April 12, 2023

WebXpress Logistics Solution Offering

Apurva Mankad

ECFY Consulting Pvt. Ltd.

apurva@webxpress.in

w w w. w e b x p r e s s. i n

Agenda

About ECFY

WebXpress Solution Suite

WebXpress Solution Offering:

• Transport Management System

• Fleet Management

• Warehouse Management

• Business Intelligence

• Mobile Solutions

• GPS Solution

• B2B Integration

• Online Accounts

April 12, 2023

About ECFY

Company Snapshot

Genesis

Private limited company

Founded in November 2004

Based at Mumbai

Development centers at Mumbai & Surat

Technology

Web based technologies

Microsoft technologies

AJAX, C# .Net, SQL 2005, SSRS

Mobile: SMS/ GPRS, Windows Mobile

Team Profile

Business Process consultants

Training and Process Head

Project Managers- 9+ years exp

System & database designer- 6+ years exp

Solution Focus

Transportation & fleet management

Warehousing

Supply chain visibility

Devices: Mobile, GPS

Business Intelligence

Customer Segment Focus

Logistics Service Providers (LSPs)

User of Logistics Services (LSUs)

April 12, 2023

WebXpress Solution Suite

WebXpress Product Suite

Finance & Accounts | CRM | HRMS

Business Intelligence- Qlikview

DEVICES

Mobile

GPS

Bar Code

RFID

B2B

Integration

EDI

RosettaNet

XML

Allied Services: Managed Web Hosting | Connectivity

Customer Portal

• Tracking

• Invoice

• Payments

• Complaints

• Enquiry

• Contracts

• E-POD

WebXpress Transaction Suite

Fleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management Transportation WarehousingFleet Management

Why WebXpress?

Lineage

• Promoted by professionals

• From IT and logistics industry

• Global expertise for local needs

Support Infrastructure

• Online Customer Support Portal

• Telephonic and IM support

• Project Management Office

Domain Focus

• Undiluted focus on supply chain

and logistics

• Product focus with services

• Transaction to Analysis

Diversified Customer base

• Start-ups to industry leaders

• LSPs and user industry

• IT challenged to IT mature

The WebXpress Advantage

Proven Solution

• Over 2000 users, 1200 locations,

2 mn transactions per month

• Built in Industry practices

Ecosystem Approach

• One stop solution

• Web hosting to GPS to training

• Enabled through partners

A Technology Solution that works even at the Bottom of the Pyramid

WebXpress Customers

WebXpress is used by

April 12, 2023

Solution Offering: WebXpress TMS

WebXpress TMS Modules

WebXpress TMS

Vendor contracts Online accountsInvoice & payments

Customer contracts

Customer retention

TrackingOperations

Reports

Security management

POD Management

GPS SYSTEM RFID/BAR CODING MOBILE SYSTEM

Customer Self

Service Portal

• Tracking

• Invoice

• Complaints

• Enquiry

• Rates

• E-POD

• Octroi Rcpts

• MIS

3 P L/T R A N S P O R T S E R V I C E P R O V I D E R

Type of companies covered by TMS

3PL Provider Manages transportation for end customer

Works with transportation partners for capacity

Dockets booked by transportation partner

Billing to end customer on a back to back contract

Vendor payment based on dockets booked

Transportation Company/ Own

booking by 3PL

Provides his own transportation capacity

May have arrangements with dedicated vendors

Dockets booked by transportation company itself

Billing to end customer on docket booking

Vendor payment based on capacity

Business Models Covered by WebXpress TMS

Full Truck Load (FTL)

Less Than Truck Load (LTL)

Express Cargo Delivery

Parcel Delivery

Local Delivery

Crossing

Movement from customer warehouse to warehouse,

without involving HUBS

Movement using Transporters hub & spoke network

Committed Time for door to door delivery employing

hub & spoke network

Godown pick-up and delivery with warehousing

services

Intra-city Next Day Delivery

Delivery for another transporter, handover to a

partner transporter

April 12, 2023

Solution Offering: WebXpress Fleet Management

Type of companies covered by FMS

Fleet Owner + Operators Fleet owned by fleet company

Dockets booked by fleet company

Billing to end customer on docket booking basis

Fleet maintenance through own/ outsourced workshop

Fleet Providers Provides vehicles on demand to transport companies

No docket booking done by fleet provider

Trip sheet generated for each journey

Billing to end customer on trip sheet basis

Fleet maintenance through own/ outsourced workshop

WebXpress Fleet Management

WebXpress Fleet

Finance & Accounts

Route Cost Management

Trip Sheet

Driver & Fuel Mgmt

Track & Trace

Job Sheet Management

E-mail GPS System

Vendors

FLEET OWNER & OPERATOR

Customers

External Entities

MOBILE ALERTS

Journey Request Mgmt

Document Alerts

Tyre Management

Fixed & Variable Expenses

April 12, 2023

Solution Offering: WebXpress WMS

WebXpress WMS Modules

WebXpress WMS

OUTBOUND- Pick Process

Cycle Count

Inspection Management

Delivery Tracker

Stock & Location Transfer

Auto Alerts Bar Code

WAREHOUSE MANAGEMENT

Cu

sto

mers

ER

P

PDT

INBOUND- GRN

B2B Data Integration

OUTBOUND- Order

Management

INBOUND- ASN

generation

OUTBOUND- Dispatch

INBOUND- Put Away

Type of companies covered by WMS

3PL Provider Operates multiple warehouse for multiple customers

Provides warehousing as a service

Uses own WMS to manage multiple customers

Billing to end customer based on services provided

Customization of WMS for each industry vertical

Integration of WMS with ERP of customers

Manufacturer/Trader Own warehouse facility

Uses WMS to manage his facility

May integrate with ERP or another internal IT system

No billing as facility is his own

WebXpress WMS Salient Features

Web-based Online Warehouse Management System

Information across locations to customers through online access

Handles multi-customer multi-location warehouses for 3PL

Advance location management for better warehouse usage

B2B Integration with Customers’ ERP for online information update

Bar code enabled- bar code generation and scan

PDT enabled- use of hand held terminals for put-away, pick and cycle count

Deployed across various industry verticals such as Paper, Telecom, Consumer

Durables, Books, Music, Project management etc.

Fine tuned for India situation and infrastructure

April 12, 2023

Solution Offering: Business Intelligence

WebXpress BI Services

Ready to use analytics: WebXpress team has prepared a set of analytics reports for various

business areas. Customer can evaluate and pick and chose from these ready templates

Study of new analytics: WebXpress domain experts will work with Safexpress decision makers to

understand their analytical reporting requirements. These will be beyond ready to use templates

Study of OLTP database: WebXpress technical team will study the data structure of various tables

to understand table and field definitions, table relationships etc. The team will map the fields with

those required for analytics.

Load OLTP data into Qlikview: WebXpress technical team will design scripts to load data from

OLTP system into Qlikview Data Files called QVDs

Design/ deploy analytics: WebXpress team will then design analytics using Qlikview development

tool and connect the analytics to data sources

Training: WebXpress team will also train Safexpress technical team in use of Qlikview. WebXpress

team will separately train users of analytics as to how Qlikview should be operated

Seeing is believing: KPIs

Seeing is believing: Data Across Customers

April 12, 2023

Solution Offering: WebXpress Mobile

WebXpress TMS Mobile Application Architecture

Architecture

• The Mobile Hand Held Terminal (HHT) is Wi-Fi / GPRS enabled

• HHT is connected to sever over the Internet via GPRS

• HHT may be connected using Wi-Fi where available

HHT Technical Details

• Wi-Fi enabled/ GPRS enabled

• 64/ 128 MB RAM

• Windows Mobile/ CE OS

• .Net compact framework

• Camera 2.5 megapixels or higher

Leased/ Broadband Link: 256 Kbps to 1

Mbps

INTERNET

Wi-Fi Router

WebXpress TMS

Internet Data Center.

WebXpress Mobile Application Middleware

Wi-Fi Hotspot/ Office

PC/Laptop

HHT

HHT

GPRS/ 3G connection

Advantage of WebXpress HHT architecture

The application talks DIRECTLY to web-server over GPRS or Wi-Fi

There is NO MIDDLEWARE at the warehouse- thus no server, no maintenance, no

downtime

The application uses Web-services over Wi-Fi or GPRS over HTTP, thus not requiring

special firewall settings needed for an FTP or an SQL query.

This also does away with docking, sync partnerships etc.

The application retrieves data from web BUT then works offline. ALL validations of a

given form are carried out within the device.

The built in locking mechanism ensures that when HHT is using a particular

transaction- say a GCN update- no other HHT can use the same.

Also, web application too can not use it till the time HHT releases or completes the

transaction.

WebXpress TMS Mobile Modules

Booking

• You can use WebXpress Mobile to

enter Cnote/Docket

Tracking

• Any Cnote or Vehicle can be

tracked directly from mobile

Delivery Update

• All delivery information of a

docket can be updated from

mobile

One Click POD

• You can take a picture of POD and

upload the same

Photo Capture Screen gets activated on Shoot & Upload

Click on Shoot and Upload button to

invoke camera function

Take a picture of POD- use flash if

required

Click on done button

WebXpress Mobile will now upload

POD automatically

Wait for main screen to appear again

April 12, 2023

Solution Offering: WebXpress GPS

Components of GPS Tracker Solution

GPS Tracker box- a hardware device attached to a vehicle

GPS Tracker Command Center- software and networking application

GPS data Analysis Tools- analysis software

Maps and location database

Mobile Network (Already cover 90% of landmass in India)

GPS Satellites (Free and already in the sky!!)

WebXpress GPS Module

WebXpress GPS Solution Diagram

Cellular

Network

GPS Satellites

WebXpressUsers

INTERNET

Mobile Receiver

GPS Tracker Box

GPS Tracker

Command

Center

Application

WebXpress

Application

GPS Module

WebXpress GPS Module

Connection Manager GPS Data Download Data Analysis & Reports

• Vehicle Master

• GPS Tracker Box master

• Driver Master

• Location Master

• Consignment Tracking

• Vehicle Reports

• Arrival Estimation Module

• Actual arrival Vs. Data Entry

• Deviation measurement

Resource Manager Analytics

WebXpress

GPS Analysis

GPS Command Center WebXpress Interface Program

WebXpress GPS Module

April 12, 2023

Solution Offering: B2B Integration

WebXpress B2B Integration

For complete visibility, various players across supply the supply chains need to collaborate.

Information Exchange is the key to such collaboration

WebXpress is capable of integrating with systems of any supply chain partner using various

technology options

WebXpress is compliant with following data integration standards:

• Electronic Data Interchange- EDI- using following standards

EDIFACT

ANSI X.12

Rosettanet

VDA

• Flat file exchange using FTP (CSV files)

• SQL query based table updates

• Manual upload of XLS/CSV files

• Web form for data entry

Data Integration allows information from WebXpress to directly flow into partner’s application with

no human intervention

Case Study- HP Sales India

HP has mandated all logistics partners to exchange data electronically using EDI ANSI X.12

standards

WebXpress has provided such an integration solution to TCI-XPS, DTDC and CCI Logistics

HP

SAP Systems

Vehicle departure

Docket booking

Delivery to consignee

Bill generation

Accounts

Advance Shipping Notice

Tracking Information

Tracking Information

Invoice

Acknowledgement

Accounts

Payment Advice

WebXpress TMS

April 12, 2023

Solution Offering: WebXpress Online Accounts

Understanding WebXpress Accounts Features

CENTRALISED & ONLINE ACCOUNTS

This means that locations can not change

accounts rules

Provides high integrity of accounts structure

As entries are entered across India, central

accounts can see the effects immediately

No need to get accounts data from across

locations and consolidate

AUTOMATIC & INTEGRATED

As operation transactions happen, relevant

account entries are automatically posted

No need to take transaction data to

accounting system and post manually

Saves data entry by over 70% as more than

80% of accounts transaction originate in

operations

For example, when a bill is generated, Billed

Debtor ledger is Dr. and Income Cr.. When bill

is collected Bill Debtor is Cr. and Cash/bank

Dr.

Understanding WebXpress Accounts Features

EVERY LOCATION AS PROFIT CENTER

All accounting entries are posted in

WebXpress along with reference of location

Thus it is possible to view every ledger

filtered by a every location

This helps to check P&L, TB and BS of every

location individually

The location can be grouped by area or

region to get area wise or region wise P&L

analysis

REAL TIME CASH & BANK STATUS

All Dr and Cr entries are posted as

transactions are carried out

Cash/ bank is Dr./ Cr. as a result of these

entries

All transactions can be viewed in form of a

Cash & Bank statement

It is possible to view cash & bank statement

of ANY location from anywhere subject to

rights

Thus, management has an ONLINE & REAL

TIME idea of cash/ bank position of entire

business

Chart of Account

CoA features

Chart of accounts is specified in WebXpress

by company’s accounts department

CoA remains SAME for all locations and can

not be altered by locations

CoA is managed centrally and modifications

care carried out with approval from Account

Head/ CFO

WebXpress provides its own internal account

code to each account group and ledger

It is possible to also define company’s

internal accounts code against each account

or group

It is possible to add new account heads or

inactivate existing account heads

System accounts

Some of the account heads are also used to

post automatic accounting entries for

transactions

These accounts are embedded into

transactions

These accounts CAN NOT BE removed from

CoA, but names can be changed

Example accounts:

• Billed Debtors

• Sundry Creditors

• Cash in hand

Sub-ledgers from Masters

WebXpress removes need for creating sub-

ledgers for customer, vendors, vehicles,

drivers etc.

Accounting transactions are posted with

reference of relevant code

For example when Bill Debtor is Dr, system

also records customer code against that

transaction

Thus, ledger can then be viewed with

reference to a particular customer or vendor

as the case may be

This avoids need to maintain masters and

sub-ledgers separately and still provides view

of every sub-ledger

Accounts TransactionDatabase

Ledgers Masters

TRANSACTION

Outbound Process

Dispatch Note

Pick List Generation & closure

Order Generation

Customer order receipt

SAP Pick List

SAP Order Entry

PROCESS IN KN-WMSPROCESS IN SAP

Delivery Tracker

Invoice / Credit Note/ STN

Data Integration

SAP Invoice

WMS StockSAP Stock

April 12, 2023

Thank you

ECFY Consulting Private limited

APURVA MANKAD, CEO

apurva@webxpress.in

+91 98202 29708

w w w. w e b x p r e s s. i n