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Request for Information of 20

DISTRICT OF COLUMBIA WATER AND SEWER AUTHORITY (DC Water)

REQUEST FOR INFORMATION

RFI Number 17-PR-PRO-22 Response Due Date and Time March 1, 2017 2:00 ESTDate Issued February 1, 2017 This RFI is subject to Prevailing WagesDescription Establish a strategic materials management vendor base whose goals are aligned with DC Water

DC Water Point of Contact (POC): Submission Instruction:Name: Mark StewartTitle: Sourcing ConsultantTel: 202.787.2697Email Address: [email protected]

Submit your response only by Email to DC Water POC. Do not submit printed hard copies.

Timeline (Estimated)*RFI Published/Advertised February 1, 2017Deadline to Submit Questions February 22, 2017Response Due March 1, 2017Vendor Selection to receive RFP(s) March 20, 2017

* Dates may change at DC Water’s convenience

Proprietary Property of District of Columbia Water and Sewer Authority


TABLE OF CONTENTS

1. DC WATER INTRODUCTION.......................................................................................................................................... 3

2. DEFINITIONS................................................................................................................................................................ 4

3. PURPOSE OF THIS RFI................................................................................................................................................... 5

3.1. DC WATER THE MATERIALS MANAGEMENT...........................................................................................................................53.2. CURRENT CHALLENGES.......................................................................................................................................................53.3. NEW GOALS.....................................................................................................................................................................53.4. TARGETED RFP.................................................................................................................................................................63.5. SPEND UNDER CONTRACT...................................................................................................................................................6

4. CONTENTS OF RFI DOCUMENT..................................................................................................................................... 7

5. GENERAL RESPONSE INSTRUCTIONS, TERMS AND CONDITIONS...................................................................................8

5.1. DC WATER POINT OF CONTACT (POC) AND COMMUNICATION:................................................................................................85.2. RESPONSE SUBMISSION METHOD:........................................................................................................................................85.3. INTENT TO RESPOND..........................................................................................................................................................85.4. QUESTIONS AND ANSWERS.................................................................................................................................................85.5. DATE AND TIME FOR RECEIPT OF RESPONSES:........................................................................................................................85.6. RESPONSE CONTENTS........................................................................................................................................................95.7. EVALUATION AND VENDOR SELECTION..................................................................................................................................9

6. ADDITIONAL RFI TERMS AND CONDITIONS................................................................................................................ 10

7. CERTIFIED LOCAL/SMALL BUSINESS ENTERPRISE PROGRAM.......................................................................................13

8. ATTACHMENT A......................................................................................................................................................... 19

9. ATTACHMENT B......................................................................................................................................................... 19



1. DC WATER INTRODUCTION

In 1996, the District Government initiated the creation of the District of Columbia Water and Sewer Authority (DC Water), an independent authority of the District of Columbia providing services to the region. On April 18, 1996, following a 30-day Congressional review period, the District Council enacted DC Law 11-111, "The Water and Sewer DC Water Establishment and Department of Public Works Reorganization Act of 1996."

DC Water is governed by a Board of Directors consisting of 11 principal and 11 alternate members. The Board is composed of six District of Columbia representatives, two each from Montgomery and Prince George’s counties in Maryland, and one from Fairfax County in Virginia.

At DC Water, we care about our community. We often travel throughout our city, meeting those who live or work in Washington, D.C., so we can better understand their concerns and share our latest news on neighborhood water and sewer services.

DC Water's service area is approximately 725 square miles providing retail water and wastewater (sewer) service to the District of Columbia. Additionally, DC Water provides wholesale wastewater treatment service to Montgomery and Prince George's counties in Maryland and Fairfax and Loudoun counties in Virginia.

The Blue Plains Advanced Wastewater Treatment Plant is the largest advanced wastewater treatment plant in the world, with a capacity of 370 million gallons per day (MGD), a peak capacity of 1.076 billion gallons per day and covering 150 acres.

To distribute water and support the distribution system, the DC Water operates over 1,200 miles of pipes, five pumping stations, five reservoirs, four elevated water storage tanks, 36,000 valves and more than 9,000 public hydrants.

To collect wastewater, the DC Water operates 1,800 miles of sanitary and combined sewers, 22 flow-metering stations, nine off-site wastewater pumping stations, and 16 storm water pumping stations within the District.

For more information about DC Water, please visit www.dcwater.com.


http://www.dcwater.com/


2. DEFINITIONS

Authorized Representative: A DC Water POC is designated as DC Water’s authorized representative for the purposes of this RFI.

Contract: A definitive agreement that will be executed by DC Water and the vendor for the performance of the work requested in this RFI. The contract shall incorporate the provisions of the RFI.

DC Water: District of Columbia Water and Sewer Authority.

May: Indicates something that is not mandatory but permissible for this RFI.

Must/Shall: Indicates a mandatory requirement for this RFI. A response that fails to meet a mandatory requirement will be deemed non-responsive and may not be considered for award.

Vendor: Any person, firm, corporation, organization, agency, or a duly authorized representative that may submit a response for the work described in this RFI.

Request for Information (“RFI” or “RFI Document”): Shall mean all the contents provided in the RFI document, all attachments provided, future addendums or amendments.

Request for Proposal (“RFP” or “RFP Document”): Shall mean all the contents provided in the RFP document, all attachments provided, future addendums or amendments.

Responsive vendor: To be responsive, vendor must submit a response which conforms in all material respects to the requirements set forth in this RFI, as determined solely by DC Water.

Should: Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of vendor response but may receive lower consideration as determined solely by DC Water.

Statement of Work (SOW): An executable document that describes all details of service to be performed by vendor. SOW is required for all services and will become a part of the contract.

Subcontractor: Any person or corporation other than vendor supplying services or materials for work described in this RFI.

Successful vendor: Vendor to whom DC Water awards a Contract.



3. PURPOSE OF THIS RFI

The purpose of this RFI is to identify qualified and capable firms to invite to the RFP.

3.1. DC Water the Materials Management

DC Water Materials Management team (MM), within the Department of Procurement, was created 5 years ago and manages all water and sewer operation maintenance materials (see the list of materials in Attachment B). MM also operates two main warehouses to store these materials: Blue Plains (BP1) and Bryant St. (BS4).

3.2. Current Challenges

The annual spend on the operation maintenance materials is $7M-$8M with over 200 vendors for about 6,000 - 7,000 active parts. The average inventory value is over $10M. However, this spend was never seriously competitively sourced in the past. In many cases, we have discovered that we are paying MSRP or with very little discounts despite large purchases. We also discovered multiple shipping charges (for example, inter-warehouse shipping cost), and often shipping cost exceeds the cost of a material. Also over 200 vendors are too many vendors to properly manage with 3 buyers in the MM team. Often the price on an item changes frequently, resulting in a need to request a new price quote before each purchase, wasting valuable time to get the materials on time.

3.3. New Goals

Department of Procurement embarked on a total transformation since early 2015 to become a world-class procurement organization, including its materials management operation. Under the new MM management, MM established following strategic goals:

Achieve 100% on-time availability of material.

Achieve 99% inventory and ordering accuracy.

Improve inventory optimization by increasing inventory turnover and reducing inventory values.

Reduce shrinkage to less than 1%.

Reduce materials cost by 25%.

To achieve these goals, MM is looking to establish a strategic vendor base whose goals are aligned with DC Water and help achieve our goals. Therefore, MM would like to achieve following objectives through this RFI and subsequent RFP:

Create a strategic vendor base:

Attachment A contains almost 6,000 active parts that we purchase from over 200 vendors today. MM would like to consolidate the parts and volume and purchase from a few number of vendors who are most aligned with our objectives. This will then enable MM to invest into building stronger relationship with these vendors. These items are grouped into 25 groups. Our goals is to find at least 2 or 3 vendors (one primary and one or two backups) for each group so we can reduce supply risk, standardize supply, manage quality, effectively administer materials spend, and enter into value-added supplier partnerships.



Cost Reduction by 25% or more:

MM is seeking a minimum 25% price reduction on materials. As mentioned earlier, current materials have never been competitively sourced. Through consolidation of vendor base, a selected vendor will receive more business volume and in return offer more competitive pricing to DC Water. In addition, MM is seeking to reduce shipping and material handling costs such as free local delivery.

Establish simple price formula:

As mentioned above, many of these items are re-quoted at the time of purchase, wasting valuable time. Therefore, we are seeking vendors who can offer a simple pricing formula such as a % discount off MSRP (or web price) for all parts.

Improved spending and relationship with LBE/LSBE:

Our Local Business Enterprise (LBE) and Local Small Business Enterprise (LSBE) program information is provided in Attachment G. MM is currently spending less than 1% with LBE/LSBE and would like to improve our spending with LBE/LSBE firms and improve relationship as well.

Vendor consignment or vendor managed inventory at DC Water warehouse:

MM is also seeking to reduce the number of purchase order transactions and receiving for some common materials such as hand tools, standard hardware and materials. MM can provide a space (and security) at its warehouses for vendor consignment or vendor managed inventory and is seeking creative proposals.

Strategic Relationship Building, Account Management and Reporting

DC Water MM would like to build strategic vendor base and build strong business relationship with them. Current business is transactional without much active account management/support and reporting on purchases and spend. MM is seeking vendors who will value DC Water as the key strategic customer and provide a full suite of account management and support.

3.4. Targeted RFP

It is DC Water’s intention to use the responses to this RFI to develop a narrow list of vendors to receive follow-on RFP(s). The desired outcomes of the RFP(s) include: spend more money with fewer vendors, develop deeper integration between suppliers and DC Water operations, standardize transportation and shipping, capitalize on volume spend to ensure best market prices, ensure efficient inventory levels, improve spend with LBE and LSBE 1 vendors.

3.5. Spend Under Contract

Going forward DC Water estimates it will spend $7-8,000,000 annually on materials per the item sample listed in 3.2 above. Our goal is to ensure that 98% of all materials spend is under contract.

1 See Section 7 for details regarding DCW Certified Supplier ProgramProprietary Property of District of Columbia Water and Sewer Authority


4. CONTENTS OF RFI DOCUMENT

In general, the RFI document contains the following contents:

Main RFI Document Cover Page: Contains important RFI information such as RFI # and name, due date, DC Water POC for this RFI, submission, and timeline.

General Response Instructions, Terms and Conditions: This section contains general instructions on how to submit a response, and terms and conditions of this RFI that each vendor must agree to in order to be considered for the opportunity.

Additional RFI Terms And Conditions: This section contains additional terms and conditions, rights, and remedies associated with this RFI.

Certified Local/Small Business Enterprise Program: This section includes the details of the DC Water Certified Supplier program and necessary forms to apply.

Attachment A This attachment contains DC Water’s business questions and instructions that must be addressed in vendor’s response to be considered responsive.

Attachment B This attachment contains the technical requirements of the RFI. Vendor’s response must contain all required items and properly follow all instructions in this section to be considered responsive.



5. GENERAL RESPONSE INSTRUCTIONS, TERMS AND CONDITIONS

5.1. DC Water Point of Contact (POC) and Communication:

All inquiries or communications regarding procurement, general questions, clarifications, or any aspect of this RFI must be directed via email to the DC Water POC identified on the Cover page of this RFI.

No calls or correspondence or contacts shall be made to anyone other than this DC Water POC about this RFI. Any violation of this communication policy, regardless of severity, may result in the immediate elimination from consideration at the sole discretion of DC Water.

5.2. Response Submission Method:

Electronic Submission:

o Unless specified on the Cover page requesting a paper response to be delivered or mailed, all response submissions must be emailed to the DC Water POC (unless other methods are provided).

o Vendor must save each response document using the following naming convention:

Your company name_RFI #_Document name_mmddyy

(Example: Acme_RFI 16DRT20_Pricing Response_011316.xlsx)

o If DC Water is unable to locate any part of your response because you used a different or unclear naming convention, then your response may be considered unresponsive and may be eliminated from consideration.

o Email and any digital media must not contain files unrelated to this RFI and must be free from virus or other malware in order to be accepted.

5.3. Intent to Respond

If vendor is interested in submitting a response, vendor is strongly encouraged (but not required) to send a notice via email to DC Water POC by the Intent to Respond Due date to confirm vendor’s intention with the following information so vendor can receive timely notices/updates by DC Water POC:

o Vendor’s Main Point of Contact throughout the RFI process (name, title, tel, email)

5.4. Questions and Answers

Questions or comments regarding the meaning or interpretation of specifications and other response documents in this RFI must be submitted via email to DC Water POC by the “Deadline to Submit Questions” as stated in the RFI Cover page.

Only written questions will be accepted.

Vendor questions and DC Water responses will be made available to all bidders.

Oral communications between DC Water and vendor regarding the interpretation or meaning of any aspect of this solicitation shall not be binding for any purpose.

DC Water will try to respond in a timely manner to all questions and comments that are properly submitted and deemed relevant and substantive in nature.



5.5. Date and Time for Receipt of Responses:

Submit COMPLETE responses to the DC Water POC identified on the Cover page of this RFI. COMPELTE Responses must be received by no later than the date and time specified on the Cover page of this RFI.

Partial submissions will be rejected and will not be considered.

Vendor may withdraw their response and/or submit a revised response prior to the RFI Response Due date and time. After this response deadline, vendor initiated changes will not be accepted.

Unless prior approval is received by DC Water of the notice (via email or call) by vendor explaining the circumstances that will prevent the timely submission, any late submission will be rejected.

The following reasons will not be acceptable:

o Technical difficulties (i.e. internet access)

o Lack of resource or out of town or vacation to prepare and submit the response on time

o Traffic

Any modification of a response is subject to the same late responses and modifications of response conditions listed above.

Notwithstanding the preceding paragraphs of this provision, a late modification of an otherwise successful response, which makes its terms more favorable to the DC Water, may be considered at any time it is received and may be accepted.

A late response, late modification, or late withdrawal of offer that is not considered shall be held until after award and then retained with unsuccessful offers.

5.6. Response Contents

Please see Attachments A and B for detailed list of required contents for your response.

5.7. Evaluation and Vendor Selection

Evaluation criteria that may be used for evaluation are, but not limited to:

o Ability to meet DC Water’s requirements

o Warranty, guarantee

o Vendor’s financial viability

o Experience and qualification

o Past performances, references

o Qualification of key personnel when applicable

o Certifications when applicable

o Preferences points for Local Business and Local Small Business Enterprise (LBE/LSBE)

DC Water reserves the right to reject any and all responses determined to be inadequate or unacceptable.

Based on RFI responses DC Water will select the finalists to receive subsequent RFP(s).

LBE and LSBE Preferences Points: DC Water encourages the use of certified local business enterprises who will receive preference points in any final RFP evaluations. For further information see Section 7 – Certified Local/Small Business Enterprise Program.



6. ADDITIONAL RFI TERMS AND CONDITIONS

The RFI solicitation process is conducted in accordance with and subject to DC Water’s procurement policies and procedures.

Any work and all costs incurred by vendors in the preparation and submission of a response shall be at the vendor’s own discretion and expense. DC Water will not be obligated for any vendor costs related to this RFI.

Vendors should carefully read all the requirements, instructions, and documents included in this RFI as no allowance will be made for failure to comprehend any of the requirements or conditions set forth anywhere throughout this RFI document.

Submission of a response constitutes the acknowledgement that the vendor has read and agrees to be bound by all terms in the RFI Document.

While this RFI is the product of an intensive information gathering process and has been subjected to an extensive review, DC Water makes no representations or warranties as to the accuracy of the information contained in it.

DC Water reserves the right to suspend, withdraw, or amend this RFI at any time without any obligation to any vendors.

This RFI does not represent a commitment to purchase, lease or license any product or service and does not obligate any funds by DC Water.

Amendments issued by DC Water prior to the due date shall be considered as if written into the RFI. Vendors are required to acknowledge the receipt of the same in their response. Failure to provide such an acknowledgement will result in the rejection of a response.

If vendor is in doubt as to the true meaning of any part of the specifications or other RFI documents, or finds discrepancies or omissions in the specifications, vendor may submit to DC Water a written request via email for an interpretation or correction. Vendor is responsible for prompt delivery of any requests. When DC Water considers interpretations necessary, DC Water answers will be in the form of a written amendment to the RFI document, and will be emailed to all vendors. Oral and other interpretations or clarifications shall be without legal or contractual effect.

It is the responsibility of each vendor to ensure DC Water has their correct business name, address, phone number, and email on file.

DC Water is not responsible for any information relating to any DC Water solicitation document which is not obtained directly from DC Water.

Any prospective vendor who obtained a set of RFI documents from anyone other than DC Water is responsible for advising DC Water that they have a set of RFI documents and wish to receive subsequent amendments.

The response shall represent the best efforts of the vendor and will be evaluated as such. It must set forth full, accurate, and complete information as required. Unnecessarily elaborate brochures, elaborate artwork, expensive paper and bindings, and other presentation aids are neither necessary nor desired.

CONFIDENTIALITY OF RFI DOCUMENTS. All contents of RFI documents are to be treated as proprietary and confidential information belonging to DC Water. By acceptance and delivery of this RFI, vendor agrees to hold the same in strict confidence and shall not disclose, copy, or distribute this RFI in whole or in part to persons other than the vendor’s employees and agents who are required by nature of their duties to receive such information. In the event that a vendor who receives this RFI is unable or unwilling to comply with these confidentiality conditions, vendor



shall permanently delete the entire RFI, including any copies, and confirm in writing to DC Water that the entire RFI and any copies are permanently deleted. DC Water may, in its sole discretion, disqualify any vendor who violates the provisions of this section from participating in any future opportunity with DC Water. Vendor will not use information in this RFI or any other materials related to the business affairs or procedures of DC Water and of its affiliates for vendor’s advantage, other than in performance of this RFI. If vendor utilizes a business partner, the vendor may forward its business partner a copy of the RFI and the business partner is subject to this section.

CONFIDENTIALITY IN RESPONSES: Vendor shall identify portions of the response it deems to be confidential, proprietary information, or trade secrets, and provide justification why such materials shall not be disclosed by DC Water. All such materials shall be clearly indicated by stamping the pages on which such information appears, at the top and bottom thereof with the word “CONFIDENTIAL” or “PROPRIETARY”. Such materials stamped “CONFIDENTIAL” or “PROPRIETARY” must be easily separable from non-confidential sections of the response. All such materials so indicated shall be reviewed by DC Water and any decision not to honor a request for confidentiality shall be communicated in writing to the vendor. Prices, makes and model, or catalog numbers of the item offered, deliveries, and terms of the payment shall be publicly available after response opening regardless of any designation of confidentiality made by the vendor. All response documents shall be retained by the DC Water. Vendor understands that all responses submitted in response to this RFI become the property of DC Water and under the Public Records Act (Government Code § 6250 et. seq.) are considered to be public records, and as such may be subject to public review. However, the responses shall not be disclosed until any negotiations are complete and a recommendation for selection and award (if appropriate) is made by DC Water.

RESPONSE CONTENT: Vendor must describe in detail how vendor will meet the requirements of this RFI, and may provide additional related information in the response. The response must be presented in a format as requested in Attachments A and B. Responses should be straightforward and concise and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFI instructions, responding to the RFI requirements, and on providing a complete and clear description of the information presented. If a complete response cannot be provided without referencing supporting documentation, you must provide such documentation with the response indicating where the supplemental information can be found.

Errors: Responders or their authorized representative are expected to fully inform DC Water of any errors to the conditions, requirements and specifications found in this RFI after submitting their responses. Failure to do so will be at the vendor’s own risk. If major changes are necessary, new responses will be secured on the basis of revised lists, drawings, and other documents.

DC Water reserves the right to request verification, validation or clarification of any information contained in any of the responses. This clarification may include checking references and securing other data from outside sources, as well as from the vendor. Slow responses or failure to comply with DC Water’s requests may result in the rejection of response.

DC Water reserves the right to reject any response not submitted in conformance with the RFI and any amendment hereto. DC Water will not select any vendor that is not capable, in DC Water's sole judgment, of satisfactorily performing the work required in any subsequent RFP.

USE OF RFI IDEAS. Except as otherwise prohibited by law, and except for information regarding price of a Response that is marked “Confidential”, DC Water has the right to use any and all ideas presented in response to this RFI, whether amended or not. Selection or rejection of the response does not affect this right.

Protests/Appeals:



o Protests directed to the terms, conditions, or form of a proposed procurement action, must be received by the Contracting Officer in writing not later than ten (10) calendar days prior to the date established for opening of responses, except that an initial protest that arises under an amendment to a solicitation may be filed up to four (4) calendar days after the date the amendment was issued but in no case after the time established for opening of responses.

o The aggrieved party shall deliver the protest to the DC Water POC identified on the Cover page of this RFI in care of General Manager.

District of Columbia Water and Sewer DC Water

Office of the General Manager

5000 Overlook Ave., SW, Third Floor

Washington, DC 20032

o A copy of the protest shall be delivered to the Director, Department of Procurement. It shall be delivered to:

District of Columbia Water and Sewer DC Water

Director of Procurement

5000 Overlook Ave., SW, Room 200

Washington, DC 20032

o The Contracting Officer shall issue a decision within thirty (30) calendar days after the protest is filed, subject to any extension approved by the General Manager. The decision of the Contracting Officer shall be final and conclusive. No further administrative remedies will be available to the protester.

Appeal: A protester may appeal a denial of protest by a Contracting Officer to a court of competent jurisdiction.



7. CERTIFIED LOCAL/SMALL BUSINESS ENTERPRISE PROGRAM

1. General

DC Water is committed to the participation and utilization of certified LBEs and LSBEs in itscontracting and procurement activities. Pursuant to the Authority’s Procurement Regulations andBusiness Development Plan, preferences shall apply in the evaluation of bids and proposals fromlocal and small businesses located within the District of Columbia, Fairfax County, LoudounCounty, Montgomery County and Prince George’s County.

To facilitate and encourage the participation of local and small business utilization andparticipation, a preference will apply to competitive solicitations for goods, services,construction and architectural and engineering services. In order to participate in the preferenceprogram, a business enterprise shall have current certification or registration as a LBE or LSBEby one of the following:

a) District of Columbia’s CBE Certification Program;

b) Montgomery County’s Minority, Female and Disabled Business Enterprises CertificationProgram;

c) Prince Georges County’s Local, Minority Business Enterprise Registration Program;

d) Virginia Department of Minority Business Enterprise’s Small, Women and MinorityOwned Business Program as accepted by Fairfax County;

e) Virginia Department of Minority Business Enterprise’s Small, Women and MinorityOwned Business Program as accepted by Loudoun County; or

f) Other certification programs recognized by the District of Columbia; Fairfax County;Loudoun County; Montgomery County; and Prince George’s County and meet theirrespective criteria for Local and Local and Small Businesses.



2. Preferences

The Program provides for the utilization of preference points in evaluating proposals and apercentage reduction in price in evaluating bids submitted by LBEs and LSBEs or Primecontractors utilizing LBEs and or LSBEs as subcontractors. For evaluation purposes, theallowable preferences for a competitive solicitation are as follows.

a) Any prime bidder/proposer that is certified as a LBE will receive a maximum of fivepercent (5%) reduction in the bid price in response to an Invitation for Bids (IFB) or theaddition of a maximum of five (5) points added to the overall score for proposals inresponse to a Request for Proposal (RFP).

b) Any prime bidder that is certified or registered as a LSBE will receive a maximum of tenpercent (10%) reduction in the bid price or $100,000 in response to an Invitation for Bidsor the addition of a maximum ten (10) points added to the overall score for proposals inresponse to a Request for Proposal (RFP).

The maximum eligible preference price reduction for a single bid is a total of ten percent(10%) or $100,000, whichever is less.

The maximum number of eligible preference points for a single proposal is an additionalten (10) points.

3. Preferences for Subcontracting with LBEs and LSBEs

a) If the prime bidder/proposer is not a certified LBE or LSBE, preferences will be appliedto the dollar value that is designated by the prime contractor for subcontracting with LBEor LSBE firms.

b) If the prime bidder/proposer is a joint venture that is not a certified LBE or LSBE jointventure, preferences will be applied proportionately based on the total dollar value of thebid or proposal that is designated for the certified LBE or LSBE participation in the jointventure.

c) If the prime bidder/proposer is a certified LBE, preferences will also be applied to LBEand/or LSBE based on the dollar value that is designated by the prime contractor forsubcontracting with an LBE and/or LSBE.

The following formula will be used to calculate the number of preference points orpercent price reduction that will be used in evaluating the bid/proposal:



Proposal

Amount of LBE/LSBE subcontract divided by the total proposal amount times five (5)points for LBE (or times ten (10) points for LSBE) equal applicable preference points or:

LBE Subcontract AmountTotal Proposal Amount X5 = Applicable points

Bid

Amount of LBE/LSBE subcontract divided by the total bid amount times five percent(5%) for LBE (or times ten percent (10%) for LSBE) equal applicable price reduction or:

LSBE Subcontract Amount X 10 = Applicable % Price Reduction

Total Bid Amount

d) Any prime bidder/proposer receiving the full maximum bid price reduction or maximumpoint addition to its overall score will not receive any additional price reduction or pointsfor LBE or LSBE participation on a subcontracting level.

e) When a joint venture includes a certified LBE or LSBE that owns and controls at leastfifty-one (51%) of the venture, the joint venture will receive the preferences as if it werea certified LBE or LSBE.

f) When a prime contractor is a certified LBE or LSBE, the prime contractor shall performat least fifty-one percent (51%) of the contracting effort, excluding the cost of materials,goods and supplies, with its own organization and resources.

4. LBE and LSBE Documentation

a) When the prime contractor is seeking a preference on the basis of subcontracting with anLBE or LSBE, the prime contractor shall submit the following:

1) A completed Contractor’s Intent to Subcontract with Certified Local and Local SmallBusiness Enterprise Form; and a Certified Local and Local Small Business EnterpriseForm.



2) Assurance that the prime contractor will cooperate in any studies or surveys that may be

required by the contracting officer, and submit periodic reports, as requested by thecontracting officer, to allow DC Water to determine compliance by the prime contractorwith the subcontracting plan.

3) A copy of current LBE or LSBE certification or registration letter(s) from one of thefollowing:

a) District of Columbia Department of Small and Local Business Development;

b) Montgomery County Economic Development Agency;

c) Prince George’s County Minority Business Development Department;

d) Virginia Department of Minority Business Enterprise; or

e) Other certification agencies and programs recognized by the District of Columbiaor a DC Water user jurisdiction and meets the District of Columbia’s or userjurisdiction’s criteria for local and local and small business enterprises.

Bidders/proposers should contact the applicable agency directly regarding its certificationprocedures, requirements and/or certification or registration status as a LBE or LSBE.

4) Any material misrepresentation on the certificate form may result in termination of thecontract, contractor’s liability for civil and criminal action in accordance with the law, andpossible debarment.

The DC Water Business Development Plan can be accessed on-line at:http://www.dcwater.com/business/special_contracts.cfm, or by contacting the DC Water, Department of Procurement at 202/ 787-2704.


http://www.dcwater.com/business/special_contracts.cfm


If awarded this project, the Prime Contractor intends to use the following subcontractor(s):

Company Name Type of Work To Be Performed

Estimated Dollar Amount

Current Certification

Type (Local or Local Small)

Certification Number

Solicitation Number: Project Name:

CONTRACTOR’S INTENT TO SUBCONTRACT WITH CERTIFIED LOCAL and LOCAL SMALL BUSINESS ENTERPRISES

Non certified‐ prime contractors may obtain consideration for evaluation of preferences for subcontracting with certified local or local small business enterprises as described in SECTION 7 “Certified Local/Small Business Enterprise Program for Goods and Services Contracts”, by completing this form for the qualifying subcontractor(s) with their response.

Name of Prime Bidder/ Proposer _______________________________________________________________


CERTIFIED LOCAL and LOCAL SMALL BUSINESS ENTERPRISE PROGRAM CERTIFICATION STATEMENT

(To Be Filled Out for Each Certified Firm the Prime Contractor is Seeking Preference Points)

Solicitation Number: ______________________

Project Name: ______________________________________________________________________

Project Location: _____________________________________________________________________

Name of Bidding Prime: ______________________________________________________________

Total Bid Price: ______________________________________________________________________

Name of Certified Subcontractor: ________________________________________________________

Name of Certified Subcontractor Representative: ___________________________________________

TitleContact Telephone: Contact Email: ______________________________

Address of Certified Subcontractor: ___________________________________________________

Address 1

___________________________________________________

Address 2

___________________________________________________

City State Zip

Amount of Planned Subcontract ____________________________________________________________

Description of Work to Be Performed _______________________________________________________

Prime Contractor Signature Date Certified Subcontractor Signature Date


8. ATTACHMENT A

9. ATTACHMENT B


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