WEB-EDI SERVICE (VMI-COMPATIBLE VERSION) OPERATING MANUAL VENDOR EDITION - Toshiba ·...

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WEB-EDI SERVICE

(VMI-COMPATIBLE VERSION)

OPERATING MANUAL

VENDOR EDITION

Apr 2016

TOSHIBA CORPORATION

© TOSHIBA Corporation 2006-2016

All Rights Reserved.

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Document Name: Web-EDI Service (VMI-Compatible Version) Operating Manual

Vendor Edition

Revision History

Rev.

No. Date Contents

Approved

by

Checked

by Prepared by

1.0

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

2.0

2.1

2003/03/01

2003/04/01

2003/08/01

2003/12/01

2004/08/01

2005/02/01

2005/10/01

2006/02/01

2009/10/28

2010/04/22

2010/06/24

2011/02/22

New issue

Revised for spec. change in March

Revised for changes made in Apr. to July

･Quotation function added

･Vendor info control function added

･User info control function added

Revised for changes made in Nov. to Dec.

･Items added to Detailed Stock

Balance Information screen

･Quotation info listing function added

･Part code conversion registration

function changed

･Authority in function list reviewed

Quotation registration function modified

Password expiration date check added

Quotation Information/

Entryfunction modified

Password maximum input digit number

display

Invoice Information Registration

function modified

BPO/RPO Information List Screen

function modified

Bulletin Board function modified

Data Search new addition

Document Download Screen

・PO/Acceptance

print screen format update

Operating Environment modified



Critical Parts Information modified

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

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2.2

2.3

2.4

2.5

2.6

2.7

2.8

2.9

3.0

2011/04/06

2011/07/06

2012/06/15

2012/07/17

2013/08/21

2014/10/15

2014/12/17

2015/06/17

2016/04/01

English version update.



Long-Range Forecast added






Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Toshiba IS Center

Integrated EDI

Service Desk

Integrated EDI

Service Desk

Service Desk

Service Desk

Remark 1. When any content of this manual was added or changed, the content is breafly

described and the revision No. of this manual is incremented.

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CONTENTS

1 OPERATING ENVIRONMENT .......................................................................................................... 10

2 OUTLINE OF FUNCTIONS ............................................................................................................... 12

2.1 Screen Transition ............................................................................................................................. 12

2.2 List of Functions ............................................................................................................................... 14

3 SCREEN OPERATION ....................................................................................................................... 19

3.1 Login ................................................................................................................................................. 19

3.1.1 Top Screen for User ......................................................................................................................... 19

3.1.2 Login (Web Information Service) .................................................................................................... 20

3.2 Checking Password Expiration Date ................................................................................................ 21

3.2.1 Checking Password Expiration Date .............................................................................................. 21

3.3 Menu/Notification Screen ................................................................................................................. 23

3.3.1 Initial Screen （Bulletin Board/Menu） ....................................................................................... 23

3.4 Urgent Item Information .................................................................................................................. 25

3.4.1 Urgent Item Information/Reply Screen .......................................................................................... 25

3.5 Stock Balance Information ............................................................................................................... 27

3.5.1 Stock Balance Information Reference Screen ................................................................................ 27

3.5.2 Stock Balance Information List Screen .......................................................................................... 29

3.5.3 Printing Stock Balance Information List ....................................................................................... 31

3.5.4 Detailed Stock Balance Information Screen .................................................................................. 32

3.5.5 Printing Stock Balance Detail Information ................................................................................... 35

3.6 Receipt Information .......................................................................................................................... 37

3.6.1 Receipt Information Reference Screen ........................................................................................... 37

3.6.2 Receipt Information List Screen ..................................................................................................... 39

3.6.3 Printing Receipt Information List .................................................................................................. 41

3.7 Issue Information ............................................................................................................................. 42

3.7.1 Issue Information Search Screen .................................................................................................... 42

3.7.2 Issue Information List Screen ......................................................................................................... 44

3.7.3 Printing Issue Information List ...................................................................................................... 46

3.8 Delivery Demand & Reply ................................................................................................................ 47

3.8.1 Delivery Demand & Reply Screen .................................................................................................. 47

3.8.2 Buyer Document List Screen .......................................................................................................... 48

3.8.3 Supplier Document Attach screen .................................................................................................. 50

3.9 Forecast Information ........................................................................................................................ 55

3.9.1 Forecast Information Reference Screen ......................................................................................... 55

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3.9.2 Forecast Information List Screen ................................................................................................... 57

3.9.3 Printing Forecast Information ........................................................................................................ 60

3.9.4 Forecast Historical Information List Screen.................................................................................. 61

3.9.5 Printing Forecast Historical Information List ............................................................................... 65

3.10 Delivery Plan .................................................................................................................................. 66

3.10.1 Delivery Plan Answer Reference Screen ...................................................................................... 66

3.10.2 Delivery Plan Answer List Screen ................................................................................................ 68

3.10.3 Delivery Plan Answer Detail Screen ............................................................................................ 70

3.10.4 Delivery Plan Historical Info Reference Screen .......................................................................... 72

3.10.5 Delivery Plan Historical Info List Screen .................................................................................... 74

3.10.6 Delivery Plan Historical Info Detail Screen ................................................................................. 76

3.11 Invoice Information Registration ................................................................................................... 78

3.11.1 Invoice Header Entry Screen ........................................................................................................ 78

3.11.2 Invoice Detail Entry Screen (Upper Frame) ................................................................................ 80

3.11.3 Invoice Detail Entry Screen (Lower Frame) ................................................................................ 83

3.11.4 Invoice Detail Entry Screen for (TIP) version (Upper Frame) ................................................... 85

3.11.5 Invoice Detail Entry Screen for (TIP) version (Lower Frame).................................................... 89

3.12 Invoice Information ........................................................................................................................ 91

3.12.1 Invoice Information Search Screen............................................................................................... 91

3.12.2 Invoice Information List Screen ................................................................................................... 93

3.12.3 Invoice Detail Information Screen ................................................................................................ 95

3.13 BPO Change Request Information ................................................................................................. 98

3.13.1 BPO Change Request Information Search Screen ...................................................................... 98

3.13.2 BPO Change Request Information List Screen ......................................................................... 100

3.13.3 BPO Changing Information Detail Screen ................................................................................. 102

3.14 BPO Information .......................................................................................................................... 104

3.14.1 BPO Information Reference Screen ............................................................................................ 104

3.14.2 BPO Information List Screen ...................................................................................................... 106

3.14.3 BPO Balance Historical Information Detail Screen .................................................................. 108

3.15 RPO Balance Historical Information ............................................................................................ 110

3.15.1 RPO Balance Historical Reference Screen ................................................................................. 110

3.15.2 RPO Balance Historical Information List Screen ...................................................................... 112

3.15.3 RPO Balance Detail Historical Information Screen .................................................................. 114

3.16 Critical Parts Information ............................................................................................................ 117

3.16.1 Critical Parts Information Screen .............................................................................................. 117

3.16.2 Printing Critical Parts Information............................................................................................ 119

3.17 Downloading Various Documents................................................................................................. 120

3.17.1 Document Download Screen ....................................................................................................... 120

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3.17.2 Printing the Tag on Deposit ........................................................................................................ 122

3.17.3 Blanket Purchase Order (BPO) List Screen .............................................................................. 124

3.17.4 Printing Blanket Purchase Order (BPO) ................................................................................... 127

3.17.5 Deposit Replenishment Plan (RPO) List Screen ....................................................................... 129

3.17.6 Printing Deposit Replenishment Plan (RPO) ............................................................................ 131

3.17.7 Parts Requirement Forecast and Replenish Instruction List Screen ...................................... 132

3.17.8 Printing Parts Requirement Forecast and Replenish Instruction ........................................... 134

3.17.9 Invoice Payment Information Screen ......................................................................................... 135

3.17.10 Printing Invoice Payment ......................................................................................................... 137

3.17.11 Purchase Order Information Screen ......................................................................................... 138

3.17.12 Printing Purchase Order ........................................................................................................... 140

3.17.13 Acceptance Information Screen ................................................................................................ 141

3.17.14 Printing Acceptance Information.............................................................................................. 143

3.18 Quotation Information Entry ....................................................................................................... 144

3.18.1 Quotation Information Search Screen ........................................................................................ 144

3.18.2 Quotation Information Entry Screen ......................................................................................... 146

3.19 Quotation Information .................................................................................................................. 151

3.19.1 Quotation Reference Screen ........................................................................................................ 151

3.19.2 Quotation Information List Screen ............................................................................................. 153

3.20 Message Data Search Reference ................................................................................................... 156

3.20.1 Data Search ............................................................................................................................... 156

3.20.2 Data List .................................................................................................................................... 158

3.20.3 Data Detail ................................................................................................................................ 159

3.21 Part Code Conversion Registration .............................................................................................. 161

3.21.1 Register/Change Parts No. Screen ............................................................................................. 161

3.21.2 Register/Change Parts No. Screen ............................................................................................. 163

3.22 System Configuration ................................................................................................................... 165

3.22.1 Change VMI Password Screen/Set Mail Address ...................................................................... 165

3.23 User Administrator Menu ............................................................................................................ 166

3.23.1 Profile Maintenance Screen ........................................................................................................ 166

3.24 Vendor Data Maintenance menu .................................................................................................. 167

3.24.1 Vendor Registration Screen ........................................................................................................ 167

3.25 User Data Maintenance ................................................................................................................ 169

3.25.1 User Data List Screen ................................................................................................................. 169

3.25.2 User Data Registration ............................................................................................................... 171

3.25.3 Changing User Data .................................................................................................................... 173

4 ERROR MESSAGE LIST ..................................................................................................................... 176

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PREFACE ・Scope of this Manual

This manual describes how to operate the Web information services on Web-EDI system (hereinafter

called “the System”) for users in vendors and 2nd vendors.

The entire composition of operating manual is as follows:

・Trademarks Used in this Manual：

Microsoft Windows : Microsoft Corp., USA

Oracle : Oracle Corp., USA

Oracle Application Server : Oracle Corp., USA

Internet Explorer : Microsoft Corp., USA

Adobe Reader : Adobe Systems, Inc., USA

The trade marks of each company are used for the names of other commonly used products.

.

Operating Manual

Common Edition

Operating Manual

Vendor Edition

(This Manual)

Operating Manual

Buyer Edition

Describes the common

operations of the System

regardless of authority level.

For users in vendors and 2nd vendors

For users in procurement departments, local buyers,

global buyers, and group managers.

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CHAPTER 1

OPERATING ENVIRONMENT

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1 OPERATING ENVIRONMENT

Client-side environment required when use of service, Please refer to the URL below.

https://wa2.edi.toshiba.co.jp/EAGLE/usage.html

Service Top Page > How to use 「Software Requirement」

※As for installation of Internet Explorer, Adobe Reader, etc., refer to “Common Edition”.

https://wa2.edi.toshiba.co.jp/EAGLE/usage.html

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CHAPTER 2

OUTLINE OF FUNCTIONS

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2 OUTLINE OF FUNCTIONS

2.1 Screen Transition

The screens available for users in vendors and 2nd vendors are as follows:

User Top Menu

Bulletin Board

Urgent Item

Information

Stock Balance

Info Reference

Receipt Info

Reference

Issue Info

Reference

WAKU-DORI

Plan Reference

Delivery Demand

&Reply

Forcast Info

Reference

Deliver Plan

Reference

Delivery Plan

Historical Ref

Invoice Header

Entry

Invoice Info

Reference

BPO Change

Request search

BPO Ino

Reference

RPO Balance

Historical Ref

Critical Parts

Info

Document

Download

Quotation info

search(Entry)

Quotation

Reference

Register/Change

Parts No.

Change VMI

Password

Stock Balance

Info List

Receipt Info

List

Issue Info

List

WAKU-DORI

Plan Info List

Forecast Info

Delivery Plan

List

Delivery Plan

Historical List

Invoice Detail

Entry

Invoice Info

List

BPO Change

Request List

BPO Info

List

RPO Balance

Historical List

Quotation

Entry

Quotation Info

List

Detailed Stock

Balance Info

WAKU-DORI

Answer Detail

Forecast

Historical Info

Delivery Plan

Detail

Delivery Plan

Historical Detail

Invoice

Detailed Info

BPO Change

Info Detail

BPO Balance

Historical Info

RPO Balance

Historical Info

BPO Info

RPO Info

Invoice

Payment Info

Stock Replenish

Forecast

PO Info

Acceptance

Info

Available for Authority 1 and 2 users

Vendor Menu

Bulletin Board

Buyer

Document List

Supplier

Document Attach

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Administrator

Top

Profile Maintenance Menu

Vendor

Registration

User Data Maintenance Menu

Change

User Data

User List

Vendor Info

Update

User

Registration Available for Authority 1/Representative user.

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2.2 List of Functions

This section describes the outline of functions to be used in the System.

(The functions that can be used by Vendor (※1), Vendor/Representative (※2) and 2nd Vendor (※3) are

indicated with marks ●(available), △(display only) and ×(not available).

※A part of price information etc. is not displayed to 2nd vendors.

＊It may become available by authorization.

Function Name Screen Name General Description ※1 ※2 ※3

Start-up screen Top screen for user Select “Start up Web-EDI Service”.

The screen displays the information of

this service.

● ● ●

Web-EDI service

vendor log in

Web-EDI service

vendor log in screen

Enter “User Name” and “Password” to

log in this service. ● ● ●

Initial screen

menu/bulletin board

Initial screen

menu/bulletin board

Displays the screen to select each menu

of this service and bulletin board. ● ● ●

Urgent Item

information function

Urgent Item

information screen

Displays Urgent Item information. ● ● △

Stock Balance


Stock Balance

information reference

screen

Searches Stock Balance information. ● ● ●

Stock Balance

information list

screen

Displays the list of reference result.

You can also print the list information

and download it to file.

● ● ●

Stock Balance detail

information screen

Displays the detail information of the

list of Stock Balance.



● ● ●

Receipt information

function

Receipt information

reference screen

Searches Receipt information. ● ● ●

Receipt information

list screen




● ● ●

Issue information

function

Issue information

reference screen

Searches Issue information. ● ● ●

Issue information list

screen




● ● ●

WAKU-DORI plan

function

WAKU-DORI plan

reference screen

Searches WAKU-DORI plan. ● ● △

WAKU-DORI plan

list screen


You can also answer at once and

download the list information to file.

● ● △

WAKU-DORI plan

detail screen

Displays the detail information of

WAKU-DORI plan.

You can also download the list

information to file.

● ● △

Delivery Demand &

Reply

Delivery Demand &

Reply screen

Displays Delivery Demand & Reply

screen.

Displays transition buttons to the

Download/Upload screen of the

Document Exchange System

● ● ●

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Buyer Document List

screen

Displays Buyer Document List screen

You can browse and download the buyer

documents.

● ● ●

Supplier Document

Attach screen

Displays Supplier Document Attach

screen.

You can upload documents, download

uploaded documents, and delete it.

● ● ●

Forecast information

function


reference screen

Searches Forecast information. ● ● ●


list screen




● ● ●


detail screen

Displays Forecast information detail

screen.



● ● ●

Deliver Plan Answer

function

Delivery plan answer

reference screen

Searches deliver plan answer. ● ● △＊

Deliver Plan Answer

function

Deliver plan answer

list screen

Displays the list of delivery plan answer ● ● △＊

Deliver plan answer

detail screen

Displays the detail of delivery plan

answer ● ● △＊

Delivery Plan

Historical Info

Reference function

Delivery plan

historical info

reference screen

Searches delivery plan historical info.

● ● △＊

Delivery plan

historical info list

screen

Displays the list of delivery plan

historical info. ● ● △＊

Delivery plan

historical info detail

screen

Displays the detail of delivery plan

historical info. ● ● △＊

Invoice registration

function

Invoice header entry

screen

Registers the header of Invoice

information. ● ● ×＊

Invoice detail entry

screen

Registers Invoice information. ● ● ×＊

Invoice information

function

Invoice information

reference screen

Searches Invoice information. ● ● ×＊

Invoice information

list screen

Displays the list of search result. ● ● ×＊

Invoice information

detail screen

Displays the detail Invoice information. ● ● ×＊

BPO Change

Request function

BPO Change Request

information reference

screen

Searches BPO Change Request

information. ● ● △

BPO Change Request

information list

screen

Displays the list of search result.

● ● △

BPO Change Request

information detail

screen

Displays detail BPO Change Request

information. ● ● △

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BPO information

function

BPO information

reference screen

Searches BPO information. ● ● ●

BPO information list

screen

Displays the list of search result. ● ● ●

BPO Balance

information historical

screen

Displays BPO Balance historical

information screen. ● ● ●

RPO Balance


RPO Balance

historical information

reference screen

Displays the RPO Balance historical list

information. ● ● ●

RPO Balance

historical list screen

Displays the list of search result. ● ● ●

RPO Balance

historical information

screen

Browses the details of the selected

information. ● ● ●

Critical Parts


Critical Parts

information screen

Displays Critical Parts information.



● ● △

Document Download

function

Document Download

screen

Displays each date of “BPO

appropriation planned date”, “RPO order

date (specified due date)”, “Forecast

planned date”, “Invoice payment

information creation date”, “Order date”,

and “Acceptance date”. It also prints

the tag on Deposit.

● ● ●

Blanket Purchase

Order (BPO) list

screen


information.



● ● ●

Deposit

Replenishment Plan

(RPO) list screen


information.



● ● ●

Parts Requirement

Forecast and

Replenishment

Instruction list screen


information.



● ● ●

Invoice Payment list

screen


information.



● ● ×

Order information

screen


information.



● ● ×

Deposit inspection list

screen


information.



● ● ×

Quotation

Registration

function

Quotation information

search screen

Searches Quotation information.

You can also print the list information. ● ● ×

Quotation Entry

screen

Registers Quotation.

You can also print the list information. ● ● ×

－ 17－


Quotation


Quotation reference

screen

Searches Quotation information ● ● ●

Quotation list screen Displays Quotation information.

You can also print the list information. ● ● ●

Parts No. conversion

entry function

Parts No.

Enter/Change screen

Displays the corresponding table of your

company code and Parts No. ● ● △

Password change

function

Change VMI

Password screen

You can change Password. ● ● ●

Menu functions for user administrator

Profile maintenance

menu

User Administrator

menu screen

Displays the menu that user with

administrator authority can use. × ● ×

Vendor Data

Maintenance menu

Vendor Registration

screen

Displays Vendor information

registration screen. × ● ×

User Data

Maintenance menu

User Registration

screen

Displays User registration screen. × ● ×

User data list screen Displays User information list screen.

You can also delete the user. × ● ×

Change User Data

screen

Displays User information change

screen. × ● ×

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CHAPTER 3

SCREEN OPERATION

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3 SCREEN OPERATION

3.1 Login

3.1.1 Top Screen for User

【Start】

Display the top screen for user using Internet Explorer.

【Outline】

The homepage of the System and allows the user to select menu or download necessary

applications.

【Screen Image】

【Description】

(1) Starting WEB-EDI Service

Click “VMI” button.

(2) Starting WEB-EDI Service

Click “WEB-EDI” button.

(3) Starting Menu for User Administrator

Click “Profile” button.

(4) Starting Menu for VMI Administrator

Click “VMI Superuser” button.

※Please refer to the manual of “Web-EDI Service Operating Manual Buyer Edition” for

this functions.

－ 20－

3.1.2 Login (Web Information Service)

【Outline】

The screen to log into Web information service.

When clicking “Start WEB-EDI Service” or “Profile Maintenance Menu” button on the top

screen for user, the following login page appears.

【Screen Image】

【Description】

(１) Log into the System.

Input Item Description

UserID ・Enter the user ID of the person to use the System.

Password ・Enter the password for the user ID.

(２) Log into the System.

Button Description

OK ・Upon clicking this button, the user logs in with the

information entered as the above input items.

・If any error is contained in input item, an error message

appears to warn the user. In such case, enter the correct login

information.

Cancel ・Upon clicking this button, the login screen closes.

－ 21－

3.2 Checking Password Expiration Date

3.2.1 Checking Password Expiration Date

【Outline】

Checks the expiration date of password after the login.

【Screen Image】

【Displaying Condition】

The displaying conditions of these screens are as follows:

(1) Screen ① appears when the password of the user logged in has expired (validity

period: 6 months).

(2) Screen ② appears from a month before the password expiration date of the user

①

②

－ 22－

logged in.

(3) Action Item

When clicking “OK” button after entering appropriate password into each input box,

the password will be changed.

Input Box/Button Name Description

Old Password ・Enter the current password.

New Password ・Enter a new password to use.

New Password

Confirmation

・Enter the new password again for confirmation.

OK ・Upon clicking this button, transits to the screen for

function selection.

【Description】

(1) Displays the screen to caution the user to change password to a new one before

expiration.

(2) Unable to change to the same password as previous one.

【Remarks】

None

－ 23－

3.3 Menu/Notification Screen

3.3.1 Initial Screen （Bulletin Board/Menu）

【Outline】

Displays the service selection menu and the contents of notices.

In addition, you can display VMI yearly operation calendar from this screen.

【Screen Image】

(1) The frame located in the left portion of the screen (①) displays the Web Information

Service menu. User can jump to each display screen by clicking the corresponding link

shown in this menu (Stock Balance Information, Receipt Information, etc.)

(2) The frame located in the upper portion of the screen (②) is the “bulletin board” of Toshiba

Toshiba TCS/SDS Company to provide information to the users. It displays information

in order of upload. Please note that important messages are uploaded sometimes.

Operation calendar etc. will appear upon clicking the corresponding link (title portion)

within this screen.

(3) The frame located in the lower portion of the screen (③) displays urgent item information

and allows the replies.

【Description】 Service Menu Selection

(1) Upon clicking a menu item, the corresponding screen shown below appears.

Menu Item Description

Urgent Item Information ・Displays Urgent Item Information list screen.

Stock Balance Information ・Displays Stock Balance Information Reference

②

③

①

－ 24－

Menu Item Description

screen.

Receipt Information ・Displays Receipt Information Reference screen.

Issue Information ・Displays Issue Information Reference screen.

Forecast Information ・Displays Forecast Information Reference screen.

Invoice Registration ・Displays Invoice Header Entry screen.

Invoice Information ・Displays Invoice Information Reference screen.

BPO Change Request ・Displays BPO Change Request information

reference screen.

BPO Information ・Displays BPO Information Reference screen.

RPO Balance Information ・Displays RPO Balance Historical Reference screen.

Critical Parts Information ・Displays Critical Parts Information screen.

Document Download ・Displays various Document Download screen.

Quotation Entry ・Displays Quotation Entry screen.

Quotation Reference ・Displays Quotation Reference screen.

Parts No. Conversion Entry ・Displays Register/Change Parts No. screen.

Change Password ・Displays Change VMI Password screen.

(2) Click a desired service menu (e.g. Stock Balance Information).

(3) The Stock Balance Information list screen appears in the lower portion of the screen (③).

【Description】 VMI Year-round Operation Calendar Selection

(１) Select “VMI Yearly Operation Calendar” in the upper portion of the screen (②).

Option Name Description

VMI Yearly Operation

Calendar

・Displays the yearly calendar of VMI processes.

－ 25－

3.4 Urgent Item Information

3.4.1 Urgent Item Information/Reply Screen

【Outline】 Displays the urgent item information (request for reply).

【Screen Image】


The condition for making a reply on this screen is that the user logged in is a vendor.

When the level of the user logged in is 2 or above, the user can view this screen but cannot

make a reply.

【Description】

(１) Upon clicking “Urgent Item Information” in the selection menu, this screen appears.

(２) Action Item

Clicking the button executes the following process.

Button/Link Name Description

Reply ・Makes a reply to the person in charge of purchase in

Toshiba TCS /SDS Company only with the dates (delivery

dates) and quantities (delivery quantities) of replies 1

through 3.

(３) List Item

The descriptions of list items being displayed are as follows:

Item Name Description

－ 26－


Site ・Shows site information (5 digits) in urgent item

information.

BPO No. ・Shows BPO code (10 digits) in urgent item information.

Due Date ・Shows delivery date (starting date) (in 8-digit YYYYMMDD

format) in urgent item information for each RPO.

Parts No. ・Shows parts code (25 digits) in urgent item information for

each RPO.

Your Parts No. ・Shows your company’s code (12 digits) corresponding to the

Parts No. shown above.

1W Usage ・Shows requirements for nearest preceding week (13 digits)

in urgent item information for each RPO.

Total Q’ty ・Shows planned total quantity (13 digits) in urgent item

information for each RPO.

Balance Q’ty ・Shows deposit balance quantity (13 digits) in urgent item

information for each RPO.

Reply 1 to 3 Date ・Enter reply dates of first through third choices (in 8-digit

YYYYMMDD format).

Reply 1 to 3 Q’ty ・Enter quantities of first through third choices (13 digits).

(４) Click ［Reply］.

・The message saying whether updated normally or not appears.

If any error occurred, “Reply Error” and the content of error are displayed. （Refer to

CHAPTER 4 ERROR MESSAGE LIST.）

・Only the display of/reply to the urgent item information being sent on the day is

available.

・If there is no corresponding information, the message “There is no corresponding

information. Please retry.” appears.

－ 27－

3.5 Stock Balance Information

3.5.1 Stock Balance Information Reference Screen

【Outline】 The screen to enter search conditions for stock balance information list.

【Screen Image】

【Description】

(１) Upon clicking “Stock Balance Information” on the selection menu, this screen appears.

(２) Enter search conditions.

As a search refinement is executed, the information that meets all conditions entered

will be obtained. (AND condition)


Site ・Select abbreviated site name to target.

Your Parts No. ・Enter your company’s part code (12 digits) to target.

Cat Code ・Enter target category code (3 digits) .

WH ・Enter target delivery place code (5 digits).

Parts No. ・Enter target part code (25 digits).

Buyer ・Enter target buyer code (2 digits).

Low Stock ・Check here if searching critical parts only.

(３) Click “GO”.

－ 28－

・When there is any corresponding data, the corresponding listed information appears

on “Stock Balance Information List” screen.

・When there is no corresponding data, the following message appears on “Stock

Balance Information List” screen.

“There is no corresponding information. Please retry.”

－ 29－

3.5.2 Stock Balance Information List Screen

【Outline】 Displays “Stock Balance Information List”.

【Screen Image】

【Description】

(１) Upon clicking “Stock Balance Information” on the selection menu, this screen appears.

(２) The whole records of critical parts are shown in red.

(３) Action Item

Clicking a button executes the corresponding process shown below.


Print ・Outputs the contents selected in the list to Adobe Reader.

Download ・Outputs the contents shown in the list to a file in CSV

format.

(４) List Item

The descriptions of the displayed list items are as follows:


Results ・Shows latest creation date and time of stock receipt/issue

information in the corresponding record in YYYY/MM/DD

HH:MM format.

Site ・Shows site information (5 digits) in stock balance information.

WH ・Shows delivery place (5 digits) in stock balance information.

Buyer ・Shows person in charge of the purchase (2 digits) in stock

－ 30－


balance information.

Parts No. ・Shows part number (25 digits) in stock balance information.

Your Parts No. ・Shows your company’s code (12 digits) corresponding to the

part No. shown above in stock balance information.

Cat. ・Shows category (3 digits) in stock balance information.

Previous Month ・Shows balance of previous month (10 digits) of corresponding

part.

Total Receipt ・Shows total number received (13 digits) of corresponding part.

Total Issue ・Shows total number issued (13 digits) of corresponding par.

Current Balance ・Shows current balance (13 digits) of corresponding part.

In-Transit ・Shows In-Transit (8 digits) of corresponding part.

Description ・Shows part name (25 digits) in stock balance information.

－ 31－

3.5.3 Printing Stock Balance Information List

【Outline】 Prints the list displayed in the stock balance information list screen.

【Print Image】

【Description】

(１) Upon clicking “Print” button on the stock balance information list screen, this screen

appears.

(２) List Item

For the printed list items, refer to “3.5.2 Stock Balance Information List Screen - (4) List

Item”.

－ 32－

3.5.4 Detailed Stock Balance Information Screen

【Outline】 Displays the details of selected stock balance information.

【Screen Image of TIP’s Data】

【Screen Image of TCS /SDS Data】

－ 33－


The unit and order to display this screen are as follows:

(１) Displays in units of delivery place and part code.

(２) Displays in chronological order of date of receipt/issue.

【Description】

(１) Upon clicking “Parts No” in stock balance information list screen, this screen appears.

(２) The layout varies according to the site to display information. When the site is

neither TIP nor TCS/SDS, the information will be output in the layout for TCS/SDS.

(３) Action Item

Clicking a button executes the corresponding process shown below



Download ・Outputs the contents shown in the list to a file in CSV

format.

(４) List Item



Results ・Shows latest creation date and time of receipt/issue


HH:MM format.

Parts No. ・Shows part code (25 digits) in stock balance information of

corresponding part.

Description ・Shows part name (25 digits) of corresponding part.

WH ・Shows delivery place (5 digits) of corresponding part.

Total Receipt Q’ty ・Shows cumulative total of receipt for current month (13

digits) of corresponding part.

Total Issue Q’ty ・Shows cumulative total of issue for the current month (13

digits) of corresponding part.

BPO No. (TIP’s Data) ・Shows BPO No. (10 digits) of corresponding part.

Invoice No.

(TIP’s Data)

・Shows Invoice No. (20 digits) of corresponding part.

Remark (TIP’s Data) ・Show remarks (150 digits) of corresponding part.

RPO No.

(TCS/SDS Data)

・Shows reference No. (10 digits) of corresponding part.

In/Out Time & Date Shows delivery date & time in Receipt Information or

acceptance date & time in Issue Information of

corresponding part in YYYY/MM/DD HH:MM format.

Invoice No.

(TIP’s Data)

・Shows Invoice No. (20 digits) of corresponding part.

－ 34－


Seq (TIP’s Data) ・Shows sequential serial number of acceptance/issue item

within the Invoice No.

Receipt Q’ty ・Shows corresponding receipt quantity (13 digits) of in case

of receipt record.

Issue Q’ty ・Shows issue quantity (13 digits) of corresponding part in

case of issue record.

In-Transit

(TIP’s Data)

・Shows In-Transit (8 digits) of corresponding part.

PO No.

(TCS/SDS Data)

・Shows purchase order number (10 digits) of corresponding

part.

－ 35－

3.5.5 Printing Stock Balance Detail Information

【Outline】 Prints the list displayed on Stock Balance Detail Information Screen.

【Print Image of TIP’s Data】

【Print Image of TCS/SDS Data】

－ 36－

【Description】

(１) Upon clicking “Print” button on Detailed Stock Balance Information screen, this screen

appears.

(２) List Item

As for printed list items, refer to “3.5.4 Detailed Stock Balance Information Screen - (4)

List Item”.

－ 37－

3.6 Receipt Information

3.6.1 Receipt Information Reference Screen

【Outline】 The screen to enter reference conditions for receipt information list.

【Screen Image】

【Search Restriction】

There is the following restriction on the reference from this screen.

(１) Either date (From or To) is a compulsory input when specifying the reference

conditions.

【Description】

(１) Upon clicking “Receipt Information” in selection menu, this screen appears.

(２) Enter search conditions.

As a search refinement is executed, the information that meets all conditions entered will

be obtained. (AND condition)



Your Parts No. ・Enter your part code (12 digits) of target part.

Date (From) ・Enter target date to start a search in 8-digit YYYYMMDD

format. (Either Date (From or To) is a compulsory input.)

－ 38－


Date (To) ・Enter target date to end a search in 8-digit YYYYMMDD


BPO ・Enter target BPO code (10 digits).


Invoice/RPO ・Enter target Invoice No. (20 digits) or RPO (10 digits).

Cat. ・Enter target category code (3 digits).

(３) Click ”GO”.

・When there is any corresponding data, the corresponding listed information appears on

“Receipt Information List” screen.

・When there is no corresponding data, the following message appears on “Receipt

Information List” screen.


－ 39－

3.6.2 Receipt Information List Screen

【Outline】 Displays listed information corresponding to the search conditions. User can

print the listed information or download it to a CSV-format file from this screen.

【Screen Image】

【Description】

(１) Action Item



Print Outputs the contents selected in the list to Adobe Reader.

Download Outputs the contents shown in the list to a file in CSV

format.

(２) List Item



Results ・Shows latest creation date and time of receipt/issue


HH:MM format.

Site ・Shows site information (5 digits) in receipt information.

WH ・Shows delivery place code (5 digits) in receipt information.

Buyer ・Shows buyer code (2 digits) in receipt information.

－ 40－


Receipt Date ・Shows receipt date (in 8-digit YYYYMMDD format) in

receipt information.

Invoice No/RPO(Seq) ・Shows Invoice No. (20 digits) or RPO (10 digits) in receipt

information. In addition, the 3 digits in parentheses show

the number of sequential deliveries.

BPO ・Shows BPO (10 digits) in receipt information.

Parts No. ・Shows part code (25 digits) in receipt information.

Your Parts No. ・Shows your part code (12 digits) in receipt information.

Cat. ・Shows category (3 digits) in receipt information.

Q’ty ・Shows receipt quantity (13 digits) in receipt information.

Description ・Shows part name (25 digits) in receipt information.

Total ・Shows total counts (13 digits) of receipt information.

Total ・Shows total receipt quantity (13 digits) in receipt

information.

－ 41－

3.6.3 Printing Receipt Information List

【Outline】 Prints the list displayed on Receipt Information List screen.

【Print Image】

【Description】

(１) List Item

As for printed list items, refer to “3.6.2 Receipt Information List Screen – (2) List Item”.

－ 42－

3.7 Issue Information

3.7.1 Issue Information Search Screen

【Outline】 The screen to enter the search conditions for Issue Information List.

【Screen Image】


There is the following restriction on the search conditions from this screen.

(１) When specifying the search conditions, either Date (From or To) is a compulsory input.

【Description】

(１) Upon clicking “Issue Information” in selection menu, this screen appears.

(２) Enter the search conditions.










－ 43－




Invoice/RPO ・Enter target Invoice No. (20 digits) or RPO (10 digits).

Cat. ・Enter target category code (3 digits).



on “Issue Information List” screen.

・When there is no corresponding data, the following message appears on “Issue



－ 44－

3.7.2 Issue Information List Screen

【Outline】 Displays listed information corresponding to the search conditions.

User can print the listed information or download it to a CSV-format file from

this screen.

【Screen Image】

【Displaying Restriction】

There is the following restriction on the displaying conditions of this screen.

(１) When logged in as 2nd vendor, the items “Price” (unit price) and “Amount” (amount of

money) are not shown.

【Description】

(１) Action Item





format.

(２) List Item



Results Shows latest creation date and time of receipt/issue

－ 45－



HH:MM format.

Site ・Shows site information (5 digits) in issue information.

WH ・Shows delivery place code (5 digits) in issue information.

Buyer ・Shows buyer code (2 digits) in issue information.

Issue Date ・Shows issue date (in 8-digit YYYYMMDD format) in issue

information.

Invoice No(RPO) ・Shows Invoice No. (20 digits) or RPO (10 digits) in issue

information.

BPO/PO ・Shows BPO (10 digits) or PO (10 digits) in issue

information.

Seq ・Shows sequence number in issue information.

Parts No. ・Shows part code (25 digits) in issue information.

Your Parts No. ・Shows your part code (12 digits) in issue information.

Cat. ・Shows category (3 digits) in issue information.

Q’ty ・Shows issued quantity (13 digits) in issue information.

Cur ・Shows currency code (3 digits).

Price ・Shows unit price (13 digits) in issue information.

Amount ・Shows amount of money (12 digits) in issue information.

Description ・Shows part name (25 digits) in issue information.

Total ・Shows total counts (13 digits) of issue information.

Total ・Shows total issued quantity (13 digits) in issue information.

－ 46－

3.7.3 Printing Issue Information List

【Outline】 Prints the list displayed in Issue Information List screen.

【Print Image】

【Description】

(１) List Item

As for printed list items, refer to “3.7.2 Issue Information List Screen - (2) List Item”.

－ 47－

3.8 Delivery Demand & Reply

3.8.1 Delivery Demand & Reply Screen

【Outline】 The screen to display transition buttons to Buyer Document List / Supplier

Document Attach.

【Screen Image】

【Description】

(１) Selecting target site displays transition buttons to Buyer Document List / Supplier

Document Attach screen.

(２) Clicking ‘Download’ button transitions to Buyer Document List screen.

(３) Clicking ‘Upload’ button transitions to Supplier Document Attach screen.

(４) Screen Item


Site Select a site of documents to manipulate.

(５) Action Item



Download button Transitions to Buyer Document List screen.

Upload button Transitions to Supplier Document Attach screen.

－ 48－

3.8.2 Buyer Document List Screen

【Outline】 Clicking 'Download' button at Delivery Demand & Reply screen, this screen is

displayed. You can browse and download the buyer documents.

【Screen Image】

【Description】

(１) Action Item



File Name(Link) Downloads file.

Close button Closes Buyer Document List screen.

(２) List Item

Displays the downloadable document list. The descriptions of list items are as follows:


Parents No. Shows Vendor code as Parents No.

Document Name Shows document name.

Document No. Shows control No of document.

Rev Shows revision No of document.

File Name Shows file name.

When you click the link, file download dialog appears. Please

refer to '(３) How to download' for download procedure.

－ 49－


Size(KByte) Shows file size.

Create Date Shows update date.(YYYY/MM/DD HH:MM format)

(３) How to download

When you click File Name link, file download dialog(Before IE8) or download

notification bar(After IE9) will appear, and then click 'Save As' button.

[Download Notification Bar（After IE9）]

'Save As' dialog is displayed, and then click the "Save" button after setting save

location.

－ 50－

3.8.3 Supplier Document Attach screen

【Outline】 Clicking 'Upload' button at Delivery Demand & Reply screen, this screen is

displayed. You can upload documents, download uploaded documents, and delete it.

【Screen Image】

【Description】

(１) Action Item



Save button Shelf registration of the document specified as the input item

will be performed.

You can not register if there is no input of document name,

document No, Rev, and file name. (You can upload 6 files at

once.)

Please refer to '(３) How to save' for usage.

Browse...button Selects attachment files.

Please refer to '(４) How to browse file' for usage.

File Name(Link) Downloads file.

Please refer to '(５) How to download' for usage.

Delete button Deletes attachment files.

Please refer to '(６) How to delete file' for usage.

－ 51－


Close button Closes Supplier Document Attach screen.

(２) List Item

Displays input items of the file to upload and the uploaded document by list. The

descriptions of list items are as follows:


【Supplier Document Registration】

Parents No. Shows Vendor code as Parents No.

Document Name Enter document name.

You can input up to 32 characters of kanji, kana, half-width

alphanumeric characters, double-byte alphanumeric.

Document No. Enter document No.

You can input up to 12 characters of half-width alphanumeric

characters.

Rev Enter revision No.

You can input up to 5 characters of half-width alphanumeric

characters.

File Name Enter file name.

You can input up to 100 characters except for the file path

such as directory name, etc.

Clicking 'Browse' button, you can set file name. Please refer to

'(４) How to browse file' for file reference procedure.

【Supplier Document List (Uploaded files are displayed)】

Document Name Shows document name.

Document No. Shows control No of document.

Rev Shows revision No of document.

File Name Shows file name.

When you click the link, file download dialog appears. Please

refer to '(５) How to download' for download procedure.

Size(KByte) Shows file size.

Create Date Shows create / update date.(YYYY/MM/DD HH:MM format)

※Fullwidth and halfwidth spaces at the left and right ends will be automatically deleted at

the time of registration. You can not enter tabs and line breaks.

(３) How to save

When you click 'Save' button, the information that you input at the upper part of

screen is saved.

The saved file will be displayed at the lower of the screen, so please confirm that it is

saved successfully.

－ 52－

In addition, if you click 'Save' button when there is no mistakes on input content, the

message is displayed.

If there is an error in inputs, displays an error message like the following screen.

After checking the contents of an error, correct it, and then please click on 'Save'

button again.

－ 53－

(４) How to browse file

When you click 'Browse' button, following dialog is displayed, and then select file and

click 'Open' button.

(５) How to download

When you click File Name link, file download dialog(Before IE8) or download

notification bar(After IE9) will appear, and then click 'Save As' button.

[Download Notification Bar（After IE9）]

'Save As' dialog is displayed, and then click the "Save" button after setting save

location.

－ 54－

(６) How to delete file

Click 'Delete' button to delete registered file. When you click 'Delete' button, following

dialog is displayed, and then click 'OK' button.

When you click 'OK', deletes selected document.

When you click 'Cancel', deletion is canceled.

－ 55－

3.9 Forecast Information

3.9.1 Forecast Information Reference Screen

【Outline】 Enters search conditions for a forecast information list.

【Screen Image】

【Description】

(１) Upon clicking “Forecast Information” in selection menu, this screen appears.









Cat Code ・Enter target category code (3 digits).



“Forecast Information List” screen.

・When there is no corresponding data, the following message appears on “Forecast


－ 56－


－ 57－

3.9.2 Forecast Information List Screen

【Outline】 Displays “Forecast Information List”.

【Screen Image】

・Long-Range Forecast

－ 58－

【Description】

(１) Action Item


Button Name Description


Download ・Outputs the contents shown in the list to a file in CSV-format.

(２) List Item

Descriptions of the list items being displayed are as follows:


Latest Operation

Date

・Refer to Supplementary Description.

Previous Operation

Date

・Refer to Supplementary Description.

Site ・Shows the site information (5 digits) in forecast information.

Parts No. ・Shows the part code (25 digits) in forecast information.

Your Parts No. ・Shows your part code (12 digits) of corresponding part.

Buyer ・Shows the buyer (2 digits) in forecast information.

RPO ・Shows RPO quantity in max. 6 digits.

Date ・Shows delivery date in 4-digit MM/DD format and quantity in

max. 6 digits in forecast information.

Total Difference ・Shows the difference (13 digits) of planned necessary quantity

of each forecast information.

－ 59－

【Supplementary Description】

・How to Obtain Current Information/Previous Information

(1) Current/Previous Issue Date, Current/Previous Due Date

・Search Forecast information.

Selection items are as follows:

Orderer’s code, Parts No., Your Parts No., Buyer code, Due date,

Replenishment quantity (planned necessary quantity), RPO date,

RPO quantity, Planned date

The search result is named as ① in the following description.

The latest planned date among above search result ① is displayed as the current

issue date, and the Due Date to the latest planned date are displayed as the Current

Due Date, respectively.

The latest planned date among the above search result ① which Due Date 2

coincides with Due Date 1 of this time is displayed as previous issue date, and its Due

Date are displayed as Due Date of the previous plan respectively.

(2) Previous Information

Search for the Forecast information of Orderer’s code, Order recipient code and Parts

No. from the search result ① which planned date is the same to the previous issue

date.

Two or more pieces of information with the same Parts No. are displayed when such

data exist because that the search was not performed with limited search for the items

beneath Parts No.

(3) Current Information

Search for Forecast information for Orderer’s code, Order recipient code and Parts No.

from the search result ① which planned date is the same to the current issue date.

Two or more pieces of information with the same Parts No. are displayed when such

data exist because that the search was not performed with limited search for the items

beneath Parts No.

(4) Accumulated Difference

The previous dates of Due Date are used for the dates of accumulation of difference.

How to Obtain Accumulated Difference Number (hereinafter abbreviated as ADN)

ADN 1: Previous replenished number 1 Replenished number of (RPO information)

ADN 2: Previous replenished number 2 Present replenished number 1 + ADN 1



(Similar to the above)




(Calculate to the above)

－ 60－

3.9.3 Printing Forecast Information

【Outline】 Prints the list displayed on Forecast Information List screen.

【Print Image】

【Description】

(１) Upon clicking “Print” button on the forecast information list screen, this screen

appears.

(２) List Item

As for printed list items, refer to “3.9.2 Forecast Information List Screen – (2) List

Item”.

－ 61－

3.9.4 Forecast Historical Information List Screen

【Outline】 Displays “Forecast Historical Information List”.

【Screen Image】


－ 62－

【Description】

(１) Upon clicking part code in “Forecast Information List”, this screen appears.

(２) Action Item


Button/Link

Name

Description


Download ・Outputs the contents shown in the list to a file in CSV format.

(３) List Item



Parts No. Shows part code (25 digits) in forecast historical information.

Your Parts No. Shows your part code (12 digits) in forecast historical

information.

Result Shows the issuing date of forecast historical information in

YYYY/MM/DD format.

Unit Shows unit (12 digits) in forecast historical information.

Minimum Lot Refer to Supplementary Description.

Ope.Date/

Due Date

Shows issued date/replenishment date in 4-digit MM/DD

format.

Planned necessary

quantity

Shows the quantity in at least 6 digits.

RPO Results Shows RPO results (at least 10 digits) of the part in forecast

historical information.

Issue Results Shows issue results (6 digits) of the part in forecast historical

information.

－ 63－

【Supplementary Description】 “Forecast Historical Information” screen

1. Overview

The histories of Forecast Information on Orderer’s code, Order recipient code and Parts No.

are displayed in a list

The list also displays the RPO results and Issue results.

2. Display items on the screen

(1) Header part

Date of issue, Parts No., Unit

These data are displayed based on Forecast information.

Your Parts No.

This data is displayed based on your item name information.

Minimum lot

The maximum value of the minimum lot is obtained from RPO information with the

same Orderer’s code, Order recipient code, and Parts No.

(Minimum lot is the value in the free use field of RPO information.)

(2) Forecast part

Forecast Historical Information is displayed for Orderer’s code, Order recipient code and

Parts No.

Forecast is issued every week and includes the weekly replenishment date (due date) and

weekly quantity (planned necessary quantity) for 12 weeks.

Each row corresponds to the Forecast issued weekly and each field corresponds to

replenishment date and quantity respectively.

The row can display Forecasts for 12 weeks at maximum and the field of replenishment

date can display the dates for 23 weeks at maximum (the latest 12 weeks ＋ past 11

weeks). The latest Forecast is displayed at the bottom.


The row can display Forecasts for 30 weeks at maximum and the field of replenishment

date can display the dates and the months without the limit of the range.

(3) Actual result part

This part shows how RPO and Issue were appropriated to Forecast information.

RPO result

The Replenishment quantity 1 to 6 of which Orderer’s code, Order recipient code and

Parts No. are the same and the first specified Due date is “Corresponding Week” (※1)

are totaled and displayed based on RPO information.

Issue result

The accepted quantity of which Orderer’s code, Order recipient code and Parts No. are

the same and the acceptance dated is “Corresponding Week” (※1) are totaled and

displayed based on Issue information.

(※1) “Corresponding Week”・・Stands for the period from the date of replenishment to one

day prior to the next replenishment date.

E.g.) Planned date / Replenishment date 3/23 (A) 3/29 (B) 4/5 (C) 4/12 (D) …

3/15 (1) 200 210 220 230 …

3/29 (2) 200 210 …

－ 64－

4/5 (3) 200 …

------------------------------------------------------------------------------------------------------------

RPO result (a) (b) (c) …

Issue result (a) (b) (c) …

Period of (a): From (A) to one day prior (B) From 3/23 to 3/28 (March 23 to 28)

Period of (b): From (B) to one day prior (C) From 3/29 to 4/4 (March 29 to April 4)

Period of (c): From (C) to one day prior (D) From 4/5 to 4/11 (April 5 to 11)

－ 65－

3.9.5 Printing Forecast Historical Information List

【Outline】 Prints the list displayed on Forecast Information List screen.

【Print Image】

【Description】

(１) Upon clicking “Print” button in the forecast information list screen, this screen appears.

(２) List Item

As for printed list items, refer to “3.9.4 Forecast Historical Information List Screen –

(3) List Item”.

－ 66－

3.10 Delivery Plan

3.10.1 Delivery Plan Answer Reference Screen

【Outline】 Enters search conditions for a deliver plan answer list.

【Screen Image】

①

②

－ 67－

【Description】

(１) Upon clicking “Delivery Plan” in selection menu, screen ① appears.

(２) Upon clicking "Delivery Plan Answer" in screen menu, screen ② appears.

(３) Enter the search conditions.




Site Select abbreviated site name of target.

Receiving Date Enter receiving date(From/To) of target.

Part's No Enter part code of target.

Your Part's No. Enter your part code of target.

Category Enter category of target.

Buyer Enter target buyer code.

Not replied only Check when you search only not replied item.

Latest only Check when you search only latest item.

(４) Click “GO”.


“Delivery Plan Answer List” screen.

・When there is no corresponding data, the following message appears on “Delivery Plan

Answer List” screen.

“There is no corresponding data can not be found.”

－ 68－

3.10.2 Delivery Plan Answer List Screen

【Outline】 Displays “Delivery Plan Answer List”.

【Screen Image】

【Description】

(１) Action Item

Clicking an item executes the corresponding process shown below.


Plan No link Transition to detail screen.

(２) List Item



Site Shows the site information of target part.

Status Shows the answer status of target part.

Empty: Supplier's unanswered state.

Saved: Supplier's saved state at detail screen.

Answered: Supplier's answered state.

Type Shows the correction code type of target part.

1: New, 2: Change, 3: Cancel

BU Shows the order division code of target part.

Plan No. Shows the plan no of target part.

－ 69－


Part's No/

Your Part's No.

Shows the part code and your part code of target part.

Description Shows the part name of target part.

Due Date Shows the due date of delivery of target part.

Q'ty Shows the quantity of target part.

Uom Shows the unit of target part.

Buyer Shows the buyer of target part.

Ope Date Shows the planed date of target part.

Cat Shows the registration user ID of target part.

Receiving Date Shows the registration date of target part.

－ 70－

3.10.3 Delivery Plan Answer Detail Screen

【Outline】 Displays “Delivery Plan Answer Detail”.

【Screen Image】

【Description】

(１) Upon clicking “Plan No” link in “Delivery Plan Answer List”, this screen appears.

(２) Action Item



Answer Answers.

Save Saves temporarily.

Close Closes the screen.

Q'ty Clear Set input item to 0.

Calculate Calculates the difference of requests and answers, and displays

it at the bottom of the date column

(３) List Item






－ 71－



Parts No Shows the part code of target part.

Description Shows the remarks of target part.

1: Date

2: Forecast Q'ty

3: Actual/Answer

Q'ty

4: Balance Q'ty

1st stage: Shows the date.

2nd stage: Shows the blank before inputable date, and the

requested quantity after inputable date.

3rd stage: Shows the actual number (in bold) if it is before the

inputable date. Enter answer quantity if it is after the

inputable date.

4th stage: Shows the difference of requests and answers.

Unit(*) Shows the unit of target part.

Your Parts No. Shows your part code of target part.

Production No. Shows the production number of target part.


－ 72－

3.10.4 Delivery Plan Historical Info Reference Screen

【Outline】 Enters search conditions for a deliver plan historical reference.

【Screen Image】

①

②

－ 73－

【Description】

(１) Upon clicking “Delivery Plan” in selection menu, screen ① appears.

(２) Upon clicking "Delivery Plan Reference" in screen menu, screen ② appears.

(３) Enter the search conditions.




Site Select abbreviated site name of target.

Receiving Date Enter receiving date(From/To) of target.

Part's No Enter part code of target.

Your Part's No. Enter your part code of target.

Category Enter category of target.

Buyer Enter target buyer code.

Latest only Check when you search only latest item.

(４) Click “GO”.


“Delivery Plan Historical Info List” screen.

・When there is no corresponding data, the following message appears on “Delivery Plan

Historical Info List” screen.

“There is no corresponding data can not be found.”

－ 74－

3.10.5 Delivery Plan Historical Info List Screen

【Outline】 Displays “Delivery Plan Historical Info List”.

【Screen Image】

【Description】

(１) Action Item

Clicking an item executes the corresponding process shown below.


Plan No link Transition to detail screen.

(２) List Item




Status Shows the answer status of target part.

Empty: Supplier's unanswered state.

Saved: Supplier's saved state at historical detail screen.


1: New, 2: Change, 3: Cancel

BU Shows the order division code of target part.


－ 75－


Part's No/

Your Part's No.

Shows the part code and your part code of target part.

Description Shows the part name of target part.

Due Date Shows the due date of delivery of target part.

Forecast Q'ty Shows the requested quantity of target part.

Answer Q'ty Shows the answered quantitiy of target part.

Uom Shows the unit of target part.



Cat Shows the registration user ID of target part.

Receiving Date Shows the registration date of target part.

－ 76－

3.10.6 Delivery Plan Historical Info Detail Screen

【Outline】 Displays “Delivery Plan Historical Info Detail”.

【Screen Image】

【Description】

(１) Upon clicking “Plan No” link in “Delivery Plan Historical Info List”, this screen

appears.

(２) Action Item



Answer Answers.

Save Saves temporarily.

Close Closes the screen.

Q'ty Clear Set input item to 0.

Calculate Calculates the difference of requests and answers, and displays

it at the bottom of the date column

(３) List Item






－ 77－



Parts No Shows the part code of target part.

Description Shows the remarks of target part.

1: Date

2: Forecast Q'ty

3: Actual/last

Answer Q'ty

4: Balance Q'ty

1st stage: Shows the date.

2nd stage: Shows the blank before inputable date, and the

requested quantity after inputable date.

3rd stage: Shows the actual number (in bold) if it is before the

inputable date. Enter answer quantity if it is after the

inputable date.

4th stage: Shows the difference of requests and answers.

Unit(*) Shows the unit of target part.

Your Parts No. Shows your part code of target part.

Production No. Shows the production number of target part.


－ 78－

3.11 Invoice Information Registration

3.11.1 Invoice Header Entry Screen

【Outline】 The screen to make an “Invoice Header Entry”.

【Screen Image】

・(TIP) Version

－ 79－


There are following restrictions on the displayed data on this screen.

(１) Not available to users other than vendors.

【Registering/Changing Restriction】

There are following restrictions on the registration from this screen.

(１) Site, Invoice No, Invoice Date and ETA are compulsory input items.

(２) The format for Invoice Date and ETA is “YYYYMMDD”.

(３) When you select (TIP) at site selection, you can not register if Invoice No. is duplicated

in the same supplier or a space is in the beginning or end of Invoice No.

【Description】

(１) Upon clicking “Invoice Registration” in selection menu, this screen appears.

(２) Enter the following items.


Date ・Shows today’s date in YYYY/MM/DD format.

Site ・Select a site of Invoice to register.

Invoice No. ・Enter Invoice No. (20 digits) to register.

Invoice Date ・Enter Invoice Date to register in YYYYMMDD format

(default: current date).

ETA ・Enter ETA to register in YYYYMMDD format.

2nd Vendor Code ・Enter 2nd vendor (23 digits) to register.

Vendor Code ・Shows corresponding vendor code (12 digits).

Vendor Name ・Shows corresponding vendor name.

Remark ・Enter remarks (50 digits) to register. (※1)

Mode of Shipment ・Enter mode of shipment (50 digits) to register.(※2)

Direct ・Select direct to register.(※1)

(※1) Not displayed when (TIP) is selected at site selection.

(※2) Displayed only when (TIP) is selected at site selection.

(３) Click “OK”.

・When the registration has been completed normally, Invoice Detail Entry screen

appears.

・When the registration has not been completed normally, an error message appears in

the lower frame.

・When (TIP) is selected at site selection, displays Invoice Detail Entry Screen for (TIP)

version.

－ 80－

3.11.2 Invoice Detail Entry Screen (Upper Frame)

【Outline】 The screen to make an “Invoice Detail Entry (registration)”.

【Screen Image】



(１) Not available to users other than vendors

(２) The items Site, Invoice No., Invoice Date, ETA, 2nd Vendor Code and Remark in the

upper frame take over the contents registered in the previous screen.



(１) BPO No, and Q’ty are compulsory input items.

(２) When selecting Send, Save as Draft, or Delete All process, one or more BPOs need to

be registered in advance

(４) The same BPO No. cannot be registered in one invoice information (shall be

overwritten).

【Description】

(１) When “Invoice Header Entry” has been completed normally and “OK” button is clicked,

this screen appears.

(２) Action Item


－ 81－


Select ・Displays BPO selection subwindow.

Add/Change ・Adds/changes BPO information.

Send ・Sends registered invoice information.

Save as draft ・Save the registered invoice information temporarily.

Delete All ・Deletes registered invoice information.

・Sends deleting data, if ｔhe corresponding invoice is sent.

Change Header ・Changes to invoice header entry screen.

(３) The following items are displayed.



Site ・Shows site of invoice registered in header entry screen.

Invoice No. ・Shows invoice No. (20 digits) registered in header entry

screen.

Invoice Date ・Shows invoice date registered in header entry screen in

YYYYMMDD format.

ETA ・Shows ETA registered in header entry screen in

YYYYMMDD format.

2nd Vendor Code ・Shows 2nd vendor (23 digits) registered in header entry

screen,



Remark ・Shows remarks (50 digits) registered in header entry screen.

(４) Enter the following items.


BPO No. ・Enter BPO No. to register.

Q’ty ・Enter quantity of BPO to register.

(５) Click “OK”.

・When the registration has been completed normally, Invoice Detail Entry screen

appears.

－ 82－

－ 83－

3.11.3 Invoice Detail Entry Screen (Lower Frame)


【Screen Image】


There is the following restriction on the displayed data on this screen.


【Description】

(１) Action Item


Button/Link

Name

Description

Change ・Changes quantity of selected BPO information.

Delete ・Deletes the selected BPO information.

・If BPO information is Only one, a confirmation dialog is

displayed.( if the corresponding invoice is not sent, a

confirmation dialog is not displayed.)

・By selecting OK in the confirmation dialog, It will discard all

changes which the corresponding invoice information was sent.

－ 84－

(２) The following items are displayed.


BPO No. ・Shows BPO information No. (10 digits).

Parts No. ・Shows part code (25 digits) in BPO information.

Description ・Shows part name (25 digits) in BPO information.

Cur ・Shows currency code in BPO information.

Price ・Shows unit price (13 digits) in BPO information.

Q’ty ・Shows issue quantity (13 digits) in BPO information.

Amount ・Shows amount (12 digits) in BPO information.

－ 85－

3.11.4 Invoice Detail Entry Screen for (TIP) version (Upper Frame)


【Screen Image】




(２) The items Site, Invoice No., Invoice Date, ETA, 2nd Vendor Code and Mode of

Shipment in the upper frame take over the contents registered in the previous screen.

(３) Only when (TIP) is registered for site selection, the Invoice Detail Entry Screen for

(TIP) version is displayed.



(１) Parts No, and Ship Q’ty are compulsory input items.

(２) When selecting Send, Save as Draft, or Delete All process, one or more BPOs need to

be registered in advance

(３) The same BPO No. cannot be registered in one invoice information (shall be

overwritten).

(４) Checked when Send button is clicked, and sending process is not performed unless

'BPO Q'ty> Invoice Q'ty (including unsent)'.

【Description】

(１) When “Invoice Header Entry” has been completed normally and “OK” button is clicked,


－ 86－

(２) Action Item



Select ・Displays Parts No selection subwindow.

BPO Select ・Displays BPO selection subwindow.

Send ・Sends registered invoice information.

Save as draft ・Save the registered invoice information temporarily.

Delete All ・Deletes registered invoice information.

・Sends deleting data, if ｔhe corresponding invoice is sent.

Change Header ・Changes to invoice header entry screen.

(３) The following items are displayed.



Site ・Shows site of invoice registered in header entry screen.

Invoice No. ・Shows invoice No. (20 digits) registered in header entry

screen.

Invoice Date ・Shows invoice date registered in header entry screen in

YYYYMMDD format.

ETA ・Shows ETA registered in header entry screen in

YYYYMMDD format.

2nd Vendor Code ・Shows 2nd vendor (23 digits) registered in header entry

screen,



Mode of Shipment ・Shows mode of shipment (50 digits) registered in header

entry screen.

(４) Enter the following items.


Parts No. ・Enter Parts No. to search BPO.

Ship Q’ty ・Enter quantity of BPO to assign automatically.

(５) How to register details

・Enter Parts No. and Ship Q’ty, and displays BPO selection subwindow.

－ 87－

・Input Invoice Q’ty, and click add button.

・When errors occurred, an error message is displayed.

－ 88－


There are following restrictions on the registration(ADD/Change) from this screen.

(１) When Invoice Qty is empty, data is not created.

(２) It is an error when 'BPO Q'ty <Invoice Q'ty (including unsent)'

－ 89－

3.11.5 Invoice Detail Entry Screen for (TIP) version (Lower Frame)


【Screen Image】




【Description】

(１) Action Item


Button/Link

Name

Description

Change ・Displays BPO selection subwindow.

Delete ・Deletes the selected BPO information.

・If BPO information is Only one, a confirmation dialog is

displayed.( if the corresponding invoice is not sent, a

confirmation dialog is not displayed.)

・By selecting OK in the confirmation dialog, It will discard all

changes which the corresponding invoice information was sent.

(２) The following items are displayed.



Parts No. ・Shows part code (25 digits) in BPO information.

－ 90－


Description ・Shows part name (25 digits) in BPO information.

Cur ・Shows currency code in BPO information.

Price ・Shows unit price (13 digits) in BPO information.

Q’ty ・Shows issue quantity (13 digits) in BPO information.

Amount ・Shows amount (12 digits) in BPO information.

(３) How to change details

・Click change button, and displays BPO selection subwindow.

・Change Invoice Q’ty, and click change button.

・When errors occurred, an error message is displayed.

－ 91－

3.12 Invoice Information

3.12.1 Invoice Information Search Screen

【Outline】 The screen to enter the search conditions for invoice information list.

【Screen Image】


There is the following restriction on the search conditions for this screen.

(1) When specifying the search conditions, Invoice Date or ETA (Form or To) is a

compulsory input.

【Description】

－ 92－

(1) Upon clicking “Invoice Information” in selection menu, this screen appears.

(2) Enter the search conditions.





Invoice Date(From) ・Enter target invoice date to start a search in 8-digit

YYYYMMDD format. (Either Date (From or To) is a

compulsory input.)

Invoice Date(To) ・Enter target invoice date to end a search in 8-digit

YYYYMMDD format. (Either Date (From or To) is a

compulsory input.)

Invoice No. ・Enter target invoice No. (20 digits).

ETA(From) ・Enter the date in 8-digit YYYYMMDD format to start a

search for target ETA. (Either Date (From or To) is a

compulsory input.)

ETA(To) ・Enter the date in 8-digit YYYYMMDD format to end a search

for target ETA. (Either Date (From or To) is a compulsory

input.)

BPO No. ・Enter target BPO code in 10 digits.

(3) Click “GO”.


“Invoice Information List” screen.

・ When there is no corresponding data, the following message appears on “Invoice



－ 93－

3.12.2 Invoice Information List Screen


User can print the listed information or download it to a CSV-format file from

this screen.

【Screen Image】



(１) For users other than vendors, Update and Delete buttons are not displayed.

(２) Even for vendor users, Update and Delete buttons are undisplayed in some cases

depending on the status of invoice information (refer to Supplementary Description).

【Description】

(1) Action Item

Clicking a link executes the corresponding process shown below.


Update. Updates the invoice information of corresponding record.

(Screen changes to the invoice header update screen.)

Invoice No. Changes to Invoice Detail Information screen of

corresponding record.

Delete Deletes the corresponding invoice information.

Sends deleting data, if ｔhe corresponding invoice is sent.

(2) List Item


－ 94－


Invoice No. ・Shows registered invoice No. (20 digits).

Invoice Date ・Shows registered invoice date in YYYYMMDD format.

ETA ・Shows registered・ETA in YYYYMMDD format.

2nd Vendor ・Shows registered・2nd vendor (23 digits).

Status ・Shows status of registered・invoice information.


(１) The meanings of statuses and available functions are as follows:

Status Meaning Availability of Data Change

In Creation In process of data creation (unsent) Yes

Sending Data is being sent No

Sent Data was sent Yes

On Delete Deleting data is being sent No

Received Data was received No

－ 95－

3.12.3 Invoice Detail Information Screen

【Outline】 Displays “Invoice Detail Information”.

【Screen Image】

・(TIP) Version

－ 96－



(１) For users other than vendors, Update button is undisplayed.

(２) Even for vendor users, Update button is undisplayed in some cases depending on the

status of invoice information (refer to Supplementary Descriptionin 3.12.2).

(３) When (TIP) is selected at site selection, displays Invoice Detail Entry Screen for (TIP)

version.

【Description】

(1) When clicking “OK” button after “Invoice Header Entry” has been registered normally,


(2) Action Item



Update Updates the invoice information of corresponding record.

(Screen changes to the invoice header update screen.)

(3) The following items are displayed.



Site ・Shows the site in invoice registered from Invoice Header

Entry screen.

Invoice No. ・Shows the invoice No. (20 digits) registered from Invoice

Header Entry screen.

Invoice Date ・Shows the invoice date registered from Invoice Header

Entry screen in YYYYMMDD format.

ETA ・Shows the ETA registered from Invoice Header Entry

screen in YYYYMMDD format.

2nd Vendor Code ・Shows the 2nd vendor (23 digits) registered from Invoice

Header Entry screen.



Remark ・Shows the remarks (50 digits) registered from Invoice

Header Entry screen.(※1)

Mode of Shipment ・Enter mode of shipment (50 digits) to register.(※2)


Parts No. ・Shows the part code (25 digits) in BPO information.

Description ・Shows the part name (25 digits) in BPO information.

－ 97－


Cur ・Shows the currency code (3 digits) in BPO information.

Price ・Shows the unit price (13 digits) in BPO information.

Q’ty ・Shows the issue quantity (13 digits） in BPO information.

Amount ・Shows money amount (12 digits) in issue information.

(※1) Not displayed when (TIP) is selected at site selection.

(※2) Displayed only when (TIP) is selected at site selection.

－ 98－

3.13 BPO Change Request Information

3.13.1 BPO Change Request Information Search Screen

【Outline】 The screen to search “BPO Change Request Information”.

【Screen Image】



(１) When specifying the search conditions, either Date (Form or To) is a compulsory input.

【Description】

(１) Upon clicking “BPO Change Request“ in selection menu, this screen appears.





Ope.Date (From) ・Enter target date to start a search in 8-digit YYYYMMDD


Ope.Date (To) ・Enter target date to end a search in 8-digit YYYYMMDD



－ 99－



Your Parts No. ・Enter your part code (12 digits) to target.


Not Replied Only/

All

・Select Not Replied Only or All data to display.

(3) Click “GO”.


“BPO Change Request Information List” screen.

・When there is no corresponding data, the following message appears on “BPO Change

Request Information List” screen.


－ 100－

3.13.2 BPO Change Request Information List Screen

【Outline】 Displays a list of “BPO Change Request Information”.

【Screen Image】

【Registration Restriction】


(１) Only vendor users can reply to BPO Change Request information.

(２) Once BPO Change Request information is replied, such information cannot be changed.

(３) The checkbox for the record to reply shall be checked, and those for records not to

replay shall be cleared.

【Description】

(1) Action Item

Clicking a button or a link executes the corresponding process shown below.


Send ・Sends the record information of which the checkbox is

checked.

BPO No. ・Changes to BPO Changing Information Detail screen.



Select ・Shows BPO information No. (10 digits).

－ 101－


Site ・Shows the site information (5 digits) in BPO change request

information.

BPO No. ・Shows the BPO No. (10 digits) in BPO change request

information.

Parts No. ・Shows part code (25 digits) in BPO change request

information.

Your Parts No. ・Shows your part code (12 digits) of corresponding part.

Reply ・Select a reply (Agreed or Not Agreed).

Old Price(Cur/Price) ・Shows the currency code and the unit price (13 digits) in

BPO information.

New Price(Cur/Price) ・Shows the currency code and the unit price (13 digits) in

BPO information.

Old Q’ty(Q’ｔｙ/Unit) ・Shows the BPO quantity (13 digits) and unit (3 digits) in

BPO information.

New Q’ty(Q’ｔｙ/Unit) ・Shows the BPO quantity (13 digits) and unit (3 digits) in

BPO change request information.

Respondent ・Shows the respondent in BPO change request information.

Reply Date ・Shows the reply date (YYYY/MM/DD format) in BPO

change request information.

－ 102－

3.13.3 BPO Changing Information Detail Screen

【Outline】 Displays a list of “BPO Changing Information Detail”.

【Screen Image】

【Registering Restriction】

There are following restrictions on the registration of this screen.

(１) Only vendor users can make a reply to BPO Change Request information.

(２) Once BPO Change Request information is replied, such information cannot be changed.

【Description】

(1) Action Item



Send ・Sends the record information for which the checkbox is

checked.

Close ・Closes BPO Changing Information Detail screen.



Reply ・Select a reply (Agreed/Not Agreed).

Respondent ・Shows the respondent to BPO Change Request information.

Reply Date ・Shows the date of reply to BPO change request information

－ 103－


(in YYYY/MM/DD format).

Buyer Code ・Shows the buyer code (2 digits) in BPO change request

information.

Vendor Code ・Shows the vendor code (12 digits) in BPO change request

information.

BPO No. ・Shows BPO No. (10 digits) in BPO change request

information.

Select ・Shows BPO information No. (10 digits).

Order Date

(Current/Request)

・Shows the order date (in YYYY/MM/DD format) in PBO

Information/BPO Change Request information.

Parts No.

(Current/Request)

・Shows the part code (25 digits) in BPO Information/BPO


Your Parts No.

(Current/Request)

・Shows your part code (12 digits) in BPO information/BPO


Cur

(Current/Request)

・Shows the currency code (3 digits) in BPO information/BPO


Price

(Current/Request)

･Shows the unit price (13 digits) in BPO information/BPO


Q’ｔｙ

(Current/Request)

･Shows the BPO quantity (13 digits) and the unit in BPO

information/BPO change request information.

Unit

(Current/Request)

･Shows the unit (3 digits) in BPO information/BPO change

request information.

Amount

(Current/Request)

･Shows the money amount (unit price*BPO quantity) in BPO


Due Month

(Current/Request)

･Shows the due month (YYYY/MM) in BPO information/BPO


Condition

(Current/Request)

･Shows the ordering pattern (2 digits) in BPO


Buyer Name

(Current/Request)

･Shows the buyer name (30 digits) in BPO information/BPO


－ 104－

3.14 BPO Information

3.14.1 BPO Information Reference Screen

【Outline】 The screen to search “BPO Information”.

【Screen Image】




【Description】

(１) Upon clicking “BPO Information” in selection menu, this screen appears.









BPO No. ・Enter target BPO code (10 digits).

－ 105－






(3) Click “GO”.


“BPO Information List” screen.

・When there is no corresponding data, the following message appears on “BPO Information

List” screen.


－ 106－

3.14.2 BPO Information List Screen

【Outline】 Displays a list of “BPO Information”.

【Screen Image】

【Description】

(1) Action Item



Invoice No. Changes to Invoice Information detail screen for

corresponding record.

(2) List Item

The following items are displayed.


Site ･Shows site information (5 digits) in BPO information.

BPO No. ･Shows BPO No. (10 digits) in BPO information.

BU ･Shows order division code (3 digits) in BPO information.

WH ･Shows delivery site code (5 digits) in BPO information.

Parts No. ･Shows part code (25 digits) in BPO information.

Your Parts No. ･Shows your part code (12 digits) of corresponding part in

BPO information.

Cur ･Shows currency code (3 digits) in BPO information.

Price ･Shows unit price (13 digits) in BPO information.

Q’ty ･Shows BPO quantity (13 digits) in BPO information.

Total In ・Shows total in BPO information.

Total Out ・Shows total out BPO information.

－ 107－


Balance ・Shows balance BPO information.

Unit ･Shows unit (3 digits) in BPO information.

Amount ･Shows money amount (unit price*BPO quantity) in BPO

information.

Due Month ･Shows due month (YYYY/MM) in BPO information.

Condition ･Shows ordering pattern (2 digits) in BPO information.

Mode ･Shows correction code (New, Rev, Can) in BPO change

request information.

Remark ･Shows remarks (BU (3 digits)+requesting division code (2

digits)+debit account (4 digits)+debit subacount (3 digits)) in

BPO information.

－ 108－

3.14.3 BPO Balance Historical Information Detail Screen

【Outline】 Displays the balance historical information selected from BPO Information List

screen.

【Screen Image】

【Description】

(１) Upon clicking BPO No. (link) on the BPO information list screen, the balance historical

information of corresponding BPO appears.

(２) List Item



BPO No. Shows BPO No. (10 digits).

Parts No. Shows part code (25 digits) of corresponding part.

Your Parts No. Shows your part code (12 digits) of corresponding part.

IN/OUT Time & Date Shows receipt/issue date & time (YYYY/MM/DD HH24:MI).

Invoice No. Shows invoice no.

SEQ Shows seq of invoice no.

Receipt Q’ty Shows receipt quantity (13 digits) at that date and time.

Issue Q’ty Shows issue quantity (13 digits) at that date and time.

In-Transit Shows In-Transit (8 digits) at that date and time.

RPO Quantity Shows RPO quantity of corresponding BPO.

－ 109－


Total In Shows total receipt quantity of corresponding BPO.

Total Out Shows total issue quantity of corresponding BPO.

Current BPO Balance Shows balance quantity of corresponding BPO.

Total In-Transit Shows total In-Transit of corresponding BPO.

－ 110－

3.15 RPO Balance Historical Information

3.15.1 RPO Balance Historical Reference Screen

【Outline】 The screen to search “RPO Balance Historical Information”.

【Screen Image】


There are following restrictions on the search conditions from this screen.


(２) When the checkbox for “Past Due Date only” is checked, the targeted parts are those

one or more days overdue in delivery.

【Description】

(１) Upon clicking “RPO Balance Information” in selection menu, this screen appears.








－ 111－






All ・When checked, makes all data as targets to display.

Past Due Date Only ・When checked, makes only those past due date as targets to

display.



on “RPO Balance Historical Information List” screen.

・When there is no corresponding data, the following message appears on “RPO Balance

Historical Information List” screen.


－ 112－

3.15.2 RPO Balance Historical Information List Screen


Upon clicking Display button for a listed information, the detail screen of

corresponding information appears.

【Screen Image】


(１) When displaying past due balance, the quantity for each RPO is totaled and displayed.

【Description】

(１) Action Item



Display Displays the balance historical information (detail) of

corresponding RPO.

(２) List Item



Site ・Shows site information (5 digits) of corresponding RPO

balance.

Parts No. ・Shows part code (25 digits) of corresponding RPO balance.

－ 113－


Your Parts No. ・Shows your part code (12 digits) of corresponding RPO

balance.

RPO ・Shows RPO No. (10 digits) of corresponding RPO balance.

RPO Balance Q’ty Shows the result of: <RPO Accumulated>value < Total

Receipt Q’ty > value (13 digits)

Operation Date ・Shows RPO operation date (8-digit YYYYMMDD） of

corresponding RPO balance.

Past Due Q’ty ・Shows past due quantity (13 digits) of corresponding RPO

balance.

－ 114－

3.15.3 RPO Balance Detail Historical Information Screen

【Outline】 Displays detail information selected from RPO Balance Historical Information

screen.


【Screen Image of TCS/SDS Data】

－ 115－


(１) For some period immediately after starting the introduction, some cases such as only

RPO information is registered in the system and no receipt information is registered

can occur depending on the timings of system switch over and message issue. In such

cases, receipt dates, receipt quantity, total receipt quantity, etc. can be undisplayed.

(２) Coordinates those of the last 5 digits of RPO No. and BPO No. are the same.

【Description】

(１) Upon clicking a Display button on RPO Balance Historical Information List screen, the

corresponding RPO’s balance historical information (detail) appears.

(２) The layout varies depending on the site of information to display. When the site is


(３) List Item



BPO (TIP’s Data) Shows BPO No. (10 digits).

RPO

(TCS/SDS Data)

Shows RPO No. (10 digits).

Parts No. Shows the part code (25 digits) of corresponding part.


RPO Date Shows the delivery dates in RPO information of corresponding

part within the corresponding period sequentially in

YYYY/MM/DD format.

RPO Q’ty

<Item 1>

Shows the delivery quantity (10 digits) in RPO information of

corresponding part within the corresponding period.

Receipt Date Shows the receipt date of corresponding part in YYYY/MM/DD

format.

Receipt Q’ty

<Item 2>

Shows the receipt quantity (10 digits) in Receipt Information of

corresponding part within the corresponding period.

Invoice No. Shows the invoice No. (20 digits) of corresponding part within

the corresponding period.

RPO Accumulated

Q’ty <Item 3>

Shows the total of <Item 1> in 12 digits.

Total Receipt Q’ty

<Item 4>

Shows the total of <Item 2> in 12 digits.

BPO Q’ty

<Item 5>

Shows appropriation planned quantity (12 digits) in BPO

information.

RPO Balance Q’ty

<Item 6>

Shows the result of: <Item 3> value <Item 4> value (13

digits)

RPO Schedule Q’ty Shows the result of: <Item 5> value <Item 3> value (13

－ 116－


<Item 7> digits)

Past Due Q’ty

<Item 7>

Shows the past due quantity (13 digits).


・RPO Balance Q’ty = RPO Accumulated Q’ty Total Receipt Q’ty

・RPO Schedule Q’ty = BPO Q’ty RPO Accumulated Q’ty

－ 117－

3.16 Critical Parts Information

3.16.1 Critical Parts Information Screen

【Outline】 Displays critical parts (reply) information.

【Screen Image】


(１) The condition for replying from this screen is that the person logged in is a vendor.

(２) When the level of the person who logged in is 2 or above, the person can see this

screen but cannot make a reply.



(１) When clicking “OK” button, all records being displayed will be replied to.

(２) The reply is possible even when the quantity to answer is more or less than the

requested quantity to replenish.

【Description】

(１) Upon clicking “Critical Parts Information“ in selection menu, this screen appears.

(２) Action Item





－ 118－


format.

OK Makes a reply to critical parts information.

(３) List Item



Latest Operation

Date

・Shows the date of issue of this time (YYYY/MM/DD) of critical

parts information.

Site ・Shows site information (5 digits) in critical parts information.

Parts No. ・Shows the part code (25 digits) for each RPO in critical parts

information.

Your Parts No. ・Shows your part code (12 digits) corresponding to the parts

No. described above.

Cat. ・Shows category code (3 digits) in critical parts information.

Buyer ・Shows buyer code (2 digits) in critical parts information.

Dates 1 to 13 (Req) ・Shows the requested quantity to replenish (13 digits)

corresponding to the date in critical parts information.

Dates 1 to 13 (Ans) ・Shows the quantity to answer the replenishment request

corresponding to the date in critical parts information.


(１) Definition of Critical Parts

・The critical parts are the parts of which the total quantity of current balance and in-

transit is fewer than 1W usage.

(２) How to Find Critical Parts

・Current Balance In-Transit < 1W Usage

※The Current Balance is obtained by: Stock Balance Receipt Issue.

The 1W Usage is obtained from forecast message.

－ 119－

3.16.2 Printing Critical Parts Information

【Outline】 Prints the list displayed on Critical Parts Information screen.

【Print Image】

【Description】

(1) Upon clicking “Print“ button on Critical Parts Information screen, this screen appears.

(2) List Item

As for printed list items, refer to “3.16.1 Critical Parts Information Screen – (3) List Item“.

－ 120－

3.17 Downloading Various Documents

3.17.1 Document Download Screen

【Outline】 User can download various documents from this screen.

【Screen Image】

【Description】

(１) Action Item



Print Outputs the tag on Deposit data to Adobe Reader.

BPO Changes to Blanket Purchase Order (BPO) List screen.

RPO Changes to Deposit Replenishment Plan (RPO) List screen.

Forecast Changes to Parts Requirement Forecast and Replenish

Instruction screen.

Invoice Payment Changes to Invoice Payment Information screen.

PO Changes to the Purchase Order information screen.

Acceptance Changes to the acceptance information screen.

(２) List Item



－ 121－


BPO Shows a list of the BPO appropriation planned date

(YYYY/MM/DD) of corresponding month.

Upon clicking the link, Blanket Purchase Order (BPO) screen

appears.

RPO（Due Date） Shows a list of RPO order dates (specified due dates) of

corresponding month in YYYY/MM/DD format. Upon clicking

the link, Deposit Replenishment Plan (RPO) screen appears.

(Shows only the information of which the site is TCS/SDS.)

Forecast Shows a list of forecast planned dates (YYYY/MM/DD) of

corresponding month. Upon clicking the link, Parts

Requirement Forecast and Replenish Instruction screen

appears.

Invoice Payment Shows a list of invoice payment information creation dates

(YYYY/MM/DD) of corresponding month. Upon clicking the

link, Invoice Payment screen appears.

PO(Monthly) Shows a list of data creation dates (YYYY/MM/DD) of

corresponding month. Upon clicking the link, the Purchase

Order information screen appears.

Acceptance

(Monthly)

Shows a list of data creation dates (YYYY/MM/DD) of

corresponding month. Upon clicking the link, the acceptance

information screen appears.

－ 122－

3.17.2 Printing the Tag on Deposit

【Outline】 Prints “寄託品持込票” (the tag on Deposit).

【Print Image】

【Description】

(１) Upon clicking “Print“ button on Document Download screen, this screen appears.

(２) List Item



取引先名 Outputs the vendor (30 digits).

発効日 Outputs the printing date.

持込場所 Outputs the deposit place.

取引先コード Outputs the vendor code (11 digits).

原価場所 Outputs the ordering department code (7 digits).

整理番号 Outputs the reference No. (10 digits).

手配 Outputs the arrangement (2 digits).

バイヤー Outputs the buyer (2 digits).

部品コード Outputs the part code (25 digits).

品名・記事 Outputs the item name/description (25 digits).

持込期限 Outputs the due date for deposit.

－ 123－


持込計画数量 Outputs the planned deposit quantity (13 digits).

単位 Outputs the unit (3 digits).

不合格記入欄合格

数量

Blank

不合格記入欄不合

格数量

Blank

持込日 Blank

持込数量 Blank

梱包数 Blank

－ 124－

3.17.3 Blanket Purchase Order (BPO) List Screen

【Outline】 Displays the listed information of Blanket Purchase Order (BPO).



－ 125－

【Description】

(１) The layout varies according to the site to display information. When the site is


(２) Action Item


Button/Link

Name

Description


Download Outputs the contents shown in the list to a file in CSV format.

(３) List Item



Ope.Date ･Shows date of issue of Blanket Purchase Order in

YYYYMMDD format.

Vendor Code ･Shows vendor code (11 digits) corresponding to blanket

purchase.

Vendor Name ･Shows vendor name (30 digits) corresponding to blanket

purchase.

BU ･Shows BU code (3 digits) corresponding to blanket purchase.

Buyer Name ･Shows buyer name (30 digits) corresponding to blanket

purchase.

P/O No. ･Shows order No. (10 digits) of the part corresponding to

blanket purchase.

Buyer

(TCS/SDS Data)

･Shows buyer (2 digits) of the part corresponding to blanket

purchase.

Parts No. ･Shows part code (25 digits) of the part corresponding to

blanket purchase.

Description

(TCS/SDS Data)

･Shows part name (25 digits) of the part corresponding to

blanket purchase.

Your Parts No.

(TCS/SDS Data)

･Shows your part code (12 digits) of the part corresponding to

blanket purchase.

Cat.

(TCS/SDS Data)

･Shows category code (3 digits) of the part corresponding to

blanket purchase.

Q’ty ･Shows total quantity of the part corresponding to blanket

purchase in 12 digits.

Unit ･Shows unit (3 digits) of the part corresponding to blanket

purchase.

Due Month ･Shows due month of the part corresponding to blanket

－ 126－


purchase in 8-digit YYYYMMDD format.

Condition ・ Shows ordering pattern (2 digits) of the part corresponding to

blanket purchase.

Section

(TCS/SDS Data)

･Shows ordering department code (7 digits) of the part

corresponding to blanket purchase.

WH ･Shows delivery place (5 digits) of the part corresponding to

blanket purchase.

Remark ･Shows remark (11 digits) of the part corresponding to blanket

purchase.

Cur

(TIP’s Data)

･Shows currency code of the part corresponding to blanket

purchase.

Price

(TIP’s Data)

･Shows unit price (13 digits) of the part corresponding to

blanket purchase.

Amount

(TIP’s Data)

･Shows money amount of the part corresponding to blanket

purchase.

－ 127－

3.17.4 Printing Blanket Purchase Order (BPO)

【Outline】 Prints the list displayed on Blanket Purchase Order (BPO) screen.



－ 128－

【Description】

(１) List Item

As for printed list items, refer to “3.17.3 Blanket Purchase Order (BPO) List Screen -

(3) List Item“.

－ 129－

3.17.5 Deposit Replenishment Plan (RPO) List Screen

【Outline】 Displays a list of deposit replenishment plan (RPO) information.

【Screen Image】

【Description】

(１) Action Item


Button/Link

Name

Description

持込票印刷 Outputs the tag on Deposit data to Adobe Reader.

(Prints only those checked in their “持込票” (tag) field.)

プリント Outputs the contents selected in the list to Adobe Reader.

ダウンロード Outputs the contents shown in the list to a file in CSV format.

(２) List Item



発行日・Shows creation date in 8-digit YYYYMMDD format.

取引先・Shows barcode information for orderer in RPO information as

vendor code (11 digits).

取引先名・Shows remark (in kanji) in RPO information as the vendor

－ 130－


name (30 digits).

通知番号･Shows order No. (10 digits) in RPO information.

担当･Shows person in charge of purchase (2 digits) in RPO

information.

部品コード･Shows orderer’s part code (25 digits) in RPO information.

品名･Shows part name (20 digits) in RPO information.

自社コード･Shows your part code (12 digits) of the corresponding part.

区分･Shows category code (3 digits) of the corresponding part.

原場･Shows ordering department code in RPO information as “原

場” (7 digits).

納場･Shows delivery place in RPO information as “納場” (5 digits).

最低ロット･Shows value in the free use field in RPO information as the

minimum lot (6 digits).

数量･Shows total delivery quantity (13 digits) in RPO information.

単位･Shows unit (3 digits) in RPO information.

製品コード･Shows product code (8 digits) in RPO information.

備考･Shows remark (11 digits) of the part corresponding to RPO

information.

－ 131－

3.17.6 Printing Deposit Replenishment Plan (RPO)

【Outline】Prints the list displayed on the deposit replenishment plan (RPO) screen.

【Print Image】

【Description】

(１) List Item

As for printed list items, refer to “3.17.5 Deposit Replenishment Plan (RPO) List

Screen - (2) List Item“.

－ 132－

3.17.7 Parts Requirement Forecast and Replenish Instruction List Screen

【Outline】 Displays a listed information of Parts Requirement Forecast and Replenish

Instruction.

【Screen Image】


－ 133－

【Description】

(１) Action Item


Button/Link

Name

Description



(２) List Item



Ope.Date Shows date of issue in YYYYMMDD.

Vendor Code

Vendor Name

Shows vendor corresponding to the parts requirement forecast

and replenish instruction.

(Specified manufacture code: 11 digits, Specified manufacture

name: 30 digits)

Parts No. Shows orderer’s article code (25 digits) in the forecast

information.


Description Shows orderer’s article name (25 digits) in the forecast

information.

WH Shows delivery place (5 digits) in the forecast information.

Buyer Shows person in charge of purchase (2 digits) in the forecast

information.

Cat. Shows category code (3 digits) of corresponding part.

RPO Balance Shows RPO balance (8 digits) in the forecast information.

BPO Balance Shows BPO balance(8 digits) in the forecast information｡

Replenishment

Date 1 to 12 ※

Shows due date 1 to 12※ in the forecast information in

YYMMDD format.

Replenishment

Q’ty 1 to 12 ※

Shows planned necessary quantity 1 to 12※ (6 digits) in the

forecast information.

※Long-Range Forecast

Show due date and planned necessary quantity 1 to 12, 15 to 31 in the forecast

information.

－ 134－

3.17.8 Printing Parts Requirement Forecast and Replenish Instruction

【Outline】 Prints the list displayed on Parts Requirement Forecast and Replenish

Instruction screen.

【Print Image】

【Description】

(１) List Item

As for printed list items, refer to “3.17.7 Parts Requirement Forecast and Replenish

Instruction List Screen – (2) List Item“.

－ 135－

3.17.9 Invoice Payment Information Screen

【Outline】 Displays a listed Invoice Payment information.

【Screen Image】

【Description】

(1) Action Item


Button/Link

Name

Description



(2) List Item



Ope.Date Shows date of issue in YYYYMMDD.

Vendor Code

Vendor Name

Shows vendor corresponding to the invoice.

(Specified manufacture code: 11 digits, Specified manufacture

name: 30 digits)

Site Shows site information (5 digits) in invoice payment

information.

Invoice No. Shows invoice No. (20 digits) in invoice payment information.

－ 136－


2nd Vendor Shows 2nd vendor (30 digits) in invoice payment information.

Invoice Date Shows invoice date (YYYY/MM/DD) in invoice payment

information.

Receipt Date Shows receipt date (YYYY/MM/DD) in invoice payment

information.

BPO Shows BPO (8 digits) in invoice payment information.

Cur Shows currency code (3 digits) in invoice payment information.

Parts No. Shows orderer’s item code (25 digits) in invoice payment

information.

Description Shows orderer’s item name (25 digits) in invoice payment

information.

BPO Price Shows unit price of invoice (16 digits) in invoice payment

information.

Issue Price Shows unit price of issue (16 digits) in invoice payment

information.

Total Received Shows Invoice total quantity (12 digits) and amount for

delivered products (15 digits) in invoice payment information.

Issued by Last

Month

Shows monthly issued quantity (12 digits) and issued amount

(15 digits) by last month in invoice payment information.

Issued This Month Shows monthly issued quantity (12 digits) and issued amount

(15 digits) in invoice payment information.

VMI Stock Balance Shows quantity of stock balance (12 digits) and amount of

stock balance (15 digits) in invoice payment information.

－ 137－

3.17.10 Printing Invoice Payment

【Outline】 Prints the list displayed on Invoice Payment Information screen.

【Print Image】

【Description】

(１) List Item

As for printed list items, refer to “3.17.9 Invoice Payment Information Screen – (2) List

Item“.

－ 138－

3.17.11 Purchase Order Information Screen

【Outline】 Displays a list of purchase order information.

【Screen Image】



（１） Not available to users in 2nd vendors.

【Description】

(１) Action Item


Button/Link

Name

Description

プリント・Outputs the contents selected in the list to Adobe Reader.

ダウンロード・Outputs the contents shown in the list to a file in CSV format.

(２) List Item



注文先 Shows code of vendor to place the order (11 digits) in Purchase

Order information.

注文先（漢字） Shows vendor name to place the order (30 digits) in Purchase

Order information.

－ 139－


発行日 Shows current date in YYYYMMDD format as order date in

Purchase Order information.

部品コード Shows part code (25 digits) in Purchase Order information.

品名・記事 Shows product name / article name (25 digits) in Purchase

Order information.

注文番号 Shows order No. (10 digits) in Purchase Order information.

注文数量 Shows order quantity (13 digits) in Purchase Order information.

単位 Shows unit (3 digits) in Purchase Order information.

納期 Shows delivery date (6 digits) in Purchase Order information.

税区分 Shows tax category (1 digit) in Purchase Order information.

通貨 Shows currency code (3 digits) in Purchase Order information.

本体価格 Shows price without tax (13 digits) in Purchase Order

information.

本体金額 Shows amount without tax (13 digits) in Purchase Order

information.

消費税金額 Shows consumption tax amount (13 digits) in Purchase Order

information.

合計金額（税込） Shows total amount (13 digits) in Purchase Order information.

原場 Shows ordering department code (7 digits) in Purchase Order

information.

検査 Shows inspection category (1 digit) in Purchase Order

information.

納場 Shows delivery place (5 digits) in Purchase Order information.

製番 Shows job No. (8 digits) in Purchase Order information.

－ 140－

3.17.12 Printing Purchase Order

【Outline】 Prints the list displayed on Purchase Order Information screen.

【Print Image】

【Description】

(1) List Item

As for printed list items, refer to “3.17.11 Purchase Order Information Screen - (2) List

Item“.

Makes a page break at each the factory code units.

－ 141－

3.17.13 Acceptance Information Screen

【Outline】 Displays a list of blanket-purchase article acceptance breakdown list

information.

【Screen Image】



(1) Not available to users in 2nd vendors.

【Description】

(1) Action Item


Button/Link

Name

Description

プリント Outputs the contents selected in the list to Adobe Reader.

ダウンロード Outputs the contents shown in the list to a file in CSV format.

(2) List Item



取引先 Shows vendor code (11 digits) in acceptance information.

－ 142－


取引先漢字 Shows vendor name (30 digits) in acceptance information.

検収月 Shows acceptance month in acceptance information in YYMM

format.

担当 Shows person in charge (2 digits) in acceptance information.

部品コード Shows part code (25 digits) in acceptance information.

品名・記事 Shows product name (25 digits) in acceptance information.

原場 Shows ordering department code (7 digits) in acceptance

information.

注文番号 Shows order No. (10 digits) in acceptance information.

整理番号 Shows reference No. (10 digits) in acceptance information.

検収日 Shows acceptance date in acceptance information in

YYYYMMDD format.

検収数 Shows accepted quantity (P) (12 digits) in acceptance

information.

通貨 Shows currency (3 digits) in acceptance information.

本体単価 Shows price without tax (Yen) (13 digits) in acceptance

information.

本体金額 Shows amount without tax (Yen) in acceptance information.

消費税等金額 Shows amount of consumption tax etc. (Yen) in acceptance

information.

合計金額(税込) Shows money amount (Yen) in acceptance information in 12

digits.

－ 143－

3.17.14 Printing Acceptance Information

【Outline】 Prints the list displayed on Acceptance Information screen.

【Print Image】

【Description】

(1) List Item

As for printed list items, refer to “3.17.13 Acceptance Information Screen – (2) List Item“.

Makes a page break at each the factory code units.

－ 144 －

3.18 Quotation Information Entry

3.18.1 Quotation Information Search Screen

【Outline】 The screen to search “Quotation Information”.

【Screen Image】




(２) The entry of reply is available only for the parts of which the Quotation field in the part

code conversion registration screen is showing “Yes”.

【Description】

(１) Upon clicking “Quotation Entry“ in selection menu, this screen appears.






Condition ・Enter target the ordering department code (8 digits).




－ 145 －





“Quotation Entry” screen.

・When there is no corresponding data, the following message appears on Quotation Entry”

screen.


・When (TIP) is selected at Site selection, the listed information for (TIP) is displayed.

－ 146 －

3.18.2 Quotation Information Entry Screen

【Outline】 The screen to enter “Quotation Information”.

【Screen Image】

－ 147 －

・(TIP) version

－ 148 －

【Registration Restriction】

There are following restrictions on registration from this screen.

(1) Only vendor users can make a reply to quotation information.

(2) The temporary save is available even if fields for Price and Period are blank. However,

any reply with blank fields of Price and/or Period is unacceptable.

(3) The checkboxes for the records to reply shall be checked and those for the records not to

reply shall be unchecked.

【Description】

(1) Action Item



Check ALL Selects all checkboxes of quotation in the list. (※1)

Check-off ALL Deselects all checkboxes of quotation in the list. (※1)

Trade Terms Displays the subwindow to input trade terms. (※1)

Set Period Displays the subwindow to input a period.

Print Outputs the checked records to Adobe Reader.

Copy Last Price Copies the unit price of last quotation for each checked

record. (※2)

Copy Last Quotation Copies the information of last quotation except priod for

each checked record. (※1)

Copy CR Price Displays the subwindow to input a markdown ratio.

Save ・Saves the checked records temporarily.

Send ・Sends the checked records.

Select Displays the subwindow to select Country of Origin.(※1)

(※1)Displayed only (TIP) version

(※2)Not displayed when (TIP) version



Site ・Shows site information (5 digits) in the parts No.

conversion table.

Parts No. ・Shows part code (25 digits) in the parts No. conversion

table.

Your Parts No. ・Shows your part code (12 digits) in the parts No.

conversion table.

Cat. ・Shows category (3 digits) in the parts No. conversion

table.

－ 149 －


New

Quotation

Cur ・ Shows currency code in new quotation information.

・ If not entered, shows the currency code in the latest

BPO information.

Price ・ Shows unit price (16 digits) in new quotation

information.

・ If not entered, this field is blank.

Period(From) ・ Shows starting month (YYYY/MM) to apply the unit

price in new quotation information.


Period(To) ・ Shows ending month (YYYY/MM) to apply the unit

price in new quotation information.


Lead

Time(week)

・ Shows lead time (3 digits) in new quotation

information.(※1)


Country of

Origin

・ Shows country of origin(3 digits) in new quotation

information. (※1)


Packing

Quantity

・ Shows packing quantity (14 digits) in new quotation

information. (※1)


Maker ・ Shows maker (20 digits) in new quotation information.

(※1)


Trade Terms ・ Shows trade terms (3 digits) in new quotation

information. (※1)


Latest

Quotation

Cur ・ Shows currency code (3 digits) in the previous quotation

information.

・ If there is no previous information, this field is blank.

Price ・ Shows unit price (16 digits) in the previous quotation

information.


Period(From) ・ Shows starting month (YYYY/MM) to apply the unit

price in the previous quotation information.。


－ 150 －


Period(To) ・ Shows ending month (YYYY/MM) to apply the unit

price in the previous quotation information.


Lead

Time(week)

・ Shows lead time (3 digits) in the previous quotation

information.(※1)


Country of

Origin

・ Shows country of origin(3 digits) in the previous

quotation information. (※1)


Packing

Quantity

・ Shows packing quantity (14 digits) in the previous

quotation information. (※1)


Maker ・ Shows maker (20 digits) in the previous quotation

information. (※1)


Trade Terms ・ Shows trade terms (3 digits) in the previous quotation

information. (※1)


Send Date ・ Shows send date (YYYY/MM/DD) of the previous

quotation information.


Latest

BPO

Condition ・Shows ordering department code (8 digits) in the latest

BPO information.

Cur ・Shows currency code (3 digits) in the latest BPO

information.

Price ・Shows unit price (16 digits) in the latest BPO

information.

Due Month ・Shows due month (YYYY/MM) for payment in the latest

BPO information.

Buyer ・Shows buyer code (2 digits) in the latest BPO

information.


－ 151 －

3.19 Quotation Information

3.19.1 Quotation Reference Screen

【Outline】 The screen to search “Quotation Information”.

【Screen Image】

【Description】

(1) Upon clicking “Quotation Reference “ in selection menu, this screen appears.

(2) Enter the search conditions.





Period(YYYY/MM) ・Enter target date to start a search in 7-digit YYYY/MM



Send Date

(YYYY/MM/DD)

・Enter target date to end a search in 10-digit YYYY/MM/DD




(3) Click “GO”.


“Quotation Information List” screen.

－ 152 －

・When there is no corresponding data, the following message appears on “Quotation


”There is no corresponding information. Please retry.”

・When (TIP) is selected at Site selection, the listed information for (TIP) is displayed.

－ 153 －

3.19.2 Quotation Information List Screen

【Outline】 Displays a list of “Quotation Information”.

【Screen Image】

・ (TIP) version

－ 154 －


There is the following restriction on the displaying condition of this screen.

(1) When logged in as a 2nd vendor, the item of unit price is undisplayed.

【Description】

(1) Action Item



Print Outputs the records being displayed to Adobe Reader.

Download Outputs the records being displayed in CSV format.



Site ・Shows site information (5 digits) in the parts No.

conversion table.

Parts No. ・Shows part code (25 digits) in the parts No. conversion

table.

Your Parts No. ・Shows your part code (12 digits) in the parts No.

conversion table

Cat ・Shows category (3 digits) in the parts No. conversion

table.

Quotation

Price

Cur ・ Shows currency code (3 digits) in new quotation

information.

Price ・ Shows unit price (16 digits) in quotation information.

Period

(From)

・ Shows starting month (YYYY/MM) to apply the unit

price in quotation information.

Period(To) ・ Shows ending month (YYYY/MM) to apply the unit price

in quotation information.

Lead

Time(week)

・ Shows lead time (3 digits) in quotation information.(※1)

Country of

Origin

・ Shows country of origin(3 digits) in quotation

information. (※1)

Packing

Quantity

・ Shows packing quantity (14 digits) in quotation

information. (※1)

Maker ・ Shows maker (20 digits) in quotation information. (※1)

－ 155 －


Trade

Terms

・ Shows trade terms (3 digits) in quotation information.

(※1)

Send Date ・ Shows send date (YYYY/MM/DD) in quotation

information.

・ If not sent, this field is blank.

Reply By ・ Shows respondent (100 digits) in quotation information.


Status ・ Shows status of quotation information.

(Sending： Now being sent, Sent： Sending completed)



－ 156 －

3.20 Message Data Search Reference

3.20.1 Data Search

【Outline】 The screen to search “Message Data Information”.

【Screen Image】

【Description】

(1) Upon clicking “Data Search“ in selection menu, this screen appears.

(2) Action Item

Enter the search conditions.



Button Description

GO When you will see details, click this button.

DOWNLOAD When you will download data, click this button.

ALL Yes If this button is clicked, all checks will be set to Yes.

ALL No If this button is clicked, all checks will be set to No.

(3) Search conditions

Item Description

Site ・Choose the Site.

－ 157 －

Item Description

Data Creation Date

(From)

Enter the date of “From” (YYYYMMDD style).

Data Creation

Date(To)

Enter the date of “To” (YYYYMMDD style.)

Issue Choose Yes or No.

Receipt Choose Yes or No.

BPO Choose Yes or No.

RPO Choose Yes or No.

Forecast Choose Yes or No.

PO Choose Yes or No.

Acceptance Choose Yes or No.

The result will be displayed on screen “Send Date List”.

－ 158 －

3.20.2 Data List

【Outline】 Use screen “Data List” to see a send data.

【Screen Image】

【Description】

(1) Using the button

Button Description

Vendor(Link) When you will see details, click this button.

DOWNLOAD When you will download data, click this button.

Close When you will close this screen, click this button.

(2) Display item。

Item Description

Creation Date Shows the creation date of the EDI massages.

Site Shows the site.

Vendor Shows the Vendor.

Data Count Shows the Data count.

－ 159 －

3.20.3 Data Detail

【Outlin】 Use screen “Data Detail” to see a send data in detail.

【Screen Image】

※this screen is example of a issue.

【Description】

(1) Using the button

Button Description

Back When you will back to screen “Send Data List”, click this

button.

(2) Display item

Item Description

Creation Date Shows the Creation Date of the message.

Site Shows the Site.

Vendor Shows the Vender.

Parts No. Shows the Parts No.

Forecast No ※ Shows the Forecast No.

BPO ※ Shows the BPO.

PO ※ Shows the PO.

－ 160 －

Item Description

RPO ※ Shows the RPO.

Period ※ Shows the Period(from) & Period(to) Date.

Correction Code ※ Shows the Correction Code.

Type ※ Shows the Type.

Seq ※ Shows the Seq.

Invoice ※ Shows the Invoice.

Registration Date Shows the Registration Date.

Additional Information

The item to which the mark”※” is attached changes by the kind of message.

－ 161 －

3.21 Part Code Conversion Registration

3.21.1 Register/Change Parts No. Screen

【Outline】 The screen to “Register/Change Parts No.”

【Screen Image for Vendor】


Only user of authority 1 can change parts No information.

【Description】

(１) Upon clicking “Parts No. Conversion Entry “ in selection menu, this screen appears.





Site ・Select site information (5 digits) of target parts.

Parts No. ・Enter part codes (25 digits) of target parts.

Your Parts No. ・Enter your part code (12 digits) of target parts.

Category ・Enter category (9 digits) of target parts.

Include Deleted

Items

・ If checked, displays the deleted parts code.

－ 162 －

(３) Click “OK”.


“Register/Change Parts No. ” screen.

・When there is no corresponding data, the following message appears on “Register/Change

Parts No.” screen.

“There is no corresponding parts information.Please check.”

－ 163 －

3.21.2 Register/Change Parts No. Screen

【Outline】 The screen to “Register/Change Parts No.”

【Screen Image for Vendor】



(１) The records of which your part codes are unregistered will be shown first.

(２) The list of part codes being registered for each vendor to which users belong will be

displayed.

(３) When your part code of corresponding part is registered already, the registered your

part code will be displayed in ［Your Parts No. to register or change］ field. (When being

unregistered, such field is blank.)


There are following restrictions on registration and change from this screen.

(１) Registration and change are not available to users other than vendors.

(２) To change or register your part code, your part code shall be entered in ［Your Parts

No. to register or change］ field. (Max. 12 digits)

(３) To change or newly register the category code of corresponding part, the category code

to coordinate shall be entered in ［Category］ field. (Max. 3 digits)

【Description】

－ 164 －

(１) Upon clicking “Go“ button in search screen, this screen appears.



Site ・Shows site information (5 digits) in the parts No. conversion

table.

Parts No. ・Shows part codes (25 digits).

Current Your

Parts No.

・Display current your part code (12 digits) of part to register

or change.

Your Parts No.

to register or

change

・Enter your part code (12 digits) of part to register or change.

Category ・ Enter category (3 digits) of part to register or change.

Quotation ・ When selected “Yes”, the part becomes the target of reply to

quotation.

When selected “No”, the part is excluded from the target of

reply to quotation.

For the parts of which the dealing is terminated, please

select “No”.

Delete ・ When selected “Yes”, the part is not displayed for normal

seach.

When selected “No”, the part is displayed for normal search.

(３) Click “OK to change”.

・When registered normally, “Parts No. Registration/Change Completed.” appears.

・When not registered normally, an error message appears.

－ 165 －

3.22 System Configuration

3.22.1 Change VMI Password Screen/Set Mail Address

【Outline】 The screen to “Change Password”.

【Screen Image】

【Description】

(１) Enter the following items and click “OK” button.


Old Password

(max 8digits)

・Enter the password of the user ID logging in currently. (Max8

digits)

New Password

(max 8digits)

・Enter new password of the user ID logging in currently. (Max8

digits)

New Pasword

Confirmation

(max 8digits)

・Enter new password again for confirmation. (Max8 digits)

E-Mail Address ・Enter the e-mail address.

E-Mail Transport ・Enter the e-mail transport.

－ 166 －

3.23 User Administrator Menu

Upon clicking “Profile Maintenance Menu” button on Top page, this menu appears.

3.23.1 Profile Maintenance Screen

【Outline】

When a user who is a vendor and has representing authority logged in, “Profile

Maintenance Menu” screen appears.

【Screen Image】



(１) Not available for users other than vendor representatives.

【Description】 Service Menu Selection

(１) Action Item



Vendor Data Maintenance ・Changes to Vendor Data Maintenance screen.

User Data Maintenance ・Changes to User Data List screen.

(２) Click the menu item of desired service.

(３) The screen of selected menu item appears.

－ 167 －

3.24 Vendor Data Maintenance menu

3.24.1 Vendor Registration Screen

【Outline】

Display “Vendor Registration Screen” and update the vendor profile data.

【Screen Image】



(1) Not available for users other than vendor representatives.

【Description】

(1) Upon clicking “Vendor Data Maintenance” link in “Profile Maintenance Menu”, “Vendor

Registration” screen appears.

(2) Action Item



OK ・Registers the vendor profile data entered.

Cancel ・Clears the vendor profile data entered.

Back to Profile Data

Maintenance Menu

・Changes to Profile Maintenance Menu screen.

(3) Display Item

The descriptions of display items are as follows:

－ 168 －


Vendor Code ･Displays the vendor code (12 digits) of vendor to register.

Toshiba Vendor Code ･Displays the Toshiba vendor code (5 digits) of vendor to

register.

Language ･Select a language of vendor to register.

Vendor Name ･Enter the name (in English, 50 digits) of vendor to register.

(Compulsory input)

Vendor Name

(Original) ･Enter the name (in original language, 50 digits) of vendor to

register.

Zip Code ･Enter the zip code (20 digits) of vendor to register.

Address ･Enter the address (in English, 200 digits) of vendor to

register.

Address (Original) ･Enter the address (in original language, 200 digits) of

vendor to register.

Phone No. ･Enter the phone No. (30 digits) of vendor to register.

FAX ･Enter the FAX No. (30 digits) of vendor to register.

Homepage Address ･Enter the homepage address (200 digits) to register.

(4) Click “OK”.

・The result will be displayed in the lower frame of the screen.

・When the update to database completed normally, the message “Vendor information

change completed. (Registered Vendor Code: xxxxx)” appears in the lower frame area.

(In the place shown as xxxxx, the vendor code of updated vendor will be filled.)

・When any error occurred during the registration to database, an error message

appears in the lower frame area.

－ 169 －

3.25 User Data Maintenance

3.25.1 User Data List Screen

【Outline】

Upon clicking “User Data Maintenance” link in “Profile Maintenance Menu”, “User List”

appears.

【Screen Image】




【Description】

(１) Action Item



Add User ・Changes to User Registration screen.

Back to Profile

Maintenance Menu

・Changes to Profile Maintenance Menu screen.

User ID ・Changes to Change User Data screen.

Delete ・Deletes the user data of corresponding record.

－ 170 －

(２) Display Item



UserID (Link) Displays currently registered user IDs (12 digits) in the list.

To change user data, click the target user ID.

Name Displays name (in English, 100 digits) of each user in the

list.

Name(Original) Displays name (in original language, 100 digits) of each user

in the list.

Access Level Displays authority level of each user in the list.

Represent Displays represent of each user in the list.

Change Date Displays change Date (YYYY/MM/DD) of each user in the list.

(３) Click “Delete”.

・When deleted from the database, the message “User information was deleted.”


・When any error occurred during the access to the database, an error message appears

in the lower frame area.

【Remarks】

・Note that the deleted user ID cannot be used any more unless it is registered again.

－ 171 －

3.25.2 User Data Registration

【Outline】

Display “User Registration” screen and register user data.

【Screen Image】




【Description】

(１) Upon clicking “Add User” button on “User List” screen, “User Registration” screen

appears.

(２) Action Item



OK ・Registers the user data.

Cancel ・Clears the contents entered.

Back to User

Maintenance Menu

・Changes to the user data maintenance menu.

－ 172 －

(３) Display Item



UserID Displays the user ID to register. (ID is assigned

automatically.)

Password Enter the password (8 digits) of the user to register.

(Compulsory)

Name Enter the name (in English, 50 digits) of the user to register.

(Compulsory)

Name(Original) Enter the name (in original language, 50 digits) of the user

to register.

Section Enter the belonging section (50 digits) of the user to register.

(Compulsory)

Access Level Select the access authority level of the user to register.

(Compulsory)

Represent Select whether the user to register has representing

authority. (Only when registering vendor user)

Parts Category Enter the part category code (3 digits) of the user to register.

(Only when registering 2nd vendor user)

Emergency Phone

No.

Enter the emergency phone No. (30 digits) of the user to

register.

E-Mail Address Enter the E-mail address (100 digits) of the user to register.

E-Mail Transport Select whether the user to register will send E-mails.

(４) Click “OK”.

・When the data is registered normally, the message “UserID registration completed”


・When any error occurred during data registration, an error message appears in the

lower frame area.

－ 173 －

3.25.3 Changing User Data

【Outline】

Display “Change User Data” screen and change user data.

【Screen Image】




【Description】

(１) Upon clicking [UserID] link on “User List” screen, the “Change User Data” screen for

corresponding user ID appears.

(２) Action Item



OK to Change ・Updates the database based on the user data entered.

Cancel ・Clears the contents entered.

Back to User

Registration Menu

・Changes to User List screen.

－ 174 －

(３) Display Item



UserID Enter the user ID (12 digits) of the user to change.

(Compulsory)

Password Enter the password (8 digits) of the user to change.

(Compulsory)

Name Enter the name (in English, 50 digits) of the user to change.

(Compulsory)

Name (Original) Enter the name (in original language, 50 digits) of the user

to register.

Toshiba Vendor Code Select the Toshiba vendor code of the user to change.

(Compulsory)

Section Enter the belonging section (50 digits) of the user to change.

(Compulsory)

Access Level Select the access authority level of the user to change.

(Compulsory)

Represent Select whether the user to register has representing

authority. (Only when registering vendor user)

Parts Category Enter the part category code (3 digits) of the user to register.

(Only when registering 2nd vendor user)

Emergency Phone

No.

Enter the emergency phone No. (30 digits) of the user to

register.

E-Mail Address Enter the E-mail address (100 digits) of the user to register.

E-Mail Transport Select whether the user to register will send E-mails.

(４) Click “OK to Change”.

・When the database was updated, the message “User information was updated.”


・When any error occurred during the access to the database, an error message appears

in the lower frame area.

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CHAPTER 4

ERROR MESSAGE LIST

－ 176 －

4 ERROR MESSAGE LIST

The error messages to be output by each service function and the error handling methods

are as follows:

Content of Message Handling Method

Unauthorized UserID. Please retry. The user is unauthorized. Start from login again.

You have no proper access level.

Please retry.

The user has no authority to use the function. The login

by user having a valid authority is required.

Invalid Character in xxxxx. Wrong character is contained in xxxxx (e.g. mixture of

letter string in numeric item). Delete (correct) the

wrong character and try again.

xxxxx is not entered. Please Enter. xxxxx is not entered. Enter xxxxx and try again.

xxxxx is not in a valid format. xxxxx is entered in a wrong format. Modify the format

and try again.

Can't display xxxxx This is a system error. Transcribe the content of

message and contact the administrator by e-mail etc.

OWA????-??????? This is a system error. Transcribe the content of

message and contact the administrator by e-mail etc.

WEB-EDI SERVICE (VMI-COMPATIBLE VERSION) OPERATING MANUAL VENDOR EDITION - Toshiba ·...

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