Introduction · Web viewE28b will need to contain 4 new Ledger Codes. The 4 new codes are for...
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Transcript of Introduction · Web viewE28b will need to contain 4 new Ledger Codes. The 4 new codes are for...
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Contents
Introduction..............................................................................................................................2New Ledger Codes..................................................................................................................3
Setting up a new Ledger Group...............................................................................................3Setting up the new Ledger Codes............................................................................................4
Mapping the new Ledger Codes to CFR..................................................................................7
Cost Groups and Cost Centres................................................................................................8
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FMS6Bulletin 218
Included in this bulletin:
New Ledger CodesFor
CFR area E28 for Bought in Professional Services into E28a and E28b.
Financial Services HelpdeskTel No: 01992 555753
Email: [email protected]
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Introduction
The Department for Education (DfE) have changed the Consistent Financial Reporting format ready for the Financial Year 2018 Year End.
The DfE has changed the CFR area E28 for Bought in Professional Services into E28a and E28b.
E28a will include all the existing codes. E28b will need to contain 4 new Ledger Codes. The 4 new codes are for schools with
PFI (Private Finance Initiative), where the schools premises are managed by a management company.
This bulletin is designed to guide you through the setup of the new codes and how to map them in the CFR part of FMS, once set up.
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New Ledger Codes
The new Ledger Codes are:
200240 PFI R&M201240 PFI Utilities401240 PFI Catering410000 PFI Management Fees
Setting up a new Ledger Group
Tools General Ledger Setup Tab 4 Ledger Groups.
Click on the plus icon to add a Ledger Group
Enter the new Ledger Group E28b and click Save, and the Save again.
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To edit the existing E28 Ledger Group:
Tools General Ledger Setup Tab 4 Ledger Groups.
Scroll down to E28 and highlight this
Click on the Edit Icon
Change the Group Name to E28 to E28a and click Save, and then click Save again.
Setting up the new Ledger Codes
Tools General Ledger Setup Tab 5 Ledger Codes
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Click on the icon
Select the Expenditure Ledger Type and click Next
Click on the blue handled browser; scroll down through the Ledger Groups and highlight E28b
Click on Select then click on Next When you get to the Fund Code screen, click on Next, unless you have more than 1
Fund Code.
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At the next screen enter the new Ledger Code and Ledger Code description
Click on Finish
Check that the details are correct and that the new Ledger Code is mapped to the correct Ledger Group. Select appropriate VAT code and click Save, and then click on Save again.
Repeat the above process to add the remaining Ledger Codes.
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Mapping the new Ledger Codes to CFR
Tools General Ledger Setup Tab 8 CFR Mappings
Click on the blue browser next to Table
Choose Expenditure - Select Highlight the appropriate CFR Line E28b Bought in Professional Services – Other
(PFI)
Click on the blue browser under Mapped Ledger Codes
You will see the unmapped Ledger Codes 200240, 201240, 401240 and 410000 on the left hand box under Available Codes
Highlight the new Ledger Codes to be mapped to E28b
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Click on the small arrow to move them into the Chosen Codes box on the right
Click on
Click on
Cost Groups and Cost Centres
PFI schools will need to post journals to move any PFI expenditure to the new PFI Ledger Codes before the Year End, so that it is recorded against the correct CFR area. The new Ledger Codes will therefore need to be mapped to Cost Centres. All future PFI expenditure should be posted to the new Ledger Codes.
You may wish to set up a new Cost Group E28b and new Cost Centres for this purpose, or alternatively you may wish to map the new Ledger Codes to existing Cost Centres.
Please contact the Helpdesk if you need assistance with setting up Cost Centres and linking the new Ledger Codes.
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