€¦ · Web viewFirst of all, thank you very much for trusting me to be Treasurer of MCAA, and...

MARIE CURIE ALUMNI ASSOCIATION

2016 FINANCIAL REPORT

Note: This report is to be approved at the General Assembly 2017

Article 18 of the Articles of Association of the Marie Curie Alumni Association (MCAA) establishes the financial year of the MCAA. In accordance to this article, this report covers the financial activity of the association executed between 1 January 2016 and 31 December 2016.

The present Financial Report is available at the registered domicile of the Association and any member of the MCAA may obtain an electronic copy free of charge.

Message from MCAA TreasurerDear MCAA members,

I hope you are all doing well in your professional and personal lives.

First of all, thank you very much for trusting me to be Treasurer of MCAA, and giving me a part to play in this great endeavor to fulfill. For the year 2016-17, European Commission has generously supported MCAA compared to the previous years, and we look forward to similar levels of support for at least the next three years. This support is gratefully acknowledged. Inovamais and Intrasoft again jointly won the call for contractor to support the EC and the MCAA, and will thus continue to support us for the coming years.

In my proposals for nomination for the Treasurer position, I promised to bring more flexibility, increased transparency, further services to members, greater decentralisation of powers, and generally encourage an entrepreneur spirit within the MCAA. Here we are in 2017, which I would name as the ‘Year of reforms’. The strong support from my fellow Executive Committee members is turning my promises into reality. I am very glad to share with you some of the reforms we have introduced to make MCAA more transparent and member-friendly.

1. Standardisation of financial years: Different Working Groups (WGs) and Chapters are being created at different times of year and hence have different financial years. From October 2016, we have standardised all the financial / operational years of WGs and Chapters, so that, from now on, all WGs and Chapters conclude their financial / operational year on the same date, i.e. the last day of September. This facilitates budget allocations, and matches the EC contractual period (Oct-Sep). This also allows members to form WGs and Chapters throughout the year, but one key point to be aware of is that, if a chapter is created (for example) in July, the (shortened) first year will end automatically in September of that same year. New guidelines for WGs (https://www.mariecuriealumni.eu/working-group-guidelines) and Chapters (https://www.mariecuriealumni.eu/chapter-guidelines) have now been published.

2. Creation of funding reservoir: The aim of this reservoir is to support active WGs and Chapters all along the financial year. WGs and Chapters are allocated with a nominal sum of €2,000 to start their activities, and the newly-created reservoir (which is holding about €60,000) can top-up the budgets of active WGs and Chapters once they exhaust the initial allocations. This reservoir facility not only ensures consistent support to real activities, but also minimises the previous year-end rash of expenditures by hitherto inactive WGs and Chapters.

3. Self-sustainability: We are constantly striving to access additional external resources, and thereby to pave the road towards a self-sustainable MCAA. We have formed several

collaborations with fellow associations such as EuroDoc, the Erasmus Mundus Association, the Erasmus Student Network, and several private partners such as Jobs.ac.uk, Eurojobsites.com, EPIGEUM and Nature to generate financial resources. We are hoping to reach a target of €10,000 in the 2016 to 2017 year. We are not relaxed with what we attained so far, but this is just a starting point. Many ideas being explored include, but are not limited to: organising joint activities/workshops, high-standard training /skill-ports, joint surveys, and presenting our excellent human resources to private sector employers. I continuously encourage our members to search for local partnerships, and to promote MCAA globally, to seek to generate revenues for the association.

4. Entrepreneurs from MCAA: To support entrepreneurs from MCAA is one of our aspirations. We are frequently promoting activities and requests coming from our external partners to guide/assist entrepreneurs from our research community. Promoting Indiebio, RebelBio, ‘enterprise clinics’ are some examples. Island of Meetings is another example of a start up from our members. For those who dream to begin a new innovative business, MCAA would definitely seek to support them, morally and financially with micro grants, to follow their passion.

5. Trust and transparency are the key pillars for running the finances within MCAA. Cutting down bureaucracy, and delays in approvals, we empowered all the WGs and Chapter Chairs, or their respective delegates, in spending the allocated/approved budget for their WG/Chapter. The Chairs of WGs and Chapters are being made accountable for their respective annual reports.

6. Taxes and pensions are one of the biggest concerns for many of our members. We all work hard, and we all expect to receive fair remuneration in line with the various laws and regulations. To help increase awareness about the financial, fiscal, and social security processes, and varying national and local regulations, MCAA is going to organise, for the first time, a dedicated session during the 2017 General Assembly and Conference, in Salamanca. You are all welcome to join the session.

In this great voyage of making MCAA one of the best associations, and fully self-sustainable, I definitely need your help. I am open to your ideas and suggestions to make the existing procedures smarter and more member-friendly. I wish you a successful and prosperous year ahead! See you in Salamanca!

Kiran Kumar ChereddyTreasurer of the MCAA

Financial Report 2016The account

Account Name: MCAA AISBL

IBAN code: BE44 0017 2641 0545

BIC code: GEBABEBB

Bank Name: BNP Paribas Fortis

Address: Agence Schuman / Rond-Point Robert Schuman 10

1040 Brussels / Belgium

All funds, deposits and withdrawals, were channelled through the bank account. At no time, Marie Curie Alumni Association transferred money by other means. The following report details all transactions of the fiscal year of 2016.

Financial Overview 2016

The Marie Curie Alumni Association started its activity in 2014 with the non-profit purpose of promoting and exploiting, in the broadest sense, the full potential of the community of researchers who have benefitted in terms of mobility from the People programme of the “People” 7th Framework Programme of the European Community for research, technological development and demonstration activities (2007 to 2013), its successors (in the future) and its predecessors (from past Framework Programmes) and to foster greater public awareness of European research.

At the end of December 2015, the total amount in the association’s bank account (short term bank debt) was 23.840,60 EUR. In 2016, 366 transactions have been made to and from the association’s bank account, corresponding to 241 payments (in the total amount of 94.761,27 EUR) and 125 deposits (in the total amount of 96.665,62 EUR) had been performed. The net income of 2016 was 1.904,35 EUR and the total amount in the bank account (short term bank debt) at the end of December 2016 is 25.744,95 EUR.

The revenues of the association corresponded to the Funding Contribution from the European Commission regarding the Service Contract EAC/03/2012 and the Service Contract EAC/2016/0377, to advisory services provided to an external organization and to the results of the activities promoted by chapters and working groups. On the side of operating expenses, the association contributed, through the provision of micro-grants and the establishment of working groups and chapters, to career development activities of its members and to enhance their sense of belonging to the wider Marie Curie community.

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MCAA - STATEMENT OF ACTIVITIES -

January 2016 – December 2016 (in Euros)

2015 2016€ Debit € Credit

REVENUES (Funding Sources)

Funding Contribution European Commission 90.635,00 87.692,80

Donation 0,00 0,00

Partnership Agreement 1.500,00 0,00

Services Provision 0,00 222,46

Return from Events 1.360,00 3.028,95

Net Interest 13,93 0,00

TOTAL REVENUE 93.508,93 90.944,21 --------

-----

OPERATING EXPENSES 2015 2016

Banking fees (quarterly fees, transaction fees) 607,96 626,14

Funding to Career Development of MCAA Members 98.033,51 88.413,72

Non-used funding contribution EC reimbursement 9.495,10 0,00

TOTAL EXPENSES 108.136,57 89.039,86

------------- -------------

NET INCOME -14.627,64 1.904,35

------------- -------------

2015 2016

BALANCE AT 31ST DECEMBER 23.840,60 25 744,95

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Detailed Account Transactions of 20161

Amount Transfered Nature of Transaction Year and

Reference Value date

-8,47 Debit Operations 2016-000000001 01/01/2016

-7,80 Account Management Fees 2016-000000002 01/01/2016

-400,00 MOWG call April 2015 2016-000000003 12/01/2016

-240,50 Estonia Chapter - Reimbursement Payment 2016-000000004 12/01/2016

-178,00 South Asia Chapter - Reimbursement Payment 2016-000000005 12/01/2016

-535,68 MTG-BM call June 2015 2016-000000006 13/01/2016

-400,00 MOWG call April 2015 2016-000000007 13/01/2016

-400,00 MTG call April 2015 2016-000000008 13/01/2016

-400,00 MTG call April 2015 2016-000000009 13/01/2016

-384,01 Russian Chapter - Reimbursement Payment 2016-000000010 13/01/2016

-271,00 South Central Italy Chapter - Reimbursement Payment 2016-000000011 13/01/2016



-45,88 Bank Fees Reimbursement 2016-000000014 13/01/2016

-164,00 German Chapter - Reimbursement Payment 2016-000000015 27/01/2016

263,37 Russian Chapter - Reimbursement Payment (return) 2016-000000016 28/01/2016

-14,99 Bank transaction fees 2016-000000017 28/01/2016

349,98 MOWG call April 2015 (returned) 2016-000000018 29/01/2016


-400,00 MOWG call November 2015 2016-000000020 15/02/2016

38.681,60 Funding for Career Development of MCAA Members (P3) 2016-000000021 29/02/2016



1 MMG – Micro Media Grant; MTG – Micro Travel Grant; MOWG – Micro One World Grant; MTG-BM – Micro Travel Grant for Board Members; MGAG – Micro General Assembly Grant; WG – Working Group.

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-800,00 MTG-BM call November 2015 2016-000000024 18/03/2016

-780,00 Policy and Successful Researchers WG - Direct Payment 2016-000000025 18/03/2016

-750,00 MTG-BM call June 2015 2016-000000026 18/03/2016

-400,00 MGAG call November 2015 2016-000000027 18/03/2016


-300,00 Information and Data Access WG - Reimbursement Payment 2016-000000029 18/03/2016

-236,01 Internal Governance and Chapter Management Team WG - Reimbursement Payment 2016-000000030 18/03/2016


-104,95 Bridging Science and Business WG - Reimbursement Payment 2016-000000032 18/03/2016

-93,32 Czech Chapter - Reimbursement Payment 2016-000000033 18/03/2016


145,06 General Assembly 2016 - City Tour Fees Revenue 2016-000000035 21/03/2016

-716,40 African Chapter - Reimbursement Payment 2016-000000036 21/03/2016

30,00 Policy and Successful Researchers WG - RRI Course Fee Payment 2016-000000037 23/03/2016

25,00 German Chapter - Career Development Seminar Fee Payment 2016-000000038 24/03/2016












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-650,00 Policy and Successful Researchers WG - Direct Payment 2016-000000054 30/03/2016






















11




-1.600,00 MTG-BM call November 2015 2016-000000077 06/04/2016










-356,06 BeNeLux Chapter - Reimbursement Payment 2016-000000086 06/04/2016















12







-105,00 Information and Data Access WG - Direct Payment 2016-000000105 18/04/2016







-479,00 Israel Chapter - Reimbursement Payment 2016-000000112 19/04/2016








-264,65 MTG-BM call March 2016 2016-000000120 19/04/2016







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-2.420,00 Bridging Science and Business WG - Direct Payment 2016-000000134 22/04/2016













-257,00 Gender Equality for Mobile Researchers in Science WG - Direct Payment 2016-000000147 28/04/2016




25,00 German Chapter - Career Development Seminar Fee 2016-000000151 02/05/2016

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Payment






-859,54 MTG-BM call March 2016 2016-000000157 03/05/2016


-640,93 MCAA Outstanding Contributor Award 2015 2016-000000159 04/05/2016


-400,00 MOWG call April 2015 2016-000000161 04/05/2016


-400,00 Indian Chapter - Reimbursement Payment 2016-000000162 04/05/2016


-1.021,78 Indian Chapter - Direct Payment 2016-000000164 06/05/2016


-750,00 Asean Chapter - Direct Payment 2016-000000166 09/05/2016

-700,00 Financial Affairs WG - Reimbursement Payment 2016-000000167 09/05/2016



-400,00 MOWG call October 2014 2016-000000170 09/05/2016


-397,98 MTG-BM call March 2016 2016-000000172 09/05/2016


-271,71 MTG-BM call March 2016 2016-000000174 09/05/2016

-255,31 Communication WG - Reimbursement Payment 2016-000000175 09/05/2016

-121,00 Bank Fees Reimbursement 2016-000000176 05/05/2016

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29.011,20 Funding for Career Development of MCAA Members (P3) 2016-000000178 09/05/2016


-356,63 Events and Networking WG - Reimbursement Payment 2016-000000180 10/05/2016



















-88,00 Policy and Successful Researchers WG - Reimbursement Payment 2016-000000199 11/05/2016


-559,00 Events and Networking WG - Direct Payment 2016-000000201 12/05/2016

-336,00 Czech Chapter - Direct Payment 2016-000000202 12/05/2016

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-126,93 Grants and Awards WG - Reimbursement Payment 2016-000000206 12/05/2016

-124,63 Registration of “Nouveaux Administrateurs – MCAA” on Moniteur Belge 2016-000000207 12/05/2016




-662,00 Scotland Chapter - Reimbursement Payment 2016-000000211 13/05/2016

-530,50 Greek Chapter - Reimbursement Payment 2016-000000212 13/05/2016


-265,00 Scotland Chapter - Reimbursement Payment 2016-000000214 13/05/2016






-187,40 Grants and Awards WG - Reimbursement Payment 2016-000000220 17/05/2016



-68,00 Northen Italy Chapter - Reimbursement Payment 2016-000000223 17/05/2016






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-1.729,00 South Central Italy Chapter - Reimbursement Payment 2016-000000229 31/05/2016

-480,00 MTG-BM call March 2016 2016-000000230 31/05/2016




-742,80 Austrian Chapter - Reimbursement Payment 2016-000000234 01/06/2016

-532,40 Spain-Portugal Chapter - Direct Payment 2016-000000235 01/06/2016




-400,00 Spain-Portugal Chapter - Direct Payment 2016-000000239 01/06/2016






-66,00 Argentina Chapter - Reimbursement Payment 2016-000000245 01/06/2016

-50,98 MTG-BM call March 2016 2016-000000246 01/06/2016

-475,47 MOWG call October 2014 Indian Chapter - Reimbursement Payment 2016-000000247 02/06/2016


-1.999,38 MTG-BM call June 2015 2016-000000249 15/06/2016

-750,00 Asean Chapter - Reimbursement Payment 2016-000000250 15/06/2016


100,00 MCAA Career Award 2015 (refund) 2016-000000252 20/06/2016

-300,00 Israel Chapter - Direct Payment 2016-000000253 22/06/2016


-2.100,00 MCAA Career Award 2015 2016-000000254 23/06/2016

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-520,88 MTG-BM call March 2016 2016-000000255 23/06/2016





-250,00 Greek Chapter - Reimbursement Payment 2016-000000260 23/06/2016




-25,00 German Chapter - Career Development Seminar Fee Payment (Refund) 2016-000000264 23/06/2016
















30,00 Policy and Successful Researchers WG - RRI Course Fee 2016-000000280 01/07/2016

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Payment













-2.000,00 Policy and Successful Researchers WG - Direct Payment 2016-000000293 14/07/2016




300,00 Communication WG - Reimbursement Payment (returned) 2016-000000297 20/07/2016








-67,60 Spain-Portugal Chapter - Reimbursement Payment 2016-000000305 29/07/2016

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-321,23 Internal Governance and Chapter Management Team WG - Direct Payment 2016-000000309 03/08/2016

-1.795,00 Policy and Successful Researchers WG - Direct Payment 2016-000000310 08/08/2016





2.500,00 Gender Equality for Mobile Researchers in Science WG - Contribution of member 2016-000000315 19/08/2016

-2.500,00 Gender Equality for Mobile Researchers in Science WG - Direct Payment 2016-000000316 30/08/2016

-1.279,82 Internal Governance and Chapter Management Team WG - Reimbursement Payment 2016-000000317 31/08/2016













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-1.974,60 Grants and Awards WG - Reimbursement Payment 2016-000000330 10/10/2016

-1.109,34 MTG-BM call August 2016 2016-000000331 08/10/2016

-831,10 German Chapter - Direct Payment 2016-000000332 10/10/2016


-612,51 MTG-BM call August 2016 2016-000000334 10/10/2016


-423,50 Gender Equality for Mobile Researchers in Science WG - Reimbursement Payment 2016-000000336 10/10/2016


-350,00 MMG call April 2015 2016-000000338 10/10/2016




-31,50 Internal Governance and Chapter Management Team W WG - Reimbursement Payment 2016-000000342 10/10/2016




20.000,00 Funding for Governance Budget (EAC/2016/0377 – Y1) 2016-000000346 02/11/2016



-376,58 United Kingdom Chapter - Reimbursement Payment 2016-000000349 24/11/2016





222,46 Advisory Services for a Survey promoted by Univ. Warwick 2016-000000354 05/12/2016

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-1.323,80 Gender Equality for Mobile Researchers in Science WG - Reimbursement Payment 2016-000000355 28/12/2016

-795,54 MTG-BM call October 2016 2016-000000356 28/12/2016

-314,85 MTG-BM call October 2016 2016-000000357 28/12/2016

-58,27 French Chapter - Reimbursement Payment 2016-000000358 28/12/2016


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Annex to the financial statements (in English)2

Year 2016

Costs Revenues Goods and services 0 Contributions 0.00Remunerations 0.00 Gifts 0.00

Services and other goods 88,413.72 Grants87,692.8

0Other expenses 626.14 Other revenues 3,251.41

Total of the expenses 89,039.86 Total of the revenues90,944.2

1Profit of the year 1,904.35

1. Summary of the valuation rulesN/A

2. Changes in the valuation rulesN/A

3. Additional informationN/A

4. Summary of the assets and liabilities of the entity

Assets Liabilities Cash 25,744.95 0

Off balance sheet rights Off balance sheet obligations

Granted grants 0Mortgage and mandate to mortgage 0

Granted gifts 0 Given warranties 0Other rights 0 Other commitments 0

5. Off balance sheet rights and commitmentsN/A

2 As required by the Royal Decree from 26 June 2013.

Annex to the financial statements (in French)

Année 2016

Dépenses Recettes Marchandises et services 0 Cotisations 0.00Rémunérations 0.00 Dons et legs 0.00

Services et bien divers 88,413.72 Subsides87,692.8

0Autres dépenses 626.14 Autres recettes 3,251.41

Total des dépenses 89,039.86 Total des recettes90,944.2

1Bénéfice du période 1,904.35

1. Résumé des règles d'évaluationN/A

2. Adaption des règles d'évaluationN/A

3. Information complémentairesN/A

4. Schéma minimum normalisé de l'état du patrimoine

Avoirs Dettes Cash 25,744.95 0

Droits Engagements

Subsides promis 0Hypothèques et promesses d'hypothèque 0

Dons promis 0 Garanties données 0Autres droits 0 Autres engagements 0

5. Droits et engagements importants qui ne sont pas susceptibles d'être quantifiés.N/A

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