Wedding Package Feb2011

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Updated Feb 2011

    INVITE EVERY ONE YOU WANT !

    Wedding Venue, Conference Centre &

    Private Function Facilities.

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za

    [email protected]

    :

    Dear Bride and Groom,

    Thank you for considering Old Balgowan as your wedding venue. We at OldBalgowan are offering something fresh, new and exciting in the Natal Midlands.Our venue has the charm of the French Barn and country look. We look forward toassisting you in making your special day as memorable as possible.

    Steeped in the beauty of rolling hills, winds the Inpofna River with waterfalls, damsand water wheel, cradled in an avenue of Liquid Amber trees and English Country

    Forest. The awesome beauty of our stained glass thatched Chapel with beautifullycraved pews and Baby Grand Piano is a breath taking sight and can accommodateup to 300 guests but is still suitable for 80 guests or more. We do offer certainoutside options as well

    Bathed by the African sun, Old Balgowan Farm is situated on the R103 nearNottingham Road, which makes Old Balgowan Wedding Venue easily accessible,and a haven for children..

    Our Wedding Venue with the backdrop of farm lands, blue skies, lush greengardens for that picture perfect moment. Fantastic, unlimited bridal couple

    photographic opportunities - African farmlands, dam with water wheel, Arabianhorse and farm animals, Arabian riding saddle, English country forest, fire pit, oxwagon, river and cascading waterfall.Besides our amazing scenery, unbeatable hospitality, tranquil environment, wehave on offer from our own winery and cheesery, wines, liqueurs, sherries andcheeses.

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Old Balgowan incredibly versatile location offers a number of options, you maychoose your dream setting as a Country Farm style wedding, in our EnglishCountry Forrest or a picnic wedding along our winding river banks. We are able toaccommodate up to 300 guests.Cost of the venue is R7500.00. (Additional R500 per hour or part thereof after12pm)

    All prices quoted includeUse of Old Balgowan Chapel or outside options

    Pews, lectern, signing the register table, sound system including lapel mike,mixer, 2 hand-held mikes etc.

    Use of Reception VenueFire Pit and initial bundle of wood

    Glasses, ice buckets, ice (champagne, beer, whisky and wine)15 round tablesTrestle tables

    Set-up and clearing of the venue

    Minimum of 3 Bar staffCake TableGift Wagon

    D.J. Counter

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    All prices quoted excludeGuest AccommodationLiquor Consumption

    Baby-sitting requirementsFloral Arrangements (Please note that all florists need to clean up after themselves andprovide their own plastic to work on, etc)

    Wedding CakeTable cloths and napkins

    Menus, Place Names, Table Numbers, Candles and Guest GiftsDecor and Draping

    PhotographerVideographer

    Music and Entertainment

    Available extrasIF COST IS BLANK, THERE IS NO ADDITIONAL CHARGE Wooden Chairs (80 available) Included

    Plastic chairs without covers (120) includedTours of our winery & cheeseryWood for fire pit (Additional) R 100Beer making for the wedding day Per Litre

    chargeWhite strip draping with fairy lights included

    Full draping / additional draping Dependant on

    requirementsTo hang additional fairy lights (per string) R 150

    Outside fairy lights R 200

    Baby Sitters R 150

    Pony rides for children Free

    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za

    [email protected]

    :

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Chapel HireOur beautiful stain glass thatched chapel is in close proximity to the main venue.The Chapel has panoramic views and really requires very little decor but smalltouches can be added to the bridal parties discretion. The Chapel can accommodate300 guests, and includes pots for flowers, central lighting, registry table, an altartable and a wrought iron cross.

    Chapel hire quote includesFairy lights on root chandeliersBaby Grand pianoPA system with mixer and microphonesPews & Lectern

    ExcludedCandles to be provided by the BrideMinisterRed carpet (there are currently Persian runners down the aisle)

    We request that in place of confetti, only rose petals or flowers be used outside outChapel.Bubble machines are only permitted in our gardens.

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    BarA fully stocked bar can be offered at reasonable prices. A rand limit can be placed onthe bar and/or a limited bar can be selected for example Wine and Malt only. Winesand Champagnes should be selected a month in advance to ensure an adequatesupply. A bar list and recommended wine list will be provided on request. All pricesare subject to reasonable supplier price increase without prior notice.On offer we have a varied selection of Sherries, wines, fruit wines, beers andliqueurs from our own winery.

    Cocktails on arrivalFruit Cocktail Alcoholic R 13.00 ppFruit Cocktail Non alcoholic R 10.00 ppOld Balgowan Sherry R 6.00 pp

    CorkageCorkage will be charged at R25 per bottle, limited to three bottles per table.

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Flowers

    All flowers must be arranged at your own discretion and cost. We can assist withsuggestions and recommendations of florists if required. Please note that the accessto the venue for the purpose of flower arranging must be discussed with yourwedding co-coordinator. Florists must please provide a plastic working sheet tocover the tables and also to tidy up any mess once their arranging is complete. Allflowers arrangements must please be removed the day after the wedding. Anythingnot removed must please be tidied into black dustbin bags. We use the venue forlunch on a Sunday and would appreciate the venue being left in the condition it wasfound in.

    Methods of PaymentPayment for accounts may be done by direct deposit, cash, or a bank guaranteedcheque. CancellationFunctions cancelled will receive no deposit refund. Refunds will be at the discretionof the owners and subject to the re-letting of booked and confirmed dates. See Terms& Conditions for the Cancellation Policy.

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    We trust you have read all the information in the wedding pack. We have tried togive you as much detail as possible to help you plan your wedding even from afar.

    If at any stage you do not understand any of the supplied information you are

    welcome to contact us and we will gladly assist you. Below you will find yourwedding booking sheet which you will need to complete, sign and fax back to us.

    MAP

    * Old Balgowan edding Venue R103W

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Our Wedding Terms & Conditions1. To confirm your booking a dated and signed copy of our Wedding Terms and Conditions,

    Wedding Booking Confirmation Contract and proof of payment of a deposit of 50% mustbe faxed through to Old Balgowan Wedding Venue. If deposits are not received withinten (10) working days from the date of confirmation, this booking date will becomeavailable for free sale to another customer.

    2. Our Payment Deposit schedule is as follows:a) 50% deposit of venue hire to secure your date.a) Full pre-payment paid 10 days prior to the function which must include

    your bar bill based on the bar limit you have specified and your food bill ifwe are doing your catering. The balance of any other costs incurred (ifapplicable), must be settled in full prior to departure.

    b) If you are paying a direct deposit from an international institution, pleaseensure that an R250.00 Forex Banking Fee is included over and above thedeposit you are making.

    c) This initial deposit is NON-REFUNDABLE.In addition we require a further refundable deposit of R1000.00 to cover any breakages,damages etc. including broken glasses. This deposit needs to be paid one week prior to thewedding.3. The estimated price per person will be based on your Menu Option. Please note that

    food prices are subject to change with 60 days prior written notice.4. Final numbers must be signed for no later than fourteen (14) working days prior to the

    wedding date. Should this information not be supplied by this date the originalprovisional number of guests booked, will be catered for and charged accordingly.

    5. No wines, spirits, malt, minerals, or food may be brought onto the premises bycustomers for consumption unless by prior agreement with Old Balgowan Management.Corkage will be applicable.

    6. Old Balgowan Wedding Venue reserves the right to cancel any booking forthwith andwithout liability on its part in the event of any damage or destruction by fire or anyother cause, non availability of labour or food supplies, strikes, lockouts or industrialunrest, or any cause beyond the control of the company which shall prevent it fromperforming its obligation in connection with any booking at Old Balgowan Weddingvenue.

    Initial ________

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    Old Balgowan Wedding Venue does not accept any liability whatsoever for:a ) Any loss, theft or dama ge to c ars or any item o f p rop erty of guests, clients,

    visitors, de lega tes how soever suc h loss or dama ge m ay oc c ur while o n the

    premises.

    b) Any injury and/or disability or death, to clients, guests, delegates, visitors, ortrades people howsoever such may occur.

    7. Any legal fees incurred as a result of default on any / all contracts will be paid by theundersigned, who shall also be responsible for any damages caused by guests while onthe property of Old Balgowan Wedding Venue

    8. Cancellation PolicyNo verbal cancellations of this booking will be accepted.All deposits are NON-REFUNDABLE.Old Balgowan Wedding Venue reserves the right to charge the followingcancellation fees:

    a) 10% cancellation fee equivalent to that of the total costs of the last guestnumbers supplied for the booking if cancelled 121 days or more prior tothe function date.

    b) 50% cancellation fee equivalent to that of the total costs of the last guest

    numbers supplied for the booking if cancelled between 91 - 120 days priorto the function date.

    c) 75% cancellation fee equivalent to that of the total cost of the last guestnumbers supplied for the booking if cancelled between 61 - 90 days priorto the function date.

    d) 100% cancellation fee equivalent to that of the total cost of the last guestnumbers supplied for the booking if cancelled 60 days or less prior to thefunction date.

    9. The undersigned also acknowledges liability to pay any final outstanding amount due tocancellation within a period no later than seven (7) days from the date of final invoice.

    10.Smoking Policy: In accordance with the Tobacco Products Control Act 83 of 1993 the

    new amendment passed in August 2009 Old Balgowan Wedding Venue is a non-Smoking venue. Guests will not be allowed to smoke in any public places, restaurantsand buildings. Designated smoking areas will be allocated. .The above contents are understood in their entirety and are signed in agreement.

    _____________________________ _________________Signed: Bride Signed Groom___________________________Date

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    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    www.oldbalgowan.co.za [email protected]

    :

    OLD BALGOWAN WEDDINGVENUEWedding Booking Confirmation Contract(To b e c om pleted by a ll Bridal p arties and sent w ith the p roo f of first d ep osit p ayment a nd

    signed Wedd ing Terms and C ond itions. This do c ume nt forms part of the final co ntrac t and o nc e

    c om pleted serves as c onfirma tion of the b ooking).

    Da te o f Wedd ing Func tion: _____________________________________________________

    Time of the Wedd ing : ___________________________________________________________Na mes of Brida l Pa rty : Bride: ____________________________________________________

    Groom: _______________________________________________________________________

    Nam e(s) of person responsib le for the p ayment o f the a c c ount:

    _____________________________________________________________________________________________

    Residential and Postal Address of the person(s):

    _____________________________________________________________________________________________

    _____________________________________________________________________________________________

    _________________________________________________________________________

    Telephone Contac t Deta ils:

    Bride: Home: _____________________________________ Cell: ______________________________

    Groom: Home: _____________________________________ Cell: ______________________________

    Person Responsible for Ac c ount

    Home: _____________________________________ Cell: ______________________________________

    Fax number: ______________________________________________________________________________

    E-ma il add ress fo r Bride a nd Groom: ________________________________________________________

    Menu Option: ___________________________________ No of G uests: _____________________________

    Bar De ta ils: Limit : R _____________________________ Cash: Yes / No _____________________

    Punc h: Yes / No @ R _________________________ Snacks: Yes / No @ R ___________________

    Cheese Platter: Yes / No @ R __________________ Extras: ________________________________

    Date of final contrac t mee ting will be not later than fourteen (14) da ys prior to my we dd ing o n

    _______________________ 201_____.

    Signed: ______________________ (Bride) Signed : ____________________ (G room)

    Na me: __________________Da te_____________ Na me: __________________Da te____________

    Banking De ta ils:OLD BALGOWANFNB22072562276869355

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    ACCOMMODATIONOld Balgowan farm has a lodge that can sleep up to 20 people in 6 bedrooms at a

    charge for two nights excluding meals of R4000.00. There is also a number of B &

    Bs which are in close proximity to our wedding venue. We are in the process of

    building a separate honeymoon suite and at the moment a separate wing in the

    lodge may be used which has its own kitchen, bathroom and lounge.

    A few of the B&Bs in close proximity are listed below.

    Little Paradise Guest Farm 033 2344912

    Arum Hill Guest Lodge 033 3444505

    Bellwood Cottage 033 2555218

    Cool Winds Lodge 033 3435410

    Four Spring Country Lodge 033 2666579

    Gowie Village Lodge 033 2666579

    Millford B & B 033 2344903

    Twin Pools B & B 033 2344571

    Notting Hill 082 4002918

    There are also a number of hotels within 10 km, namely Rawdons, Nottingham

    Road Hotel and Granny MouseOld Balgowan Farm is still in the process of building our accommodation, but in the interim, if our

    guests are requiring a place to stay, here are some numbers of B & B's along with contact details,

    which are

    Old Balgowan Wedding Venue

    Old Balgowan Farm

    Kwa-Zulu Natal Brett Hodgson

    Wedding PortfolioP O Box 77 Balgowan 3275, Telephone +27 (0)33 234 4622 Fax: +27 (0)33 234 4731

    ldb l ddi @ ldb l