Web EMS Tips

June 5th , 2012

By: Sylwia LaBudde

• A tool to help us electronically manage EMS and stay in compliance

• Full implementation is mandatory for all ISO14001 certified cites within:

– John Morrell

– Smithfield Packing

– Farmland Foods

– Duplin Marketing (partial)

http://www.smithfieldwebems.com/

Overview of Web EMS

• Need an account to access

• Users can view other locations’ data

• Used on daily basis to maintain EMS

• Utilized by external and internal auditors during ISO14001 audits

Overview of Web EMS

• Training intended for semi-experienced users

• Limited to few select topics:

– User Profiile

– Task Listing

– Objectives / Targets / EMPs (Environmental Management Programs)

– Corporate Management Procedures

Contact Sylwia LaBudde for additional instruction:

sylwialabudde@smithfieldfoods.com

Office: (757) 356-6707

Cell: (919) 412-2515

Overview of Web EMS

Dashboard

User Profile

Dashboard can be customized by

selecting “User Profile”

Dashboard

Task Listing

Use “Task Listing” in the “Calendar” tab

to locate specific events

Click “Show Filters” to specify search parameters

Task Listing

“Select Event Types to Display”

Choose the facility • Pick a “User” – person assigned to a particular

task

• Select Primary Media (e.g. air, water, etc.)

Choose the desired time frame

Click “Apply Filters” to view a list of

tasks/events matching the selected criteria

Task Listing

Objective / Target / EMP

Lack of consistency in Web EMS

Possible Causes?

• Unclear definitions for O/T/EMPs

• Web EMS format

• 12–month EMP life cycle

Objective / Target / EMP

Definitions

Environmental ObjectiveInternal goal arising from the environmental policy established

to improve environmental performance.

Environmental TargetMeasurable performance requirement that arises from the environmental objectives. Target should include specific time

frames to be delivered by EMPs.

Environmental Management Program (EMPs)Set of specific identifiable actions for achieving environmental objectives and targets to be obtained and tracked. EMPs must specify:

- individuals responsible for achieving objectives and

targets

- deadlines and means by which they will be achieved

Objective / Target / EMP

Displays ALL locations – click “Show Filters”

Objective / Target / EMP

• Choose the location of interest

• Select “Apply Filters”

Objective / Target / EMP

Highlight rows to expose the next tier

Objective / Target / EMP

• 1 Target

• (2) EMPs in 2010 & (2) EMPs in

2011

Objective / Target / EMP

• 2010

Milestones.

EMP was divided into major milestones.

• 2011 Milestone.

Objective / Target / EMP

Smithfield Foods Corporate Procedures

Common Causes for Error Messages

by Sylwia LaBudde

• System will log you out after 15 minutes of inactivity

• Uploading documents greater then 15 MB

• Reusing file names

Contact Sylwia LaBudde for system problemssylwialabudde@smithfieldfoods.com

QUESTIONS?

Web EMS Tips

June 5th , 2012

By: Sylwia LaBudde