Washington Comprehensive Assessment Program A special thanks to Bill Ofstun and his Assessment Team...

Test Administrator TrainingFor HSPE, MSP-Science and

Smarter Balanced Assessments

WashingtonComprehensive Assessment Program

A special thanks to Bill Ofstun and his Assessment Team at Longview SD for this informative PowerPoint.

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EIndicates key slides for Smarter Balanced and off –grade level assessment information

Indicates a key slide for HSPE Makup Assessment informmation

Indicates key slides for Measurements of Student progress (MSP) as well as science Developmentally Appropriate Proficiency Exam (DAPE) information

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Overview of the State AssessmentsPosting Testing Locations Each testing location must be posted with a Testing—Do Not Disturb sign. Care should be taken when posting the sign not to obscure security windows on doors. The ability to view testing sessions without entering the room will help facilitate administrative monitoring of testing sessions.

Electronic Devices Many students and staff members carry electronic devices with them to class. Because cellular, messaging, or wireless devices have the capability of recording, reproducing, or transmitting secure test content, cell phones, pagers, iPods®, tablets, and other non-approved web-enabled communication devices must be turned off and kept out-of-view and reach until the testing session has completed and all secure materials have been collected, accounted for, and returned to the limited-access secure location.

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Overview of the State AssessmentsGenerally Recognized Standards and Code of Conduct WAC 181-87-060 - Provides penalties for the unauthorized use or disclosure of test content and flagrant disregard of generally recognized professional standards in test preparation and administration.

The Office of Professional Practices (OPP) is charged with enforcement, including discipline of educational practitioners for violation of the Professional Code of Conduct. The office receives, investigates, and makes legal findings regarding complaints. Unprofessional conduct must be reported to OPP at (360) 725-6130.

Professional Code of Conduct The Professional Code of Conduct is codified by the Washington State Legislature in WACs and RCWs. A list of complete rules and regulations can be found online: www.k12.wa.us/ ProfPractices/CodeConduct.aspx.

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Overview of the State AssessmentsMediaStudents should not have the added pressure of media attention on campus. Having media on campus also compromises the security of the assessment. Photographs or video taken of actual test booklets violate state law (RCW 42.56.250 and RCW 28A.635.040).

Schools have the right to limit visitors’ access on campus, and that includes the media. OSPI strongly urges you to make every effort to minimize any distractions that could interfere with student performance. Educators can respond to media requests that do not distract students and test administrators. You can refer media to OSPI Communications at (360) 725-6032.

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Overview of the State AssessmentsMeasure of Student Progress (MSP-Science) The MSP-Science will be administered to all 5th and 8th grade students and can be administered either online or paper/pencil. Online Administration• The MSP-Science will be administered through the WCAP

portal using the Test Administration Interface in the same way the Smarter Balanced assessments are administered.

• The MSP-Science is a fixed-form assessment• Online testing is available between April 20 and June 5, 2015Paper/Pencil Administration• The MSP-Science will also be available for paper/pencil

administration. • Paper/Pencil orders were due by January 14, 2015.• Paper/Pencil administration window is April 20 to May 19.

2015

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Overview of the State Assessments

DAPE – Eligible Students in grades 10, 11, and 12 receiving special education services are eligible to participate in the DAPE assessments. This includes students who met or did not meet standard, did not participate in testing, or who have transferred from out of state. A student accessing the off-grade level assessments for graduation purposes in 10th, 11th and/or 12th grade are still expected to participate in the accountability assessment at grade level during their 10th grade (EOC Biology) and 11th grade year (ELA and Math)M

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Overview of the Smarter Balanced AssessmentComputer Adaptive Test (CAT) • Multiple Choice and Short Answer• Recommended 2 sessions of 40 to 60 minutes• Must be completed within 45 days of starting, recommended 5

days

Performance Task (PT)• Math PT includes only one section and can be taken on the

same day as the CA and can be completed in one day• ELA PT includes two sections. Recommended administration is

over two days. Section two is the full write• Once started, the student will have 10 days to complete

Classroom Activity (CA) • A 30-minute non-scored activity that sets the context for the

performance task• Should occur 1-3 days (ELA) or 0-3 days (math) before the

performance task• Staff follow script

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Grades Subject Testing Window3 English Language Arts March 10-April 23, 2015

3 Math Last 12 weeks of the school year March 10-June 15, 2015

4 - 8 English Language Arts Last 12 weeks of the school year March 10-June 15, 2015

4 - 8 English Language Arts Last 12 weeks of the school year March 10-June 15, 2015

5 and 8 MSP- Science April 20-June 5, 201510 English Language Arts Last 12 weeks of the school year

March 10-June 15, 2015

11 English Language Arts Last 7 weeks of the school year April 6-June 15, 2015

11 Math Last 7 weeks of the school year April 6-June 15, 2015

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General Test Administration - OnlineM

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Grades Subject Testing Window

3 English Language Arts March 10 - April 15, 20153 Math Last 12 weeks of the school year

March 10 - May 20, 2015

4 - 8 English Language Arts Last 12 weeks of the school yearMarch 1 0- May 20, 2015

4 - 8 English Language Arts Last 12 weeks of the school yearMarch 10 - May 20, 2015

5 and 8 MSP-Science April 20 – May 19, 2015

10 English Language Arts Last 3 weeks of the school yearMarch 10 – May 20, 2015

11 English Language Arts Last 3 weeks of the school yearApril 6 – May 30, 2015

11 Math Last 3 weeks of the school yearApril 6 – May 30, 2015

11 -12 High School Proficiency Exams (HSPE) Reading and Writing

Reading – March 17, 2015Writing Day 1 – March 18, 2015Writing Day 2 – March 19, 2015

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Overview of State AssessmentsWho Administers States Assessments?Volunteers may not administer or assist in the administration of any state assessments. Volunteers are not permitted to assist with handling secure test material. Volunteers may assist in the supervision of students who need a break or have completed testing.

RCW 42.56.250 - Provides provisions on the exemption of the following from public inspection and copying: test questions, scoring keys, and other examination data used to administer state assessments. No actions in any form or by any means may be taken that reproduce, record, reveal, or transmit secure test content.

RCW 28A.635.040 - All persons having access, directly or indirectly, to secure test material, must ensure the confidentiality of the test content under their control.

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Testing resources may be

accessed directly from

the menu at the top of

the page or by clicking

on a user role

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Overview of the Smarter Balanced AssessmentM

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Test Administration Resources

Testing resources may be

accessed directly from

the menu at the top of

the page or by clicking

on a user role and

navigating to the

interface module

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Logging Into WCAP Portal (wa.portal.airast.org)The portal site itself is not secure and contains documentation and training resources available to all. 1. Passwords are established when your district assessment coordinator (DC)

loads staff accounts into TIDE2. Staff usernames are district email addresses3. Staff receive an activation email from [email protected]

containing a temporary login password4. In the Old Password field, enter the password from the activation email5. Staff will create a new password which must be eight characters long and

have three of the following: one lowercase letter, one upper case letter, one number and one special character (“%,” “#,” or “!”)

6. Staff will need to select and answer security questions and click on the Save button

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Login Problems (wa.portal.airast.org)1. Check with your DC to make sure an account was established for

you2. Within the WCAP portal, your password will be the same for :

• TIDE• Test Administration• Test Administrator Certification• Interim Hand Scoring System• Online Reporting System

3. Your password for the Digital Library is separate from the other WCAP interface passwords.

4. Contact the Washington Comprehensive Assessment Program helpdesk to reset login credentials:• Email: [email protected]• Phone: 1 (344) 560-7366

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Overview of the State AssessmentsDistrict Coordinator (DC)• General oversight responsibilities for all administration activities in their district and

schools. • Adding School testing staff into TIDE• Ensuring that other testing roles (DAs, SCs, and TAs) are appropriately trained

regarding the state and Smarter Balanced assessment administration, security policies, and procedures;

• Monitoring testing progress during the testing window and ensuring that all students participate, as appropriate;

• Reporting test security incidents to the state via the appeals process and notifying the OSPI State Test Coordinator, Kimberly DeRousie;

District Administrator (DA)• supporting the DC to provide general oversight responsibilities for test administration ;• Supporting the DC to ensure that the SCs and TAs are appropriately trained regarding

the state and Smarter Balanced assessment administration, security policies, and procedures;

• Supporting the DC reviewing testing schedules and procedures for the school (consistent with state and district policies); and

• Reporting test security incidents to the state via the appeals process and notifying OSPI.

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School Test Coordinator (SC)• General oversight responsibilities for all administration activities in

their school and for all TAs; • Identifying TAs and ensuring they are properly trained; • Coordinating with TAs so they can administer all assessments;

entering and/or verifying test settings for students; • Creating schools testing schedules and procedures for approval by

the DC (consistent with state and district policies); • Working with technology staff to ensure that necessary secure

browsers are installed and any other technical issues are resolved; • Monitoring testing progress during the testing window and ensuring

that all students participate, as appropriate; • Addressing testing problems, as needed; and • Mitigating and reporting all test security incidents in a manner

consistent with Smarter Balanced, state, and district policies.

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Test Administrator (TA)• Completing Test Administration training (see TAM section 1.4

Training) and reviewing all Smarter Balanced policies and administration documents prior to administering any Smarter Balanced assessments;

• Viewing student information prior to testing to ensure that the correct student receives the proper test with the appropriate supports.

• Report any potential data errors to SCs and DCs as appropriate; • Administering the State assessments; and • Reporting all potential test security incidents to their SC and DC in a

manner consistent with Smarter Balanced, state, and district policies.

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Test Administration ResourcesAll resources are found at the Washington Comprehensive Assessment Program Portal: http://wa.portal.airast.org Test Administration Manual (TAM)• This manual includes the overview, security, and test administration details• This includes your script for administering the smarter balanced assessments • This manual is the foundation for this training

Guidelines on Tools, Supports and Accommodations for State TestingThis manual includes directions for all supports available • Universal Supports – Available for all students• Designated Supports – Available for all students determined by team• Accommodations – Available for Special Education and 504 students

Test Administrator Online System Interface Module (PPTX)This training module is designed to help you understand the Test Administrator Interface that Test Administrators will use during online testing. The presentation is estimated to take about 30 minutes

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Directions for Administration (DFA) HSPE Reading/WritingThis document is intended to provide specific instructions for the administration of the MSP science assessments. Details include information on security, coding, logistical, online and paper-handling requirements. It also includes the Test Administrator directions to students for paper and online assessments.

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http://wa.portal.airast.org/

Ensuring Test SecurityBefore Testing• Attend all required training sessions and read all assigned training

materials and instructions for each assessment proctored.• Remove instructional materials• Become familiar with approved materials. • Arrange student seating to minimize opportunities to view each

other’s work – may require table partitions in some lab settings• Display appropriate signage: “TESTING – DO NOT DISTURB”• Become familiar with accommodations and their restrictions by

reviewing the Guidelines on Tools, Supports, & Accommodations for state assessments

• Obtain the approved testing schedule from the School Test Coordinator.

• Ensure that all students will have a comfortable and adequate workspace

• Inventory assessment materials. If additional materials are necessary, immediately notify the School Test Coordinator.

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Ensuring Test SecurityDuring Testing• Ensure a quiet testing environment• Actively supervise students• Provide access to only allowable resources• Provide all required accommodations• Provide breaks as permitted in the Directions to the Student. Additional

breaks may be provided based on students’ needs and Test Administrator judgment

• Limit access of testing materials to tested students• No answer key development• No staff access to responses• No copying of assessment materials• No student access to other non-approved digital, electronic or manual

resources• No retaining, discussing or releasing test materials• No reviewing, discussing or analyzing test materials• All test materials (including test tickets) must remain secure• Document and report immediately any testing irregularities and breaches in

test security to your Test Coordinator

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Ensuring Test SecurityAfter Testing• No test materials may be used for instruction• Collect and account for student test materials (e.g., test booklets,

accommodated forms, scratch paper) prior to releasing the students from the testing location.

• Immediately report any missing materials according to your school’s Test Security and Building Plan. Notation of missing materials must be included on the Test Security Assurance form

• Return all used and unused test booklets and accommodated forms to the School Test Coordinator immediately after each testing session is completed

• Return all additional papers added to the student test booklets to the School Test Coordinator. Ancillary materials provided during the testing session are considered secure

• Destroy test materials including Print-on-Demand, Braille, and scratch paper• Complete a Test Security Assurance form. The completed form must include

an explanation of boxes checked “no” and notation of any missing materials. As required by OSPI, sign and submit the report, along with your secure testing materials, to your School Test Coordinator. Retain a copy for your records

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Ensuring Test SecurityAfter Testing• No test materials may be used for instruction• Collect and account for student test materials (e.g., test booklets,

accommodated forms, scratch paper) prior to releasing the students from the testing location.

• Immediately report any missing materials according to your school’s Test Security and Building Plan. Notation of missing materials must be included on the Test Security Assurance form

• Return all used and unused test booklets and accommodated forms to the School Test Coordinator immediately after each testing session is completed

• Return all additional papers added to the student test booklets to the School Test Coordinator. Ancillary materials provided during the testing session are considered secure

• Destroy test materials including Print-on-Demand, Braille, and scratch paper• Complete a Test Security Assurance form. The completed form must include

an explanation of boxes checked “no” and notation of any missing materials. As required by OSPI, sign and submit the report, along with your secure testing materials, to your School Test Coordinator. Retain a copy for your records

The secure storage of scratch paper is only allowed within the PT. Following the conclusion of the PT, scratch paper and graph paper must be collected, inventoried prior to releasing the students, and immediately shred following completion of PT.

Scratch paper may be used on all

sections of the ELA and math Smarter

Balanced Assessment but are

restricted to use within each specific

section only (CAT, CA, or PT).

Notes from the class activity (CA)

may not be used during the

performance task (PT).

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Responding to Test Improprieties, Irregularities and BreachesImpropriety – Student walks out of testingAn unusual circumstance that has a low impact on the individual or group of students who are testing and has a low to no risk of potentially affecting student performance on the test, test security, or test validity.

Irregularity – Fire alarm during testing that impacts student workAn unusual circumstance that impacts an individual or group of students who are testing and may potentially affect student performance on the test, test security, or test validity.

Breach – Cheating or staff modification of student answersAn event that poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk.

See Appendix F: Test Security Chart for more examples of security issues

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Responding to Test Improprieties, Irregularities and Breaches - ActionsImpropriety – Student walks out of testingAn unusual circumstance that has a low impact on the individual or group of students who are testing and has a low to no risk of potentially affecting student performance on the test, test security, or test validity.

Irregularity – Fire alarm during testing that impacts student workAn unusual circumstance that impacts an individual or group of students who are testing and may potentially affect student performance on the test, test security, or test validity.

Breach – Cheating or staff modification of student answersAn event that poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk.

These circumstances are corrected at the local level. An impropriety is reported to the District Test Coordinator (DC) and School Test Coordinator (SC) immediately and entered into the appeals module of TIDE if required.

These circumstances can be corrected at the local level. An irregularity must be reported to the DC and SC immediately and entered into the appeals module of TIDE for resolution (should an appeal be required).

These circumstances have external implications for the Consortium and may result in a Consortium decision to remove the test item(s) from the available secure bank. A breach incident must be reported to the DC and SC immediately and entered in TIDE for resolution (should an appeal be required).

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Responding to Test Improprieties, Irregularities and BreachesImproprietyAn unusual circumstance that has a low impact on the individual or group of students who are testing and has a low to no risk of potentially affecting student performance on the test, test security, or test validity.

IrregularityAn unusual circumstance that impacts an individual or group of students who are testing and may potentially affect student performance on the test, test security, or test validity.

BreachAn event that poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk.

These circumstances are contained at the local level. An impropriety is reported to the District Test Coordinator (DC) and School Test Coordinator (SC) immediately and entered into the appeals module of TIDE if required.

These circumstances can be corrected at the local level. An irregularity must be reported to the DC and SC immediately and entered into the appeals module of TIDE for resolution (should an appeal be required).

These circumstances have external implications for the Consortium and may result in a Consortium decision to remove the test item(s) from the available secure bank. A breach incident must be reported to the DC and SC immediately and entered in TIDE for resolution (should an appeal be required).

1. Take Corrective

Action to mitigate the

incident and document

in Test Security Incident

Log

2. Report to District

Test Coordinator (DC),

School Test Coordinator

(SC) and document in

TIDE

3. Irregularities must be

documented by the end

of the day and

reviewed by DC or State

within 24 hours

4. State or District Test

Coordinator (DC)

authorizes appeal if

necessary

5. Breaches must be

reported to SC, DC, and

to the State

immediately and

documented in TIDE

School Test Coordinator (SC):Name: Enter SC NamePhone: (XXX) XXX-XXXX

District Test Coordinator (DC): Name: Enter DC Name

Phone: (XXX) XXX-XXXX

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Let’s Review

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Smarter Balanced AppealsReset• Removes that test from the system and enables the student to start a new test.

Invalidation• Eliminates the test. The test will not be scored.

Restore• Returns a test from the Reset status to its prior status. This action can only be

performed on tests that have been reset.

Reopen• Allows a student to access a test that has already been submitted or has expired.

• If an EXPIRED test is reopened, the test will reopen at the location at which the student stopped the assessment.

• The student will be able to review items within the current segment of the assessment but cannot return to previous segments.

• If a SUBMITTED test is reopened, the test will reopen at the last page of the test.

• The student can review items in the current segment but cannot return to previous segments.

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Technology InfrastructureStaff will access the Test Administration application through the Washington Comprehensive Assessment Program (WCAP) portal: wa.portal.airast.org

1. Select the tests to be administered (Smarter Balanced ELA, Math or MSP-Science)

2. Click on Start Test Session3. Write the Test Session ID on the board for students4. Help students adjust the volume and login5. Verify that all students are logged in as themselves and assigned to

the proper test6. Approve student tests in the upper right-hand corner7. Actively monitor student testing

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Technology Infrastructure

PC Tower or LaptopLocated on the desktop

Students will access the Smarter Balanced assessments through a secure browser

ChromebookLocated under Apps on

startup screen

Apple Computer or iPadLocated on the desktop

1. Open secure browser2. Enter First Name, SSID, and Test Session ID3. Confirm Identity with proctor4. Adjust sound on a Chromebook using keyboard sound keys5. Select Test6. Confirm settings7. Read directions8. Start test

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General Test AdministrationEstimated Smarter Balanced Testing Duration

Grades CAT CA PT Total

ELA 3-5 1:30 :30 2:00 4:00

Math 3-5 1:30 :30 1:00 3:00

Both 3-5 3:00 1:00 3:00 7:00

ELA 6-8 1:30 :30 2:00 4:00

Math 6-8 2:00 :30 1:00 3:30

Both 6-8 3:30 1:00 3:00 7:30

ELA HS 2:00 :30 2:00 4:30

Math HS 2:00 :30 1:30 4:00

Both HS 4:00 1:00 3:30 8:30

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General Test Administration - ELLAssessment ParticipationAll students, including students with disabilities, English learners (ELs), and ELs with disabilities, should have equal opportunity to participate in the Smarter Balanced assessment and MSP-Science assessment.All students in grades 3-8 and 11 are required to participate in the Smarter Balanced ELA and math assessments. Exceptions include:• English Language learners who enrolled in a U.S. School within the last 12

months prior to beginning testing have a one-time exemption from the ELA assessments but must participate in the math assessments.

HSPE Eligible Students Students in grades 11–12 are eligible to participate in the spring HSPE assessments. These students must be in the previously noted grade level at time of spring 2015 testing. This includes students who met or did not meet standard, did not participate in testing, or who have transferred from out of state.

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General Test Administration – SpEdTesting Special Education with Smarter Balanced AssessmentsAll students are to be held to the same expectations for participation and performance on state assessments. Specifically, all students enrolled in grades 3-8 and 11 are required to participate in the state assessments except:• (Math) Students with the most significant cognitive disabilities who meet the

criteria for a WA-AIM ELA and/or mathematics alternate assessments based on alternate achievement standards (approximately 1% or fewer of the student population).

• (ELA) Students with the most significant cognitive disabilities who meet the criteria for the English language arts/literacy alternate assessment based on alternate achievement standards (approximately 1% or fewer of the student population).

HSPE Eligible Special Education Students It is important for the state and schools to know how all Washington public school students are succeeding with their learning. Consistent with the Individualized Education Program (IEP), a student receiving special education services may participate in the state assessment system in the following ways: • Take the HSPE with or without accommodations. • Take the HSPE-Basic with or without accommodations. This option allows a

student to pass the grade level assessment with Level 2 or Basic proficiency.

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Accommodations Refer to the Guidelines on Tools, Supports, & Accommodations for all students, including those with special assessment needs.

• Digital accessibility tools are embedded in the test delivery engine.

• Other non-embedded supports available within the testing environment.

• See Materials Available for Student AccessThis guide can be found at http://wa.portal.airast.org/

General Rules of Online Testing - Test Expiration• Once started, a student will have 45 days to complete a CAT• Once started, a student will have 10 days to complete a PT

Test Expiration Due to Inactivity• Student and Test Administrators are automatically logged out after

30 minutes of inactivity. If a TA session is timed-out, all student tests are automatically paused.

• Prior to being logged out, a warning message will appear.

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Accommodations - ContinuedRefer to the Guidelines on Tools, Supports, & Accommodations for all students, including those with special assessment needs.

• Digital accessibility tools are embedded in the test delivery engine.

• Other non-embedded supports available within the testing environment.

This guide can be found at http://wa.portal.airast.org/

General Rules of Administration• The High School Proficiency Exams (HSPE) and Measurement of

Student Progress (MSP-Science) are untimed assessments• If a student is actively engaged in test taking and requires additional

time, a school should make arrangements for that student to complete the exam on the same day of testing.

• Students who have documented additional days for a testing session may have multiple days to complete one HSPE content-area or session. However, a student must finish one content-area test or session before beginning the next content-area test or session.

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General Rules of Online Testing• Students must enter an answer for all items on a page before they

can move on to the next page. • Students can mark a question for review later but must attempt an

answer before moving on.• It is recommended that students click on the SAVE button in the

tools menu to ensure enhanced test questions are saved.• Once a test or section (CAT, PT) is completed, students cannot go

back and review questions. • If a student can use a calculator, one will be provided in the tools

menu.• To end a test, a student must click on the End Test button in the

navigation menu. They will be asked to confirm if they wish to end the test. The button does not appear until all questions are answered.

• Students will see a review screen before finally ending the test.

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General Test Administration

Guidelines on Tools, Supports, and AccommodationsUniversal ToolsAccess features of the assessments that are either provided as digitally delivered components of the test administration system or separate from it. Universal tools are available to all students based on student preference and selection.

Designated SupportsAccess features of the assessments available for use by any student for whom the need has been indicated by an educator (or team of educators working with the parent/guardian and student). They are either provided as digitally delivered components of the test administration system or separate from it.

AccommodationsChanges in procedures or materials that increase equitable access during the Smarter Balanced assessments. Accommodations are available for students with documented IEPs or 504 Plans. Consortium-approved accommodations do not compromise the learning expectations, construct, grade-level standard, or intended outcome of the assessments.

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Universal ToolsAccess features of the assessments that are either provided as digitally delivered components of the test administration system or separate from it. Universal tools are available to all students based on student preference and selection.



For details on student

access to state

assessments, see:

Guidelines on Tools,

Supports &

Accommodations for

State Assessments

(wa.portal.airast.org)

For directions and details on uploading student

supports, see:Test Information and Distribution Engine (TIDE)(wa.portal.airast.org)

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Guidelines on Tools, Supports, and Accommodations

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Universal ToolsAccess features of the assessments that are either provided as digitally delivered components of the test administration system or separate from it. Universal tools are available to all students based on student preference and selection.



Designated supports and

accommodations must be

loaded into the Test

Information and Distribution

Engine (TIDE) prior to logging

into a test to activate

selected accommodations.

Both embedded and non-embedded designated supports and accommodations are loaded into TIDE. This is synonymous

with bubbling the accommodations on a paper/pencil test

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Guidelines on Tools, Supports, and Accommodations

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Prior to Test AdministrationDistrict Test Coordinator (DC) Duties Prior to Testing1. Load staff into the Testing Information and Distribution Engine (TIDE)2. Setup appropriate staff as

• Test Administrators (TA)• School Test Coordinators (SC)• School Administrators (SA)• District Administrators (DA)

3. Coordinate loading of student designated supports and accommodations in TIDE

4. Create and upload Rosters for your school staff

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Prior to Test AdministrationDistrict Test Coordinator (DC) Duties Prior to Testing1. Load staff into the Testing Information and Distribution Engine (TIDE)2. Setup appropriate staff as

• Test Administrators (TA)• School Test Coordinators (SC)• School Administrators (SA)• District Administrators (DA)

3. Coordinate loading of student designated supports and accommodations in TIDE

4. Create and upload Rosters for your school staff

See:Test Information and

Distribution Engine

(TIDE) User Guide

(wa.portal.airast.org)See:Guidelines on Tools, Supports & Accommodations for State Assessments


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Prior to Test AdministrationStaff Requirements Prior to Testing1. All staff participating in Smarter Balanced testing are Test Administrator

trained2. Staff are familiar with the Test Administration (TA) application, its functions,

and have completed Test Administration (TA) Certification. 3. Appropriate designated supports and accommodations are loaded into TIDE

prior to testing (must be done 24 hours before testing).4. Test administrators have the necessary and secure student login information

(test tickets).5. Testing environment is prepared for testing

• Walls are clear or covered and instructional materials are put away• Appropriate signage is on the door• Building bell schedules are adjusted or turned off• Security plan is in place for handling secure documents• Student headphones are available• Testing devices are all charged

6. Make sure classroom activity materials are printed one to two days prior to conducting the CA and reviewed by test administrating staff.

7. Print a copy of chapter 10 (pages 41-50) of the Test Administration Manual (TAM) for each staff member administering the test.

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Prior to Test AdministrationStaff Requirements Prior to Testing1. All staff participating in Smarter Balanced testing are proctor trained2. Staff are familiar with the Test Administration (TA) application, its functions,

and have completed Test Administration (TA) Certification. 3. Appropriate designated supports and accommodations are loaded into TIDE

prior to testing (must be done 24 hours before testing).4. Test administrators have the necessary and secure student login information

(test tickets).5. Testing environment is prepared for testing

• Walls are clear or covered and instructional materials are put away• Appropriate signage is on the door• Building bell schedules are adjusted or turned off• Security plan is in place for handling secure documents• Student headphones are available• Testing devices are all charged

6. Make sure classroom activity materials are printed one to two days prior to test administration and reviewed by test administrating staff.

7. Print a copy of chapter 10 (pages 41-50) of the Test Administration Manual (TAM) for each staff member administering the test.

See:Test Administrator

Online System Interface

Module

(TA/Resources/Modules)

and

Test Administrator

Certification


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Prior to Test AdministrationStudent Requirements Prior to Testing1. Students have participated in the Training and Practice tests prior to

testing2. Students have been instructed about what a CAT and PT are using

the training PowerPoints in the WCAP portal 3. The effectiveness of student accommodations has been evaluated4. Parents have been notified of testing schedules5. Students know when and where they will be testing

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Day of Test AdministrationStaff Requirements During Testing1. Read and be familiar with the testing directions outlined

in chapter 10 of the Test Administration Manual (TAM)2. Login to the WCAP Portal (http://wa.portal.airast.org)3. Setup test in Test Administration (TA) application4. Read directions in the TAM starting on page 41 which will

take you through the next steps:• Inform students of the Test Session ID• Help students adjust sound levels and login • Confirm that each student is logged in as themselves

with the proper test• Approve students in the TA application

5. Actively monitor student testing

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Day of Test AdministrationTesting Security1. Report all test Breaches immediately to your School Test

Coordinator (SC) and the District Test Coordinator (DC)• Refer to Appendix F for additional examples

2. Record all improprieties, irregularities and breaches in your security log. This should include:• The time the issue occurred• Details about the problem (names, question number,

computer number and location . . .)• Actions taken by staff to mitigate the problem• Communications with (SC) and (DC)

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Day of Test AdministrationPausing a Test• A pause may be initiated the teacher for individual student tests or

to all students within a test session. A pause may also be initiated by a student

• Teacher-Initiated Pause– students tests remain active until they complete the question or questions on that page.

• Student-initiated Pause – Student test is ended immediately.• If a test is paused, no matter for how long, a student must login and

be approved to continue their test• Less than 20 minutes the student can review their previously

answered questions. • More that 20 minutes the student cannot go back to previously

answered questions.

If the student exceeds the 20 minute pause limit at any time during the CAT test, at the end of testing they will not be able to

review the responses completed prior to the pause.

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Ending a Test• The End Test button appears on the screen after the student

has selected a response to every test question on the test.• If students click on the End Test button, another screen will

appear allowing them to go back and review their answers.• If students then choose to Submit the test – they will get one

more warning screen, allowing them to return to the test before finally ending the test.

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Prior to Test Administration – Paper/PencilReceipt of MaterialsUpon receipt, immediately inventory materials and determine whether any additional materials are needed. This will ensure that all materials are available for each student. If additional materials are needed, immediately contact your School Test Coordinator.

Handling Defective Booklets It is possible that a test booklet may be damaged or defective. In this situation, the Test Administrator: 1. Requests a new booklet from the School Test Coordinator. 2. Verifies that the student’s pre-printed label is on the cover of the

replacement test booklet. 3. Documents the testing irregularity in the Notes: Test

Administrator/Coordinator Use box on the front cover of the replacement student bookletH

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Day of Test Administration – Paper/PencilWhen reading directions to students: • Do not paraphrase the directions. • Read the directions to students exactly as they are

written, using a natural tone and manner. • Read all material printed in boxes next to the word SAY . • You may repeat any part of these directions as many

times as needed. • Do not provide suggestions to students on how to

respond to the task or evaluate student work. • All non-approved electronics must be turned off and

kept out-of-view and reach during testing. • Provide all required tools, supports, and

accommodations. • Students may make notes in their test booklet as long as

it does not interfere with any answer space.

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• Collect and account for student test materials (e.g., test booklets, accommodated forms, scratch paper) prior to releasing the students from the testing location.

• Immediately report any missing materials according to your school’s Test Security and Building Plan. Notation of missing materials must be included on the Test Security Assurance form.

• Return all used and unused test booklets and accommodated forms to the School Test Coordinator immediately after each testing session is completed.

• Return all Pre-ID Rosters and additional papers added to the student test booklets to the School Test Coordinator. Ancillary materials provided during the testing session are considered secure.

• Complete a Test Security Assurance form. The completed form must include an explanation of boxes checked “no” and notation of any missing materials. As required by OSPI, sign and submit the report, along with your secure testing materials, to your School Test Coordinator. Retain a copy for your records

Following Test Administration – Paper/PencilH

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Handling Test Materials• Federal law—the Family Educational Rights and Privacy Act—

prohibits the release of any student’s personally identifiable information. Any printed materials must be securely stored and then shredded.

• Printed and paper test materials must be securely shredded immediately following each test session and may not be retained from one test session to the next.

• The only exception to this is scratch paper (and graph paper for Grades 6 and up) used during the ELA and math performance task, which must be collected, inventoried and stored in a secure location for use only to complete the specific performance task.

Following Test AdministrationSB

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Reporting Testing Improprieties, Irregularities, and Breaches• Record improprieties, irregularities and breaches during testing

in your security log• All breaches of security needed to be reported immediately• Report all improprieties and Irregularities to the School Test

Coordinator (SC) and the District Test Coordinator (DC) before leaving for the day

• SCs collect security logs each day


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Frequent Irregularities• Incorrect labeling of student information on the cover of student test

booklets. • Student using non-approved devices with cellular, messaging, wireless,

or photo capabilities during testing or break times. • Test Administrators deviating from prescribed directions in the

Directions for Administration. • Students gaining access to tools or materials not permitted on state

assessments. • Test material returned off prescribed schedule.• Test material returned without proper transcription.• Test material with student work being returned in non-scorable boxes. • Use of writing tools other than number 2 pencils.


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• School Test Coordinator• Name• Phone Number• Email address

• District Test Coordinator• Name • Phone Number• Email address

• State Test Coordinator• Kimberly DeRousie• (360) 870-4860• [email protected]

• District Technology Support• Name • Phone Number• Email address

• Smarter Balanced Tech Support• 1-844-560-7366• [email protected]

Contact InformationSB

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Washington Comprehensive Assessment Program A special thanks to Bill Ofstun and his Assessment Team...

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