Webinar - Which Email Archiving Strategy is Right for Your Business?
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Transcript of Webinar - Which Email Archiving Strategy is Right for Your Business?
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Which Archival strategy is right for you? SaaS on cloud or Dedicated on cloud or In premise?
Guest Speakers
Welcome to the webinar!
1 hour, starting at 3 PM IST, including 15-min Q&A
Our Speakers
Ms. Kanchan PantCOOSharada Industries
Mr. Anand IyerPrincipal Solution ArchitectAmazon Internet Services
Mr. Sunil UttamCo FounderMithi Software Technologies
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We now live in a
“Data age"
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In PremiseData local and
private
Hybrid Critical users on cloud, data split
CloudData on the operational
cloud of the email service provider
We are witnessing a
Paradigm shift in
Infrastructure and Application platforms
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Ransomware 66%
Downloader 5%
Backdoor 3%
Banker 0%
Botnet 1%
AdFraud 10%
Other 15%
Source - The Malwarebytes Report: The 2016 Malware Threat Landscape
At the same time we are seeing greater security threats
Exploit / Spam Payload Summary Now 2016
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Given this new context, in this webinar, we’ll talk about:
The Core solution for email security
• What is Email Archiving and how it works
• Why Archive Email?
The 3 models of Email Archival
• Understanding In-premise archival setups
• Shared SaaS archival on the cloud
• Dedicated archival setup on the cloud
Cloud – The new normal
• Amazon speak on why cloud is the New Normal
• The right Archival setup fit for common use cases
• Why Vaultastic?
• Customer speak on why they chose Vaultastic on cloud archival
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What is Email Archiving?
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Keeping an IMMUTABLE copy of every mail sent and received by your users in a SAFE email vault.
Email Archiving
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How does email archiving work?
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Why Archive Emails?
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Email is an official record
Email is the de-facto tool for corporate communication. Having a central access to all the email data also lets you find all data for contractual obligations, mandatory compliances and legal matters during internal audits.
Email Archiving Benefit #1
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Email Archiving Benefit #2
Business Continuity
An email archiving service which allows end users to access their archived mails via a self-service portal, could also act as a disaster recovery site and can provide an alternate access to a user’s archived mail store – that too instantly.
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Email Archiving Benefit #3
eDiscovery & Regulation Compliance
E-documents are scattered across locations including email servers, PST files on local desktops, laptops, mobile devices, backup devices and other removable media. An email archiving solution with a central access to all the information reduces such internal inefficiencies.
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Email Archiving Benefit #4
Data backup
Enterprises need to back up email data which is older and still necessary for future reference, as well as required for regulation compliance. Such email archives are indexed and have easy search to make discovery and retrieval easy.
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Disaster recovery
Protect your organization against all kinds of situations causing data loss such as accidental or malicious deletion of mail, data corruption on desktops, laptops or loss of end point devices.
Email Archiving Benefit #5
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Improves service performance
By keeping only recent mails on the live storage and moving older mails to a secondary storage, the mail service performance improves and emaildata management is simplified.
Email Archiving Benefit #6
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In premise Archival setup
Captive Private Deployment
Reuse legacy components
Reliability, Security, Availability
Storage Growth
Upgrades
Need 24/7 manpower
Capex intensive
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Dedicated on Cloud Archival setup
Captive Private Deployment
Opex model
Upgrades
Need 24/7 manpower
Easy Storage Growth
Reliability, Security, Availability
Internet Bandwidth
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SaaS on cloud archival setup
Opex
Zero Maintenance
Upgrades
Internet Bandwidth
High Durability data
Easy Storage Growth
High Security Posture
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Use Cases mapped to Industry
Industry Use Case Recommendation
SMB
Large
Government
Regulated
Back up, E-Discovery, Compliance SAAS
SAAS
Dedicated on Cloud ( Within Boundaries)
Back up, E-Discovery, Compliance
Back up, E-Discovery, Compliance
Back up, E-Discovery, Compliance
In Premise OR Dedicated on Cloud Within Boundaries
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The New Normal
Anand Iyer,
Enterprise Solutions Architect
©2017, Amazon Web Services, Inc. or its affiliates. All rights reserved
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Cloud Computing
The term "cloud computing" refers to the on-demand delivery of IT resources via the Internet with pay-as-you-go pricing.
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EquipmentResources and
Administration
Contracts Cost
No Up Front Expense
Pay for what you Use
Improve Time to
Market & Agility
Scale Up and
Down
Self-Service
Infrastructure
Traditional
Infrastructure AWS Cloud
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Hospitality Insurance Grocery
This is something “born in the cloud”
companies have already discovered.
Disruption is much easier today
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Focus on differentiationand reduce technical debt
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Move from risk-laden
up-front expense to
flexible variable
expense
Stop guessing
at capacity planning
Go global in
minutes
Remove complicated
infrastructure
management that adds
little business value
GE Oil & Gas is migrating 500 applications, and more than 750TB of
data, to the cloud by the end of 2016 as part of a major digital
transformation, helping it attain a 52% reduction in IT costs and greater
speed to market.
Get rid of time-consuming, expensive tasks
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Before migrating to Amazon Web Services (AWS), News UK ran six physical datacenters that had approximately 200 servers and another 2,000 virtual production servers. The publisher initially used AWS when developing the control system to manage subscribers’ access to digital content. Making that transition in a traditional way would have required three to six months to procure and build infrastructure before development could begin. For its subscription offerings to work properly, News UK needed to begin developing immediately, so it chose AWS.
Dole Food Company is an American-based agricultural multinational corporation that distributes its products in 90 countries. Searching for a solution to host its MSFT SharePoint sites, the company chose AWS because of cost, efficiency, and to improve operational efficiency. By running on AWS, Dole can launch a new SharePoint website in minutes, host business intelligence and mobile applications globally, and estimates savings $350,000 in operating expenses.
Customer Case Studies
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The Philips HealthSuite digital platform analyzes and stores 15 PB of patient data gathered from 390 million imaging studies, medical records, and patient inputs to provide healthcare providers with actionable data, which they can use to directly impact patient care. Running on AWS provides the reliability, performance and scalability that Philips needs to help protect patient data as its global digital platform grows at the rate of one petabyte per month.
In just three months, Condé Nast was able to migrate over 500 servers, one petabyte of storage, various mission critical applications (such as HR, Legal, and Sales), and over 100 database servers into the AWS Cloud. As a result of going all-in into the AWS Cloud, the company reduced costs by 40% and increased operational performance by 30-40%.
Customer Case Studies
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Leverage security
enhancements from 1M+
customer experiences
Benefit from AWS
industry leading
security teams 24/7,
365 days a year
Security infrastructure
built to satisfy
military, global banks, and
other high-sensitivity
organizations
Over 50 global
compliance
certifications and
accreditations
“We work closely with AWS to
develop a security model, which we
believe enables us to operate more
securely in the public cloud than we
can in our own data centers.”
Rob Alexander - CIO, Capital One
Strengthen your security posture
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Migrating existing
applications as
quickly as possible
Deploying new
applications to the
cloud by default
AWS services more than a million active customers every month in 190 countries.
Through customer obsession and an increasing pace of innovation,
AWS is the fastest technology vendor in history to reach a $10B run rate.
Cloud computing has become the new normal
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In 18 months the majority of organizations’ IT infrastructures will be entirely
cloud-based.
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• Data ownership and Control
• No Vendor lockin
• No infrastructure
• No man power
• No maintenance
• No Capex
• Data Durability guaranteed
• Higher Performance
• Pay per use, Pay as you go, Opex
Life in the New Normal
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Why Vaultastic?
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Vaultastic Benefit #1
Very simple to use
SaaS based, Self service web console
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Most secure
AWS Cloud, Encrypted Data and Tamper proof
Vaultastic Benefit #2
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In-line email archiving
Ensures every single email is backed up before it hits the mailbox. This helps retain all the information necessary and provides greater data security.
Vaultastic Benefit #3
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Platform independent
Works with Zimbra, Lotus Notes, Mdaemon, MS Exchange, Postfix, Office 365, G Suite and other on-premise as well as cloud email solutions
Vaultastic Benefit #4
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Unlimited storage
Unlimited storage policies help organizations send and receive large number of mails each day without the fear of running out of storage space and bringing a stress free working environment.
Vaultastic Benefit #5
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99.99999999999%
Since all mail are reliably stored on a robust cloud storage with multiple levels of redundancies, data can be accessed on-demand and has guaranteed data durability.
Vaultastic Benefit #6
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Exports mails in PST or EML
To retrieve mails, end users have to login to the Vaultastic web console and export selected mails into a PST or EML format.
Vaultastic Benefit #7
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Historical data upload
Historical email data in EML or PSTformat can be uploaded to Vaultastic
Vaultastic Benefit #8
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Restoring mail boxes is simple
Vaultastic makes restoring mailboxes very simple. End users can easily recover any specific mail which they may have lost from their primary account, or restore their entire mailbox
Vaultastic Benefit #9
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Value for money
No Infrastructure/ manpower provisioning, Flexible pricing
Vaultastic Benefit #10
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E-Discovery
Leverage all that accumulated data to drive decisions
Vaultastic Benefit #11
e
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Easy Data in Easy Data out
Options for Bulk data import and Export using AWS Snowball
Vaultastic Benefit #12
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Store an alternate copy
Leverage a physical copy to help migrate email platforms, run analysis, deloadprimary mail platform, and more
Vaultastic Benefit #13
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Sharada Case Study
Ms. Kanchan PantCOO, Sharada Industries
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Sharada industries – COMPANY PROFILE AND CASE STUDY
www.sharadaindustries.com
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Plant Locations | Locations Served In India & Outside India
Locations Served and Material Supplied In India and Outside India
• Jamshedpur – Commercial Vehicles Parts and Assemblies
• Pune – Commercial and Passenger Vehicles
• Lucknow – Commercial Vehicles
• Pantnagar – Commercial Vehicles
• Sanand – TATA Motors Nano, Zest
• Dharwad – Commercial Vehicles
• Pithampur – Commercial Vehicles
• Bhuj – Commercial Vehicles
• Thailand – Utility Vehicles
11 manufacturing facilities across Pune, Lucknow and Jamshedpur
ProductCategories Manufactured:
1. Vehicle BIW assemblies2. Chassis Frame parts3. Steering Column, Spare
Wheel Carriers,4. Top and Lower Wishbone
Suspension Assemblies5. Special Purpose Vehicles
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Manufacturing Capabilities In 7 Major Categories
21%
15%
37%
5%
10%
0% 12%
SEGMENT DISTRIBUTION
SUSPENSION ASSEMBLIES FRAME AND CHASSIS ASSEMBLIES FLOOR ASSEMBLIES
SPECIAL VEHICLES FUNCTIONAL ASSEMBLIES SMALL CAR PARTS
MISCELLANEOUS
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• Teams spread across 11 manufacturing sites
• Team members need to interact for new projects, for management systems without delays and travel
• Need to consolidate information
• Ensure that all transactions are accounted
• All Data is saved for future reference
Business As Usual
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Improved Collaboration, Data safety & Productivity
• Multi-location collaboration tool enabling easy exchange of data and information across 11 Locations
• Consolidation of information to ensure that all transactions are accounted and data is saved for future reference
• Solutions to reduce our expenses on data backup and to have data stored away from the main server
The Requirement
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What Was:
• In premise mail server with NAS storage
• Prolonged power cuts beyond 8 hours meant UPS exhaustion and downtime
First step into the cloud
• Move mailing to the cloud and retire in premise mail server
• For over 5 years now, we have had reliable, secure communication amongst our team members
The Choice
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Next set of challenges
• Emails were stored on a NAS, which was filling up rapidly
• Making a keep or delete decision for email was difficult, stressful and time consuming
• Faced with a decision to buy a new storage to augment capacity.
• Despite assurances that we had a backup on the NAS the retrieval process was time consuming and so most usrs wanted to have an desktop email solution to ensure their emails were accessible
Next step into the cloud
• Vaultastic on cloud was the solution we were looking
• As the emails get backed up automatically to Vaultastic:
• Users do not have to worry about loss of their data,
• Users do not need to have to backup mail locally
• Users can freely delete mail from the mailbox without any risk
The Choice
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By taking a cloud solution like Vaultastic we have saved 7 Lakhs on:
• Adding another storage at the cost of 2 lakhs
• Additional server as an email server at the cost of 75-80000
• Other software, battery backup and space 60000
• Person to maintain email services in addition to the service provider 240000/ year
• Risk of loosing data due to sudden surges in power or other hazards
The Benefit
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About Mithi Software
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Queries
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For more info Visit https://www.vaultastic.com
Drop in your Queries @ [email protected]
Get in touch
Thank you !