SharePoint 2016 – The Future is HybridPresenters: Jill Hannemann and Daniel Cohen-Dumani

What’s New With SharePoint 2016 What Is A Hybrid Solution

How has hybrid grown in importance? What new hybrid capabilities are coming? SharePoint Hybrid Explained!

What Is Changing With SharePoint 2016 Q&A

Agenda

Jill Hannemann@imjillhannemannjhannemann@portalsolutions.net

Director of Advisory Services

Editor, Digital Workplace Today10+ years in Knowledge Management

SharePoint Expertise: Information Architecture, Records Management, Content Migration, Document Management

Culinary project: It’s soup and chili season!

About Jill

Daniel Cohen-Dumani@dcohendumani

Founder and CEO, Portal

Solutions

Blogger: SME for Portal Solutions Digital Workplace Today Blog

Areas of Interest:Portal and Collaboration, Productivity and Efficiencies

A passion for Simplicity and Speed to Market

About Daniel

2001SharePointPortal Server 2001

2003SharePointPortal Server 2003

2006Office SharePointServer 2007

2009SharePointServer 2010

2012SharePointServer 2013

2016SharePointServer 2016

Cloud-InspiredExperiences

Cloud and EnterpriseSocial

Content Management

Core Collaboration

Microsoft Managed Solutions

Microsoft Online Services

Release History and Roadmap

Major Investments SharePoint 2016:What’s New

Designed from the cloud up, SharePoint 2016 provides customers the benefits of years of cloud innovation, providing best in class IT and Developer experiences along with new user experiences that works the way users work.

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Major Investment Areas in SharePoint 2016Modern Document ExperiencesNew Doc Lib UX (qcb, no ribbon)Multi-file upload, better drag/dropredesigned menus (inc. right-click)Modern Attachments (w/ EX)

OneDrive for BusinessShared With MeShared Folders * (assumes sync client support)Site Folders“Face pile”Infinite ScrollingFirst Run ExperienceRecycle Bin

Sharing ExperiencesMembers Can ShareSharing EmailsNew Sharing DialogAccess Requests RedesignAdditive permissions

Mobile Web ExperiencesOneDrive for BusinessTeam SitesSites Hub

Other Experience ImprovementsNew profile page (immersive)New sites hub (site thumbnails)

Information ProtectionDLPEncryptionArchivingeDiscoveryAuditing

Performance and ReliabilityFaster pages throughout SPFast site creationUpload/Downloading chunking for higher throughput and reliabilitySync reliability

ManageabilityIn place upgradeSAML parity with WindowsMinRole

Windows and Office EcosystemVersion API for Universal AppsRuns on Threshold Server

Access & InfoPathOpen in ExcelCascading Combo Boxes

DeveloperOffice 365 API’sCommon consent Subscription Apps

Document ManagementLarge File Support (10GB)Durable URLsLarge Lists (>5000)Removing character restrictions

WACNew app experiencesFile / new; rename; sharing; MRU

SearchScale Improvements 2x (to 500m docs)Simplified Deployment/Admin

ProjectResource EngagementsGetting Started ExperienceSimplified IT AdministrationPerformance/Scale ImprovementsData Integrity

Hybrid ConfigurationsSearch (cloud indexing)YammerOneDrive for Business DelveSites / Groups / Cross-org Collaboration SitesVideo PortalHybrid Apps / Alchemy

Modern Document Experiences- i.e. what you are used to in

SharePoint Online today- Better drag and drop- OneDrive for Business

Mobile Web Experiences- Sites Hub - OneDrive- Team Sites

Performance, Reliability, Compliance- Improved page rendering

experience- Fast site creation- Common API- Hybrid support for compliance,

DLP, encryption Hybrid• Common scenarios (Delve,

OneDrive, Search, Video Portal)

• Unified Search

SharePoint 2016

Collaboration Social MobileSimplify adoption for users and accelerate return on investment.

Enable people to work in ways that are familiar to them.

Consistent user experience across screens and devices with a new and improved touch UX

New experiences help you get things done –more quickly, securely, and cost effectively

• Real-time document conversations powered by Yammer

• Improved browsing experiences on mobile devices

Spotlight Capabilities

Experiences Overview

• New SharePoint 2016 files experience Exchange integration to document collaboration experiences from email

• Native integration of Project Server

Personal Storage & People-Centric Files

Store, sync, and share files across multiple devices with ease and security built on the enhanced OneDrive for Business.

Built-in security, compliance, and controls keep data safer.

Social Inline social experiences powered by Yammer

across Office makes posting updates, docs, and emails easy.

Modern Collaboration

Store, sync, and share files across multiple

devices with ease and security

Simple controls for quick actions such as creating a

document, uploading, editing, and sharing

Collaborate on Office documents in real time with inline social experiences

Simplify adoption for users and accelerate return on investment

Save and share e-mail attachments directly from SharePoint 2016 filesEnhance collaboration by attaching Files directly from SharePoint Server 2016 Files, OneDrive for Business, or upload documents for sharing.

Modern Attachments

Directly attach a file from SharePoint or OneDrive

Familiar attachment interface for uploaded document

Enhance document collaboration experiences from email

Consistent user experience across screens and devices with a new and improved touch UX

Mobile and Touch

Familiar, consistent experience across phone, tablet, and desktop

Deliver consistent experiences across devices and screens

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Updated Document UI

Scalable Available Connected HybridLower IT costs with a flexible and scalable collaboration platform.

Take advantage of the latest hardware innovations and computing technologies.

Extend business applications to the cloud naturally with simple, integrated hybrid solutions.

Major server release with significant availability, manageability, and functional enhancements, designed for Hybrid

• Support for enhanced AlwaysOn (with SQL Server v.Next)

• Support for Windows “Threshold” Server

• Enable predictive analytics and discovery with Office Graph / Delve and on-premises content

• Follow Documents, Sites, and People across on-premises and Office 365

• Rapidly deploy new Extranet scenarios with Office 365 integration

Spotlight Capabilities

Infrastructure

• New streamlined topology reduces datacenter footprint into 3 roles

• 2x improvement in search scale to 500m documents

• Faster page load performance• Optimized bandwidth utilization• In-place upgrade and 0 downtime patching

MinRole

MinRoleUser

Services

Robot Services

Caching Services

Consolidation of core SharePoint logic into one single farm and reduction of the number of discrete roles

timer jobs search

caching

provisioning

sync client onenote pagerendering

user profile

excelservices

sandboxcode

project subscriptionsettings

SharePoint2016

Cloud Search ServiceService that uses metadata extraction technologies in order to enable deep search and extend the Office Graph to on-premises. Supports keyword extraction, thumbnail generation, and binary index file for high quality search.

Cloud Search Service Application

Audio textAnd search

indexproperties

signals

metadata extraction and processing

Delve and Office GraphDiscover new information tailored to you from your network and stay connected and information on topics that matter the most Integrate Delve and the Office Graph with on-premises content with hybrid connectivity

Video PortalSecure cloud based video upload, storage, and optimized playbackCreate, manage, and subscribe to video channels and capture, share, and discover videos from any device

OneDrive for Business and Team SitesSeamless collaboration experiences across on-premises and cloudProvision OneDrive for Business and Team Sites in the cloudFollow sites, document, and people across on-premises and cloud

Connected Hybrid Cloud SolutionsIntuitive views of my work and people through people and content-centered experiences

Stay “in the know” with what your closest colleagues are working on across on-premises and Office 365

Secure cloud based video upload, storage and optimized

playback

Create, manage, and subscribe to various channels Collaborate on Office documents in real

time with inline social experiences Familiar, consistent experience across phone,

tablet, and desktop

Capture, share, and discover videos from any device

Auditing and Reporting Data Loss Prevention ComplianceMonitor and report who actually accessed and modified critical information.

Exercise fine control over who has access to information.

Better manage risk by safeguarding your business with secure and reliable capabilities.

• Quick insights into your topologies w/ integrated, advanced telemetry

• Discover sensitive content via eDiscovery in-place

• Find sensitive information with 51 unique classification ID’s

• Integrated reporting for cloud and on-premises content ⱡ

• Support for transparent queryable encryption (with SQL Server v.Next)

• Built-in and cloud connected compliance, security, and threat protection for both administrators and end users

• Centralized policy management from UCC synced to on-premises and cloud ⱡ

Enable item-level encryption when combined with Office 365 ⱡ

Spotlight Capabilities

ⱡ Denotes Hybrid Capabilities

Security and Compliance OverviewBuilt-in compliance, security, and threat protection for both administrators and end users

Integrated data-loss prevention• Search for sensitive data with native data loss

prevention tools.• Out of the box sensitive type detection built into content

processing• Identification and export.

Protect sensitive documents from being accidently shared outside your organization

• Simple no-code document upload and fingerprinting ⱡ

• Item level encryption and integrated reporting for cloud and on-premises content ⱡ

Data Loss Prevention

ⱡ Denotes Hybrid Capabilities

Built-in and cloud connected compliance, security, and threat protection for both administrators and end users

Sensitive information type detection through

KQL searches

Preview, edit, and export results

Compliance center

Give legal and compliance specialists the right tools with the right permissions• Administer compliance features across Exchange,

SharePoint, and Lync from one location• Intuitive management of DLP, eDiscovery, legal holds,

auditing, and encryption• Per-item encryption with hybrid data loss prevention• Integrated reporting for cloud and on-premises content

Data Loss Prevention and Classification Shipped Q2 2014

SharePoint2016

Built-in and custom classification and fingerprinting

Centralized compliance and policy management across on-premises and Office 365

Export: transfer content for review and production

Built-in compliance, security, and threat protection for both administrators and end users

Discover, protect, and archive sensitive content with built-in eDiscovery and archiving

eDiscovery and Archiving

Re-designed search pipeline for improved reliability and

speed

Cloud connected for advanced analytics

Scenario Picker

Hybrid deployment automation Enables scenario selection (I.e. Search,

OneDrive for Business, etc.) Automated configuration of prerequisites

and core infrastructure UI-based configuration

The Future is Hybrid

What Is A Hybrid Solution

PrivatePublic

End User

• Owned and operated by your organization for your employees and resources

• Highly controlled• Generally sits behind a firewall

• Owned and operated by a third party for use by other companies and individuals

• Highly scalable• Provides storage or computing

services to optimize hardware/software for specific workloads

Where some of the services being hosted in a public cloud and a private cloud touch each other

Taking advantage of Public Cloud Lower operations costs Increase speed to market Longevity of solutions Getting the latest technology as a bundled

package

Maintaining a Private Cloud Industry compliance regulations Privacy concerns Organizational entity separation Complex tailored solutions

Why Is This Important? Why Does It Matter?

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Economics and speed are the two greatest issues driving this market change.

What Is The Impact For The Future Of SharePointOn-premises server will increasingly rely on and encourage the use of cloud services.

Some services will only be available in Office 365: Search through Office Delve and Delve User Profile NextGen Portals Office Videos

Hybrid OpportunitiesHybrid Search

User Profiles, MySites, and Application Management service

OneDrive for Business – App launcher provides access to OneDrive whether on-prem or onlineHybrid Sites – Integrate sites through navigationHybrid Picker – simplifies configuration by automating a server-to-server trust

All Hybrid Opportunities are Not Created Equal

Hybrid Search“One Search to Rule them all” – Bill Baer

Unified index for on-premises and cloud content And, unified search results with combined search relevancy

rankingSupport for Office Graph/Delve experiences on-premisesSupport for Search as a Service

Option to crawl legacy versions of SharePoint server without requiring upgrade

Avoid cost of sustaining a large index – it’s hosted in Office 365

Prerequisites for Using Office 365 Hybrid Search

Office 365 subscription that includes SharePoint + Activated Users

Supported content sourcesSharePoint Server 2007, 2010, or 2013 Fileshares, BCS connectors

Reverse proxy back to on-premises WAC server

Directory Synchronization of AD Users and Groups

SharePoint Server with Cloud Search service application2013 or 2016

Hybrid Environment with Office 365

Basic Hybrid Search Requirements

Additional Requirements for Search PreviewsComing

by end

of 2016

Hybrid Sites FeaturesRedirect users to their profiles in Office 365

Single location for user profile info Stored in Office 365 Audiences can manage profiles and allow profiles

to remain in SharePoint server if they are not a hybrid user

Consolidate users followed sites lists in Office 365 A consolidated master list of followed sites from

on-premises and onlineOneDrive for Business is set up automatically as part of hybrid sites features

What We Lost?

No standalone installationNo free version (SharePoint Foundation)No new SharePoint DesignerNo Excel servicesNo tag and notes (limited social features)No built-in BI capabilities (more add-on shipping later in 2016)For a complete list, click here

What Is New?

United API inspired from Office 365 APIsIncremental UI enhancementsDurable linksBetter OneDrive and File Management experience Cloud hybrid search indexesHybrid configuration wizard

What Changes To Expect In SharePoint 2016

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What Does SharePoint 2016 And Hybrid Mean For Your Organization?

Next Steps

Request your FREE assessment, go towww.portalsolutions.net/impact-assessment-2016Thank you.

Learn more about hybrid solutions, download our White Paper:When A Hybrid Environment Might Be The Best Solution