Water-Energy Grant Program

Applicant Assistance Workshops

October 28, 30 and November 5Sacramento, Riverside, Fresno

Purpose Address applicant questions and provide

general assistance to applicants preparing grant proposals.

For October 28 Sacramento webcast meeting only:Participants on the web can email in questions and comments during the broadcast to:

dwr_irwm@water.ca.gov

Agenda

Program Summary

Overview of Attachments

Questions and Answers

Breakout Sessions

Water-Energy Grant Program

Drought Legislation - Senate Bill 103

Appropriated Greenhouse Gas Reduction Funds $20 million to DWR to establish Water-Energy Grant

Program

$19M Local Assistance

Residential, commercial, or institutional water efficiency programs or projects

Programs or Projects must:

Reduce greenhouse gas emissions and

Reduce water use and

Reduce energy use

Eligible Grant Recipients

Local agencies

Joint powers authorities

Non-profit organizations

Eligibility Requirements

Urban and Agricultural Water Suppliers Urban and Agriculture Water Management

Plans Urban and Agriculture water providers must have

submitted 2010 Plans and receive DWR confirmation that Plan meets requirements

Demand Management Measures

Water Meter Requirements

Potential Groundwater Monitoring Entities (WC §10927)

CA Statewide Groundwater Elevation Monitoring (CASGEM)

Example Water Efficiency Projects and Programs

Residential Rebate programs: Shower head, sink aerator, toilet replacement

Landscape irrigation retrofits; cash for grass

Commercial/Institutional facilities retrofits Laundries

Kitchens

Steam systems

Leak repair

Preferences

Disadvantaged Communities As defined by Cal/EPA

Tie-Breakers Regional Projects – Water Code §10544

System specific energy intensity and emission factors

Proposal Evaluation

Determine DAC status 75% of project benefit goes to DAC

Determination of water, energy and GHG savings

Attachment 2 Excel worksheets

Cost Effectiveness determined by Water Saved

Proposal Cost

Energy SavedProposal Cost

Sufficiency of proposal agreement components Work plan

Schedule

Budget

Proposal Evaluation System

Funding Priority Qualitative ranking system

Priority DAC

Water Savings/

$

Energy Savings/

$

Agreement Component

s

1 Yes High High Sufficient

2 No High High Sufficient

3 Yes Medium High Sufficient

4 Yes High Medium Sufficient

5 No Medium High Sufficient

6 No High Medium Sufficient

7 Yes Medium Medium Sufficient

Maximum Grant AmountMatching Funds

Total grant funding $19M

Maximum grant amount $2.5 M per application

$5.0 M per applicant

One application per “System” Applicant can submit multiple applications

Targeting 50% of grant funding to projects that benefit Disadvantaged Communities

No funding match required

Schedule

October 28, 30 and November 5 – Applicant Assistance Workshops Provide assistance during application period

December 12 – Applications due at 5:00 p.m.

March 2015 – Draft Awards

April/May 2015 – Announce Final Awards

Application Content

Applicants will need to:

Address eligibility requirements

Present water and energy savings Baseline (pre-project) volume/kWh

Estimate of post-project volume/kWh

Anticipated useful life of project

Present information to estimate GHG reduction Energy intensity factor

Emission factor

Submit a Work Plan, Schedule, and Budget

Submit Disadvantaged Community map (if applicable)

Attachment 1Authorization & Eligibility

Authorizing Resolution

Statutory or legal authority to apply

Urban Water Management Compliance Demand Management Measures (AB 1420)

Water Metering Compliance

Agriculture Water Management Compliance

CASGEM

Surface Water Diversion Compliance

Attachment 2Water, Energy, & GHG Savings

Project Estimates – Values entered by applicant Units

Step 1

Enter the baseline (pre-project) volume of water associated with the project   MG/year

Step 2

Enter the volume of water that will be delivered after the project is implemented.

  MG/year

Step 3

Enter the volume of hot water saved from the project's electric water heating system (the summation of step 3 and step 4 must not exceed annual volume of water savings). If not applicable, enter "0".

  MG/year

Step 4

Enter the volume of hot water saved from the project's natural gas water heating system (the summation of step 3 and step 4 must not exceed annual volume of water savings). If not applicable, enter "0".

  MG/year

Step 5

Enter the useful life in years for the project   years

Step 6

Enter the percentage of water that is imported   %

Step 7

Enter the Energy Intensity (EI) of the System associated with the project's water savings

  kWh/MG

Step 8

Enter the total output emission rate specific to the power supplier or use the default value of 0.278

 kg

CO2e/kWh

Step 9

Enter EI associated with the Supply and Conveyance segment of the imported water or enter “0” if imported water is not applicable

  kWh/MG

Step 10

Enter any additional annual energy savings from energy efficiency and renewable energy (EE/RE), etc.

  kWh/year

Note: On a separate sheet provide the basis for the estimates or information sources for factors entered.

Attachment 3Work Plan System map showing project location, associated

water infrastructure, entity jurisdictional boundaries associated with infrastructure, and area of benefit.

Work items to be performed under each task of the proposed project(s) (consistent with the schedule).

Task deliverables for assessing progress and milestones.

The plan for environmental compliance and permitting, including a discussion of the following items for each project:

Address any CEQA obligations

Provide a listing of permits

Attachment 4Budget

Line ItemGrant Fundin

g

Cost Share

Total

Personnel ServicesThese individuals must be employed by the Grantee. If CEQA, construction services, or other work is done by Grantee’s employee, costs are incurred in this category.

$ $ $

Land/Easement Acquisition $ $ $

Grantee Expenses All Grantee expenses directly associated with the project. Examples: Document Reproduction, Office Supplies, Office Expenses, Permit Fees, materials, equipment. If an item is described as “Equipment” it must be followed by “less than $5,000” in this category.

$ $ $

Equipment Itemize each piece of equipment over $5,000

$ $ $

Professional and Consultant Services List type of services contracted out. Examples: Pre-Design Services, CEQA/NEPA, Site Survey, Design Plans and Specifications, Report Preparation, etc.

$ $ $

Construction/Implementation Costs $ $ $

TOTAL $ $ $

Attachment 5Schedule

Detailed, realistic timeline corresponding with tasks in the Work Plan Include milestones

Start date no sooner than July 1, 2014

Project completion by April 1, 2018

Separate schedule for each project in multi-project proposal

Explain readiness to proceed

Attachment 6Proposal Monitoring

Verification of anticipated water, energy and greenhouse gas emission savings

Provide general methodology for post implementation monitoring in application

Will finalize monitoring program during agreement phase for successful applicants

Attachment 7Disadvantage Communities

Only required if applying for DAC preference

Maps based on Cal/EPA CalEnviroScreen 2.0 show Location of the project(s)

Benefit area

DAC census tract(s)

Two options ArcGIS

Manual

Must also provide text describing: Measurable benefit and percentage provided to DAC

Logic supporting claimed DAC benefit

Attachment 2 - Example

Water & Energy SavingsExcel Spreadsheet

http://www.water.ca.gov/waterenergygrant/docs/Attachment2_Worksheet.xlsx

Consider this a $1.12 million toilet rebate program, drip irrigation program, or a leak repair project.

Step 1: The applicant determines the water use prior to program implementation to be 226 MG/year.

Step 2: The applicant approximates the water use after program implementation to be 113 MG/year.

Step 3 & 4: All savings will be from cold water. As a result there will be no hot water savings.

Step 5: The applicant determines a useful life of 20 years from available product model information.

Attachment 2 Proposal AProject #1 (Cold Water)

Step 6: The water-users in the system do not consume imported water.

Step 7: The applicant sums the EI values for water distribution (1 kWh/700 gallons) + wastewater treatment (1 kWh/700 gallons), for a total of 2 kWh/700 gallons. This converts to 2,857 kWh/MG.

Step 8: The total output emission in CAMX sub-region (EPA eGRID, 2014) is 0.278 kg CO2e/kWh

Step 9: The water-users in the system do not consume imported water.

Step 10: The applicant determines no EE/RE savings

Attachment 2 Proposal AProject #1 (Cold Water) cont.

Consider this project a $2 million comprehensive conservation program.

Step 1: The applicant determines the water use prior to program implementation to be 180,638 MG/year.

Step 2: The applicant approximates the water use after program implementation to be 178,832 MG/year.

Step 3 & 4: From water savings (1,806 MG/year) the applicant researches and finds that 15% (271 MG/year) is from hot water uses. In addition, it is determined the hot water uses are roughly evenly split between electric (135 MG/year) and natural gas (136 MG/year).

Step 5: The applicant determines a useful life of 10 years from available product model information.

Attachment 2 Proposal BProject #1

Step 6: The applicant verifies that 50% of system’s total water supply is made up of imported water

Step 7: The applicant researches and determines the EI value is the sum of treatment (61 kWh/AF) + distribution (196 kWh/AF) + wastewater collection and treatment (1284 kWh/AF) = 1541 kWh/AF = 4,731 kWh/MG*

Step 8: The total output emission in CAMX sub-region (EPA eGRID, 2014) is 0.278 kg CO2e/kWh

Step 9: From Table 6 (PSP), the applicant concludes that the imported EI value is 1,976 kWh/AF = 6,066 kWh/MG**

Step 10: The applicant determines no EE/RE savings* Energy Intensity (EI) values are determined by the energy consumed divided by the corresponding volume of water consumed over one year. Applicants are encouraged to use system specific values.

** Table 6 provides the EI values for incremental energy consumption of the SWP and are from the upstream station to the local station. In the absence of actual data, find the total imported EI value in Step 9 by summing the upstream station(s) together with the local station values found in Table 6.

Attachment 2 Proposal BProject #1 (Hot Water) cont.

Consider this project a $20,000 clothes washer rebate program (100 units).

Step 1: The applicant determines the water use prior to program implementation to be 0.69 MG/year.

Step 2: The applicant approximates the water use after program implementation to be 0.45 MG/year.

Step 3 & 4: From water savings (0.24 MG/year) the applicant researches and finds that 50% (0.12 MG/year) is from hot water uses. In addition, it is determined the electric hot water use is 1/3 (0.04 MG/year) and natural gas use is 2/3 (0.08 MG/year).

Step 5: The applicant determines a useful life of 11.25 years from available product model information.

Attachment 2 Proposal BProject #2 (Hot Water)

Step 6: The applicant verifies that 50% of system’s total water supply is made up of imported water

Step 7: The applicant researches and determines the regional EI value is the sum of treatment (61 kWh/AF) + distribution (196 kWh/AF) + wastewater collection and treatment (1284 kWh/AF) = 1541 kWh/AF = 4,731 kWh/MG*

Step 8: The total output emission in CAMX sub-region (EPA eGRID, 2014) is 0.278 kg CO2e/kWh

Step 9: From Table 6 (PSP), the applicant concludes that the imported EI value is 1,976 kWh/AF = 6,066 kWh/MG**

Step 10: The applicant determines the EE/RE savings to be 6,750 kWh/year

Attachment 2 Proposal BProject #2 (Hot Water) cont.

Remember to supply backup documentation providing the basis of the estimates and information sources for the factors entered in steps 1-10.

Web links to Information relating to water & energy savings, Emission Factors, and Energy Intensities may be found in Appendix A and on the website’s Useful Links page.

http://www.water.ca.gov/waterenergygrant/

Attachment 2

Attachment 7 - Example

Disadvantaged Community Mapping

Attachment 7 – CalEnviroScreen 2.0 Tool

Question and Answer

dwr_irwm@water.ca.gov