Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding...

43
Wedding Planner

Transcript of Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding...

Page 1: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Wedding Planner

Page 2: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

The Overview

We dd i n g Da t e :

Budget: Style: Colour scheme:

Ceremony location: Ceremony time: Address: Number of Guests:

Reception location: Ceremony time: Reception time: Address: Number of Guests:

I m p o r t a n t D a t e s B r i d e s m a i d s G r o o m s m e n

Engagement Party: ________________________ ________________________

Bachelor Party: ________________________ ________________________

Hens Party: ________________________ ________________________

Bridal Shower: ________________________ ________________________

Rehearsal: ________________________ ________________________

Honeymoon: ________________________ ________________________

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Let ’s do This!

T o Do L i s t

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The Daily Planner Dat e :

S c he du l e

7am ____________________________________ Pr i o r i t i e s ____________________________________

8am ____________________________________

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9am ____________________________________

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11am ____________________________________ T o Do L i s t ____________________________________ _________________________________

12pm ____________________________________ _________________________________

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1pm ____________________________________ _________________________________

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2pm ____________________________________ _________________________________

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3pm ____________________________________ _________________________________

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4pm ____________________________________

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6pm ____________________________________ ____________________________________

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7pm ____________________________________ ____________________________________

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The Weekly Planner We e k O f :

MONDAY T op G oa l s

TUESDAY

WEDNESDAY T o Do L i s t _________________________________

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THURSDAY _________________________________

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FRIDAY _________________________________

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N o t e s SATURDAY ____________________________________

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SUNDAY ____________________________________

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Month:

MON TUE WED THU FRI SAT SUN

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The Bride’s Guest List

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The Groom’s Guest List

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Final Wedding Guest List

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Guest List Tracker

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

Name:

Address:

Email:

Phone:

Meal Choice:

# of Guests:

Save the Date

Engagement Party

Wedding Invitation

RSVP Received

Thank You Card

Engagement

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Bridal Party Contact List

Mai d o f H on our B e s t Man

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Br i de sm a i d G room sm an

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Br i de sm a i d G room sm an

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Br i de sm a i d G room sm an

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Br i de sm a i d /F l ow e r G i r l G room sm an /R i n g Be ar e r

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

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Bridal Party Contact List

Ro l e : Ro l e :

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Ro l e : Ro l e :

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Ro l e : Ro l e :

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Ro l e : Ro l e :

Name _____________________________ Name _____________________________

Address_____________________________ Address_____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

Ro l e : Ro l e :

Name _____________________________ Name _____________________________

Address_____________________________ Address _____________________________

Phone _____________________________ Phone _____________________________

Email _____________________________ Email _____________________________

Tasks _____________________________ Tasks _____________________________

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Vendor Contact Information

C e r e m ony S i t e : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Re c e p t i on V e nue : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

C e l e b ran t : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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F lo r i s t : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

We dd i n g Dr e s s S a l on : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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S u i t R e n t a l : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

H ai r S t y l i s t : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Make u p : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

Ph o t og raph e r : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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V i de og raph e r : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

Mu s i c i an /Ban d : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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DJ /MC : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

C ake Bake r : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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C a t e r e r : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Vendor Contact Information

Ro l e : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Ro l e : Bu s i n e s s C ard

Company ____________________________

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Contact _____________________________

Address_____________________________

Phone _____________________________

Email _____________________________

Website_____________________________

Quote _____________________________

N o t e s __________________________________________________________________________________

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Page 21: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Wedding Planning Timeline

1 2 m on th s

o Discuss and set your budget

o Decide what type of wedding you want (formal/informal, location, style…)

o Set and confirm wedding date

o Hire a wedding consultant (if required)

o Draw up your preliminary guest list

o Announce your engagement

o Send Save the Date cards

o Research ceremony and reception options (book as soon as possible)

o Create an inspirational mood board on Pinterest to share with your vendors

o Plan an engagement party

1 0 – 1 1 m on th s

o Create a wedding website

o Start your wedding gown research

o Research honeymoon destinations

o Meet different vendors (celebrant, photographer, caterer, florist…)

o Take engagement photos

9 m on t h s

o Register for gifts

o Book accommodation for out of town guests

o Decide on wedding theme and colour palette

o Hire celebrant and plan ceremony elements with them

o Purchase wedding stationery (invitations, RSVPs, thank you cards…)

o Obtain wedding insurance

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8 m on t h s

o Hire photographer/videographer

o Book hotel room for your wedding night

o Reserve ceremony/reception rental items (furniture, glassware…)

o Hire a musician/band/DJ/MC

o Hire a caterer

o Hire a florist

o Shop for wedding rings

o Have a cake tasting and decide on flavour and design

o Select your hair and makeup artists and schedule trials two months before wedding

o Plan your honeymoon

5 – 7 m on t h s

o Purchase ceremony and reception decorations

o Finalise your guest list

o Have a dress fitting

o Order bridesmaid’s dresses

o Reserve/purchase formal wear for groom and groomsmen

o Choose attire for flower girl and ring bearer

o Purchase wedding shoes, jewellery, undergarments

o Hire wedding transportation for bridal party and out of town guests

o Check passport is current

4 m on t h s

o Decide on wedding playlist (and do not play list)

o Select first dance song

o Schedule additional dress alterations (if required)

o Order wedding favours

o Book your honeymoon

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3 m on th s

o Meet with celebrant and finalize timeline for ceremony and reception

o Lodge your Notice of Intent to Marry with celebrant

o Send wedding invitations

o Order additional stationery (programs, table numbers, signage)

o Confirm wedding menu and order menu cards

o Finalize flower arrangements with florist

o Purchase gifts for parents, bridal party, each other

o Book time off work for honeymoon

o Write your wedding vows

o Purchase a wedding guest book

o Attend your bridal shower (if required)

o Send the wedding day timeline to vendors

o Decide on who will be giving the toasts

1 m on th

o Attend hair and makeup trials

o Finalise reception seating plan

o Follow up with guests who have not sent a response

o Confirm bridesmaid dress alterations

o Confirm ceremony script and vows

2 w e e k s

o Deliver photoshoot list to photographer

o Confirm all rentals and delivery dates

o Finalise stationery (programs, menus, signage)

o Confirm arrival time of guests

o Provide final guest count to caterer

o Confirm wedding day details with all suppliers

Page 24: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

o Pick up wedding dress and wedding rings

o Attend bachelor/hens party

o Prepare wedding day emergency kit

o Delivery final playlist to musicians/band/DJ

o Final fitting for groom

1 w ee k

o Confirm all duties with the wedding party and attendants

o Make final payments to all vendors

o Drop off seating & table cards to the caterer/venue manager

o Confirm reservations for out of town guests

o Confirm honeymoon reservations

o Pick up formal wear for groom

o Get your hair cut

o Book a spa / massage

o Attend ceremony rehearsal

o Sign No Legal Impediment to Marriage declaration

3 day s

o Give wedding day timeline to bridal party

o Gather all documents required for honeymoon travelling

o Check groomsmen have their formal wear

o Confirm transport arrangements

1 day

o Check your to-do list for outstanding items

o Get a manicure/pedicure

o Give rings to the best man

o Check wedding attire is ready

Page 25: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

w e dd i n g day

o Present parents, wedding party and partner with gifts

o Get your hair and makeup done

o Eat something healthy

o Relax and enjoy your day

a f t e r t h e w e dd i n g

o Write and mail thank you cards to guests and vendors

o Change your name on necessary documents

n o t e s

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Wedding Budget Worksheet

EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

ENGAGEMENT PARTY

Location Fee

Catering

Beverages

Glowers

Décor

Invitations

Rental Items

Other

CEREMONY

Location Fee

Celebrant’s Fee

Ceremony Site Décor

Other

RECEPTION

Venue Fee

Rental Items

Marquee

Parking

Catering

Bar/Beverages

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EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

Table Décor

Venue Décor

Lighting

Insurance

Other

WEDDING RINGS

Bride’s Ring

Groom’s Ring

Engraving

WEDDING ATTIRE

Wedding Dress

Veil / Headpiece

Jewellery

Shoes

Lingerie

Alterations

Cleaning

Bride Other

Tuxedo/Suit

Shoes

Cufflinks

Tie

Groom Other

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EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

WEDDING CAKE

Cake

Cake Knife

Cake Stand

Cake Topper

Boxes

Cake Table Décor

Delivery Fee

FLOWERS & DÉCOR

Bride’s Bouquet

Bridesmaids’ Posies

Corsages

Groom’s Buttonhole

Groomsmen Buttonhole

Reception Tables

Flower Girl Basket

Ring Bearer Pillow

Confetti/Petals

Car Decoration

Wreaths/Garlands

End Seat Flowers

Aisle Runner

Delivery & Installation

Other

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EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

MUSIC

Ceremony Musicians

Reception Musicians

Sound Equipment

Other

PHOTO & VIDEO

Photographer

Videographer

Engagement Portrait

Wedding Album

Prints

Other

GIFTS & FAVOURS

Wedding Favours

Maid of Honour

Best Man

Bridesmaids

Groomsmen

Flower/Ring Bearer

Bride’s Parents

Groom’s Parents

Bride/Groom

TRANSPORT

Car for Bride & Groom

Car for Bridal party

Guest Shuttle

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EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

STATIONERY

Save the Date

Engagement party

Wedding invitations

RSVP cards

Thank you cards

Envelopes

Wedding programs

Menu

Signs

Seating chart

Table numbers

Guest book

Postage

Calligraphy

BEAUTY

Hair

Makeup

Manicure/Pedicure

Spa/Massage

Groom’s Hair

Tanning

Teeth Whitening

Other

STAFF HIRE

Waiters

Bartenders

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EXPENSE S EST IMATE ACT UAL CO ST DEPO SIT P D BAL ANCE DUE D ATE

Cleaners

Day of Coordinator

HONEYMOON

Passports

Accommodation

Airfares

Meals

Activities

Spending Money

Car Rental & Fuel

Other

GENERAL

Wedding Planner

Guest Accommodation

Wedding Night Hotel

OTHER

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Ceremony Order

Proc e s s i on a l Orde r 1. ________________________________________________________________________________

2. ________________________________________________________________________________

3. ________________________________________________________________________________

4. ________________________________________________________________________________

5. ________________________________________________________________________________

6. ________________________________________________________________________________

7. ________________________________________________________________________________

8. ________________________________________________________________________________

9. ________________________________________________________________________________

10. _______________________________________________________________________________

We lc om e A ddr e s s o Who is absent?

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o Who should be thanked?

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o Will your celebrant tell your love story?

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Re ad i n g o Who is reading a published text, poem or song?

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Ri t u a l s /B l e s s i n g s o What traditional, religious or cultural rituals or blessings will be included?

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T h e A sk i n g /V ow s o What questions will you answer with “I Will”?

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o What will be your vows?

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Ri n g E xch an ge o Will you exchange none, 1 or 2 rings?

__________________________________________________________________________________

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T h e Dec la ra t i on o How will you be declared – husband/wife/partners in marriage?

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T h e Reg i s t e r o Who will be your witnesses?

__________________________________________________________________________________

T h e P r e s en t a t i on o How will you be presented – Mr & Mrs, the newly married couple etc.?

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Re c e s s i on a l Orde r 1. ________________________________________________________________________________

2. ________________________________________________________________________________

3. ________________________________________________________________________________

4. ________________________________________________________________________________

5. ________________________________________________________________________________

6. ________________________________________________________________________________

7. ________________________________________________________________________________

8. ________________________________________________________________________________

9. ________________________________________________________________________________

10. _______________________________________________________________________________

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Important Questions to Ask Your Venue s

C e r e m ony + Rec e p t i on

o Do you have my date available?

o What is the capacity? How many people can the venue accommodate?

o What is the location/site/rental fee?

o What does that include? What does it exclude?

o How many hours does the rental fee include? How much are additional hours?

o How many parking spacing on site?

o Is additional parking available anywhere else?

o Can I use my vendors? If no, what vendors must I use?

o Can I bring a cake from an outside cake maker? Is there a cutting fee?

o Do you do the set up and tear down of items you provide?

o What is the earliest time I can set up on my wedding day?

o Are there any restrictions? Candles?

o Does the venue own any sound equipment?

o Are there any photography/videography restrictions?

o Do I need to get insurance or a permit?

o Is there a bridal room / groom’s suite?

o Can I see a sample of the items you provide? Is there an additional fee?

o How much is the deposit? Is it refundable?

o What is the payment plan for the entire bill?

o What is the cancellation policy?

o Is the site wheelchair accessible?

Page 36: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Reception Seating Chart T a b l e # T a b l e #

(1) _____________________________ (1) _____________________________

(2) _____________________________ (2) _____________________________

(3) _____________________________ (3) _____________________________

(4) _____________________________ (4) _____________________________

(5) _____________________________ (5) _____________________________

(6) _____________________________ (6) _____________________________

(7) _____________________________ (7) _____________________________

(8) _____________________________ (8) _____________________________

(9) _____________________________ (9) _____________________________

(10) _____________________________ (10) _____________________________

T a b l e # T a b l e #

(1) _____________________________ (1) _____________________________

(2) _____________________________ (2) _____________________________

(3) _____________________________ (3) _____________________________

(4) _____________________________ (4) _____________________________

(5) _____________________________ (5) _____________________________

(6) _____________________________ (6) _____________________________

(7) _____________________________ (7) _____________________________

(8) _____________________________ (8) _____________________________

(9) _____________________________ (9) _____________________________

(10) _____________________________ (10) _____________________________

T a b l e # T a b l e #

(1) _____________________________ (1) _____________________________

(2) _____________________________ (2) _____________________________

(3) _____________________________ (3) _____________________________

(4) _____________________________ (4) _____________________________

(5) _____________________________ (5) _____________________________

(6) _____________________________ (6) _____________________________

(7) _____________________________ (7) _____________________________

(8) _____________________________ (8) _____________________________

(9) _____________________________ (9) _____________________________

(10) _____________________________ (10) _____________________________

Page 37: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Important Questions to Ask Your Caterer

o Given the budget and date of my wedding, what are some menu items you suggest?

o What would the cost-per-person be? What does this include/exclude?

o How would you describe your cuisine? Do you have a specialty?

o Do you offer menu tastings? How much do you charge?

o Is food prepared on or off-site?

o Can you accommodate dietary requirements?

o Is coffee and tea included in the per-person meal charge?

o What happens to the left-over food? Can we take it home/donate it?

o How many other weddings will your company handle on the same day?

o How many wait staff do you recommend? Do you provide these?

o Are you licensed to serve alcohol?

o Do you have public liability insurance?

o Are setup and clean up included?

o Is there an overtime fee if the reception runs long?

o How will the servers be dressed?

o Do you provide linen, glasses, plates, silverware, tables, chairs, serving pieces etc.?

o What colour and style of linens, glasses, plates and accessories are available?

o Will you be personally handling my wedding on the day? Can I meet my coordinator?

o How much time do you need to setup/strike?

o Do you provide a wedding cake? Is there a cutting & serving fee if we bring our own?

o Can we bring our own alcohol? Is there a corkage fee?

o Can you provide children’s meals? Is there a discounted charge?

o How much is the deposit? Is it refundable? What is the payment plan for the entire bill?

o May I see your standard contract? What is the cancellation policy?

Page 38: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

IMPORTANT QUESTIONS TO ASK YOUR PHOTOGRAPHER

o Do you have my date available?

o How far in advance do I need to book?

o How long have you been in business? Do you have insurance?

o What is your photography style (traditional, photojournalism, creative)?

o Do you have a portfolio I can review? Are the images yours? Is the work recent?

o What type of equipment do you use? Are you shooting in digital, film or both?

o Can I give you a shot list?

o Have you ever shot a wedding at my venue?

o Can you provide references/testimonials?

o Will you shoot my wedding or another photographer?

o What is your fee? Does it include travel?

o Are you photographing other events on the same day?

o What time will you arrive and how long will you shoot?

o How will you and your assistants be dressed?

o If my event runs long, is there an additional charge?

o What happens if you can’t make it to the wedding?

o What are your packages? Can I customise them? Do you include engagement photos?

o What type of albums do you offer?

o Do you offer retouching and colour adjustments? Is this an additional charge?

o How long after the wedding will I get the proofs? Are these online?

o What is the ordering process? How long after I order will I receive my photos?

o How much is the deposit? Is it refundable? What is the payment plan for the entire bill?

o May I see your standard contract? What is the cancellation policy?

Page 39: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

The Photo Shot Checklist

Pre - We dd i n g o Hanging wedding dress

o Hanging bridesmaid

dresses

o Wedding shoes

o Bridesmaids getting ready

o Bride getting makeup and

hair done

o Bride getting dressed

o Bride and mother

o Bride with bridesmaids

o Mother putting on veil

o Father of bride seeing bride

o Bride leaving for ceremony

o Bride & father getting into

car

o Groomsmen getting ready

o Groom tying his tie

o Groom pinning his

buttonhole

o Groom & his parents

o Groom leaving for

ceremony

o The rings

o Brides bouquet

C e r e m ony o Venue without guests

o Guest arriving

o Ceremony floral

arrangements

o Family at ceremony

o Wedding program

o Celebrant

o Ushers escorting guests

o Groom’s family walking

aisle

o Bride’s family walking aisle

o Flower girl/ring bearer

walking aisle

o Bridesmaids walking aisle

o Groom awaiting bride

o Bride and father walking

aisle

o Celebrant begins ceremony

o Ring exchange

o Vows

o First kiss

o Couple leaving

o Guests tossing petals

o Bride & groom ceremony

site

o Bride & groom leaving in

car

Por t ra i t s o Bride

o Groom

o Bride & groom

o Bride & mother / father

o Bride & maid of honour /

bridesmaids

o Bride & parents

o Bride & siblings

o Groom & mother / father

o Groom & best man /

groomsmen

o Groom & parents

o Groom & siblings

o B & G with bride’s parents /

family

o B & G with groom’s parents

/ family

o B & Groom with both

parents / family

o Entire bridal party

o Ring bearer & flower girl

Re c e p t i on o Venue without guests

o Venue guest arriving

o Table centrepieces / place

settings

o Floral arrangements

o Cake table

o Musicians/band

o Favours

o Bridal Party entrance

o Guest book

o B & G arrival

o Father bride toast

o Best man toast

o Maid of honour toast

o B & G speech

o First dance

o Bride dance with father

o Groom dance with mother

o Guests dancing

o Group photos at tables

o Cake cutting

o Bouquet toss

o B & G leaving

o Back of car

Page 40: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Thank You Card Tracker

G I F T D E S CR I P T I O N F R O M T H A N K

Y O U CA R D

S E N T N O T E

Page 41: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Wedding Day Timeline

__________________________ Bride’s hair appointment

__________________________ Bride’s makeup appointment

__________________________ Everyone gets dressed

__________________________ Vendors arrive to setup

__________________________ Pre-wedding photos

__________________________ Guests begin to arrive

__________________________ Ceremony commences

__________________________ Ceremony ends

__________________________ Ceremony photos

__________________________ Bridal party / guests relocate to reception venue

__________________________ Cocktails begin

__________________________ Bride & Groom portraits

__________________________ Reception begins

__________________________ Newlyweds grand entrance

__________________________ First dance

__________________________ Food served

__________________________ Best Man’s Toast

__________________________ Maid of Honour Toast

__________________________ Dancing

__________________________ Cake cutting

__________________________ Bouquet toss

__________________________ Last dance

__________________________ Couple exits

__________________________ Guests depart

__________________________ Clean up

Page 42: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Wedding Day Survival Kit

T o F i x a Dr e s s o Stain remover

o White chalk

o Sewing kit

o Hem tape

o Scissors

o Double sided tape

o Safety pins

o Iron

o Lint roller

o Superglue

o Static guard

T o S t ay F r e sh & C l e an o Toothbrush

o Toothpaste

o Mouthwash

o Dental floss

o Deodorant

o Perfume

o Hand lotion

o Tissues

o Tweezers

o Tampons / pads

o Cotton swabs

Me ds o Band-Aids

o Pain relievers

o Allergy pills

o Nausea pills

o Antacid

o First aid kit

o Personal medicine

o Eye drops

H ai r & Make u p o Hair spray

o Bobby pins

o Hair straightener

o Curling iron

o Hair dryer

o Nail file

o Nail polish

remover

o Clear nail polish

o Back up nail polish

o Lip gloss

o Oil absorbing

sheets

o Make-up remover

o Make-up brushes

o Dry shampoo

o Hair brush

o Comb

o Mascara

o Eyeliner

o Foundation

o Eyeshadow

palette

o Lipstick

o Fake eyelashes

M i s c e l l an e ou s o Water bottle &

straws

o Phone charger

o Light snacks

o Selfie stick

o Bug spray

o Sunscreen

o Umbrella

o Extra flat shoes

o Chewing

gum/mints

o Pocket square

o Fan

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

o _______________

Page 43: Wedding Planner - Marriage Celebrant Sydney€¦ · Write your wedding vows o Purchase a wedding guest book o Attend your bridal shower (if required) o Send the wedding day timeline

Name Change Checklist

L e g a l o Driver’s license

o Vehicle registration

o Mortgage / Rent

o Debit card

o Credit card

o Medicare card

o Passport

o Bank account

o Tax office

o ABN

W o r k o Human resources

o Wages

o Badge

o Voicemail

o Email address

o Business Cards

o Superannuation

o Health insurance

o Professional licenses

Me d i c a l o Doctor

o Dentist

o Ob-Gyn

o Therapist

o Optometrist

o Pharmacy

o Veterinarian

Pe r son a l o Car insurance / Breakdown service

o Library card

o Loyalty cards

o Subscriptions

o Frequent flyer cards

o Electoral roll

o Gym membership

H om e o Home owners association

o Electricity

o Gas

o Water

o Telephone

o Internet

S oc i a l Me d i a o Facebook

o Twitter

o LinkedIn

o Instagram

o Pinterest

o Blog/website

o Email

Mi sc e l l an e ou s o _____________________

o _____________________

o _____________________