q: Is gratuit y and administrative fee required? A: Yes , a 9% gratui t y and 6% adminis trat ive fee is added to all Food & Beverage throughout your celebrat ion, including rehearsal dinner/welcome par t y, br idal sui te , recept ion, la te night snack , and farewell brunch. The 9% gratui t y is given ent i re ly to wai t s taf f who ser vice your event . The 6% adminis trat ive fee is for adminis trat ion of the event ; i t is not a gratui t y and i t is not given to wai t s taf f . Gratui t y and adminis trat ive fee must be paid at the t ime of your f inal payment . I f paying by check , you must submit two check s - one check for the combined amount o f the invoice and adminis trat ive fee , and a second check for the gratui t y. I f you are paying by Credi t Card , you must le t us know what card to charge at the t ime you submit your f inal payment , but we wi l l not charge the gratui t y to the card unt i l the conclusion of your event .

Q: May I use vendors other than those on your Approved Vendors l is t? (located on pages 51 - 53)Our Approved Vendors l is t is provided to assis t you in selec t ing reputable vendors that we have worked wi th previously. O ther vendors may only be permitted on a case -by- case basis at the discret ion of management; Bristol Harbour reserves the right to deny the use of any vendor not on this l is t . Please discuss your intended vendors wi th the Wedding Manager pr ior to making vendor deposi ts or reser vat ions . You wil l be responsible for providing an accurate l is t o f al l vendors and contac t info to the Wedding Manager pr ior to your wedding date to assis t in the day-of coordinat ion of your event . I f you receive approval to use vendors that are not on our Approved Vendors l ist , those vendors wi l l be required to s ign our Vendor Pol icy Form at least 21 days prior to your event .

Q: Is there on-site parking?A: Yes , there is a large, complimentar y park ing lot in f ront of the Main building, and a complimentar y park ing lot adjacent to the Hotel building for overnight guests . We do not of fer vale t ser vice .




Q: Where will my outdoor wedding ceremony be held in case of inclement weather?A: Br is tol Harbour reser ves the r ight to move your outdoor ceremony to an indoor or covered locat ion in the event of ser ious inclement weather. The locat ion of your indoor ceremony wil l be based on availabil i t y and is at the discret ion of management . Please ask the Wedding Manager for addi t ional information .

Q: When must I have all of my i tems out of the reception room?A: At the conclusion of your event , i t is your responsibil i t y to remove all i tems f rom the recept ion room, including but not l imi ted to gi f ts and cards , decor, f loral arrangements , audio/visual equipment , e tc . No i tems may be le f t in the recept ion room at the end of the night . Any i tems s tored in the Br idal S torage Room will be discarded i f not claimed wi thin 48 hours of the conclusion of your event . Br is tol Harbour is not l iable for the loss or damage of any i tems s tored in Br idal S torage Room, Br idal Sui te , and/or recept ion room(s), and Br is tol Harbour is not l iable for any i tems not claimed f rom the Br idal S torage Room within 48 hours of the conclusion of your event .

Q: Do you of fer on-site accommodations for overnight guests, and will I receive a block of rooms?A: Yes , Br is tol Harbour has a 3 1-room, on-si te Hotel located adjacent to our Main building that can accommodate your overnight and out-of-town guests .

Weddings in the Br is tol Room and Seneca Ballroom will receive a block of 15 rooms upon receipt of your f irs t deposi t . This includes the complimentar y Deluxe Room for the br ide and groom. Your guests wi l l receive a $20 discount per room per night . Addi t ional discounts may be available; please direc t your guests to call the Front Desk at (585) 396 -2 200 x 3 to inquire about addi t ional discounts . Rooms in your block wil l require a 50% credi t card deposi t at the t ime of book ing to hold the reser vat ion . A ll rooms in the block that do not have deposi ts 30 days pr ior to your wedding date wil l be released and become available for general reser vat ions at regular seasonal rates on a f irs t-come basis . Deposi ts placed on rooms for wedding guests can only be trans ferred or re funded unt i l 30 days pr ior to your wedding date . Any room cancellat ions made wi thin 30 days of your wedding date wil l resul t in a for fei t o f the deposi t . Any cancellat ions made wi thin 24 hours of the day of check in wil l be bil led in full for the total cos t of the reser vat ion .

Please note that due to the possibi l i ty of ex ist ing general hotel reservat ions made prior to your f i rst deposit to hold your wedding date, the number of hotel rooms in your room block is subject to avai labi l i ty. Please call the Front Desk at (585) 396 -2 200 x 3 to check availabil i t y on your desired date .




BAR SERVICE FAQs

Q: Are bar ser vice upgrades and signature cock tails available?A: Yes , we of fer a var ie t y of bar ser vice upgrades and add-on opt ions to help you customize your event . Please see our Seasonal Menus for opt ions and pr icing .Signature Cocktai ls are avai lable upon request . Please inquire wi th the Wedding Manager i f you are interes ted in adding a Signature Cock tail .Enjoy use of our bui l t- in Bristol Terrace Bar for your Bristol Room Wedding, Rehearsal Dinner, or Welcome Party for a set up fee of $500.All charges are subjec t to change. A ll invoices are subjec t to New York S tate sales tax (p . 47) .

Q: May I add additional hours of bar ser vice to my package?A: Addi t ional hours of consumption or credit card bar service may be added to your package i f desired . A ll charges are subjec t to change. A ll invoices are subjec t to New York S tate sales tax (p . 47) .Please note: · Open bar service is l imited to the hours included in your selected package. · Bar service is l imited to a maximum of s ix total hours . · Shots are not permitted. · G uests should be expected to provide proof of age in the form of a val id , government issued ID.

Q: Is there bar ser vice during my dinner ser vice?A: You may choose to of fer credi t card or consumption bar ser vice during your dinner ser vice i f desired .

Q: May I bring in wine, beer or l iquor f rom an outside source to be ser ved during the event?A: In accordance wi th New York S tate laws , al l food and beverage must be provided by Br is tol Harbour. We are unable to permit the ser vice and/or consumption of outside beverages of any k ind in any par t o f our facil i t y, including recept ion rooms, outdoor areas , Br idal Sui te , e tc .

Q: Is bar ser vice included in my vendor meals? A: Vendor meals cos t $50 per person and do not include bar ser vice . Please note that Br is tol Harbour policy prohibi ts vendors f rom consuming alcohol on premise before , dur ing, and af ter your event .

In accordance with state and federal laws , individuals under the age of 21 are not permitted to consume alcohol .

Bristol Harbour reserves the right to refuse service to any guest who does not have valid proof of age.

Bristol Harbour reserves the right to refuse service to any guest who appears to be intoxicated.




WEDDING MANAGER & WEDDING PL ANNER RESPONSIBILITIES

Bristol Harbour 's Wedding Manager is responsible for:» Creat ing a contrac t out l ining your f inancial commitment and payment schedule

» Providing consul tat ion for al l food and beverage selec t ions for your celebrat ion

» Scheduling your complimentar y menu tas t ing (menu tas t ings are available f rom November - Apr il)

» O f fer ing vendor recommendat ions f rom our Approved Vendor l is t to ensure the bes t possible exper ience

» Creat ing your hotel room block

» Providing a f inal review of your Banquet Event Order pr ior to your wedding and communicat ing your menu selec t ions to our cater ing team

» Facil i tat ing your Ceremony Rehearsal pr ior to your wedding i f your ceremony is at Br is tol Harbour

» Conf irming your seat ing plan and room layout

» Coordinat ing the set up of your ceremony chairs ( i f applicable) and your recept ion room tables and chairs

» Ser ving as the l iaison bet ween your Wedding Planner and the Br is tol Harbour Weddings Team to ensure f lawless execut ion of your celebrat ion

Your Wedding Planner is responsible for: » Helping you create a consis tent v ision for the look , feel and f low of your wedding celebrat ion

» Providing consul tat ion on e t iquet te and s tandards for save the dates , invi tat ions , announcements , toas ts , e tc .

» Es tablishing a planning t imeline and day-of t imeline

» Coordinat ing all details wi th your vendors pr ior to your wedding

» Planning and coordinat ing your wedding ceremony, including securing an of f ic iant and arranging the details of the ceremony, as well as overseeing the ac tual ceremony ( including l ining up br idal par t y, e tc .)

» Ser ving as day-of point of contac t for al l vendors

» Ac t ing as l iaison bet ween your br idal par t y, vendors , and guests as needed

» Overseeing the set up and removal of outside vendor decor

» Assis t ing wi th day-of preparat ions for the br idal par t y, including helping wi th dressing, pinning corsages and boutonnières , e tc .

» Coordinat ing the deliver y and removal of al l personal i tems f rom your recept ion space, including rental equipment , gi f ts , cards , e tc .




BRISTOL HARBOUR WEDDING PL ANNING TIMELINE

18 MONTHS - 1 YEAR PRIOR» Contac t Br is tol Harbour to arrange your complimentar y venue tour. Our wedding dates of ten f i l l up more than a year in advance, so we recommend securing your venue as ear ly as possible .

» To reser ve your wedding date at Br is tol Harbour, a $5 ,000 non-refundable deposi t is due along wi th your signed contrac t .

» Af ter submit t ing your f irs t deposi t , contac t your desired vendors f rom our Approved Vendors L is t and schedule your vendor appointments . Book ing your vendors ear ly in the process wil l help ensure your preferred choice of vendors for your wedding date .

9 - 6 MONTHS PRIOR» Schedule your complimentar y menu tas t ing wi th our Wedding Manager. Menu Tas t ings are available f rom November - Apr il . Please note: your second non-refundable deposit of $10 ,000 is due at your tast ing.

› Submit your Menu Tasting Selections to our Wedding Manager at least three weeks prior to your scheduled tast ing . You wi l l receive a select ion form to complete f rom our Wedding Manager.

› Fol lowing your tast ing , make your f inal menu selections . I f you are having a served dinner, be sure to include the entrée choices on your invi tat ion . You wi l l be required to provide individual p lace cards with names and entrée select ions for al l of your guests .

1 MONTH PRIOR» Any hotel rooms in your block that do not have a deposi t wil l be released for general reser vat ions .

» Contac t our Wedding Manager to arrange a day and t ime to drop of f your place cards and other supplies (toas t ing f lu tes , cake kni fe , e tc) pr ior to your wedding .

3 WEEKS (21 DAYS) PRIOR» Your f inal guest counts are due .

» Your f inal menu selec t ions and entrée counts are due, including number of vendor meals and children's meals (ages 10 & under) .

» Your remaining balance is due .

10 DAYS - 5 DAYS PRIOR» Meet wi th the Wedding Manager at Br is tol Harbour to drop of f your f loor map, place cards with entrée selections, toasting f lutes, cake knife & server, favors , guest books, card box , etc .

ON YOUR WEDDING DAY» CONGR ATUL ATIONS! Celebrate and enjoy your special day as the Br is tol Harbour team handles the details!

» Please note , any remaining balance wil l be due at the conclusion of your event .




WEDDING DAY TIMELINES

SENECA BALLROOM: 3 PM - 11 PM

3 - 3 :30 PM Ceremony

3:30 - 4 :30 PM Cock tai l Hour

4:30 - 5 PM Announcements / Toasts - BAR CLOSED

5 PM Dinner

6:15 PM Cake Cutt ing

5 - 6:30 PM Credi t Card or Consumption Bar

6:30 - 9:30 PM Open Bar

9:30 - 11 PM Credi t Card or Consumption Bar

BRISTOL ROOM: 5 PM -12 AM

5- 5:30 PM Ceremony

5:30 - 7 PM Cock tai l Hour

5:30 - 6 PM Stat ionar y Hors d ’Oeuvres

6 - 7 PM Passed Hors d ’Oeuvres

7 - 7 :30 PM Announcements / Toasts - BAR CLOSED

7:30 PM Dinner

8:45 PM Cake Cutt ing

7:30 - 9 PM Credi t Card or Consumption Bar

9 - 11 :30 PM Open Bar

11 :30 PM - 12 AM Credi t Card or Consumption Bar

A lexandra Meseke Photography




GENER AL WEDDING POLICIES

Please careful ly read our information and pol icies , and contact our Wedding Manager i f you have any addit ional quest ions .

TIMINGSeneca Bal l room Weddings: I f you choose to have your wedding in our Seneca Ballroom and Terrace, your ceremony and recept ion wil l begin at 3 pm and close at 1 1 pm.

Bristol Room Weddings: In our Br is tol Room and Terrace your ceremony and recept ion wil l begin at 5 pm and close at 12 am.

Ceremonies: I f you are not having your ceremony at Br is tol Harbour, please advise the Wedding Manager as soon as possible .

DEPOSIT AND CANCELL ATIONBristol Room, Seneca Bal l room: A $5 ,000 non-refundable deposi t is required at the t ime of book ing to reser ve ei ther room. A second non-refundable deposi t o f $ 10,000 is due at your complimentar y menu tas t ing . Both deposi ts wil l be applied towards your f inal bil l .

I f you are reser ving the Br idal Sui te , your non-re fundable room usage fee of $800 is due at the same t ime as your f irs t deposi t o f $5 ,000.

Your f inal counts are due 2 1 days pr ior to your event date .

The balance wil l be due 2 1 days pr ior to your wedding date .

In the event of cancellat ion, the deposi t and payments wil l not be re funded.

CHARGES, TA X , GR ATUIT Y, AND ADMINISTR ATIVE FEEAl l charges are subject to change . A l l invoices are subject to appl icable New York State sales tax . A l l charges and unpaid balances must be paid in fu l l 21 days prior to your event . A 9% gratuity is added to al l Food & Beverage throughout your celebration , including rehearsal d inner/welcome par ty, bridal suite , reception , late night snack , and farewel l brunch . The 9% gratui t y is g iven ent i re ly to wai t staff who ser v ice your event . The 6% administ rat ive fee is for administ rat ion of the event ; i t is not a gratui t y and i t is not g iven to wai t staff . Gratui t y and administ rat ive fee must be paid at the t ime of your f inal payment . I f pay ing by check , you must submit t wo checks - one check for the combined amount o f the invoice and administ rat ive fee , and a second check for the gratui t y. I f you are pay ing by Credi t Card , you must le t us know what card to charge at the t ime you submit your f inal payment , but we wi l l not charge the gratui t y to the card unt i l the conclusion of your event .

PAYMENT REQUIREMENTSProper payment information must be provided pr ior to the event .

A l l charges and unpaid balances must be paid- in-full 2 1 days pr ior to event .

Credi t card , personal check or a bank cashier check is accepted .

Please note: Bristol Harbour is a cashless faci l i ty.


FOOD AND BE VER AGEWe look for ward to work ing together to create a wonder ful celebrat ion for you and wil l cus tomize our of fer ings to the bes t of our abil i t ies .

Final menu selections , including entrée counts , are due 21 days prior to the event . The number guaranteed wil l be charged even i f fewer guests at tend.

I f you are of fer ing your guests a choice of entrées , we require guests to have indiv idual place cards showing their entrée choice on back .

Bar Service: A l l pr ices l is ted are for guests 2 1 years and older; guests under 2 1 years are $ 10 per person.

Please note: In accordance wi th NYS laws , al l food and beverage must be provided by Br is tol Harbour. Outside food and beverage is not permit ted any where on the premises . The only exception is made for l icensed wedding cake bakeries .

FOOD AND BE VER AGE MINIMUMS Please note that Br idal Sui te food and beverage, House-baked Wedding Cakes and Desser ts , and Farewell Brunch also apply toward your required Food and Beverage Minimum.

ENTERTAINMENT/DECOR ATIONS/DISPL AYSYou may arrange for your own enter tainment . Management reser ves the r ight to l imi t the volume of your enter tainment to acceptable levels and hours . Due to the Town of Canandaigua ordinance, al l musical enter tainment must end no later than 12 am in our Br is tol Room and 11 pm in our Seneca Ballroom. Any special requirements for receiv ing or set t ing up of displays , decorat ions , f loral arrangements , computers , e tc . , should be discussed wi th the Wedding Manager in advance .

No material or decorations may be at tached to wal ls , wood trim, or the cei l ings by nai ls , p ins , staples , tape or g lue . Confet t i , g l i t ter, b i rdseed , and fake f lower petals are not permit ted . Candle f loral arrangements must be approved in advance . I f us ing candles , the f lame must be contained . Fi reworks , sparklers , sky lanterns , or pyrotechnics of any kind are not permit ted on Bristo l Harbour proper ty.

All decor must be removed f rom the facil i t y wi thin 48 hours of the conclusion of your wedding . Any i tems le f t at the facil i t y more than 48 hours af ter the conclusion of your wedding wil l be discarded. Br is tol Harbour is not responsible for i tems that are discarded af ter 48 hours .

Indoor and outdoor l ight ing equipment must comply wi th the ci t y mandated guidelines and may not inter fere wi th the v iews or enjoyment of our hotel and res taurant guests . A ll indoor and outdoor l ight ing f i x tures must be approved by the Br is tol Harbour Team.




RENTAL ITEMSI f you are rent ing outside equipment and/or s truc tures , including but not l imi ted to tents , arbors , arches , furnishings , e tc . , f rom a vendor not on our Approved Vendor L is t , a copy of our Vendor Policy Form must be signed by the vendor and submit ted to our Wedding Manager at leas t 2 1 days pr ior to your event . Due to the preser vat ion of v iews for our guests , al l s taging, tents , arches , or any other s truc tures or equipment must be approved by the Br is tol Harbour Team.

Rental tents , s truc tures , e tc . are only permit ted on the lower Seneca Ceremony L awn i f they are removed at the conclusion of the event , and placement is subjec t to pr ior approval by the Wedding Manager.

The removal deadline for al l o ther rental tents , s truc tures , e tc . is at the discret ion of the Wedding Manager based on other events scheduled the following day, and must be discussed and agreed upon wi th the Wedding Manager at leas t 2 1 days pr ior to the event . Failure to adhere to the agreed upon removal deadline wil l resul t in a fee of $ 1 ,000.

HOLIDAY POLICY FOR PACK AGE FOOD AND BE VER AGE MINIMUMSI f a holiday fal ls on a Fr iday, the Fr iday Food and Beverage Minimum will apply.

I f a holiday fal ls on a Saturday, the Saturday Food and Beverage Minimum will apply.

I f a holiday fal ls on a Sunday, the Saturday Food and Beverage Minimum will apply.

I f a holiday fal ls on a Monday - Thursday, the Sunday Food and Beverage Minimum will apply.




THINGS TO CONSIDER

Our experienced Weddings Team has compi led this l is t to assist you in creat ing the perfect experience for your guests at Bristol Harbour

TR ANSPORTATION FOR YOUR GUESTSDue to our locat ion, tax is and r ide-shares are not available . We strongly recommend that you arrange professional transportat ion services for your out of town guests staying at of f-s i te locations , to ensure they are able to return to their of f-s i te accommodations safely and easi ly at the conclusion of your event . Bris tol Harbour does not provide transpor tat ion ser vices of any t ype .

L ATE NIGHT FOOD FOR YOUR GUESTS We s trongly recommend that you provide at leas t t wo selec t ions f rom our L ate Night Snack menu for your recept ion guests , as there are no other dining opt ions available on-si te dur ing or af ter your recept ion . Due to our remote and scenic locat ion, deliver y ser vice is not available f rom of f-si te facil i t ies .

PAYMENT AT THE FACILIT YBRISTOL HARBOUR IS A CASHLESS FACILITY. Credi t cards are accepted for payment throughout the facil i t y. In order to ensure your guests are able to enjoy our facil i t y before , dur ing, and af ter your celebrat ion, we ask that you please inform your guests prior to at tending that al l on-si te purchases must be made by credit card .

AF TER HOURS ASSISTANCEOur Front Desk closes overnight (closing t ime var ies dependent on day/season) . We of fer round the clock guest ser vices for our hotel when the Front Desk at tendant has le f t : call (585) 396 -2 200, option 3, then option 1 to reach our on-si te proper t y ser vices manager. We are happy to assis t 24 hours a day, 7 days a week .




approvedvendors




ACCOMMODATIONSAcorn Inn, Canandaigua 585 -2 29-2834 w w w.acorninnbb.comChalet of Canandaigua 585 -394 -9080 w w w.chaletbandb.comHoliday Inn E xpress , Canandaigua 585 -396 -3669 w w w.hiexpress .comOliver Phelps , Canandaigua 585 -396 -1650 w w w.oliverphelps .comWoodcli f f , Fairpor t 585 -381- 4000 w w w.woodcli f fhotelspa .com

FLORISTSArena’s F lor is t 585 - 454 -3720 w w w.arenasf lor is t .comBloomers F loral & Gi f t 585 -657-8063 w w w.bloomers f loral .comFlower Power 585 -201-1866 w w w.f lowerpowerdecor.comFlowers by S tella 585 -394 -1830 w w w.f lowersbystella .comK it telberger F lor is t & Gi f ts 585 -2 16 -1790 w w w.k i t telberger f lor is t .comMoonrise F loral Design 585 -738-7414 w w w.moonrisef loraldesign .comS tacy K 585 -24 4 -1414 w w w.s tacyk f loral .comWegmans , Canandaigua 585 -394 -3628 w w w.wegmans .comWister ia F lowers and Gi f ts 585 -27 1-0610 w w w.wis ter iaf lowersandgi f ts .com

MUSIC BANDSPopS t yle 585 -748-8851 kar l@sonicera .comShine 585 -245 -12 24 w w w.weareshine .com The Sk ycoasters 585 -2 23-0999 w w w.sk ycoasters .comSoul Session 518-583-8102 w w w.soulsession .com

CEREMONY MUSICMax well S tr ing Ensemble 585 -62 1-8748 w w w.max wells tr ings .com

DJsEncore Events 585 -872-9335 w w w.rochesterdj .comFinger L akes Enter tainment 585 -749-6976 w w w.f inger lakesenterat inment .comTurner Music Produc t ions 585 -663-3948 w w w.tmpdj .comUlt imate Enter tainment 585 -503-3474 w w w.ul t im8enter tainment .com

PHOTOGR APHERSBeanAr t Photography 315 -398-9025 w w w.beanar tphotography.comJenny Ber liner Photography 585 -313-0338 w w w.jennyberliner.comErich Camping Photography 585 -2 26 -1115 w w w.er ichcamping.comJacqueline Connor Photography 7 16 -202-9153 w w w.jacquelineconnor.comMegan Dailor Photography 585 -734 -3470 w w w.megandailor.comNick Dantonio Photography 7 16 -860-8512 w w w.nickdantonio .comMichael DeMaria Photography 585 -739-9053 w w w.demariaphotography.comMalor ie DePerna Photography 585 -7 19-6391 w w w.malor iedeperna .comSue Egan 585 -2 24 -5612 w w w.seganphoto.com




Alexandra Elise Photography w w w.alexandraelisephotography.comKatie F inner t y Photography 518-281-2554 w w w.kat ie f inner t yphotography.comFotoimpressions 585 - 469-9558 w w w.fotoimpressions .comDianna Har t Photography 585 -394 -2895 w w w.diannahar t .comLuke L aPor ta Photography 585 -764 -5007 w w w. lukelapor ta1 .wixsi te .comJMS S tudio 585 -237-8810 w w w.jmsstudioandgaller y.comJohn L ark in Photography 585 -259-8945 w w w.johnlark inphotography.comMichal-Kathr yn Photography 585 -269- 4 4 40 w w w.michal-kathr yn .comNor th Glow Photography 585 - 489-3551 w w w.nor thglowphotography.comSolas S tudios 3 15 -303-2 273 w w w.solass tudios .comSorrells Photography (Valer ie Sorrells) 585 -978-9462 w w w.sorrellsphoto.comTom S tudios Photography 315 -355 -7651 w w w.tomstudios .comKala Wilk ins Photography 585 -766 - 4069 w w w.kalawilk insphotography.com

RENTAL SHank Parker ’s Par t y & Tent Rentals 585 -698-1385 w w w.rentr ightnow.comMcCar thy Tents & Events 585 -32 1-1000 w w w.mccar thyevents .comPetunia Rose V intage & Luxur y Tabletop 585 -748-04 46 w w w.petuniarose .comPret t y L i t t le V intage Co. 585 -808-1904 w w w.pret t y l i t t levintageco.com

ST YLISTSBombshell Beaut y 585 -733-7293 www.beautybyjuli.com/hair-and-makeup/Kate Parsons 585 -734 -97 79 kate@lovepurebeaut y.comRock Paper Scissors 585 -730-8118 w w w.rockpaperscissorssalon .com

TR ANSPORTATIONFi t zgerald Brothers 3 15 -828-6289 w w w.f i t z l imo.comQuali t y Tours 585 - 455 -8294 w w w.quali t y winetours .com S&S L imousines 585 - 4 4 4 -6666 w w w.sslimousines .com

VIDEOGR APHERSMark D ’Annunzio 585 -749-1129 www.mpd7919.wixsite.com/markdannunzioMike Giardino, Pale t te F ilms 585 -208-67 14 w w w.palet te f i lms .comJacquelyn Daley 585 -269-9059 w w w.jacquelyndaleyphotography.comPaper Moon Produc t ions 585 -7 75 -7 791 w w w.papermoonroc .com

WEDDING PL ANNINGSara Spoth, Beck&For th Co. w w w.beckandfor thco.comKaren Hi te , Dolce Amica Event Planning & Design w w w.dolceamica .comHoney Dew Events w w w.honeydew-events .com

MISCELL ANEOUSThe Hype Booth 585 -678-67 73 w w w.thehypebooth .comLouelle Design S tudio 585 -935 -7 151 w w w. louelledesignstudio .comSnapPod NY, Photo Booth 585 -94 3-7684 w w w.snappodny.com




VENDOR SPOTLIGHT

this beaut i fully s t y led wedding photo shoot was created by some of our favor i te approved vendors:HONE Y DEW EVENTS | MOONRISE FLORAL DESIGN | PRET T Y LIT TLE VINTAGE | McCARTHY TENTS & EVENTS

photography by Mat t Wit tmeyer




VENDOR POLICIES

Our Approved Vendors l ist (p . 51 - 53) is provided to assist you in select ing reputable vendors that we have worked with previously. O ther vendors may only be permitted on a case -by- case basis at the

discret ion of management; Bristo l Harbour reserves the right to deny the use of any vendor not on this l ist .

Please discuss your intended vendors with the Wedding Manager prior to making vendor deposits or reservations . You wi l l be responsible for providing an accurate l ist of al l vendors and contact

info to the Wedding Manager prior to your wedding date to assist in the day- of coordination of your event .

Please review the fo l lowing pol icies for vendors working at Bristo l Harbour. Upon making your f i rst deposit , you wi l l be asked to s ign & return the last page of this document acknowledging you have reviewed and

agree to our vendor pol icies .

GENER ALI f you receive approval f rom our Wedding Manager to use a vendor not included on our Approved Vendors l is t (p . 51 - 53), the vendor must :

Sign and re turn our Vendor Policies Form at leas t 2 1 days pr ior to work ing at Br is tol Harbour.

Vendors wil l not be permit ted to work at Br is tol Harbour unless the appropriate documentat ion is submit ted in advance .

LOAD IN/LOAD OUTVendors are responsible for br inging any thing needed for set up and/or removal of your equipment , including but not l imi ted to: s taf f , doll ies , car ts , ladders , screwdrivers , hammers , nails , screws, s taplers , scissors , tape, e tc . Any requirements for receiv ing displays , decorat ions , f loral arrangements , computers , e tc . , should be discussed wi th the Wedding Manager in advance . Br is tol Harbour is not responsible for providing any mater ials for set up, repair, or removal of vendor equipment . Br is tol Harbour is not permit ted to move equipment that is not ours .

Al l set up, clean up, and sound/equipment checks must be completed 30 minutes prior to the event start t ime.

ENTERTAINMENT/DECOR ATIONS/DISPL AYSManagement reser ves the r ight to l imi t the volume of enter tainment to acceptable levels and hours . Due to the Town of Canandaigua ordinance, al l musical enter tainment must end no later than 12 am in our Br is tol Room and 11 pm in our Seneca Ballroom.

No mater ial or decorat ions may be at tached to walls , wood tr im, ceil ings , or any other sur face by nails , pins , s taples , tape, glue, or any other adhesive , including but not l imi ted to Command S tr ips .




All decor must be removed f rom the facil i t y wi thin 48 hours of the conclusion of your wedding . Any i tems le f t at the facil i t y more than 48 hours af ter the conclusion of your wedding wil l be discarded. Br is tol Harbour is not responsible for i tems that are discarded af ter 48 hours .

Confet t i , gl i t ter, birdseed, and fake f lower petals are not permit ted .

FIRE SAFE T YCandle f loral arrangements must be approved in advance . I f using candles , the f lame must be contained . F ireworks , spark lers , sk y lanterns , or pyrotechnics of any k ind are not permit ted on Br is tol Harbour proper t y. I t is not permit ted to cover, remove, or other wise obscure any ex i t s igns , smoke detec tors , f ire alarm handles , f ire ex t inguishers , spr ink ler heads , or vents .

TE AR DOWNTear down is to begin at the conclusion of the event and must be completed in a t imely, quie t , and safe manner. Br is tol Harbour s taf f is not responsible for collec t ing, packaging, and/or facil i tat ing the removal or tear down of any vendor i tems .

The removal deadline for al l rental tents , s truc tures , e tc . is at the discret ion of the Wedding Manager based on other events scheduled the following day, and must be discussed and agreed upon wi th the Wedding Manager at leas t 2 1 days pr ior to your event .

The event space should be le f t in a neat and clean condi t ion, f ree of any equipment and/or garbage . There is a $250 f ine which wil l be collec ted f rom any vendor who leaves equipment and/or garbage at the facil i t y upon complet ing tear down, including excessive fal len f lower petals , e tc . Vendor is responsible for any damages incurred by the facil i t y direc t ly resul t ing f rom set up, use of , and/or removal of vendor equipment .

STOR AGEBris tol Harbour does not provide any s torage pr ior to or fol lowing an event . A l l equipment and elements for an event must be delivered and picked up on the day of your event .

RENTAL EQUIPMENTI f you are rent ing outside equipment and/or s truc tures , including but not l imi ted to tents , arbors , arches , furnishings , e tc . , f rom a vendor who is not on our Approved Vendor l is t , a copy of our Vendor Policy Form must be signed and submit ted to our Wedding Manager at leas t 2 1 days pr ior to your event .

Rental tents , s truc tures , e tc . are only permit ted on the lower Seneca Ceremony L awn i f they are removed at the conclusion of the event , and placement is subjec t to pr ior approval by the Wedding Manager.

The removal deadline for al l o ther rental tents , s truc tures , e tc . is at the discret ion of the Wedding Manager based on other events scheduled the following day, and must be discussed and agreed upon wi th the Wedding Manager at leas t 2 1 days pr ior to your event . Failure to adhere to the agreed upon removal deadline wil l resul t in a fee of $ 1 ,000.




AT TIRE & CONDUC TAll vendor s taf f must be dressed neat ly wi th ident i f icat ion badges and/or uni forms before , dur ing and af ter the event . Shir ts , shoes , and appropriate at t ire are required dur ing set up. Any change of clothing wil l take place in our res trooms .

Vendor appearance and behavior is an impor tant par t o f the overall event exper ience . A ll vendors work ing at Br is tol Harbour must conduc t themselves in the manner in which Br is tol Harbour deems appropriate . Please respec t the facil i t y, rules , and most impor tant ly our s taf f and guests . A ll vendors are asked to fol low any ins truc t ions given by our Management team before , dur ing, and af ter the event .

FOOD & BE VER AGEVendors are not permit ted to consume alcohol at the facil i t y before , dur ing, or af ter your event . Br is tol Harbour reser ves the r ight to remove f rom the premise any vendors who are found dr ink ing or appear intox icated .

Vendors who are provided meals must eat in the designated vendor break room in the basement or in Bernie ’s Cafe , at the discret ion of Br is tol Harbour Management . Vendors may not be seated at tables in the recept ion room or any other room in the facil i t y except the t wo designated areas mentioned above, unless the br ide and groom make advanced arrangements to have them seated in the recept ion room. Please check wi th the Wedding Manager as to where vendor meals wil l be ser ved .

No outside food or beverage is permit ted wi th the except ion of l icensed wedding cake baker ies .

SMOK INGBristol Harbour is proud to be a smoke -free facil i t y. Designated smoking areas are for guests only. S taf f and vendors are not permit ted to smoke any where on the proper t y. Failure to comply wil l resul t in a $250 f ine .

LIABILIT YBris tol Harbour is not responsible for any injur y, loss , or damage that may occur to the vendor, the vendor ’s employees , or proper t y, or to any other person, dur ing or subsequent to the per iod covered by the vendor contrac t provided said injur y, loss , or damage is not caused by the wil l ful negligence or wrongful ac t of an employee of Br is tol Harbour. Each vendor expressly releases Br is tol Harbour f rom such l iabil i t ies and agrees to indemnif y Br is tol Harbour agains t any and all c laims for such injur y, loss , or damage.

By s igning this form , I acknowledge that I have reviewed the Vendor Pol icies sect ion on pages 55 - 57 of the wedding packet and understand al l information contained within , and agree to adhere to

the pol icies explained on this form .

Bride's Name: Signature: Date:

Cell Phone: Email: Date:

Groom's Name: Signature: Date:

Cell Phone: Email: Date:



Weddings - Bristol Harbour · 2020-02-24 · Wedding Menus to treat your guests to the best our...

Documents

Transcript of Weddings - Bristol Harbour · 2020-02-24 · Wedding Menus to treat your guests to the best our...