WATERLOO CITY COUNCIL Regular Meeting Agenda

Date: June 23, 2014 Time: 7:30 p.m.

1. Call to Order. 2. Roll Call. 3. Pledge of Allegiance. 4. Correction or Withdrawal of Agenda Items by Sponsor. 5. Approval of Minutes as Written or Amended. 6. Petitions by Citizens on Non-Agenda Items.

7. Reports and Communications from the Mayor and other City Officers.

A. Report of Collector. B. Report of Treasurer. C. Report of Zoning Administrator. D. Report of Building Inspector / Code Administrator. E. Report of Director of Public Works. F. Report of Chief of Police. G. Report of City Attorney. H. Report and Communication by Mayor.

8. Report of Standing Committees. 9. Report of Special Committees. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

A. Consideration and Action on Resolution No. 14-07 Establishing the Prevailing Wage Rate for the City of Waterloo, Monroe County, Illinois, in Compliance with the Illinois Prevailing Wage Act.

B. Consideration and Action on Resolution No. 14-08 Approving Engineering Agreement Between HMG, Inc. and the City of Waterloo, IL for Additional Improvements to the Safe Routes to School (SRTS) Project in the Amount of $24,683.51 to be Reimbursed by the SRTS Program.

11. Unfinished Business. 12. Miscellaneous Business.

A. Consideration and Action on Street Closure Request for the Closure of Main Street from First Street to the Alley Located after JV’s on Friday, July 11, 2014 from 5:00 p.m. to 12:00 a.m. for the Discover Historic Waterloo Monthly Event.

B. Consideration and Action on Street Closure Request for the Closure of Stiening Street Between Park Street and the Alley Behind the Real Life Methodist Church on Friday, June 27, 2014 from 4:00 p.m. to 10:30 p.m. for a Block Party Hosted by the Real Life Methodist Church.

C. Consideration and Action on Renewal of Group Health Insurance Coverage with Coventry as Recommended by the Insurance Committee.

D. Consideration and Action on Renewal of Dental Insurance Coverage with Delta Dental as Recommended by the Insurance Committee.

E. Consideration and Action on Renewal of Life Insurance Coverage with TruAssure as Recommended by the Insurance Committee.

F. Consideration and Action on Waiver of Building Permit Fees of $299.50 for the Construction of a Pavilion by Oak Hill.

G. Consideration and Action on Change Order No. 4 from Mettler Development, LLC for a Decrease of $367.00 for the Illinois Route 3 Utility Relocation Project.

H. Consideration and Action on Executive Session for the Review of Minutes as per 5 ILCS 120/2(c)(21).

13. Discussion of Matters by Council Members Arising After Agenda Deadline.

14. Motion to Adjourn.

DATES TO REMEMBER July 04 and 05, 2014 – City Hall Closed for the Independence Day Holiday. July 07, 2014 – City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. July 08, 2014 – Sister Cities Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. July 09, 2014 – Minister’s Meeting, Waterloo City Hall: 2nd Floor, 8:00 a.m. July 09, 2014 – Park District Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. July 10, 2014 – Violence Prevention Meeting, Waterloo City Hall: Front Conference Room, 4:00 p.m. July 14, 2014 – Planning Commission Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. July 16, 2014 – Discover Historic Waterloo Meeting, Waterloo City Hall: Front Conference Room, 7:00 p.m. July 17, 2014 – Zoning Board of Appeals Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. July 21, 2014 – City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m. July 28, 2014 – City Council Meeting, Waterloo City Hall: Council Chambers, 7:30 p.m.

MINUTES OF THE CITY COUNCIL MEETING

JUNE 16, 2014

1. The meeting was called to order by Mayor Smith at 7:30 p.m. 2. The following aldermen were present: Notheisen, Thomas, Hopkins, Trantham, Metzger,

Frederick and Koerber. Alderman Heller was absent. 3. Pledge of Allegiance was led by Mayor Smith. Mayor requested a moment of silence in the death of Dix Lenhardt. 4. Correction or Withdrawal of Agenda Items by Sponsor. None. 5. Approval of Minutes as Written or Amended. Motion made by Alderman Frederick and seconded by Alderman Hopkins to approve June 02,

2014, 7:30 p.m., City Council Meeting Minutes. Motion passed unanimously with Aldermen, Frederick, Koerber, Notheisen Thomas, Hopkins, Trantham and Metzger voting yea.

6. Petitions by Citizens on Non-Agenda Items. None. 7. Communications from the Mayor and other City Officers.

A. Report of Collector. Report is in the packet. Motion to accept the report made by Alderman Notheisen and

seconded by Alderman Metzger. Discussion regarding decrease in sales tax. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick and Koerber voting yea.

B. Report of Treasurer. Report is in the packet. Motion to accept the report made by Alderman Metzger and

seconded by Alderman Frederick. Motion passed unanimously with Aldermen Metzger, Frederick, Koerber, Notheisen, Thomas, Hopkins and Trantham voting yea.

C. Report of Zoning Administrator. No report. Administrator Jim Nagel was absent. D. Report of Director of Public Works. No report. F. Report of Chief of Police. No report. G. Report of City Attorney. No report. H. Report and Communication by Mayor. Mayor Smith stated the first coat of asphalt has been laid on Vandebrook Drive and

should be ready for road traffic by the end of the year.

8. Report of Standing Committees. No report. 9. Report of Special Committees. No report. 10. Presentation of Communications, Petitions, Resolutions, Orders and Ordinances by Aldermen.

A. Consideration and Action on Resolution No. 14-06 Approving a Professional Services

Agreement – Task Order No. 4 between the City of Waterloo, Illinois and HMG Engineers, Inc. for Engineering Services regarding the Handicap Accessible Fishing Pier Project. Motion made by Alderman Metzger and seconded by Alderman Thomas to approve Agenda Item #10A, Resolution No. 14-06 Approving a Professional Services Agreement – Task Order No. 4 between the City of Waterloo, Illinois and HMB Engineers, Inc. for Engineering Services regarding the Handicap Accessible Fishing Pier Project. Motion passed unanimously with Aldermen Metzger, Frederick, Koerber, Notheisen, Thomas, Hopkins and Trantham voting yea.

June 16, 2014 – CITY COUNCIL MEETING MINUTES Page 2

B. Consideration and Action on Ordinance No. 1666 Authorizing the Sale of Excess

Seized Equipment by the Waterloo Police Department for a 2003 Chevrolet Monte Carlo by Sealed Bid. Motion made by Alderman Notheisen and seconded by Alderman Frederick to approve Agenda Item #10B, Ordinance No. 1666 Authorizing the Sale of Excess Seized Equipment by the Waterloo Police Department for a 2003 Chevrolet Monte Carlo by Sealed Bid. Discussion. Chief Trantham stated the sale was for $1,000. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick and Koerber voting yea.

11. Unfinished Business. None. 12. Miscellaneous Business.

A. Consideration and Action on Request from the Life Network of Southern Illinois for

Approval of the Proposed Route for a 5K Run/1.8 Mile Walk to be held on Saturday, September 20, 2014. Motion made by Alderman Hopkins and seconded by Alderman Thomas to approve the request from Life Network of Southern Illinois for approval of the proposed route for a 5K Run/1.8 Mile Walk to be held on Saturday, September 20, 2014. Discussion. Chief Trantham stated the course was approved by the Waterloo Police Department. Motion passed unanimously with Aldermen, Hopkins, Trantham, Metzger, Frederick, Koerber, Notheisen and Thomas voting yea.

B. Consideration and Action on PumpkinFest Ad to be Placed in the Tourism Times Fall

Issue in the Amount of $442.00 to be Paid Out of the Hotel/Motel Tax Fund. Motion made by Alderman Notheisen and seconded by Alderman Trantham to approve the PumpkinFest Ad to be placed in the Tourism Times Fall Issue in the amount of $442.00 to be paid out of the Hotel/Motel Tax Fund. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick and Koerber voting yea.

C. Consideration and Action on Annual Membership Dues (Ruby Level) of $2,500.00

with the Tourism Bureau to be Paid Out of the Hotel/Motel Tax Fund. Motion made by Alderman Notheisen and seconded by Alderman Thomas to approve annual membership dues (Ruby Level) of $2,500.00 with the Tourism Bureau to be paid out of the Hotel/Motel Tax Fund. Discussion. The Ruby Level has been in effect for 10 years and it helps with other ads. Motion passed unanimously with Aldermen Notheisen, Thomas, Hopkins, Trantham, Metzger, Frederick and Koerber voting yea.

13. Discussion of Matters by Council Members Arising After Agenda Deadline. Alderman Notheisen reported the Garden Club will complete planting at the Welcome to

Waterloo sign on Route 156 soon. The next Garden Club meeting is scheduled for Wednesday, June 18, 2014 wherein discussion will be the Yard of Distinction contest.

Mayor Smith led the Council in tributes and comments on the life of Dix Lenhardt stating he

was a retired City of Waterloo employee, former alderman, Waterloo Fire Protection District Fireman, Waterloo Police Commissioner and former Auxiliary Police Officer.

14. Motion to Adjourn. Motion made by Alderman Notheisen seconded by Alderman Thomas to

adjourn. Motion passed by unanimous voice vote. Mayor Smith adjourned the meeting at 7:45 p.m.

Barbara Pace, CITY CLERK

6/20/2014

Code Administrator2014YTDRental Inspections Made:

Jan Feb March April May June July Aug Sept Oct Nov DecAs of 6/290/14 20 14 24 31 20 15 124

2013 22 19 26 21 21 22 17 31 17 24 23 24 267

Building Inspector2014 YTDNew Construction Inspections Made (to be made):

Jan Feb March April May June July Aug Sept Oct Nov DecAs of 6/20/14 12 17 25 27 19 22 122

2013 9 0 21 43 12 23 31 20 18 6 12 10 205

Dumpster/POD Permits Issued:Jan Feb March April May June July Aug Sept Oct Nov Dec

As of 6/20/14 3 1 2 13 8 10 372013 4 8 4 10 10 9 9 10 10 8 3 3 88

11 Violation Notices Sent Out In May1 Ticket Issued in June

Six of the violations above were given to me by Bonnie who gave me the names of people who

are renting houses without being inspected. She will give me upates as she finds them.

2014 YTDViolations Found: Jan Feb March April May June July Aug Sept Oct Nov Dec Total 2013 TotalSmoke Detectors 2 2 5 5 5 3 22 53General Repairs 4 2 6 5 2 3 22 57Plumbing 4 2 4 5 2 3 20 54Walls Around Tub/Shower 2 1 3 4 2 2 14 24Receptacles 2 1 3 3 1 2 12 36Carbon Monoxide Detectors 3 2 4 4 5 2 20 46GFI's 3 2 4 3 4 2 18 50General Cleaning 3 3 4 6 4 2 22 45Flooring Hazards 2 1 3 3 0 1 10 20Screens/Windows 1 0 2 2 2 1 8 20Electrical Conditions 4 2 3 2 1 1 13 61Property/Clean 0 1 2 2 1 1 7 16Handrails 1 0 3 2 1 1 8 21Exterior/Maintained 0 0 2 2 0 1 5 15Exterior/Weather Tight 2 0 1 2 2 0 7 23Interior Walls 1 1 2 1 1 0 6 16Dryer Vents 2 0 3 1 1 0 7 17Windows/Operation 0 1 2 0 1 0 4 12Exterior Doors/Sealed 1 0 2 2 0 0 5 11Out Buildings 0 0 2 2 0 0 4 9W/H Pressure Relief Valve 0 0 2 2 0 0 4 14Gutters/Downspouts 0 1 1 2 0 0 4 8Correct Exterior Locks 1 0 1 1 0 0 3 6W/H Wired Correctly 0 0 1 0 0 0 1 3Skirting On Trailers 0 0 0 0 0 0 0 4Fire Extinguisher 0 0 0 0 0 0 0 3W/H Vented Correctly 0 0 0 0 0 0 0 3Exhaust Fans Vented Correctly 0 0 0 0 0 0 0 2

As Of 6/20/14 Total 28 16 60 61 30 16 0 0 0 0 0 0 211

2013 Total 38 66 85 60 67 62 42 62 33 57 35 42 649

Code Administrator