Web Finance at FAUWeb Finance at FAUWeb Finance at FAUWeb Finance at FAU

Web Finance ContactsWeb Finance ContactsWeb Finance ContactsWeb Finance Contacts

Bob Pope 7 - 2712 Bob Pope 7 - 2712 pope@fau.edupope@fau.edu Bob Pope 7 - 2712 Bob Pope 7 - 2712 pope@fau.edupope@fau.edu

Training AgendaTraining AgendaTraining AgendaTraining Agenda

SCT Product InformationSCT Product Information FOAP StringFOAP String Accessing and Using Web FinanceAccessing and Using Web Finance

SCT Product InformationSCT Product Information FOAP StringFOAP String Accessing and Using Web FinanceAccessing and Using Web Finance

SCT Product InformationSCT Product InformationSCT Product InformationSCT Product Information

FAU’s purchase of Banner Finance, FAU’s purchase of Banner Finance, Human Resources and Student Human Resources and Student Information SystemInformation System

Implementation ScheduleImplementation Schedule TimelineTimeline

FAU’s purchase of Banner Finance, FAU’s purchase of Banner Finance, Human Resources and Student Human Resources and Student Information SystemInformation System

Implementation ScheduleImplementation Schedule TimelineTimeline

SCT Banner FOAPSCT Banner FOAPChart of Account StructureChart of Account Structure

SCT Banner FOAPSCT Banner FOAPChart of Account StructureChart of Account Structure

FF -- FundFund OO -- OrganizationOrganization AA -- AccountAccount PP -- ProgramProgram II -- IndexIndex

FF -- FundFund OO -- OrganizationOrganization AA -- AccountAccount PP -- ProgramProgram II -- IndexIndex

Fund CodeFund CodeFund CodeFund Code

Alpha numeric 6 digit field (SAMAS was 6 Alpha numeric 6 digit field (SAMAS was 6 numeric)numeric)

Self balancing set of accounts in which Self balancing set of accounts in which transactions are recorded and segregated transactions are recorded and segregated to carry on specific activities or attain to carry on specific activities or attain certain objectivescertain objectives

Fund codes are required when we need a Fund codes are required when we need a Balance Sheet for a University department Balance Sheet for a University department or specific entity, such as an Auxiliary, a or specific entity, such as an Auxiliary, a Grant, a Construction ProjectGrant, a Construction Project

Alpha numeric 6 digit field (SAMAS was 6 Alpha numeric 6 digit field (SAMAS was 6 numeric)numeric)

Self balancing set of accounts in which Self balancing set of accounts in which transactions are recorded and segregated transactions are recorded and segregated to carry on specific activities or attain to carry on specific activities or attain certain objectivescertain objectives

Fund codes are required when we need a Fund codes are required when we need a Balance Sheet for a University department Balance Sheet for a University department or specific entity, such as an Auxiliary, a or specific entity, such as an Auxiliary, a Grant, a Construction ProjectGrant, a Construction Project

Banner FundsBanner FundsBanner FundsBanner Funds

We will have many more fund codes We will have many more fund codes than we presently havethan we presently have

A fund code is required to track cash A fund code is required to track cash and fund balanceand fund balance

Each grant will have a unique fund Each grant will have a unique fund rather than a unique organization rather than a unique organization codecode

We will have many more fund codes We will have many more fund codes than we presently havethan we presently have

A fund code is required to track cash A fund code is required to track cash and fund balanceand fund balance

Each grant will have a unique fund Each grant will have a unique fund rather than a unique organization rather than a unique organization codecode

Organization CODEOrganization CODEOrganization CODEOrganization CODE

Alpha Numeric 6 digit field (SAMAS – Alpha Numeric 6 digit field (SAMAS – 9 digit numeric department number)9 digit numeric department number)

Designation for departmental / Designation for departmental / budgetary subdivisionsbudgetary subdivisions

Banner provides hierarchy rollup Banner provides hierarchy rollup structure for reporting purposesstructure for reporting purposes

Alpha Numeric 6 digit field (SAMAS – Alpha Numeric 6 digit field (SAMAS – 9 digit numeric department number)9 digit numeric department number)

Designation for departmental / Designation for departmental / budgetary subdivisionsbudgetary subdivisions

Banner provides hierarchy rollup Banner provides hierarchy rollup structure for reporting purposesstructure for reporting purposes

Samples – Funds and Samples – Funds and OrganizationsOrganizations

SAMAS FundSAMAS Fund

Education and Education and GeneralGeneral

000210000210

Banner FundBanner Fund

Grant and Aids (New Grant and Aids (New name for E&G)name for E&G)

GTAIDSGTAIDS

SAMAS OrganizationSAMAS Organization

Controller’s OfficeController’s Office

0120-000-000120-000-00

Banner OrganizationBanner Organization

Controller’s OfficeController’s Office

F12000F12000

Samples- ContinuedSamples- ContinuedSamples- ContinuedSamples- Continued

SAMASSAMAS BannerBanner 0001-000-000001-000-00 P00100P00100 0005-000-000005-000-00 U00500U00500 1000-000-011000-000-01 A00000A00000 1100-000-011100-000-01 B10000B10000 1600-000-011600-000-01 B60000B60000 4060-000-624060-000-62 S06000S06000 1070-000-141070-000-14 J07000J07000 There are many, many more codes, of There are many, many more codes, of

coursecourse

SAMASSAMAS BannerBanner 0001-000-000001-000-00 P00100P00100 0005-000-000005-000-00 U00500U00500 1000-000-011000-000-01 A00000A00000 1100-000-011100-000-01 B10000B10000 1600-000-011600-000-01 B60000B60000 4060-000-624060-000-62 S06000S06000 1070-000-141070-000-14 J07000J07000 There are many, many more codes, of There are many, many more codes, of

coursecourse

Banner Organization CodesBanner Organization CodesBanner Organization CodesBanner Organization Codes

The 1The 1stst Digit = Executive Level or Campus Digit = Executive Level or Campus PP -- PresidentPresident RR -- VP ResearchVP Research AA -- Provost and CAOProvost and CAO FF -- Sr. VP Finance and COOSr. VP Finance and COO GG -- Vice President and ArchitectVice President and Architect SS -- Sr. VP Student AffairsSr. VP Student Affairs UU -- Sr. VP University AdvancementSr. VP University Advancement

The 1The 1stst Digit = Executive Level or Campus Digit = Executive Level or Campus PP -- PresidentPresident RR -- VP ResearchVP Research AA -- Provost and CAOProvost and CAO FF -- Sr. VP Finance and COOSr. VP Finance and COO GG -- Vice President and ArchitectVice President and Architect SS -- Sr. VP Student AffairsSr. VP Student Affairs UU -- Sr. VP University AdvancementSr. VP University Advancement

Banner Organization Codes- 1Banner Organization Codes- 1stst Digit (Cont.)Digit (Cont.)

BB -- Boca CampusBoca Campus CC -- Commercial CampusCommercial Campus DD -- Davie CampusDavie Campus E E -- Sea TechSea Tech J J -- Jupiter CampusJupiter Campus KK -- Port St. Lucie CampusPort St. Lucie Campus T T - - Ft. Lauderdale – DowntownFt. Lauderdale – Downtown HH -- Pembroke PinesPembroke Pines VV -- Vero BeachVero Beach

Banner Organization Codes – Banner Organization Codes – 22ndnd through 6 through 6thth Digits Digits

Banner Organization Codes – Banner Organization Codes – 22ndnd through 6 through 6thth Digits Digits

2 – 4 = Digits 2 – 4 of the current 2 – 4 = Digits 2 – 4 of the current SAMAS numbers whenever possible – SAMAS numbers whenever possible – some cases we had conflicts / some cases we had conflicts / repeatsrepeats

Why? – Gives some recognition of old Why? – Gives some recognition of old numbersnumbers

5 – 6 = 00 – 99 and we have 5 – 6 = 00 – 99 and we have available AA-ZZ if we need itavailable AA-ZZ if we need it

2 – 4 = Digits 2 – 4 of the current 2 – 4 = Digits 2 – 4 of the current SAMAS numbers whenever possible – SAMAS numbers whenever possible – some cases we had conflicts / some cases we had conflicts / repeatsrepeats

Why? – Gives some recognition of old Why? – Gives some recognition of old numbersnumbers

5 – 6 = 00 – 99 and we have 5 – 6 = 00 – 99 and we have available AA-ZZ if we need itavailable AA-ZZ if we need it

Account CodeAccount CodeAccount CodeAccount Code

Alpha Numeric 6 digit field (SAMAS – 6 Alpha Numeric 6 digit field (SAMAS – 6 digit numeric object code)digit numeric object code)

Codes used for asset, liability, equity, revenue, expenditure and/or transfer account classifications

(TYPICAL BEAN COUNTER STUFF) We have retained the SAMAS codes and We have retained the SAMAS codes and

descriptions for Banner, with some descriptions for Banner, with some consolidationconsolidation

Alpha Numeric 6 digit field (SAMAS – 6 Alpha Numeric 6 digit field (SAMAS – 6 digit numeric object code)digit numeric object code)

Codes used for asset, liability, equity, revenue, expenditure and/or transfer account classifications

(TYPICAL BEAN COUNTER STUFF) We have retained the SAMAS codes and We have retained the SAMAS codes and

descriptions for Banner, with some descriptions for Banner, with some consolidationconsolidation

Program CodeProgram Code Program CodeProgram Code

Alpha numeric six digit code (SAMAS Alpha numeric six digit code (SAMAS – 2 digit numeric – External Program – 2 digit numeric – External Program Code)Code)

Each Organization code will have one Each Organization code will have one Program Code, similar to SAMASProgram Code, similar to SAMAS

Will be used for IPEDS and DCU Will be used for IPEDS and DCU reportingreporting

Alpha numeric six digit code (SAMAS Alpha numeric six digit code (SAMAS – 2 digit numeric – External Program – 2 digit numeric – External Program Code)Code)

Each Organization code will have one Each Organization code will have one Program Code, similar to SAMASProgram Code, similar to SAMAS

Will be used for IPEDS and DCU Will be used for IPEDS and DCU reportingreporting

Index CodeIndex CodeIndex CodeIndex Code

The Index Code expedites data entry The Index Code expedites data entry by defaulting the Fund, Organization by defaulting the Fund, Organization Code and Program CodeCode and Program Code

It will be the same as either the It will be the same as either the Organization Code or the Fund CodeOrganization Code or the Fund Code

The Index Code expedites data entry The Index Code expedites data entry by defaulting the Fund, Organization by defaulting the Fund, Organization Code and Program CodeCode and Program Code

It will be the same as either the It will be the same as either the Organization Code or the Fund CodeOrganization Code or the Fund Code

Banner Hierarchy StructureBanner Hierarchy StructureBanner Hierarchy StructureBanner Hierarchy Structure

All Banner codes are hierarchicalAll Banner codes are hierarchical Allows for roll up reporting up to the Allows for roll up reporting up to the

highest levelhighest level Funds – 4 LevelsFunds – 4 Levels Organizations – 5 levelsOrganizations – 5 levels Accounts – 4 levelsAccounts – 4 levels

All Banner codes are hierarchicalAll Banner codes are hierarchical Allows for roll up reporting up to the Allows for roll up reporting up to the

highest levelhighest level Funds – 4 LevelsFunds – 4 Levels Organizations – 5 levelsOrganizations – 5 levels Accounts – 4 levelsAccounts – 4 levels

Other Banner FeaturesOther Banner FeaturesOther Banner FeaturesOther Banner Features

On Line Real Time Access to Data, On Line Real Time Access to Data, Transactions and ReportsTransactions and Reports

Can use Microsoft Xcel, Access, Word Can use Microsoft Xcel, Access, Word to import and export data and for to import and export data and for reportingreporting

On Line Document ApprovalsOn Line Document Approvals Security to limit access to data by Security to limit access to data by

individual or multiple FOAP codesindividual or multiple FOAP codes

On Line Real Time Access to Data, On Line Real Time Access to Data, Transactions and ReportsTransactions and Reports

Can use Microsoft Xcel, Access, Word Can use Microsoft Xcel, Access, Word to import and export data and for to import and export data and for reportingreporting

On Line Document ApprovalsOn Line Document Approvals Security to limit access to data by Security to limit access to data by

individual or multiple FOAP codesindividual or multiple FOAP codes

Banner Information on WEBBanner Information on WEBBanner Information on WEBBanner Information on WEB

http://www.fau.edu/bannerhttp://www.fau.edu/banner Crosswalk of SAMAS to BANNER Crosswalk of SAMAS to BANNER

Organization Codes and Funds:Organization Codes and Funds: GO TO: GO TO: SAMAS Crosswalk to Banner SAMAS Crosswalk to Banner Please look at this and notify Bob Please look at this and notify Bob

Pope 7-2712, or Sharon Brown 7-4475 Pope 7-2712, or Sharon Brown 7-4475 if you see any problems or missing if you see any problems or missing codescodes

http://www.fau.edu/bannerhttp://www.fau.edu/banner Crosswalk of SAMAS to BANNER Crosswalk of SAMAS to BANNER

Organization Codes and Funds:Organization Codes and Funds: GO TO: GO TO: SAMAS Crosswalk to Banner SAMAS Crosswalk to Banner Please look at this and notify Bob Please look at this and notify Bob

Pope 7-2712, or Sharon Brown 7-4475 Pope 7-2712, or Sharon Brown 7-4475 if you see any problems or missing if you see any problems or missing codescodes

Accessing Web FinanceAccessing Web FinanceAccessing Web FinanceAccessing Web Finance

Enter the URL Address:Enter the URL Address:http://web4.fau.edu:8080http://web4.fau.edu:8080

Enter Secure AreaEnter Secure Area From main menu, click on Financial From main menu, click on Financial

Information Menu Information Menu

Enter the URL Address:Enter the URL Address:http://web4.fau.edu:8080http://web4.fau.edu:8080

Enter Secure AreaEnter Secure Area From main menu, click on Financial From main menu, click on Financial

Information Menu Information Menu

Training Sign OnTraining Sign OnTraining Sign OnTraining Sign On

During this training session only, During this training session only, your user i.d. will be:your user i.d. will be:

TRAIN01 to TRAIN25TRAIN01 to TRAIN25 PIN is 123456PIN is 123456 You will be assigned an i.d. by the You will be assigned an i.d. by the

instructorinstructor

During this training session only, During this training session only, your user i.d. will be:your user i.d. will be:

TRAIN01 to TRAIN25TRAIN01 to TRAIN25 PIN is 123456PIN is 123456 You will be assigned an i.d. by the You will be assigned an i.d. by the

instructorinstructor

Web Finance I.D.Web Finance I.D.Web Finance I.D.Web Finance I.D.

You will receive your Web Finance I.D. You will receive your Web Finance I.D. via Email via Email AFTERAFTER completing the completing the security formsecurity form

It will start with UPPER CASE ZIt will start with UPPER CASE Z Your initial PIN will be 123456Your initial PIN will be 123456 To change your PIN, go to Personal To change your PIN, go to Personal

Settings and select Change PINSettings and select Change PIN PLEASE DO NOT CHANGE THE PIN FOR PLEASE DO NOT CHANGE THE PIN FOR

THE TRAIN I.D., HOWEVERTHE TRAIN I.D., HOWEVER

You will receive your Web Finance I.D. You will receive your Web Finance I.D. via Email via Email AFTERAFTER completing the completing the security formsecurity form

It will start with UPPER CASE ZIt will start with UPPER CASE Z Your initial PIN will be 123456Your initial PIN will be 123456 To change your PIN, go to Personal To change your PIN, go to Personal

Settings and select Change PINSettings and select Change PIN PLEASE DO NOT CHANGE THE PIN FOR PLEASE DO NOT CHANGE THE PIN FOR

THE TRAIN I.D., HOWEVERTHE TRAIN I.D., HOWEVER

Banner Finance List ServeBanner Finance List ServeBanner Finance List ServeBanner Finance List Serve

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To send emails to the list once you are To send emails to the list once you are subscribed send them to: subscribed send them to:

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