July 2017

POST Team Administrator

DEPARTMENT Quality, Safety and Culture team

LOCATION Solent

SALARY Band D

HOURS Full Time (37.5 hours per week)

RESPONSIBLE TO Executive Assistant

Fair Ways

PERSON SPECIFICATION

1. Proven administration and co-ordination experience2. Excellent working knowledge of word, excel and outlook3. Proven experience of organising meetings and taking minutes4. Proven experience of using administration databases to a high level5. Excellent problem solving skills6. Able to multi-task in a highly organised, methodical manner7. Ability to time manage own workload effectively, promoting a positive culture8. Have high attention to detail9. Have a flexible approach to tasks and be resilient under pressure10. Demonstrate excellent communication skills verbally and written11. Be reliable, enthusiastic, creative and honest12. Demonstrate a commitment to equal opportunities and anti-oppressive practice13. To challenge attitudes and practices that can be perceived as discriminatory

JOB DESCRIPTION

1. To work collaboratively with the strategic development lead to attend meetings and produce detailed planning documents to support the progress and tracking of development plans throughout the organisation

2. To communicate updates between the Board of Directors and Heads of Department when required, with guidance from the strategic development lead

3. To consolidate multiple risk reports on a weekly basis to a set timeframe4. To keep an up to date record of all meeting, committee and panel terms of reference within

the organisation and organise annual reviews of these5. To format policies to set standards and upload these to the intranet6. To be the point of contact for paperwork that needs to be archived throughout the

organisation and prepare the documents for scanning7. To assist in creating an indexing system for all archived files and to keep this up to date

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July 2017

8. To work on specific projects for the Quality, Safety and Culture team as and when directed, working with discretion and maintaining confidentiality at all times

9. To manage the group inbox, co-ordinate meetings, producing and circulating agendas and relevant papers prior to meetings, taking and distributing minutes and completing delegated action points

10. To manage own workload effectively ensuring that all tasks are fulfilled by required deadlines, whilst ensuring that you remain a positive advocate for Fair Ways and represent the company in a professional and competent manner.

11. To manage own personal and continuous professional development through self-assessment, supervision, training, and the acquisition of different learning opportunities

12. Any other duties as may be required by your line manager

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