WASHTENAW COUNTY ROAD COMMISSION Bi-Monthly Meeting of the Board of County Road Commissioners

November 5, 2019 – 1:00 p.m.

Washtenaw County Road Commission Boardroom 555 N. Zeeb Road Ann Arbor, Michigan 48103

AGENDA

I. CALL TO ORDER/PLEDGE OF ALLEGIANCE

II. APPROVAL OF AGENDA

III. ACCEPTANCE OF MINUTES .................................................................................... Page 1-11

A. Board Meeting Minutes of October 15, 2019 B. Board Working Session Minutes of October 15, 2019 C. Board Executive Session Minutes of October 15, 2019

IV. PUBLIC COMMENT This is the time set aside on the agenda to receive comments from the public. This is not intended to be a period for dialogue or questions and answers. Each person will be allotted (3) minutes to address the Board. A. Public Comment B. Written Communications ..................................................................................... Page 12-35

V. NEW BUSINESS A. Consent Agenda ............................................................................................. Page 36-48

1. Wagner Road Safety Project – Preliminary Engineering – MDOT Contract No. 19-5507 2. Border to Border Trail Segment D2 – Construction Engineering Amendment 3. Payroll & Bills October 16, 2019 4. Payroll & Bills October 30, 2019

VI. REPORTS ................................................................................................................ Page 49-57

A. County Commissioner’s Report B. Road Commissioners’ Report C. Managing Director’s Report

1. Staff Report of 10-7 to 10-27-19 2. Michigan Transportation Fund Receipts 3. Paint a Plow Presentation – Emily Kizer 4. US-12 Project Update

VII. ADJOURNMENT

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WASHTENAW COUNTY BOARD OF ROAD COMMISSIONERS

555 North Zeeb Road, Ann Arbor, MI 48103

Minutes of October 15, 2019

Board Present: Road Commissioners Doug Fuller, Barbara Fuller, Rod Green

Staff Present: S. Siddall, A. Lape, M. MacDonell, D. Ackerman, C. Ryan, E. Kizer

Others Present: R. Jamnick, L. Montinhou, R. Ulrich, U. Huff, S. Colias

The meeting was called to order at 1:00 p.m. by Douglas Fuller, Chair. The Pledge of Allegiance was recited.

APPROVAL OF AGENDA

RC19-345 R. Green moved, B. Fuller seconded to approve the agenda as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

ACCEPTANCE OF THE MINUTES

RC19-346 B. Fuller moved, R. Green seconded, the Board hereby approves the Board Meeting Minutes of October 1, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

RC19-347 B. Fuller moved, R. Green seconded, the Board hereby approves the Board Executive Session Minutes of October 1, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

PUBLIC COMMENT

Roadside Mowing – Delhi Court Mr. Dick Ulrich thanked Jim Harmon and the Operations crew for a great job doing roadside mowing on Delhi Court.

Whitmore Lake Road – Flooding Issue Mr. Udo Huff addressed the Board with concerns of flooding near his property on Whitmore Lake Road.

Miller Road/Wagner Road Roundabout Stacy Colias addressed the Board advocating for bike lanes to be installed on Miller Road just east of Wagner Road with the Miller Road/Wagner Road roundabout project.

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WRITTEN COMMUNICATIONS

ISSUED: October 9, 2019 WHY: Intersection Improvements WHERE: Rawsonville Road and Willis Road TOWNSHIP: Augusta WHEN: Starting Thursday, October 10th CONTACT: Mike Bernbeck

ISSUED: October 9, 2019 FROM: Aaron Berkholz, Senior Project Manager WHY: Response letter from Aaron Berkholz to Mr. Burt Day regarding Rawsonville Road concerns

ISSUED: October 8, 2019 WHY: Structural deterioration – reduce load rating WHERE: 6 Mile Road over Groves & Horseshoe Lake Drain; Dexter-Chelsea Road over Mill Creek; Huron River Drive over Unnamed Creek TOWNSHIP: Northfield/Lima/Dexter WHEN: Week of October 7th CONTACT: Nate Murphy, Bridge Engineer

ISSUED: October 8, 2019 WHY: Road Reconstruction WHERE: Chubb Road between 5 Mile Road and 6 Mile Road TOWNSHIP: Salem WHEN: Wednesday, October 9th CONTACT: Mark McCulloch, Senior Project Manager

ISSUED: October 7, 2019 WHY: Culvert Replacement WHERE: Platt Road between Arkona Road and Willow Road TOWNSHIP: York WHEN: Starting Thursday, October 10th CONTACT: Adam Lape, Superintendent of Maintenance

ISSUED: October 4, 2019 WHY: Culvert Replacement WHERE: Prospect Road between Geddes Road and Vreeland Road TOWNSHIP: Superior WHEN: Starting Monday, October 7th CONTACT: Adam Lape, Superintendent of Maintenance

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ISSUED: October 3, 2019 WHY: Road Resurfacing WHERE: Meadowview and Ashford Village Subdivisions TOWNSHIP: Pittsfield WHEN: Starting Thursday, October 3rd CONTACT: Mike Bernbeck, Project Manager

ISSUED: October 3, 2019 WHY: Concrete Repairs WHERE: Ann Arbor-Saline Road between Oak Valley Drive and Lohr Road TOWNSHIP: Pittsfield WHEN: Starting Monday, October 7th CONTACT: Michele Ford, Project Manager

CONSENT AGENDA

The items approved on the Consent Agenda are as follows:

RC19-348 R. Green moved, B. Fuller seconded the approval of the Consent Agenda for October 15, 2019 as presented. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Border to Border Pathway Segment 4 – TAP Grant Application

RC19-349 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Engineering /County Highway Engineer and concurrence of the Managing Director, the Board hereby authorizes the Director of Engineering to submit a Transportation Alternatives Program grant application for the Border-to-Border/Iron Belle Trail: Dexter-Ann Arbor Trail Segment 4 in cooperation with the Washtenaw County Parks and Recreation Commission. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Huron Street Pathway Phase II – TAP Grant Application with Ypsilanti Township

RC19-350 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Engineering/County Highway Engineer and concurrence of the Managing Director, the Board hereby authorizes the Director of Engineering to submit a Transportation Alternatives Program grant application for the Huron Street Pathway Phase II in cooperation with the Charter Township of Ypsilanti. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

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Platt Road Greenway Phase II – TAP Grant Application with Pittsfield Township

RC19-351 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Engineering/County Highway Engineer and concurrence of the Managing Director, the Board hereby authorizes the Director of Engineering to submit a Transportation Alternatives Program grant application for the Platt Road Greenway Phase II project in cooperation with Pittsfield Charter Township. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Prospect Road Pathway – TAP Grant Application with Superior Township

RC19-352 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Engineering /County Highway Engineer and concurrence of the Managing Director, the Board hereby authorizes the Director of Engineering to submit a Transportation Alternatives Program grant application for the Prospect Road Pathway Project in cooperation with the Charter Township of Superior. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Textile Road East of Whittaker Road – Road Closure

RC19-353 R. Green moved, B. Fuller seconded that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the closure of Textile Road just east of Whittaker Road in conjunction with the permitted repair of the existing sanitary sewer. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Old US-12 Culvert Replacement – Final Plans

RC19-354 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Engineering/County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the final plans, specifications and estimate at $303,509.90 for the replacement of the Old US 12 Road Culvert over Letts Creek, located in Section 22 of Sylvan Township, and authorizes the County Highway Engineer to sign the title sheet. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Base Lake Drive – Road Closure

RC19-355 R. Green moved, B. Fuller seconded that upon the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves the closure of Base Lake Drive just north of Strawberry Lake Road in conjunction with the replacement of the existing garage roof truss system. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

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Grant Drive Traffic Calming Project – Pittsfield Township Agreement

RC19-356 R. Green moved, B. Fuller seconded that upon the final approval from the Pittsfield Township Board with the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the Pittsfield Township agreement for the design and administration of the construction of six (6) speed humps on Grant Drive between Washtenaw Avenue and Packard Road at the estimated cost of $47,458.50. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Hawks Avenue Traffic Calming Project – Pittsfield Township Agreement

RC19-357 R. Green moved, B. Fuller seconded that upon the final approval from the Pittsfield Township Board with the recommendation of the County Highway Engineer and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the Pittsfield Township agreement for the design and administration of the construction of three (3) speed humps on Hawks Avenue between Packard Road and Central Boulevard at the estimated cost of $26,085.75. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Ann Arbor-Saline Road – WCRC TCO #2536

RC19-358 R. Green moved, B. Fuller seconded

WHEREAS, under the provisions of Chapter VI of Act No. 300, Public Acts of Michigan of 1949, as amended (Michigan Vehicle Code), this Board is authorized to place and maintain traffic control devices and traffic control signals on any highway under its jurisdiction for the purpose of regulating, warning or guiding traffic; and

WHEREAS, Ann Arbor – Saline Road located in Section 7 of Pittsfield Township is a county road under the jurisdiction of this Board, and in the interest of public safety, it is deemed necessary to place and maintain certain traffic control devices and/or signals on said roads to regulate, warn and guide traffic.

NOW, THEREFORE, BE IT RESOLVED that U-Turns on Ann Arbor–Saline Road are prohibited between Waters Road to point 750 feet East of Waters Road.

BE IT FURTHER RESOLVED that proper signs be erected to give notice of the regulation hereinbefore established; and

BE IT FURTHER RESOLVED that a certified copy hereof be filed with the County Clerk of the County of Washtenaw, Michigan.

Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

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2019 Corrugated Steel Pipe Bid Extension

RC19-359 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Operations and the concurrence of the Managing Director, the Board hereby approves the option of extending the bid for corrugated steel pipe as submitted by Cadillac Culvert, 5305 Highway M-115, Cadillac, MI 49601 for 2020. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

2019 Augusta Township Fourth Agreement

RC19-360 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Augusta Township Fourth Agreement with the Township’s estimated share being $55,900.00. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

2019 Superior Township Fourth Agreement

RC19-361 R. Green moved, B. Fuller seconded that upon the recommendation of the Director of Operations, and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and the Managing Director to sign the 2019 Superior Township Fourth Agreement with the Township’s estimated share being $38,600.00. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Payroll & Bills for October 2, 2019

RC19-362 R. Green moved, B. Fuller seconded the Board hereby approves Voucher 10370 totaling $280,075.13 for payroll of October 2, 2019, and Voucher 10711 totaling $2,267,096.44 in payment of bills for October 1, 2019. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

COUNTY COMMISSIONER REPORT No report.

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ROAD COMMISSIONER REPORTS Commissioner Barb Fuller Commissioner Barb Fuller attended the following meetings: 10/8 Parks & Recreation Meeting Overview

Parks & Recreation will be investing $350,000 working with Stantec Engineering Services for electronic improvements for the facilities of Blue Heron Bay (Indian Lake) and Rolling Hills. This quote does not include installation of structural improvements. There will be $80,000 invested in purchasing a gas generator for concessions.

• Rolling Hills – in 2018 there were 13 power outages resulting in $112,700 in lost revenue and equipment damage.

• Blue Heron Bay – in 2018 a direct lightening strike caused damage with rolling brown outs. In 2019 there was $85,600 in lost revenue and equipment damage from power loss & brown outs.

• Ypsilanti Summer Day Camps – there will be $65,000/yr. invested for three years at three locations for the Ypsilanti Summer Day Camps.

Connecting Communities There was $457,000 requested for design/engineering with $111,251 available for regular construction. Ypsilanti Township Skate Park Development Costs $500,000 – to build $60,000 – to purchase the property $250,000 – Tony Hawk $250,000 – Parks & Recreation Construction will begin in the spring of 2020.

Commissioner Rod Green Commissioner Green will be attending the Roads Funding Sub-Committee Meeting on October 24th Commissioner Doug Fuller No report.

MANAGING DIRECTOR’S REPORT Sheryl Siddall, Managing Director

• Sheryl made a presentation on October 14th to the Ypsilanti Rotary on what the Road Commission does.

• The West Willow neighborhood has developed a traffic committee. Sheryl Siddall and Emily Kizer, Communications Manager, will be attending the traffic committee meeting on Thursday, October 17th.

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• County Public Hearings – Staff is preparing a report to present to the County Board at the

upcoming Public Hearings on October 23rd and November 6th to review the WCRC structure, on what the Road Commission does, providing data on who we are and what we do. Sheryl has shared the public hearing dates with the township officials.

• November 7th is the WCRC Annual Pancake Breakfast to be held at the Washtenaw Farm Council Grounds.

OPERATIONS REPORT Adam Lape, Superintendent

• Dry Run will begin October 16th. • Operations is looking to apply more gravel and limestone on several roads since many of

the PA 207 projects came in under budget. Adam stated that renting improved rollers has benefited the gravel/limestone program.

FINANCE & IT REPORT Dan Ackerman, Director of Finance & IT Finance Report

• Staff is working on getting budget documents ready for review for 2019 and 2020. There will be a working session in early November to review the 2019/2020 budget.

• Dan Ackerman has inquired on the status of the pension waiver that was submitted on August 5th per PA 202

IT Report

• Management has been discussing different forms of training for staff.

ENGINEERING REPORT Matt MacDonell, Director of Engineering

• US12/M-17 brainstorming session was held on October 4th. The meeting was well attended by the community and various local elected officials. A public information meeting will be held on October 29th at 6:30 p.m. at the New Covenant Baptist Church.

• Pontiac Trail/7-mile Road Roundabout – a Public Information meeting was held last week and was very well attended.

• Miller Road/Wagner Road Roundabout – A Public Information meeting will be held tonight at 6:00 p.m. at the Road Commission on Zeeb Road.

• Matt gave Emily Kizer, Communications Manager, a big thank you for her work in presenting the road commission in a positive way tailoring information to our audience. Matt also reported that the road commission had some public t.v. time with Channel 7 on the state of the roads in Southeast Michigan.

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• Ann Arbor/Saline Road – the concrete repairs are going well. We are waiting on concrete

cure time and Ann Arbor-Saline Road will be reopened between Oak Valley and Lohr Road. Matt stated that a determination will be made whether to move forward with the second phase of this project of Ann-Arbor Saline Road between Waters Road and I-94 now or wait until the spring of 2020 depending on weather conditions for the next few weeks.

ADJOURNMENT

RC19-363 R. Green moved, B. Fuller seconded to adjourn the October 15, 2019 meeting at 2:04 p.m. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

Douglas E. Fuller, Chair

Sheryl Soderholm Siddall, Deputy Clerk

Minutes Approved: _________________________

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WASHTENAW COUNTY BOARD OF ROAD COMMISSIONERS WORKING SESSION MINUTES OF

October 15, 2019

Present: Road Commissioners Douglas Fuller, Barbara Fuller, Rodrick Green

Staff Present: S. Siddall, J. Harmon, D. Ackerman, M. MacDonell, M. McCulloch,C. Brochue

Others Present: A. Philbrick, R. Jamnick

The Board entered into the Working Session at approximately 9:00 a.m.

EXECUTIVE SESSION

B. Fuller moved, R. Green seconded to enter into Executive Session at 9:00a.m. to discuss Permit issuesand the Tooles Contracting Group, LLC v WCRC

ROLL CALL VOTE: YEAS: D. Fuller, B. Fuller, R. GreenNAYS: NoneABSENT: NoneABSTAIN: NoneMotion Carried.

B. Fuller moved, R. Green seconded to exit Executive Session at approximately 10:07 a.m.

ROLL CALL VOTE: YEAHS: D. Fuller, B. Fuller, R. GreenNAHS: NoneABSENT: NoneABSTAIN: NoneMotion Carried.

MISCELLANEOUS DISCUSSION ITEMS Hewitt Road Driveway Permit A lawsuit has been filed against the Road Commission regarding a driveway permit denial on Hewitt Road. This has been sent to MCRCSIP to handle.

Dead End Road – Cedar Road The Road Commission has multiple locations consisting of small dead-end pieces of right of way with no visible road/street being developed. Curt Brochue stated that he has received several resident complaints of a neighbor putting up a shed and a boat dock on Cedar Road in Dexter Township. Cedar Road is not a certified public road. This road ends at a body of water with different requirements for abandoning. The Road Commission can abandon the right of way of Cedar Road back to the township. It was legal counsel’s recommendation to abandon these types of dead-end road segments. Staff will bring back to the board the recommendation to abandon this portion of Cedar Road in Dexter Township. The township would need to file a petition in favor of abandoning this portion of Cedar Road.

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Working Session Minutes – October 15, 2019 Page 2

Peter Hammer v KBK Landscaping Services Mr. Hammer resides on Michigan Avenue adjacent to Kris Krause’s property of KBK Landscaping Service which is the WCRC mowing contractor. Staff has advised both to leave the road commission out of this dispute. Allen Philbrick, legal counsel, stated according to Mr. Hammer, KBK is going beyond mowing just the right of way which he claims is on his property. ADJOURNMENT

R. Green moved, B. Fuller seconded to adjourn the October 15, 2019 Working Session at 10:45 a.m. Voice Vote: YEAS: 3 NAYS: 0 ABSENT: 0 ABSTAIN: 0 Motion Carried.

_____________________________________________________ Douglas E. Fuller, Chair Washtenaw County Board of Road Commissioners

_____________________________________________________ Barb Fuller, Vice-Chair Washtenaw County Board of Road Commissioners

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COMMISSIONERS

DOUGLAS E. FULLER CHAIR

BARBARA RYAN FULLER

VICE-CHAIR

RODRICK K. GREEN MEMBER

WASHTENAW COUNTY BOARD OF COUNTY ROAD COMMISSIONERS

555 NORTH ZEEB ROAD ANN ARBOR, MICHIGAN 48103

WWW.WCROADS.ORG TELEPHONE (734) 761-1500

FAX (734) 761-3737

SHERYL SODERHOLM SIDDALL, P.E. MANAGING DIRECTOR

MATTHEW F. MACDONELL, P.E.

DIRECTOR OF ENGINEERING COUNTY HIGHWAY ENGINEER

JAMES D. HARMON, P.E. DIRECTOR OF OPERATIONS

DANIEL D. ACKERMAN

DIRECTOR OF FINANCE & IT

TO: Washtenaw County Board of County Road Commissioners

FROM: Sheryl Soderholm Siddall, Managing Director

DATE: November 5, 2019

SUBJECT: Written Communications for November 5, 2019 Board Meeting WRITTEN COMMUNICATIONS

ISSUED: October 30, 2019 WHY: Completion of Intersection Safety Project – Intersection reopened WHERE: Intersection of Ridge Road, Hack Road and Westfall Road TOWNSHIP: York & Milan Township (Monroe County) WHEN: Wednesday, October 30th CONTACT: Aaron Berkholz, Senior Project Manager

ISSUED: October 28, 2019 WHY: Culvert Replacement – Warren Road closed WHERE: Warren Road between Vorhies Road and Curtis Road TOWNSHIP: Superior WHEN: Tuesday, October 29th CONTACT: Ken Harris, Superintendent

ISSUED: October 25, 2019 WHY: Non-motorized pathway paving WHERE: Huron River Drive between the entrance to the Dexter-Huron Metropark and Zeeb Road TOWNSHIP: Scio WHEN: Monday, October 28th CONTACT: Michele Ford

ISSUED: October 25, 2019 WHY: Completion of phase 1 of concrete repairs – Ann Arbor-Saline Road re-opened WHERE: Ann Arbor-Saline Road between Oak Valley Drive and Lohr Road TOWNSHIP: Pittsfield WHEN: Friday, October 25th CONTACT: Michele Ford

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ISSUED: October 25, 2019 WHY: Concrete Repairs – Ann Arbor-Saline Road closed WHERE: Ann Arbor-Saline Road between Waters Road/Lohr Road and the I-94 ramps TOWNSHIP: Pittsfield WHEN: Monday, October 28th CONTACT: Michele Ford

ISSUED: October 24, 2019 WHY: Construct center left turn lane WHERE: Geddes Road east of Dixboro Road TOWNSHIP: Ann Arbor WHEN: Thursday, October 24th CONTACT: Gary Streight, Project Manager of Permits

ISSUED: October 23, 2019 WHY: DTE Gas Main Maintenance – Westbound lane of Dexter Chelsea Road closed WHERE: Dexter Chelsea Road between Lima Center Road and Dancer Road TOWNSHIP: Lima WHEN: Friday, October 25th CONTACT: John Posegay, Permits Coordinator

RECEIVED: October 21, 2019 WHY: Thank you to WCRC for hosting a training scenario for the Washtenaw County

Technical Rescue Team FROM: Lt. Michael Chevrette, Director, Washtenaw County Technical Rescue Team

ISSUED: October 19, 2019 WHY: Completion of culvert replacement – 7 Mile Road re-opened WHERE: 7 Mile Road between Angle Road and Tower Road TOWNSHIP: Salem WHEN: Friday, October 18th CONTACT: Adam Lape, Superintendent

ISSUED: October 16, 2019 WHY: Completion of culvert replacement – Judd Road re-opened WHERE: Judd Road between McKean Road and Rawsonville Road TOWNSHIP: Augusta WHEN: Thursday, October 17th CONTACT: Ken Harris, Superintendent RECEIVED: October 15, 2019 FROM: Webster Township WHY: Resolution of support for WCRC to remain autonomous from the County

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ISSUED: October 15, 2019 WHY: Culvert replacement – 7 Mile Road closed WHERE: 7 Mile Road between Angle Road and Tower Road TOWNSHIP: Salem WHEN: Wednesday, October 16th CONTACT: Adam Lape, Superintendent

ISSUED: October 15, 2019 WHY: Completion of slope stabilization – Grove Road re-opened WHERE: Grove Road between Margarita Street and Harris Road TOWNSHIP: Ypsilanti WHEN: Friday, October 18th CONTACT: Aaron Berkholz, Senior Project Manager

ISSUED: October 10, 2019 WHY: Completion of culvert replacement project – Prospect Road re-opened WHERE: Prospect Road between Geddes Road and Vreeland Road TOWNSHIP: Superior WHEN: Thursday, October 19th CONTACT: Adam Lape, Superintendent

ISSUED: October 10, 2019 WHY: Completion of culvert replacement – Platt Road re-opened WHERE: Platt Road between Arkona Road and Willow Rod TOWNSHIP: York WHEN: Friday, October 11th CONTACT: Adam Lape, Superintendent

ISSUED: October 30, 2019 WHY: Intersection improvements – Rawsonville Road WHERE: Intersection of Rawsonville Road and Willis Road TOWNSHIP: Augusta WHEN: Thursday, October 19th CONTACT: Mike Bernbeck

ISSUED: October 8, 2019 WHY: Structural deterioration – load rating reduced WHERE: 6 Mile Road, Dexter-Chelsea Road and Huron River Drive TOWNSHIP: Northfield, Lima, Dexter WHEN: Week of October 7, 2019 CONTACT: Nate Murphy, Bridge Engineer

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ISSUED: October 8, 2019 WHY: Road reconstruction – Chubb Road WHERE: Chubb Road between 5 Mile Road and 6 Mile Road TOWNSHIP: Salem WHEN: Wednesday, October 9th CONTACT: Mark McCulloch, Senior Project Manager

ISSUED: October 7, 2019 WHY: Culvert replacement – Platt Road closed WHERE: Platt Road between Arkona Road and Willow Road TOWNSHIP: York WHEN: Thursday, October 10th CONTACT: Adam Lape, Superintendent

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COMMISSIONERS

DOUGLAS E. FULLER CHAIR

BARBARA RYAN FULLER

VICE-CHAIR

RODRICK K. GREEN MEMBER

WASHTENAW COUNTY BOARD OF COUNTY ROAD COMMISSIONERS

555 NORTH ZEEB ROAD ANN ARBOR, MICHIGAN 48103

WWW.WCROADS.ORG TELEPHONE (734) 761-1500

FAX (734) 761-3737

SHERYL SODERHOLM SIDDALL, P.E. MANAGING DIRECTOR

MATTHEW F. MACDONELL, P.E.

DIRECTOR OF ENGINEERING COUNTY HIGHWAY ENGINEER

JAMES D. HARMON, P.E. DIRECTOR OF OPERATIONS

DANIEL D. ACKERMAN

DIRECTOR OF FINANCE & IT

MEMO TO: Washtenaw County Board of County Road Commissioners

THROUGH: Sheryl Soderholm Siddall, P.E. Managing Director

DATE: November 5, 2019

SUBJECT: NEW BUSINESS ITEMS FOR NOVEMBER 5, 2019 BOARD MEETING

A. CONSENT ITEMS

1. Wagner Road Safety Project – Preliminary Engineering - MDOT Contract No. 19-5507

Staff is preparing the design documents for the Wagner Road Safety Project in accordance with requirements of the Michigan Department of Transportation (MDOT). The documents are programmed to meet the MDOT Local Agency Program (LAP) scheduled for advertisement for the September 2020 bid letting.

This project combines two projects for fiscal year 2020 that received Highway Safety Improvement Program (HSIP) funding:

1. Wagner Road from Ann Arbor-Saline Road to approximately 900 feet south of Liberty Road was awarded $664,302 of HSIP funding. Work Description: Install centerline rumble strips, recessed durable pavement markings, construct a left turn lane and an overhead beacon at Waters Road, and spot drainage improvements.

2. Wagner Road from approximately 900 feet south of Liberty Road to Huron River Drive was awarded $426,355 of HSIP funding. Work Description: Enhanced curve delineation, recessed durable pavement markings, signal modernization at Dexter-Ann Arbor Road, signal timing optimization along the corridor and spot drainage improvements.

The project is eligible for reimbursement of 50% of the preliminary engineering costs through the federal transportation funding under the Surface Transportation Program. As part of this process, the Washtenaw County Board of Road Commissioners is required to enter into a contract with MDOT establishing the roles of both parties and specifically the federal-aid percentage. The federal-aid percentage for participating costs associated with the preliminary engineering for this project is 50% percent federal funds.

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The estimated cost for preliminary engineering for Wagner Road from Ann Arbor-Saline Road to approximately 900 feet south of Liberty Road is $66,430.20 and for Wagner Road from approximately 900 feet south of Liberty Road to Huron River Drive is $42,635.50. Therefore, we are eligible to receive $54,532.85 for the preliminary engineering costs associated with this project. This project has been included in the 2020 budget.

PROPOSED MOTION: that upon the recommendation of the Director of Engineering and the concurrence of the Managing Director, the Board hereby approves and authorizes the Chair and Managing Director to sign the MDOT Agreement (Contract No. 19-5507) for the Wagner Road Safety Project.

2. Border to Border Trail Segment D2 – Construction Engineering Amendment

Staff is requesting the Board to authorize the Managing Director to amend the existing purchase order to Wade Trim Associates, Inc. for the construction engineering for the Border-to-Border Trail Segment D2 project. Construction on the non-motorized shared use path is ongoing. The remaining work includes HMA paving, boardwalk, concrete shared use path, setting of bridge #2, pavement markings, final restoration, completion of punch list items, and close out of the MDOT contract. The original construction engineering budget was based on a duration of services significantly less than the final Contractor progress schedule. The Consultant could not have been reasonably expected to predict the Contractor schedule for this project. This budget increase has been discussed with Washtenaw County Parks and Recreation Commission staff. The costs for the construction engineering services are funded entirely by the Washtenaw County Parks and Recreation Commission.

On August 21, 2018, the Board approved (RC18-299), the signing of the Purchase Order to Wade Trim Associates, Inc. for construction engineering services. Due to the significant change in the final Contractor progress schedule, and the resulting additional Consultant work and time associated with this project, staff is recommending an additional fee in the amount of $191,568.17 to Wade Trim Associates, Inc.

PROPOSED MOTION: that upon the recommendation of the Director of Engineering/County Highway Engineer and the concurrence of the Managing Director, the Board hereby authorizes the Managing Director to amend the existing Purchase Order for construction engineering services for the Border-to-Border Trail Segment D2 project in Scio Township, increasing the total by $191,568.17. The revised not to exceed Purchase Order amount for the project will be $649,043.49.

3. Payroll & Bills for October 16, 2019

Staff is requesting the Board to approve the payment of payroll and bills for October 16, 2019.

PROPOSED MOTION: the Board hereby approves Voucher 10372 totaling $272,168.53 for payroll of October 16, 2019, and Voucher 1073 totaling $1,680,473.06 in payment of bills for October 16, 2019.

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4. Payroll & Bills for October 30, 2019

Staff is requesting the Board to approve the payment of payroll and bills for October 30, 2019.

PROPOSED MOTION: the Board hereby approves Voucher 10374 totaling $271,580.71 for payroll of October 30, 2019, and Voucher 1075 totaling $2,428,907.31 in payment of bills for October 30, 2019.

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WASHTENAW COUNTY ROAD COMMISSION

TOWNSHIP/STAFF REPORT – November 5, 2019

For the period of October 7 to October 27, 2019

TOWNSHIP REPORT OPERATIONS REPORT

MAINTENANCE Scraping of gravel roads and patching of paved roads were performed throughout the county. In addition, the following maintenance activities were performed in individual townships: ANN ARBOR TOWNSHIP Fallen Trees – Huron River Drive, Old Earhart Road, Pontiac Trail

AUGUSTA TOWNSHIP Culvert Replacement – Judd Road Limestone Patch – Bunton Road, Hitchingham Road, Judd Road, Liss Road, McKean

Road, Talladay Road, Torrey Road, Tuttle Hill Road: 48 tons BRIDGEWATER TOWNSHIP Culvert Replacement – Arkona Road Drainage and Backslopes – McCollum Road Fallen Trees – Lima Center Road Limestone Patch – Allen Road: 10 tons

DEXTER TOWNSHIP Drainage and Backslopes – Anne Drive, McGregor Road Fallen Trees – Dexter Townhall Road, McGregor Road Gravel Patch – Hay Rake Hollow: 2 tons Primary Road Dust Control

FREEDOM TOWNSHIP Fallen Trees – Bemis Road, S Fletcher Road, Esch Road, Koebbe Road,

Parker Road, Steinbach Road LIMA TOWNSHIP Gravel Patch – Old US-12 Road: 9 tons Limestone Patch – Dexter-Chelsea Road: 15 tons Primary Road Dust Control

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LODI TOWNSHIP Gravel Patch – Alber Road, Noble Road, Weber Road: 16 tons Limestone Patch – Alber Road, Gensley Road, Noble Road, Saline Waterworks Road,

Waters Road, Weber Road, Zeeb Road: 61 tons Primary Road Dust Control

LYNDON TOWNSHIP Brush Removal – Werkner Road Drainage and Backslopes – Guinan Drive Gravel Patch – Cassidy Road: 6 tons Primary Road Dust Control

MANCHESTER TOWNSHIP Boom Mow – Bowens Road, Fahey Road, Hudson Road, Lemm Road,

Schleweis Road, Van Tuyle Road Drainage and Backslopes – Buss Road, Grossman Road Fallen Trees – Austin Road, Grossman Road, Scully Road Limestone Patch – Grossman Road, Schleweis Road: 43 tons

NORTHFIELD TOWNSHIP Boom Mow – Six Mile Road Culvert Replacement – Six Mile Road Drainage and Backslopes – Six Mile Road Fallen Trees – Hellner Road, W Northfield Church Road Limestone Patch – Earhart Road, Six Mile Road: 47 tons Earhart Road Limestone Resurfacing – 306 tons Kearney Road Limestone Resurfacing – 257 tons Nollar Road Limestone Resurfacing – 257 tons Six Mile Road Limestone Resurfacing – 257 tons Spencer Road Limestone Resurfacing – 514 tons

PITTSFIELD TOWNSHIP Adopt-A-Road – W Textile Road Boom Mow – W Textile Road Brush Removal – Carlton Street, W Textile Road, Thomas Road Cut Trees – Amber Way, Ash Court, Ashford Court, Birch Court, Cayman Boulevard,

Cottonwood Drive, Highlander Way West, N Ashford Way, Northridge Court, Redbud Court, S Ashford Way, St. Martin Court, Sunrise Drive, Sun Valley Drive, Sycamore Drive, Tiffany Court, Walnut Court, White Pine Court, Willingham Court, Wind Dancer Drive

HMA Resurfacing – Amber Way, Cayman Boulevard, Sunrise Drive

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SALEM TOWNSHIP Culvert Replacement – Seven Mile Road Fallen Trees – Napier Road, Six Mile Road Limestone Patch – Clifton Street, Dickerson Street, Euclid Street, Frederick Street, Leota

Street, Lewis Street, McFadden Street, Napier Road, Pearl Street, South Street, Summit Street: 10 tons

Local Road Dust Control Roadside Debris – N Territorial Road, Tower Road

SALINE TOWNSHIP Limestone Patch – Arkona Road, Braun Road, Johnson Road, Jordan Road, Macon Road,

Marion Road, Roehm Road: 69 tons SCIO TOWNSHIP Gravel Patch – Park Road, Staebler Road: 7 tons Grind Stumps – Kuebler Drive, Miller Road

SHARON TOWNSHIP Drainage and Backslopes – Easudes Road Fallen Trees – Pleasant Lake Road, Sharon Valley Road

SUPERIOR TOWNSHIP Boom Mow – Prospect Road Fallen Trees – N Dixboro Road, Gotfredson Road, Stratford Court Local Road Dust Control Roadside Debris – N Prospect Road

SYLVAN TOWNSHIP Gravel Patch – Old US 12 Road: 32 tons

WEBSTER TOWNSHIP Berming – Gregory Road Boom Mow – Jennings Road, Northfield Church Road, Valentine Road Cut Trees – Merkel Road Limestone Patch – Base Lake Drive, Daly Road, Gregory Road, Hamburg Road, Jennings

Road, Mast Road, McClatchey Road, Merrill Road, Pellett Drive, Scully Road, Strawberry Lake Road, Walsh Road: 145 tons

Gregory Road Limestone Resurfacing Project – 2,605 tons

YORK TOWNSHIP Culvert Replacement – Platt Road Limestone Patch – Willow Road: 57 tons Limestone Patch Shoulders – Yorkshire Drive: 2 tons Local Road Dust Control

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YPSILANTI TOWNSHIP Boom Mow – Textile Road Cut Trees – Ellis Road, Textile Road Fallen Trees – E Bemis Road, Belle Meade Court, Canyon Drive, Hitchingham Road,

Parkwood Avenue, Stony Creek Road Crack Sealing – Cottonwood Drive, Creekside Circle, Hickory Ridge Court, Hickory Ridge

Drive, Maplehurst Drive, Oakhurst Drive, Oakridge Drive, Thornhill Drive Fallen Trees – Bemis Road, Evelyn Avenue, Forest Avenue, Stony Creek Road Limestone Patch – Bemis Road: 90 tons

SHOP REPORT Shop Repairs New Tire Installation – 4 tires Tires Repaired – 5 tires Vehicles Serviced – 9 Vehicles Serviced by Suburban Chevrolet – 0 Work Orders Completed – 65

Equipment Repair Note: Assisted all groups with dry run preparations and performed 24 hydraulic repairs and 23 electrical repairs. Truck 322 – Replaced radiator Truck 325 – Replaced water pump Truck 17 – Replaced rear brakes Truck 375 – Replaced starter and motor mounts Truck 344 – Replaced front springs

BUILDING & GROUNDS REPORT Yard One Assisted in repairing 2nd floor Boiler Room circulation pump Installed safety railing for rooftop Bilco hatch Annual inspection and cleaning of all Rapid Units in the parking garage and shop Repaired hose line in the shop Blew out and closed water sprinklers for the season Repaired garage hose reals in parking garage Repaired garage doors Installed bollards Stored patio furniture for the season Repaired toilet in Administration Building Clean-up of scrap metal and scrape tires Conducted monthly checks Mowed grass & weed whipped

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Yard Two Serviced gate and card reader Repaired gate catch Repaired men’s & women shower controls Serviced water heater Annual inspection and cleaning of all Rapid Units Blew out and closed water sprinklers for the season Tuck pointed building Conducted monthly checks Mowed grass & weed whipped

Yard Three Serviced air compressor

Serviced Furnace Conducted monthly checks Mowed grass & weed whipped

Yard Four Serviced furnace Serviced air compressor Repaired exterior wall, tuck pointed and painted Installed new waterline and air hose and installed new hose reel Repaired overhang on garage door and repaired weathers stripping on pole barn Conducted monthly checks Mowed grass & weed whipped

Yard Six Replaced garage bay lighting Repaired pressure washer wands Bollard repair Installed new pressure washer hose Mowed & weed whipped

Brine Well Installed heating element on fresh waterline

Pfaus Pit Installed new gate

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HR REPORT

Benefits • A MERS 457 education session was held for employees after hours on October 24th. • Open enrollment is anticipated to start the first week of November. • Flu prevention kits were distributed to all yards/departments.

Staff/Hiring Update

• Devereaux Irving’s last day of employment was October 22. Keith Welch resigned with a last day of November 4th. Shayne Mickels resigned with a last day of November 8th.

• Justine Hanewald started as a Mechanic October 21st. Josh Jacobs starts as a Heavy Truck Driver for State Trunkline on November 11th and Richard Johnson start as a temporary/seasonal heavy truck driver on December 1st.

• Staff is recruiting for heavy truck drivers and seasonal heavy truck drivers.

Misc. HR • We have 4 TPOAM employees off work on short-term disability and one non-union employee

on worker’s compensation. • Random drug screens were held for cdl holders on October 25th. • Mediation was held with TPOAM on 2 grievances. Two other grievances are at Step III. • Nicole Peterson attended the 2019 MERS Retirement Conference in Acme, MI. • Nicole Peterson attended a Veteran Hiring Best Practices Workshop at DTE Energy in Detroit. FINANCE REPORT FEDERAL AID Federal aid information and final accountings were processed.

SAD

Numerous questions were answered regarding SAD payoffs. Various SAD payoffs were received. Provided Washtenaw County with 2019 SAD winter tax amounts.

BUDGET Work began on the 2019 year-end and 2020 budget spreadsheets. Updated the 2020 federal aid project worksheet. Sent meeting requests with Department leadership to discuss the budget.

MISCELLANEOUS MONTH END ACCOUNTING

The September outstanding check listing, cash and bank reconciliation was prepared. The books were closed for September.

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MISCELLANEOUS INVOICING An invoice was prepared to; several townships for the second township billings, YCUA

for work on Grove Road, MDOT for PE costs on the US 12 improvement project, Washtenaw County Parks & Rec for costs on the Border to Border Trail – HRD, Ann Arbor Township for Dixboro Rd Trail Phase IIMDEQ for SAW Grants invoices # 8.

MISCELLANEOUS Staff continues to increase the number of payments to vendors electronically. The

process is completed. Letters were sent to vendors offering electronic payments as an option.

Continued to work on the 2018 OPEB report. Additional information was provided to Part D Advisors for the 2020 RDS application. Received approval from the state of Michigan for the 2018 Waiver for our pension.

IT REPORT Help Desk

Staff received 100 new tickets and closed 102. Computer Replacements

The goal is to have a consistent number of updates on an annual basis. The budget will be able to support this. Within a few years, computers will be replaced shortly after the 3-year warranty is expired.

The last of the Windows 7 computers has been replaced. The 2020 PC replacement program was created.

Phone System work

Staff is investigating adding a Skype calling feature as a potential replacement for the Avaya One-C app.

Traffic & Safety Network Upgrade New servers were mounted. Asking for assistance to get three 30AMP outlets into the wall for the UPS’s for the new

Traffic server. Tim Coakley assisted with this. Integral Blue is setting up the server. Met with AVI to discuss the setup for the conference rooms.

Outside Yards Increased Internet speeds at all outside yards. Worked on a network issue at Manchester. Looking at recording issues and a camera at NESC that has been offline. The camera is

faulty and will be sent in for repair. Staff addressed a faulty gate card reader at the SESC. Staff met with Spectrum at the NESC to assist with installation of a new modem.

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Miscellaneous The Systems Administrator continues to develop a master document of all software and

hardware. This includes how to troubleshoot as well as install and remove programs Mailstore was determined to meet staff needs for searching older emails. MailStore

migration is complete. Staff is looking at adding new badge readers at the main yard. The lobby TV was mounted, and the computer installed. This has a different slide show

than all of the other screens. Staff is looking into the best way to display emergency messaging. Staff is looking at training options for staff. A software renewal spreadsheet was created. A printer replacement spreadsheet was created.

MEETINGS ATTENDED 10/16 The STL and District 1 Dry Run crew meeting and inspections were held at the

main yard.

10/17 The District 2 Dry Run crew meeting and inspections were held at the Southeast Service Center.

10/18 Monthly supervisors meeting was held in the assembly room.

10/21 The District 3 Dry Run crew meeting and inspections were held at the Chelsea Yard.

10/22 The District 4 Dry Run crew meeting and inspections were held at the Manchester Yard.

10/22 J. Mann attended the 800 MHz Radio Consortium training held at the Saline Police Department.

10/23 The District 5 Dry Run crew meeting and inspections were held at the Southeast Service Center.

10/24 The District 6 Dry Run crew meeting and inspections were held at the Northeast Service Center.

10/25 J. Harmon attended the annual Washtenaw County Snow Emergency Council meeting held at the Emergency Operations Center.

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