Live Collaboration with WebEx

Office of Learning & TechnologyPurdue University North Central

Today’s Goals

Use the Quality Matters rubric and Standards 5 and 6 to help guide your course development

Develop opportunities aligned with course objectives for students to engage in class – online or off

Use WebEx to promote both synchronous and asynchronous interaction in your classroom

WebEx Overview WebEx is a Web communication system that allows

users to reach others online anytime in a live conference

What can it be used for? Webinars Classroom Lectures Virtual Office Hours Distance Learning Professional Development User Collaboration on content

Available WebEx app for iPhone/Android allows talk and text chat, reviewing of content, some file sharing

WebEx for Collaboration

Meetings and the personal conference room are the most popular and common way to set up a conference

Simple, easy to get started at any time One student can share the link to

others to connect Meetings can be recorded for later

viewing (or to share with instructors who want records!)

WebEx – Getting Started All users with a Purdue account have access

(even students) Visit http://purdue.webex.com to log in Webcam and microphone needed Start a conference – four types:

Meeting: For interactive presentations of a general nature

Event: For scheduled online events and webinars Training: To administer online tests or quizzes, and

conduct lab sessions or virtual office hours Support: For helping others work through

technological issues by sharing screens

Setting Up a Quick Meeting Login to WebEx at http

://purdue.webex.com Click Meeting Center Open your personal room –

http://purdue.webex.com/meet/[yourusername]

WebEx Meeting Management

Go over basic etiquette with students, like not talking over one another or changing the slides

You can mute participant microphones and manage access on the fly

Have students use the chat feature for questions (in case they cannot use the microphone)

Practice good etiquette in the room: Try not to speak over others Communicate effectively Respect network delays/lags

Personal Meeting Room Notes You must be in the room first before

others can enter You can share the link to anyone –

they don’t have to log in Schedule a meeting and make the

link available if you want students to meet on their own

Meeting Room Interface

WebEx and Accessibility At this time, WebEx has no automatic or

live transcription available – if transcription is needed, contact Disability Services

Share visuals that include both text and graphics to accommodate more students

Be mindful of both technological and processing delays and allow extra time for responses when you ask a question

Share handouts, notes, and transcriptions along with your recordings

Recording WebEx Sessions WebEx records through the Recorder

button in the top right of your meeting window

Make sure to click the Red Record Button in the lower right to start recording!

Accessing Published Recordings All published recordings go to the Kaltura

MediaSpace: http://mediaspace.itap.purdue.edu

You may log in at the MediaSpace website to access links to all recordings

You may also access recordings in BlackBoard through the Build Content -> Kaltura command

There is a lag time between recording and accessing the finished recorded link, which can be several hours depending on length

MediaSpace.itap.purdue.edu

Kaltura in BlackBoard

Additional Support: Cloud Tools Dropbox

A cloud-based storage space Great for storing class files▪ Able to share files or folders with anyone▪ Can collaborate on files with other Dropbox

users Accessible on the web or a mobile

device from anywhere with internet access

Can install the client on your computer to sync your files

Cloud Tools

Google Drive – http://drive.google.com Google Drive is a cloud-based storage

space for users with a Google account▪ Documents created in Google Docs can be

stored and shared using Google Drive Google Docs is a service that allows

users to create, edit, and manage files that were create in office or with the Docs interface.▪ Similar to MS Office with limited functionality▪ Can share your docs for collaboration

Resources WebEx: http://purdue.webex.com Kaltura MediaSpace:

http://mediaspace.itap.purdue.edu WebEx help at PNC:

https://www.pnc.edu/distance/webex/ WebEx support online: http://

www.webex.com/support/getting-started.html

Dropbox Set up a Dropbox account: https://db.tt/WMoTuUy

Thanks!

Reach us at: pncolt@pnc.edu Twitter and Facebook: @PNCOLT http://www.pnc.edu/distance for all

workshop notes, links, and training needs