Position/Committee Chair - PresidentName – Sarah BaumhoffExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Service with a purpose

Summary of Activities:

Attended SAFAA Annual Conference and attended the SASFAA Board Meeting prior to the Conference.

Met with the President-Elects along with other SASFAA State Presidents during the State President-Elect Workshop.

Worked with the other State Presidents on the shared PowerPoint for presenting on volunteerism at the other state conferences. Attended the volunteerism session at SASFAA to help with presentation that is being presented at state conferences.

Provided the Georgia raffle basket for the Auction at SASFAA. Working with Shannon Mitchell, Vice President of Programs, on the spring conference theme

and agenda suggestions. Determined percentage of NASFAA credential earners from the Fall Workshop. Met with the SASFAA New Aid Officer Workshop instructors during the SASFAA Conference

and will be joining the team of instructors in June. Working to keep up to date with pending state legislation and receive updates from GSFC.

Action Items:

Continue working with Stephen Andersen, Vice President of Professional Development, for the Winter Workshop as needed.

Continue to work with Shannon Mitchell, Vice President of Programs, on the Spring Conference. Continue to work with Treasurer Amber Singletary regarding a better credit card program for

GASFAA. Researching the ability to offer a SASFAA New Aid Officers Workshop scholarship for the

GASFAA Members.

Personal Thoughts and Recommendations:

I can’t believe the year is over half over. I have thoroughly enjoyed working with all of you, but we still have some work to do before the year ends.

Position/Committee Chair - Past President/Awards & Nominations Committee ChairName – Susan A. SmithExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Review GASFAA Awards Consider new ways to seek nominations for officers/awards Full slate of candidates for election

Summary of Activities:

Nominations Committee: Discussions and solicitation of nominations for 1617 election Correspondence to confirm candidate acceptance of nomination for each position Sub-committee appointed by President Baumhoff: Discussion of Bylaw changes regarding

term of Treasurer

Action Items:

Slate for 1617 Election Suggested Bylaw changes for 1617 regarding term of Treasurer Position

Personal Thoughts and Recommendations:

Position/Committee Chair - President ElectName – Felicia AilsterExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

As President- Elect, my goal is to select a site location for the 2018 GASFAA Annual Conference that is affordable, accessible and meet the budgetary and functional needs of the membership. My goal is to also shadow President Baumhoff and gain a greater knowledge of the Presidency position.

Summary of Activities:

I have been actively communicating with several hotels as potential 2018 conference locations. In those communications, I have been proposing several options in order to keep our membership costs low.

I am traveling to DC with Kimberly Morris for the NASFAA Leadership Conference and Hill Visit

Action Items:

I have scheduled and confirmed several site visits in March. Due to conflicts in schedules, only one of my committee members will be joining me for one visit.

Personal Thoughts and Recommendations:

Position/Committee Chair - Vice President of Professional DevelopmentName – Stephen AndersenExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:Our goal will be to provide outstanding training in multiple areas, focus on getting our members credentialed in several NASFAA Core topics over the next year and to provide some actual hands-on training that will allow members to create and try new processes taught by experts in certain areas.

Summary of Activities:Held several conference calls with the PD Committee to begin the coordination of the Winter Workshop. It was decided to hold the workshop at Mercer University in Macon on March 8th, 2016. The cost is $25 per member and $75 for non-members, the training will include lunch that will be provided by Aramark at Mercer. The training will start at 10am and end at 3:30pm. The training will include a NASFAA Core track that will consist of R2T4 and SAP training sessions. There will also be a technical track, which will be split between PowerFAIDS users and Banner users. Currently, this is how many are registered for the event:

We capped the registration at 150 with 100 for NASFAA Core and 50 for the technical track.

Action Items:Begin working with Programs to see if other training opportunities are needed for the spring conference. It would be a good idea and benefit to members to offer 1 or 2 more NASFAA Core trainings.

Personal Thoughts and Recommendations:

Position/Committee Chair – Vice President for ProgramName – Shannon MitchellExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Great program for the spring conference!

Summary of Activities:

Site visit with part of program committee to Marriott in December. Call for proposals/working on agenda Conference Theme: Nautical -- Rolling in the Deep Working on entertainment/key note speakers. Waiting on responses

Action Items:

Actively working on agenda and session proposals. As I am working on this, we may reach out for additional presenters/session ideas.

Working to get registration open.

Personal Thoughts and Recommendations:

Planning is in full swing Please let me know if anyone has food allergies to seafood as we are planning the Board

meeting dinner.

Position/Committee Chair - SecretaryName – Rebecca H. EthredgeExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Take accurate minutes of all GASFAA board meetings Submit minutes to board members for approval in a timely fashion

Post minutes and board reports on the website in a timely fashion

Summary of Activities:

Submitted Board meeting minutes from November 2015 to board members for approval Posted Board Reports and minutes from all board members/committee chairs onto GASFAA

website

Action Items:

Personal Thoughts and Recommendations:

Position/Committee Chair - TreasurerName – Amber SingletaryExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

1. Present timely and accurate reports to the board on a monthly basis. 2. Ensure that the books are maintained in an organized and consistent manner.3. Ensure that all reimbursements and payments are paid on time and quickly. 4. Continue to develop the Treasurer-Elect Manual/Guide for future members in that role.

5. Work closely with the Treasurer-Elect to train for the current year and expand the cross training from Treasurer-Elect to Treasurer.

Summary of Activities:

Bank accounts are reconciled and e-mailed to board members monthly along with income lines and detailed committee, chair, and board expenses.

o An updated reconciliation report will be presented at the board meeting. All expenses are currently paid. Worked with Susan, Kim, and Mitchell regarding potential bylaw changes to the Treasurer-Elect

position.

Action Items:

Currently working with SunTrust to potential increase to GASFAA’s Business Credit Card. We have provided documents showing GASFAA’s assets.

SunTrust is asking for:o Two Years of Financial Statementso Current Interim Financial Statement

Personal Thoughts and Recommendations:

Position/Committee Chair – Treasurer-ElectName – Kimberly MorrisExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

1. Respond to inquiries of payments in a timely manner. 2. Send invoices for outstanding balances weekly. 3. Continue to develop the Treasurer-Elect Manual/Guide for future members in that role. 4. Work closely with the Treasurer to train for the current year and expand the cross training from Treasurer-Elect to Treasurer.

Summary of Activities:

Attended the NASFAA Leadership Conference in Washington DC. Visited the Hill and meet with representatives from Congressman Isakson and Congressman Allen’s office.

Summary of payments and outstanding payments listed below.

2015-2016 Winter WorkshopPaid $3,350.00Unpaid $275.00

2015-2016 SponsorshipGold Package $12,000.00Silver Package $1,800.00 $13,800.00

2015-2016 Membership0 – 1,000 $1,600.001,001 – 7,500 $8,400.007,501+ $5,400.00Not Specified $600.00Partner Member $1,950.00 $17,950.00

Action Items:

Follow up with schools with outstanding invoices to collect payments Prepare for the Winter Workshop in March 2016.

Personal Thoughts and Recommendations:

The Treasurer- Elect position should be two years. Do an electronic ballot for members to vote prior to Slate of Candidates being announced. The slate would include the new changes, if voted on.

Position/Committee Chair - Finance and Budget ChairName – Pennie StrongExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Develop proposed 2015-2016 Budget

Manage GASFAA reserve investments and GASFAA Memorial Scholarship Investments by coordinating with GASFAA’s Edward Jones Representative, Bobby Whaley.

Manage the association’s insurance policies.

Summary of Activities:

Financial Report: Edward Jones Report as of Jan 31, 2016 (reports attached at Pennie’s Winter Board Report Part 2)Current Total Portfolio: $280,985.07

Reserves Account: Current Balance: $ 187,517.70Value One Year Ago: $ 184,114.05Increase: $ 3,403.65

Scholarship Fund Account: Current balance: $ 93,467.37Value One Year ago: $ 90,206.09Increase: $ 3,261.28

Insurance

Non Profit Directors and Officers (D & O) policy protects the board from decisions made collectively. ”If anyone alleges any mismanagement this is the policy to get you out of it.” Annual premium: $1,163.

Business Travel Accident is “cheap life insurance” that covers board members and committee members as they travel for GASFAA.  “Person accidental death and dismemberment benefit that is paid out should anyone be dismembered or killed while working for the association.”  Annual premium: $750.

General Liability protects the association while have meetings off site and your general liabilities.  “While the D & O covers the board, general liability is a catchall for almost anything else.” Annual premium:  $425.

Action Items:

CD maturing March 31, 2016 – too early to discuss options. Will provide the Board information by email.

Personal Thoughts and Recommendations:

Position/Committee Chair – Communications/TechnologyName – Jody DarbyExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Keep website up-to-date Keep membership informed of vacancies in our field Post articles as requested to GASFAA Grapevine Work with ATAC to convert membership database from individual to institutional format

Summary of Activities:

Pushed job announcements to membership. Published several articles to GASFAA Grapevine for Diversity and Membership. Submitted updates to ATAC for Conference page on website as well as information related to

Winter Training Workshop. Continue to work with various board members to assist members related to institutional

membership, e.g. Membership Chair, Vendor/Sponsor, Treasurer. Submitted updated sponsorship information and logos from Vendor/Sponsor Coordinator to

ATAC. Attended SASFAA.

Action Items:

Personal Thoughts and Recommendations:

Position/Committee Chair – Community Action Name – Samantha HuttoExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

-Reinvigorate Silent Auction

-Determine charity for Spring Conference

-Have a GASFAA team participate in two outside activities

Summary of Activities:

-Working to obtain items at reduced/no cost for auction and pair with items of cost (people will be unable to determine cost to deter “good deal” mentality)

-Collaborating with committee member to select charity

- Collaborating with committee member to select activities

Action Items:

Personal Thoughts and Recommendations:

Position/Committee Chair - DiversityName – Mendi C. MorrowExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Increase awareness within GASFAA by sharing topics of diversity. These topics will be delivered in a variety of formats designed to consider similarities and differences throughout postsecondary communities.

Summary of Activities:

1. Hold monthly meetings with Diversity Committee via email or teleconference2. Larger presence at GASFAA conference and workshops3. Determine and implement three community/school activities

4. Monthly posts or blogs on GASFAA’s listserv or The Grapevine

Action Items:

1. Implement interactive monthly blogs and posts to GASFAA members via listserv and/or The Grapevine with topics pertaining to diversity. Topics will be selected by committee members during monthly meetings.

2. Meet with community to prepare for GASFAA Conference with the goal of creating more visual participation at the 2016 GASFAA conference.

3. Encourage GASFAA community to participate in local Breast Cancer Walks/Activities during the month of October, requested pictures from attendees.

Personal Thoughts and Recommendations:

1. Share best practices of handling topics of diversity as it relates to financial aid.2. Encourage member participation whenever possible, which will increase overall member

involvement.

Position/Committee Chair – Leadership DevelopmentName – Robin M. WinstonExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

The Leadership Committee is committed to introducing current and future GASFAA leaders to theexpansive responsibility of Institutional eligibility in Federal Student Aid. Institutional responsibility hasconsistently grown in depth and required resources to maintain compliance with all Federal regulations.

2015-2016 Goals:

1. Provide a complete training on the Federal Student Handbook Vol. 2, School Eligibility and Operations.2. Spring Training on industry hot topic3. Provide motivational items monthly4. Introduce Leadership Academy concept to the GASFAA Board

Summary of Activities:

1. Scheduled list of Motivational items to GASFAA community2. Fall Training Workshop: Leadership Track: Institutional Eligibility (Vol2 FSA Handbook Chapters 1-4).

Action Items:

1. Monthly Motivational Items via Grapevine2. Monthly communication with GASFAA participates in the Fall workshop Leadership track3. Working on GASFAA Spring Conference Training prospective

Personal Thoughts and Recommendations:

The Leadership committee members have been very involved in our fall activities and I look forward toworking with them on all the 15-16 initiatives.

The LC had a very successful brainstorming session and has identified great future trainingopportunities.

1. New Managers Training2. Advance Managers Training3. Managing and Motivating Employees4. Annual Planning A-Z5. Departmental non-Management Leaders: People and Systems6. Identifying Personality Types (Employees strength and Challenges)7. Tips for Leadership Best Practices

Position/Committee Chair – Legislative AffairsName – Christen NeherExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

Communication. Ron Gambill, SASFAA Legislative Chair, will be communicating the NASFAA/SASFAA updates to his legislative committee consisting of the legislative chairs within his region. I will research and stay informed of GA legislative information from a verity of sources. I will then communicate that information to GASFAA via “Legislative Updates”.

Help Ron organize the Capitol Hill visits spring 2016. We want to secure the hotel as early as possible to save money. I will be assisting in writing our “White Pages” and organizing meet and greets w/ the GA senators and congressmen. My focus will be meeting with someone that serves on the HELP committee and/or Budget committee.

Summary of Activities:

Conference calls with the SASFAA Legislative committee were held on 6/17/15, 10/5/15, 1/13/16, and 2/19/16 during which white papers were reviewed and edited and final details of the Hill visit finalized.

Provided Sarah B. with Legislative updates on 8/19/15, 10/5/15, 12/11/15 and 2/17/16. Communicated with my committee prior to writing each update for their thoughts and assistance

and have kept them updated as to the hill visit prep work.

Action Items:

Daily – review NASFAA news and stay up to date on state legislation Next SASFAA Legislative Affairs committee conference call scheduled for the week of March

14. Submit legislative updates to Sarah B. regularly Capitol Hill visit 4/20/16 The schedule for the Senate HELP Committee and House Education Committee will be

determined soon, at which time I will notified when our SASFAA group meeting are Murry and Alexander’s staff. At that point I can start scheduling my individual Senate/House visits.

Personal Thoughts and Recommendations:

I’m going to focus on getting actual meetings w/ our GA congressmen. My last hill visit I was so focused on our 2 GA senators which ended up not panning out I think I will get further this time if I focus on our 14 congressmen.

Position/Committee Chair - MembershipName – Maria HammettExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016:

To increase membership and overall familiarity of GASFAA among all schools in Georgia and to gain support from outside vendors and institutions.

I would like schools to view GASFAA as an invaluable asset for training, mentoring and growing their staff’s knowledge, leadership and expertise in the financial aid field.

I would like to promote GASFAA as a family of financial aid members who are there for all of our financial members and to get to know each other both professionally and personally.

Summary of Activities:

Emails that promote advantageous of GASFAA

Emails that promote the service components of Financial Aid Offices

Emails that our interviews and allow the community to feel they really know the leadership of GASFAA

Action Items:

Update new membership requirements on website

Once membership processing is available, have a strong email recruitment campaign.

Continue with interviews.

Personal Thoughts and Recommendations: I have enjoyed so far and when membership processing is available, look forward to good membership recruitment.

Position/Committee Chair – Parliamentary ProcedureName – Mitchell FaglerExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016: In conjunction with the Bylaws/Policies and Procedures Committee, review Bylaws and Policies and Procedures Manual for inconsistencies. Make recommendations for possible changes.

Summary of Activities: Reviewed the By-Laws and Policies and Procedures for potential changes/edits Worked with Susan Smith on By-law changes.

Action Items: Proposed By-law changes (posted separately)

1) Reword description of Associate Member2) Remove Vice President for Program from Executive Board Members

3) Change Treasurer and Treasurer-elect to three year commitment

Proposed Policy and Procedure Changes (posted separately)

1) Change all references for Vice President for Programs to Vice President for Program as listed in By-laws

2) Update listing of member types to reflect current by-laws3) Update opening of election to match the wording in the by-laws and remove reference to

polling place at conference4) Change word “:vacant” to “vacancy” in the section of Special Elections5) Add GASFAA Service Award to list of awards6) Update section of credit cards to increase credit line to $3000 and eliminate Vice President

for Professional Development as receiving a card7) Update section of credit cards to remove reference to American Express Card8) Update section on check authorization to remove secretary as an authorized signatory for

the checking account

Personal Thoughts and Recommendations:

Position/Committee Chair – Vendor/SponsorName – Russ RomandiniExecutive Board Report/Date – February 29, 2016

Goals for 2015-2016: Increase number of top level sponsors from 1 to 3

o GOAL ACHIEVED – GASFAA has 5 Gold Sponsors for 2015-16 Increase funds raised through Sponsorship by 10%

o Silver Sponsor signups in progress for Spring Conference Diversify the makeup of sponsors

o In progress

Summary of Quarterly Activities: Sent communications out to potential sponsors for Spring Conference Spoke directly with numerous sponsors at SASFAA and NASFAA Leadership Conference who

have indicated interest in vending at GASFAA Held meeting with committee members to review contact to sponsors to secure sponsorships

for spring conference.

Action Items: Continue to work with committee to plan for spring conference sponsorship Continue to send communications to vendors to acquire sponsors

Personal Thoughts and Recommendations:

Ensure additional sign-ups for sponsorship levels by 3/15/2016 to remain on track to meet goal for spring conference sponsorships.