`

1

NORTHEAST FRONTIER RAILWAY

TENDER DOCUMENT FOR

Hiring one Tata sumo /Bolero or similar Ambulance van new or less than 05 years old vehicle ,with drivers ,Khalasis for DRH/APDJ for 03(three)years (1095) days on the round the clock basic ,i.e 24 hours per day and 365 days per anum.

TENDER NOTICE No: CMS -05 of 2017-18

2

Declaration

I/We have downloaded the tender document from the internet site www.nfr.indinRailway.gov.in and I/we have not tampered / modified the document in any manner. In case, if the same is found to be tampered / modified, I/We understand that my/our tender will be summarily rejected and full earnest money deposit will be forfeited and in case the same is detected after awarding the work, the contract will be terminated.

I/We submitting a demand draft no. ________________________________________________ dated ____________________ issued by ______________________________ for Rs. ____________________towards the cost of tender document as per Tender Notice No. _______________________________________________ Dated ________________________.

__________________________

Signature of Bidder(s)

Name:____________________________

Date:____________________________

Address: ____________________________

_________________________________

3

This document contains 16 pages including cover

TENDER FORM (First sheet)

Cost of Tender Form: Rs.2000/- in person; Rs. 2,500/- by post:

Tender Notice No.: CMS-12 of 2017-18 dated: Tender Form No.: H/181/1(Out sourcing of Ambulance Van)

Sold to M/S.

Against MR No..dated.

Rs...deposited at...station

on date.

Chief Medical Superintendent

Divl. Rly. Hospital/Alipurduar Jn.

To

THE PRESIDENT OF INDIA

Acting through Chief Medical Superintendent, N. F. Railway

Divisional Railway Hospital, Alipurduar Jn.

Jalpaiguri-736123.

Name of Work:- Hiring one Tata sumo /Bolero or similar Ambulance van new or less than 02 years old vehicle , with Drivers ,Khalasis for DRH/APDJ for 03(three) years (1095) days on the round the clock basic ,i.e 24 hours per day and 365 days per anum.

.

1. I/We __________________________________________have read the various conditions to tender attached here to and hereby agree to, abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90 days from the date fixed for opening of the same and in default thereof. I/We will be liable for forfeiture of my/our Earnest Money. I/We offer to do the work for Chief Medical Superintendent /Divisional Railway Hospital/N.F. Railway/Alipurduar Jn. at the rates quoted in the attached schedule and hereby bind myself /ourselves to complete the work in all respects within stipulated period from the date of issue of letter of acceptance of the tender.

2. I/We also hereby agree to abide the Conditions of contract given in second sheet of tender form and to carry out the work according to the Special Conditions and specifications of work as laid down by the Railway for the present contract.

3. A sum of Rs. 17910/- (Rupees seventeen thousand nine hundred ten only) is herewith forwarded as Earnest Money. The full value of the earnest money shall stand forfeited without prejudice to any other rights or remedies in case my/our tender is accepted and if:-

a) I/We do not execute the contract documents within fifteen days after receipt of notice issued by the Railway that such documents are ready, or

b) I/We do not commence the work within the time limit specified by the Railways after receipt of order to that effect.

4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract. Any modification, if necessary will be made by the Railway Authority during the contract period.

Signature of witness Signature of Bidder (S)

1. Date:

Bidders address

2.

Signature of

Chief Medical Superintendent N. F. Railway, Alipurduar Jn.

For and on behalf of the president of India

4

TENDER FORM

(Second sheet)

Instructions to Bidders and conditions of tender

1. The following documents form part of tender documents-

a) Tender form First sheet

b) Instructions to Bidders and conditions of tender Second sheet

c) Special Conditions/Specifications (Enclosed)

d) Schedule of Rates and Work (Enclosed)

The scope of the work is given in Special Conditions/Specifications (Enclosed).The Bidder(s) shall quote his/their rates in the format given for Schedule of Rates and Work (Enclosed).The tenders containing erasures and/or alteration of the tender documents are liable to be rejected. Any correction made by the Bidder(s) in his/their entries must be attested by him/them. The works are required to be completed within the specified period from the date of issue of acceptance letter.

2.0. Earnest Money (EM):

Estimated cost of the work is Rs.2217120.00/- (Rupees twenty two Lakhs seventeen thousand one hundred twenty only).

The Tender must be accompanied by sum of Rs. 44345.00/- (Rupees forty four thousand three hundred forty five only)as earnest money deposited in any of the forms as mentioned below in the name of FA & CAO, N. F. Railway Maligaon ,failing, which the tender will likely not to be considered.

1. In the form of cash or in the form of deposit receipt, pay order or demand draft executed by State Bank of India or any Nationalized Bank.

2. Government securities (Stock) certificate, bearer bonds, bankers Cheque, promissory notes,

Certificates, etc. will not be accepted as EM.

(a) The Bidder shall keep the offer opened for a minimum period of 90 days from the date of opening of the tender, it is understood that the tender documents has been sold/issued to the Bidder(s) and the tender is permits to Bidder in consideration of stipulation on his/their part that after submitting his/their tender subject to the period being extended further if required by mutual agreement from time to time. He will not resign from his offer or modify the terms and conditions thereof in a manner not acceptable to the Chief Medical Superintendent /Divisional Railway Hospital/Alipurduar Jn. /N. F. Railway. If the Bidder fails to observe or comply with the foregoing stipulation, the amount deposited as security deposit for the due performance of the above stipulation shall be forfeited to the Railway.

(b) If the tender is accepted, the amount of earnest money will be retained and adjusted as security

deposit for the due and faithful fulfillment of the contract.

(c) This amount of security deposit shall be forfeited if the Bidder (s)/ Bidder (s) fail to execute the agreement bond within 15 days after receipt of notice issued by Railway that such documents are ready or to commence the work within specified time after receipt of the order to that effect.

BidderContd..5

5

(d) The Earnest money of the unsuccessful Bidder(s) will, be returned to the unsuccessful Bidders within a reasonable time but the Railways shall not be responsible for any loss or depreciation that may happened to the security for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the earnest money while in their possession nor be liable to pay interest thereon.

Security Deposit (SD): The successful Bidder will be required to deposit a sum of Rupees equal to 5% of the total value of the contract accepted by as SD for the due fulfillment of contract, within fifteen (15) days of written intimation given to him for acceptance of tender in the name of FA&CAO, N. F. Railway, Maligaon in any one of the following forms:-

Balance amount of Security Deposit money will be recovered@ 5% from the bills till full Security Deposit money is recovered from the Bidder.

4.0 Performance Guarantee

4.1. The successful bidder may give Performance Guarantee (PG) amounting to 5% of the contract value

in any of the following forms:-

a) A deposit of cash

b) Irrevocable Bank Guarantee/DCR

c) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of

Performance Guarantee could be either of the State Bank of India or any of the Nationalized

Banks.

d) Also FDR in favour of FA&CAO/C (free from any encumbrance) may be accepted.

4.2. T