Warrant Records Information Management System for Warrant and Subpoena Section Parañaque City...

Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police Station

Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police Station ___________________________________________________A Thesis Presented to the

Faculty of AMA Computer College - Paraaque City

___________________________________________________In Partial Fulfilment

Of the Requirements for the Degree of

Bachelor of Science in Information Technology (BSIT)

___________________________________________________ Caunan, Joanna Pauline M.

Endrina, Charlotte I.

Fille, Caroline M.

May, 2014

Approval Sheet

This study entitled Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police Station, prepared and submitted by Caunan, Joanna Pauline M., Endrina, Charlotte I., Fille, Caroline M., has been approved and accepted as partial fulfilment of the requirements for the degree of BACHELOR OF SCIENCE in INFORMATION TECHNOLOGY.__________________________

Mr. William Aldea III

IT Capstone Adviser

PANEL OF EXAMINEES

Approved by the Committee on Oral Examination with a grade of _____ on

______________________________


IT Capstone Adviser

______________________ ______________________ Committee Member Committee Member

______________________Committee Member

________________________

Ms. Mary Rose B. Martinez

College Dean

ACKNOWLEDGEMENT

It gives us a great pleasure to complete and submit this thesis entitled Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police Station, within a specific time. We hope that this work will be of enormous value and help to those who work on Paranaque City Police, specifically in Warrant and Subpoena Section. It has been our sincere effort to contribute for the future generations in their educational and research pursuits in the information science and hope that this work may open door for years to come.

To complete this small piece of work, we have many helps, suggestions and guidance from various people. We enthusiastically express our gratitude to our thesis Adviser, Mr. William Aldea III whose precious guidance, support and encouragement this work is being completed smoothly. He helped us in various ways from very beginning and always ready to guide us at no cost. We are indebted to thank him for his invaluable support.

We sincerely appreciate the advice, suggestions and encouragement rendered by our colleagues. They are important assets to complete our research work.

We also express our sincere appreciation to our librarian, Ms. Jenna Fe Asperilla who is very helpful to collect data and also providing materials for this work. She is always ready whenever we need her help in spite of her busy schedule of works.We are indebted to record our sense of appreciation to our families. To Caunan, Endrina and Fille family who provide us all the possible help and support throughout our research work. They offered a prayer wholeheartedly for us and without their endless support, advice and encouragement this work would not be completed.

We offer our appreciation to the Almighty God for giving us good health, wisdom, strength and other blessings to carry out this work. You have given us the power to believe in our dreams. We could never have done this without the faith we have in you. You are the supreme guide to our life and the glory for the glory of the Lord forever and ever, AMEN.

DEDICATION

We would like to dedicate this thesis to our God the Almighty father for guiding us throughout this study.

We also dedicate this study to Caunan, Endrina and Fille Family for encouragement and understanding they have given us. We love you so much.

Have I not commanded you? Be strong and of good courage; do not be afraid, nor be dismayed, for the LORD your GOD is with you wherever you go.

Joshua 1:9IT CAPSTONE ABSTRACT (Technopreneurship)

1. Title

:Warrant Records Information Management System2. Researchers:Joanna Pauline M. CaunanCharlotte I. Endrina

Caroline M. Fille3. Publication

:

3.1 Date

:3rd Trimester (2013) January April

3.2 Place

:AMA Computer College - Paraaque City

3.3. Region

:National Capital Region

4. Institution

4.1 Name

:Paraaque City Police

4.2 Public

:Public / Government

5. Subject Area

5.1 Reference no.:IT 401

5.2 Description

:IT Capstone (Technopreneurship)

5.3 Degree Conferred :B.S in Information Technology (BSIT)

Proposal Description: The Warrant Records Information Management System is a desktop application that serves as a container for a collection of data files and records of warrant for criminals. The system allows the admin assistant to view and search for the status of a warrant of a criminal.

CHAPTER I

Introduction

INTRODUCTION

Recording is an important part of all kind of transactions. The widespread use of computers broadened the scope of recording process, and the term data processing now frequently encompasses recording. Data processing, in computer science is the analysis and organization of data by repeated use of one or more computer programs. Managing records is a core responsibility in any organization.

The growing use of computers and the consequent creation of more and more electronic records are putting pressure on governments and other organization to manage increasingly decentralized record-keeping systems. As a result, many organizations find that it is more and more difficult to locate information when it is required. A well-managed record is fundamental to a functioning organization and offices since it supports activity that provides a basis for efficient services.

There is endemic of criminal activities in the society today. Armed robberies, kidnapping, ritual killings, murder, assassinations, terrorisms are few of the cases of crime, which are prevalent in many countries of the world and reported in the print and electronic media. In this regard, the proponents came up with the idea of developing Warrant Records Information Management System. The Warrant Records Information Management System is a desktop application that serves as a container for a collection of data files and records of criminals.

The Warrant Records Information Management System is useful for Police Departments form managing warrant records, pending cases, through desktop application. This system will improve performance of police departments to solve cases and tackle crimes efficiently in less time. In existing system manual methods are used for maintaining warrant records which is not an efficient data. There are chances of losing data. This application will solve these problems and provide a database for storing data.

Statement of the Problem

In present generation, it is impractical to avoid the use of computers, especially in the field of work and in relaxation. The study of Warrant Records Information Management System mainly focuses on managing records and its primary objective is to help the organization in minimizing the paper works in Warrant and Subpoena Section Paraaque City Police Station.

At the end of the study the proponents would like to answer the following specific statement of the problem:

Does the Warrant and Subpoena Section Paraaque City Police Station need the proposed system?

Does the proposed system will lessen the paper works of the person in charge?

Does the proposed system will be efficient and accurate in handling warrant records?

Do you think the proposed system will be an easy-to-use tool for adding, searching and updating warrant records?

Significance of the Study

Warrant and Subpoena Section Paraaque City Police Station will provide the information that will be stored in the system. The system will provide an efficient and effective security that the confidential records needs. It will promote error and hassle-free application. Searching and viewing through records of a criminal will be easy.

Scope and Delimitations of the Study

The purpose of the study is to determine the effectiveness of the Warrant Records Information Management System to the Warrant and Subpoena Section Paraaque City Police Station in keeping the records secure and organized. The scope of the study involves on the following:

To develop a desktop application where Warrant and Subpoena Section Paraaque City Police Station will add, manage and update filed warrant records

To create a desktop application that has a login form where there is a default username and password that will be given by the developer. If the password was entered incorrectly three times, the application will immediately close Create a desktop application that will let the admin assistant to update in each filed records if there is in need for additional information

Create a system that will provide a taken or browsed photo for an accurate and reliable identification

Create a desktop application that the admin assistant can view all the filed warrant records with an option like; alphabetical order and recently recorded (weekly, monthly, yearly)

Create a system where Warrant Records Information Management System enables to print the necessary information needed. If and only if the information will remain confidential

Limitations of the Study

The only limitations of the study involves on the following:

The study will cover only the City of Paraaque

The records that will be used are from the Warrant and Subpoena Section Paraaque City Police Station

The system does not include hardware for fingerprints

The system does not need internet connection

The Warrant Records Information Management Systems database is not connected to other database of different places

Conceptual Framework

A conceptual framework is used in research to outline possible courses of action or to present a preferred approach to an idea or thought; Frameworks have also been used to explain conflict theory and the balance necessary to reach what amounts to resolution.

Fig 1.1 Conceptual Frameworks of Warrant and Subpoena Section Paraaque City Police Station

Fig 1.2 Conceptual Frameworks of Warrant Records

Information Management System

The paradigm shows the functionality of the Warrant Records Information Management System of Warrant and Subpoena Section Paraaque City Police Station. It is more effective and efficient compared to the traditional method.CHAPTER IIReview of Related Literature and Studies

REVIEW OF RELATED LITERATURE AND STUDIES

The chapter two shows the narrative literature; both in foreign and local and related studies regarding criminal records information management.

Foreign Literatures

According to FBIs Manual of Law Enforcement Records (1984), in todays global environment, record-keeping and information is very significant especially for the law enforcement agencies. A good record does not only provide crucial information regarding business operations and case management. Law enforcement agencies communicate to each other across continents in order to protect citizens. Nothing is more important to accomplish the mission having the accessibility to accurate and timely records. Calls for service records and investigative, arrest, criminal identification, detention, and even civil records hold information that by themselves mean little; however, when pieced together with information from other jurisdictions, the result can help with all levels of investigations and aid in safeguarding the Nation.Based on the National Data Exchange (N-DEx), the ultimate goal is to transform all criminal justice data into knowledge for the entire justice community while maintaining privacy and security. Law enforcement provides contact information and collaborates on other agencies that are working on cases of mutual interest. N-DEx allows participating law enforcement to detect the relationships between people, places, things, and crime. This primarily benefits local law enforcement in its role as the first line of defense against crime and terrorism.

According to the Uniform Crime Reporting (UCR), there is a close relationship between law enforcement records and the preparation of the UCR Programs reports as nationwide law enforcement statistics must necessarily depend upon information from the records of local agencies. A good records system is an essential base for accurate crime reporting. The FBIs UCR Program is a nationwide, cooperative statistical effort of more than 17,000 city, university and college, county, state, tribal, and federal law enforcement agencies voluntarily reporting data on crimes brought to their attention. Since 1930, the FBI has administered the UCR Program and continues to collect and publish crime statistics that provide a picture of the nature and type of crime in the Nation. The primary objective is to generate reliable information for use in law enforcement administration, operation, training, and management; however, its data have over the years become one of the countrys leading social indicators. Criminologists, sociologists, legislators, municipal planners, the media, and other students of criminal justice use the data for varied research and planning purposes.

Foreign Studies

According to the National Crime Information Center (NCIC), there is an important relationship between law enforcement records and the NCIC. Local, state, and federal law enforcement agencies depend on the NCIC to provide accurate information in support of their mission to enforce laws and protect the public. However, without recording information properly, the input would be inaccurate, and consequently, the NCIC System would be ineffective. The goal of the NCIC is to help the criminal justice community perform its duties by providing and maintaining a computerized filing system of accurate and timely documented criminal justice information. The goal of the NCIC is to help the criminal justice community perform its duties by providing and maintaining a computerized filing system of accurate and timely documented criminal justice information. The NCIC operates under a shared management concept between the FBI and state and federal criminal justice agencies. The FBI maintains the host computer while providing a telecommunication network to the CJIS System Agency (CSA) in each of the 50 states, the District of Columbia, Puerto Rico, the U.S. Virgin Islands, Guam, and Canada, as well as federal criminal justice agencies. These CSAs are the criminal justice agencies that have overall responsibility for the administration and usage of the NCIC within a district, state, territory, or federal agency. These agencies generally operate their own computer systems, providing NCIC access to virtually all local criminal justice agencies. Through this cooperative network, law enforcement personnel have direct on-line access to enter or search millions of records for persons or property. Agencies that enter records in the NCIC are responsible for their accuracy, timeliness, and completeness

The NCIC database consists of 19 files, the information for which is provided by law enforcement and criminal justice agencies that use the system in the course of their work. There are 7 property files and 12 person files.

The 7 property files, the year the files became part of the NCIC System, and the type of Information/records that the files contain are listed below.

Article File (1967)Records for any item valued at $500 or more; records for all

property taken, regardless of value, if the aggregate value taken in one theft exceeds $5,000; records for property taken, regardless of value, if the investigation indicates interstate movement of the property; or records for property taken in which the seriousness of the crime indicates that the investigating agency should enter a record for investigative purposes. Boat File (1969)Records for stolen boats.

Gun File (1967)Records for stolen weapons; recovered (abandoned, seized, or found) weapons; lost or missing weapons; or weapons that have been used in the commission of a felony.

License Plate File (1967)Records for stolen license plates.

Securities File (1968)Records for securities that were stolen, embezzled, used for ransom, or counterfeited. Securities are identified as currency and documents or certificates that are evidence of debt or ownership of property or documents that represent subscription rights. Examples of securities include Federal Reserve notes, warehouse receipts, travelers checks, money orders, stocks, and bonds.

Vehicle File (1967)Records for stolen vehicles, vehicles used in the commission of a felony, or vehicles that a law enforcement agency may seize based on a federally issued court order.

Vehicle/Boat Part File (1999)Records for component parts stolen from a vehicle or boat.

According to Uganda Police (1989), since inception, has been handling crime-related issues for the country. The Police force, as a consequence, maintains a large volume of information. To ably manage their information requirements, the Police are currently using an information system. This system is manual and paper-based where information is passed on hand-to-hand and information is kept in hard-copy paper files stored ordinarily in filing cabinets. Despite the relevance of their information system, it poses several challenges in the management of information that include an ever increasing paper-load, difficulty in enforcing file access controls as well as cases of missing files and information. To tackle the problems caused by the situation, the development of an automated information system was proposed. The system was designed to cover all the requirements and functionalities expected. Most functionalities of the ordinary police system were implemented especially the management of criminal records, access control, report generation and case assignment. The adoption of this system would be very valuable to the Police. Such a system can help them handle their ever-increasing criminal record information. There could be more functionality added to the system like staff management modules, wider information sharing networking as well as greater security controls for the system.Based on the European Criminal Records Information System (ECRIS 2008), the system will base on a decentralized information technology system. First, an operational manual will set the rules for the exchange of information, including how the offenders will be identified, plus biometric information. Second, collection of statistical data will be required to assess the efficiency of the system and to supervise compliance with data protection laws. This statistical data includes information such as number of requests for access, length of the requests, updating process, quality of persons having access to the databases, and security breaches cases. Third, "coordination of supervision of data processing" is required. Data protection authorities must have available appropriate mechanisms to coordinate data collection. The final point addressed by ECRIS refers to the use of automatic translations. Automatic translation system will be carefully reviewed and codified to assure accuracy.

Local Literatures

According to R.A 9470 (Act of 2007), an act strengthen the system of the management and administration of archival and crimes record establishing for the purpose of the National Archive of the Philippines and other purpose. If there is a need for the specific records, there is no need to find it manually.

UP School of Library and Information Studies, there should be a unified or integrated approach in managing records. The stored information should be accountable and transparent.

Local Studies

According to Philippine National Police, records are defined as information created, received and maintained as evidence or information. A record should be correctly reflected what was communicated or decided or what action was taken. It should be able to support the needs of the business to which it relates and be used for accountability purposes. Records management procedures and practices should result in authoritative records which exhibit the characteristics of authenticity, reliability, integrity and usability.

The Philippine National Police (2011) launched its automated blotter system to solve the organizations crime data backlog problems and make transmission of police records easier andfaster. The e-Blotter system, which is designed to make recording of citizens complaints faster and prevent police officers from tampering with records, is tested first in Metro Manilaprecincts. Traditionally, police officers manually logs crime and complaint reports in a huge logbook called the policeblotter. With the new system, however, the reports would still be logged manually but at the same time, they will be encoded in a computer linked to the central server, which is accessible by all police stationsnationwide. It will help ensure integrity of crime data, as it will be transmitted directly by the frontline units of thePNP.

The CAMIS Project, which was supported by the Canadian International Development Agency through its governance project Policy, Training and Technical Assistance Facility (PTTAF), and its Canadian Executing agency, BearingPoint, Inc., responded to the first major component of the APJR Judicial systems and procedures, and was implemented at the Office of the Court Administrator in the Philippines. The Project was responsive of the following issues in the efficient and effective delivery of OCAs mandate:

Significant time was spent by judges and staff gathering and entering data to record caseload and caseflow information. Manual counts were required for each report and additional time was spent checking and rechecking the numbers to ensure their accuracy and completeness.

Staff spent too much time collecting statistical data, processing and tracking hundreds of monthly reports and not enough time analyzing the results and preparing reports for decision-making purposes. Managers and researchers were frustrated with the lack of timely reports and wanted direct access to more detailed, more consistent, and more integrated information from the trial courts.

Based on Government Information System, comprise the individual information systems of oversight and line agencies whose data requirements and processing requisites cut across various other government agencies. Users and operators of information systems are found all over the country. Among these are data warehousing technologies that will be used to store and manage the governments data on human resources, finance, trade, tourism and industry, health, and other very large government databases culled from various distributed databases housed in individual agency data sources. Also included in this group are electronic document technologies for managing data on human resources, government records and archives, and other document-related activities of the government; and spatial technologies for statistical information, agriculture and agrarian reform data, and public order and safety.

Justification of the Literature and Studies

The gathered studies and literature of foreign and local shows similarities of some functions of the proposed software. Since the gathered literature is about managing the records of criminals and also other information concerning about recording data. The proponents had an idea of what processes to use and apply in the research to form an innovative concept for developing the proposed software.

Thus, in the advancement of technology, the proponents can implement a system that is consistent, easy to access and reliable to be implemented to the authority and community

CHAPTER IIIMaterials and Methods

MATERIALS AND METHODS

The chapter three will discuss the presentation about the presentation and step by step process on how the software development methods is used wherein it has a structure , plan, and control of process in developing the proposed software . It also tackles to measure out and to check out the users that are interested to the study. This chapter also includes the framework and software development design.Conceptual Framework

A conceptual framework is used in research to outline possible courses of action or to present a preferred approach to an idea or thought; Frameworks have also been used to explain conflict theory and the balance necessary to reach what amounts to resolution.

Figure 3.1 Conceptual Framework of

Warrant Records Information Management System

The conceptual paradigm show that the existing system and the proposed system will be subjected for testing to see if there is a significant difference in terms Efficiency, Functionality, Maintainability, Portability, Reliability and Usability.

Methods of Research

The Warrant Records Information Management System will be implemented and undergo completion, demonstrations, analyzing and reviewing of requirements, identification of documentation and consultation on possible procedures. A user manual and training will be provided for the user of the software. The Warrant Records Information Management System will be installed in the administrator assistants computer station.

Instrumentation

Instruments for research are the most important data gathering tool. It is the effective way to answer all research questions to ensure the development of the software. All the data gathered will determine the development and validity of the proposed system.

The proponents will conduct questionnaire, evaluation, surveys, observations, reviews and keeping of important documents that are needed for the proposed softwares development.

Questionnaire

A questionnaire is a research instrument consisting of a series of questions and other prompts for the purpose of gathering information. It is also a set of questions for obtaining statistically useful or personal information from individuals. A set of written or printed questions are formed and it will be answered by the respondents in the space provided. The statistical gathered results will be the basis for the development of the proposed software.

Evaluation

Evaluation is a systematic determination of a subjects merit, worth and significance, using criteria governed by a set of standards. It can assist an organization, program, project or any other intervention or initiative to assess any aim, realizable concept/proposal, or any alternative, to help in decision-making; or to ascertain the degree of achievement or value in regard to the aim and objectives and results of any such action that has been completed. The primary purpose of evaluation, in addition to gaining insight into prior or existing initiatives, is to enable reflection and assist in the identification of future change.

With the use of evaluation forms, the respondents will rate the software in terms of the metrics mentioned in Figure 3.1 Survey

Survey is often used to assess thoughts, opinions and feelings. It can be specific and limited, or it can have more global widespread goals. Today, survey research is used by variety of different groups. A survey consists of a predetermined set of questions that is given to a sample. With representative sample, one can describe the attitudes of the population from which sample was drawn. It is needed to know that the gathered data from survey will reflect on the development of the proposed software.

Analytical Tools

Analytical tools are something used to analyze or take a closer look at something. It is normally a way to review the effectiveness of something. The tools to be used in order to fully understand the flow of the proposed system is composed of Class diagram, Entity-relationship diagram, and Program Flowchart. The analytical tools are presented are an overview of the proposed system.Entity-relationship Diagram

An entity-relationship diagram (ERD) is adata modelingtechnique that creates a graphical representation of the entities, and the relationships between entities, within an information system. It is adata modelfor describing adatabasein an abstract way. A graphical representation of entities and their relationships to each other, typically used in computing in regard to the organization ofdata withindatabasesor information systems. An entity is a piece of data-anobjector concept about which data is stored.

Used Case Diagram

Use case diagramat its simplest is a representation of a user's interaction with the system and depicting the specifications of ause case. A use case diagram can portray the different types of users of a system and the various ways that they interact with the system. This type of diagram is typically used in conjunction with the textualuse caseand will often be accompanied by other types of diagrams as well.Program Flowchart

Aflowchartis a type ofdiagramthat represents analgorithmor process, showing the steps as boxes of various kinds, and their order by connecting them with arrows. This diagrammatic representation illustrates a solution to a givenproblem. Process operations are represented in these boxes, and arrows; rather, they are implied by the sequencing of operations. Flowcharts are used in analyzing, designing, documenting or managing a process or program in various fields.Software Development MethodologyTo be able to complete the components of each module, the proponents must define the hardware and software architecture, construct the product as per the design specification, verified to ensure that the system is an error-free, prepare the system installation, and modified the system for improve performance.

Methods of development

Waterfall model was being chosen by the proponents because all requirements were known beforehand and the objective of the software development is the computerization/ automation of an existing manual working system.

Hardware Requirements:

PIV 2.8 GHz Processor and Above

RAM 512MB and Above

HDD 20 GB Hard Disk Space and AboveSoftware Requirements:

WINDOWS OS (XP / 2000 / 200 Server / 2003 Server)

Visual Studio .Net 2005 Enterprise Edition

Internet Information Server 5.0 (IIS)Performance Requirements:

Performance is measured in terms of the output provided by the application. Requirement specification plays an important part in the analysis of a system. Only when the requirement specifications are properly given, it is possible to design a system, which will fit into required environment. It rests largely in the part of the users of the existing system to give the requirement specifications because they are the people who finally use the system. This is because the requirements have to be known during the initial stages so that the system can be designed according to those requirements. It is very difficult to change the system once it has been designed and on the other hand designing a system, which does not cater to the requirements of the user, is of no use.

The requirement specification for any system can be broadly stated as given below:

The system should be able to interface with the existing system

The system should be accurate

The system should be better than the existing system

The existing system is completely dependent on the user to perform all the duties.

CHAPTER IVAnalysis, Presentation and Interpretation of Data

ANALYSIS, PRESENTATION AND INTERPRETATION OF DATA

The chapter IV is about the analytical data interpretation using pie chart and tables. The data representation will help the proponents in formulating a non-bias conclusion. Chapter IV covers the presentation interpretations, analysis of the proponents on the observation and evaluation of the proposed software.

The proponents consider the number of respondents to be surveyed where in the 30 people will be from the Paraaque City Police Headquarters.

The proponents survey sheet is composed of questions that answer the statement of the problem.

Usability

Figure 4.1: The proposed system meets the satisfaction of the private user and the authorities

Figure 4.1 show that 32 or 64% rated 5 (Strongly Agree), 15 or 30% rated 4 (Agree) and 3 or 6% rated 3 (Agree or Disagree)

The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.58. This supports the statement that the proposed system is user friendly and easy to understand.

Reliability

Figure 4.2: The proposed system is an effective tool in keeping the confidential records secure

Figure 4.2 show that 26 or 52% rated 5 (Strongly Agree) and 24 or 48% rated 4 (Agree).

The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.52. This supports the statement that the proposed system is an effective tool in securing confidential records.

MaintainabilityFigure 4.3: The proposed system is helpful to the Admin Assistant in maintaining the records organized

Figure 4.3 show that 34 or 68% rated 5 (Strongly Agree), 15 or 30% rated 4 (Agree) and 1 or 2% rated 3 (Agree or Disagree).

The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.66. This supports the statement that the proposed system is helpful in maintaining the records organized.

EfficiencyFigure 4.4: The proposed system is effective, accurate and fast in viewing and searching through files records

Figure 4.4 show that 29 or 58% rated 5 (Strongly Agree), 20 or 40% rated 4 (Agree) and 1 or 2% rated 3 (Agree or Disagree).

The result shows that the respondents were both strongly agree and agree with the weighted mean of 4.56. This supports the statement that the proposed system is accurate, efficient and fast for the user in viewing and searching through records.

PortabilityFigure 4.5: The Admin Assistant will be more interested if the proposed system is easy to use and accessible


The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.54. This supports the statement that the proposed system will make the admin assistant be more interested because the system is accessible.

Reliability

Figure 4.6: The proposed system has a technological based relevance to the police warrant records logbook


The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.50. This supports the statement that the proposed system has technological relevance to the warrant logbook.

FunctionalityFigure 4.7: The proposed system is reliable and be recommended not only in the Warrant and Subpoena Section Paraaque City Police StationFigure 4.7 show that 32 or 65% rated 5 (Strongly Agree), 14 or 29% rated 4 (Agree) and 4 or 6% rated 3 (Agree or Disagree)

The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.56. This supports the statement that the proposed system is needed and should be recommended.

FunctionalityFigure 4.8: The Warrant Records Information Management System has the best quality of functionality


The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.68. This supports the statement that the proposed system has the quality that the department needed.

Table 4.1: Summary of Evaluation of the Proposed System

Criteria/Rate5 (SA)4 (A)3 (A o D)2 (D)1 (SD)Weighted Mean

Functionality32144004.56

37103004.68

Efficiency29201004.56

Reliability26240004.52

30155004.50

Maintainability34151004.66

Portability31154004.54

Usability32153004.58

Overall Result3.66

Table 4.1 shows the summary of evaluation of the respondents to the proposed system. In each criteria show the weighted mean which define that the proposed system has an excellent rate. It shows that the Admin Assistant of the Warrant and Subpoena Section of Paraaque City Police Station and authorities accepts the new system in recording, making and keeping the warrant records secured and organized.CHAPTER VSummary, Conclusion and Recommendation

SUMMARY, CONCLUSION AND RECOMMENDATIONSThe chapter 5 is based from the summary of the study, findings of the proposed system, conclusion and recommendations. The summary is the overall outline of the research. It gives a comprehensive idea about the study. The summary of findings gives the result of interpretation of the statistical computations. Conclusion is the result of the research and the recommendation is where the proponents express their ideas for future enhancements.Summary

The Warrant Records Information Management System is a desktop application that serves as a container for a collection of data files and records of criminals. Primarily provides training to the officer-in-charge to customized solutions and meet the organizational needs in recording data.

It is more convenient and less time consuming for the police officer who is in-charge of recording data through the help of Warrant Records Management Information System. Moreover it will be less likely for the Police officer to miss record information and overlook important data that might have otherwise a key component to quick and safe in recording warrant records.

The traditional police role in relation to warrant records has been a case where the records are done manually. However, through the help of technology this study can provide better viewpoint in addressing the person involve. This is a major implications that the services rendered by police plays a big role in relations to the warrant records. While, manual recording is solely not an issue for warrant recording, the police and the Warrant Records Information Management System play a key role in recording data. Warrant Records Management Information System encourages partner to build capacity so that the community is confident that the warrant records of the Paranaque Police are ensured. Finally, it is important for all involved that all warrant records are recorded properly.

The importance of this study is to inform the community with records with regards to recording warrant records; that it can reduce the manual recording ;thus minimizing financial costs, and by promoting and enhancing an ensured data for the community.

Warrant Records Management Information System increases the awareness in relation to recording warrant data to minimize the data, enhance the response and encourage a whole-of-government approach in cooperation with the community.From the results of the survey conducted in AMA Computer College Paraaque campus, implementing the proposed software gave the following results:

On Efficiency, Figure 4.4 show that 29 or 58% rated 5 (Strongly Agree), 20 or 40% rated 4 (Agree) and 1 or 2% rated 3 (Agree or Disagree).

This result means that the respondents were both strongly agree and agree with the weighted mean of 4.56. This supports the statement that the proposed system is accurate, efficient and fast for the user in viewing and searching through records.

On Reliability, Figure 4.2 show that 19 or 63% rated 5 (Strongly Agree) and 11 or 37% rated 4 (Agree).

This result means that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.63. This supports the statement that the proposed system is an effective tool in securing confidential records.

On Maintainability, Figure 4.3 show that 23 or 77% rated 5 (Strongly Agree) and 7 or 23% rated 4 (Agree)

The result shows that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.78. This supports the statement that the proposed system is helpful in maintaining the records organized.On Efficiency, Figure 4.4 show that 15 or 50% rated 5 (Strongly Agree) and 15 or 50% rated 4 (Agree)

This result means that the respondents were both strongly agree and agree with the weighted mean of 4.5. This supports the statement that the proposed system is accurate, efficient and fast for the user in viewing and searching through records.On Portability, Figure 4.5 show that 20 or 67% rated 5 (Strongly Agree), 8 or 27% rated 4 (Agree) and 2 or 6% rated 3 (Agree or Disagree)

This result means that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.6. This supports the statement that the proposed system will make the admin assistant be more interested because the system is accessible.

On Reliability, Figure 4.6 show that 21 or 70% rated 5 (Strongly Agree), 4 or 13% rated 4 (Agree) and 5 or 17% rated 3 (Agree or Disagree)

This result means that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.52. This supports the statement that the proposed system has technological relevance to the warrant logbook.

On Functionality, Figure 4.7 show that 22 or 73% rated 5 (Strongly Agree), 5 or 17% rated 4 (Agree) and 3 or 10% rated 3 (Agree or Disagree)

This result means that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.63. This supports the statement that the proposed system is needed and should be recommended.

On Functionality, Figure 4.8 show that 20 or 67% rated 5 (Strongly Agree), 7 or 23% rated 4 (Agree) and 3 or 10% rated 3 (Agree or Disagree)

The result means that majority of the respondents rated 5 (Strongly Agree) for the weighted mean of 4.57. This supports the statement that the proposed system has the quality that the department needed.

APPENDIX A

WaiverWAIVER

This is to inform the IT Capstone Committee that I, Caunan, Joanna Pauline M. with the degree of Bachelor of Science in Information And Technology (BSIT) agree in the following guidelines for Oral Defense in IT Capstone Project for the Third (3rd) Trimester School Year 2013 2014.

1. Recommending approval coming from the IT Capstone Adviser is one of the major requirements for the oral defense. No approval, no defense.

2. Failure to submit the documents on the specified deadline made by the IT Capstone Coordinator will be given a grade of F or as agreed.

3. During the actual defense, proponents must wear strictly formal business attire.

4. The proponents should be ready for oral defense 30 minutes prior to the scheduled time. Proponents who came in late shall be allowed to present their software only upon the approval of the IT Capstone Committee.

5. The software/design project developed must work hand in hand with the peripherals used. Failure to comply with the purpose/objective of the study is sufficient ground for a grade of F.

6. The manuscript must contain correct information and must adhere to the software developed. Falsification of document/ fabrication on the result of the survey, interview and evaluation is sufficient ground for a grade of F.

7. If the panelist encounter errors during the software/ project presentation, the proponents will be given 10 minutes to fix the error(s), otherwise the oral defense will be cancelled thus the proponent(s) will receive a failing grade of F. Furthermore, for every error, the panelists will deduct 5 points from their total score.

8. Passing grade for the Oral Defense is 50% (C-). Proponents who cannot comply with the requirements set by the IT Capstone Coordinator will receive a failing grade of F. The proponents who will fail in IT Capstone are advised to make new set of Proposal. Extensions of their study on the next trimester will be on a case-to-case basis.

9. In Software Testing, the proponents need to comply with the following requirement to pass the Oral Defense:

a. The Panelists check for possible bugs, & demand solution from the proponents. (Debugging) by group.

b. The Panelists choose a certain function/procedure found in the software and have the proponent construct a simple program related to the sequence.

(Actual Programming) Individual

c. The Panelists choose a certain function/procedure for them to simulate. (Simulation) Individual

10. The highest grade for Re-defense is 51 (C-).

11. Decision of the IT Capstone Committee and Panelists is final and irrevocable.

For youre strictly compliance.

__________________________

__________________________

Ms. Joanna Pauline M. Caunan

Ms. Dorothy M. Caunan Proponents Signature

Parents Signature

__________________________

__________________________



IT Capstone Adviser

College Dean

__________________________

Mr. Emilio F. Soriano

AMACC- Paraaque School DirectorWAIVER

This is to inform the IT Capstone Committee that I, Endrina, Charlotte I. of Bachelor of Science in Information And Technology (BSIT) agree in the following guidelines for Oral Defense in IT Capstone Project for the Third (3rd) Trimester School Year 2013 2014.










a. The Panelists check for possible bugs, & demand solution from the proponents. (Debugging) by group.

b. The Panelists choose a certain function/procedure found in the software and have the proponent construct a simple program related to the sequence.


c. The Panelists choose a certain function/procedure for them to simulate. (Simulation) Individual




__________________________

__________________________

Ms. Charlotte I. Endrina

Ms. Maria Teresa I. Endrina

Proponents Signature

Parents Signature

__________________________

__________________________



IT Capstone Adviser

College Dean

__________________________

Mr. Emilio F. Soriano AMACC- Paraaque School DirectorWAIVER

This is to inform the IT Capstone Committee that I, Fille, Caroline M. of Bachelor of Science in Information And Technology (BSIT) agree in the following guidelines for Oral Defense in IT Capstone Project for the Third (3rd) Trimester School Year 2013 2014.










d. The Panelists check for possible bugs, & demand solution from the proponents. (Debugging) by group.

e. The Panelists choose a certain function/procedure found in the software and have the proponent construct a simple program related to the sequence.


f. The Panelists choose a certain function/procedure for them to simulate. (Simulation) Individual




__________________________

__________________________

Ms. Caroline M. Fille

Ms. Salvacion M. Fille Proponents Signature

Guardian Signature

__________________________

__________________________



IT Capstone Adviser

College Dean

__________________________

Mr. Emilio F. Soriano AMACC- Paraaque School DirectorAPPENDIX BPROPOSALIT CAPSTONE PROJECT PROPOSAL

Number

Name of Students

Citizenship

11001899400

Joanna Pauline M. Caunan

Filipino

07001827098

Charlotte I. Endrina

Filipino

11002963700

Caroline M. Fille

Filipino

Proposed IT Capstone Title:

WRIMS: Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police StationDescription:

The Warrant Records Information Management System is a desktop application that serves as a container for a collection of data files and records of warrant.

The Warrant Records Information Management System is useful for Police Departments form managing warrant criminal records, pending cases, through desktop application. This system will improve performance of police departments to solve cases and tackle crimes efficiently in less time. In existing system manual methods are used for maintaining criminal records which is not an efficient data. There are chances of losing data. This application will solve these problems and provide a database for storing data.

Reasons for the Study

In present time, computers are widely use by people from different institutions, agencies and organizations in the field of work. The Warrant and Subpoena Section Paraaque City Police Station are using the traditional way in filing or recording the warrant records by manually writing the information in a logbook.

Warrant Records Information Management System focuses on managing records in a more organized way. The system is secured that only the admin assistant has the access through the records. Recorded files in the system will not be deleted for reference, status of the persons case can be viewed so that the officer would know if there is still an outstanding case against the person.

Importance of the Study

The importance of this study is to help Warrant and Subpoena Section Paraaque City Police Station in managing and maintaining the warrant records in an organized way. The efficiency and effectiveness of the quality information from the system will help the Admin Assistant from the Warrant and Subpoena Section in detecting or searching for the criminals involved with an outstanding or pending arrest.

Warrant Records Information Management System secures all the criminals information that will remain confidential. It is well understood that Crime Prevention, Detection and Conviction of criminals depend on a highly responsive backbone of information management. The efficiency of the police function and the effectiveness with which it tackles crime depends on what quality of information it can derive from its existing records and how fast it can have access to it.

Methodologies to be used

Methods for Data Gathering

In order to complete the components of each module the proponents

must accomplish a good questionnaire which will support in developing the software.

Methods for Development

In developing the system, the proponents will use the Water Fall Model, which states that the phases are organized in a linear order. First the feasibility study is done. Once feasibility study is over the requirement analysis and project planning begins. If a manual system exist and modification is needed, analysis of present system can be used as basic model.

The design starts after the requirement analysis is complete and the coding begins after the design is done. Once the programming is completed, the unit testing is done. In this Water Fall Model the sequence of activities performed in a software development project are:

Requirement Analysis

Project Planning

System Design

Detail Design

Coding

Unit Testing

System Integration and Testing

The linear ordering of these activities is critical. In every end of a phase and the output of one phase is the input of the other phase. The output of each phase is to be consistent with the overall requirement of the system. Some of the qualities of spiral model are also incorporated like after the people concerned with the project review completion of each of the phase the work done.

Water Fall Model was chosen because all requirements were known beforehand and the software development objective is the computerization or automation of an existing manual working system.

Fig 1.1 Waterfall Model

Methods for Testing

In software testing there are different testing procedures to be done: The Waterfall Model of testing and development process.

Requirement Analysis Phase the problem is specified along with the desired service objectives or goals and the constraints are identified.

Specification Phase - the system specification is produced from the detailed definitions of the problem and constraints. This document should clearly define the product function.

System and Software Design Phase the system specifications are translated into a software representation. The software engineer at this stage is concerned with: a. Data Structure b. Software Architecture c. Algorithmic detail and d. Interface representations. The hardware requirements are also determined at this stage along with a picture of the overall system architecture. By the end of this stage should be able to identify the relationship between the hardware, software and the associated interfaces. Any faults in the specification should ideally not be passed downstream.

Implementation and Testing Phase stage the designs are translated into the software domain a. detailed documentation from the design phase can significantly reduce the coding effort. b. testing at this stage focuses on making sure that any errors are identified and that the software meets its required specification.

Integration and System Testing Phase all the program units are integrated and tested to ensure that the complete system meets the software requirements. After this stage the software is delivered to the customer. [Deliverable - the software product is delivered to the client for acceptance testing.]

Maintenance Phase - usually the longest stage of the software. In this phase the software is updated to: a. Meet the changing customer needs. b. Adapted to accommodate the changes in the external environment c. Correct errors and oversights previously undetected in the testing phases d. Enhancing the efficiency of the software observe that feed back loops allow for corrections to be incorporated into the model.

Methods for Implementation

The Criminal Records Information Management System will be implemented and go through a series of completion, demonstration, analyzing and reviewing of requirements. A user manual will be provided to know the basic operations of the system and training will also be provided for the user of the system. The Criminal Records Information Management System will be installed in the users station unit.

Possible Beneficiary

The potential beneficiary of this study is the Warrant and Subpoena Section Paraaque City Police Station. If the system will be successful it can be introduced to other Police Stations. For future researchers and proponents who will also conduct the same study for enhancement or extensions of functionalities to further this proposed system.Program Flow

Admin Assistant User

APPENDIX C

COST BENEFIT ANALYSISA. BUSINESS SYSTEM OPTIONS Developmental Cost Table 1.0 Software Cost

DescriptionQuantityUnitUnit CostTotal Cost

Acer Aspire M14701PCPhp23,785Php23,785

Wireless Keyboard & Mouse1PCPhp1,200Php1,200

Equipments

Hard Drive 500GB1PCPhp3,600Php3,600

Server 1PCPhp34,400Php34,400

Table 1.1 Hardware Cost

Developmental Cost = Php81, 935.50

B. Operational Cost

DescriptionQuantityUnitUnit CostTotal Cost

Utilities

Electric Consumption6MonthsPhp599Php3,594

Repair and Maintenance6MonthsPhp700Php4,200

Internet Consumption6MonthsPhp999Php5,994

Table 1.2 Utility Cost

Operational Cost = Php13, 788.00

C. Project Cost

Project Cost = Developmental Cost + Operational CostDevelopmental Cost = Php81, 935.50

Operational Cost = Php13, 788.00

Project Cost = Php95, 723.50

II. Future and Present Value

A. Final Table

YearsNo. Of Years

(N)

Project Cost

(PC)

Present Value (PV)Future Value

(FV)Accumulated Present Value (APV)

2013095,723.50____

20141-Php19,144.7Php6, 745.59Php6, 132.35

20152-Php22,973.64Php7, 420.14Php12, 877.94

20163-Php27,568.37Php8, 162.16Php20, 298.09

20174-Php28,487.31Php8, 978.37Php28, 460.76

20185-Php34,184.78Php9, 876.21Php37, 438.65

Table 1.4 Present Value, Future Value,

Accumulated Present Value

RR = 18%PB = 5.4 or 5 years and 4 monthsWhere:

PC = Project Cost

PV = Present Value

FV = Future Value

APV = Accumulated Present Value

RR = Rate of Return

PB = Payback Period

A. Present Value:

PV1 = (.2*PC)

= (.2 *95, 723.50)

= 19,144.7

PV2 = [(.2 * PV1) + PV1]

= (.2 * 19,144.7) + 19,144.7

= 22,973.64

PV3 = [(2 * PV2) + PV2]

= (.2 * 22,973.64) + 22,973.64

= 27,568.37

PV4 = [(2 * PV3) + PV3]

= [(.2 * 27,568.37) + 22,973.64

= 28,487.31

PV5 = [(2 * PV4) + PV4]

= [(.2 * 28,487.31) + 28,487.31

= 34,184.78

B. Future Value:

Formula

FV= PV (1+.10) N

Where; N=number of years

I = 10% assume interest

FV1 = PV1 (1+.10) N

= 19,144.7 (1 +.10)1

= 19,144.7 (1.1)

= 21,059.17

FV2 = PV2 (1+.10) N

= 22,973.64 (1+ .10)2

= 22,973.64 (2.2)

= 50,542.00

FV3 = PV3 (1+.10) N

= 27,568.37 (1+ .10)3

= 27,568.37 (3.3)

= 90,975.62

FV4 = PV4 (1+.10) N

= 28,487.31 (1 +.10)4

= 28,487.31 (4.4)

= 125, 344.16

FV5 = PV5 (1+.10) N

= 34,184.78 (1 + .10)5

= 34,184.78 (5.5)

= 188,016.30

C. Accumulated Present Value

APV1 = PV1

= 19,144.7

APV2 = APV1 + PV2

= 19,144.7 + 22,973.64

= 42,118.34

APV3 = APV2 + PV3

= 42,118.64 + 27,568.37

= 69,687.01

APV4 = APV3 + PV4

= 69,687.01 + 28,487.31

= 98, 174.32

APV5= APV4 + PV5

= 98, 174.32 + 34,184.78

= 132, 359.10

Rate Return

RR= [(APV5 /PC) (1 / N)] 100-100

= [(132, 359.10/ 95, 723.50) (1/5)] 100-100

= [1.38- .20] 100-100

= 18%

Payback Period

PB= [(APV5 PC) /PC] + N

= [(132, 359.10- 95, 723.50) / 95, 723.50] + 5

= [36,635.6 / 95, 723.50] + 5

= [0.38 + 5]

=5.4

= or 5 years and 4 months

APPENDIX D

DIAGRAMSEntity-Relationship ModelAdmin Assistant User use-case

Administrator use-case

Program Flow

Admin Assistant User

APPENDIX E

USER MANUALAPPENDIX F

PROGRAM LISTINGSAPPENDIX G

SURVEYTitle: Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police StationName: _____________________________ Age: _____ Date: ______________

Job Position/Location: _____________________________________________

Objective: The purpose of this survey is to determine the thoughts of the respondents regarding the implementation of the proposed Warrant Records Information Management System for Warrant and Subpoena Section Paraaque City Police Station

Please answer the question according to your observation and analysis on the space provided below. Put a check mark on your choice.

Legend: 5 Strongly Agree, 4 Agree, 3 Agree or Disagree, 2 Disagree, 1 Strongly Disagree

Questions54321

1. The proposed system meets the satisfaction of the private user and the authorities

2. The proposed system is an effective tool in keeping the confidential records secure

3. The proposed system is helpful to the Admin Assistant in maintaining the records organized

4. The proposed system is effective, accurate and fast in viewing and searching through filed records

5. The Admin Assistant will be more interested if the proposed system is easy to use and accessible

6. The propose system has a technological based relevance to the police criminal records logbook

7. The proposed system is reliable and be recommended not only in the Warrant and Subpoena Section Paraaque City Police

8. The Warrant Records Information Management System has the best quality of functionality

_________________________

Respondents Signature

APPENDIX H

Photocopy of COR and Final PermitAPPENDIX I

Curriculum Vitae / Resume

Criminal Information

Warrant Records Written Manually

Recorded Successfully

INPUT

OUTPUT

PROCESS

Warrant Information

Add, Update and View Filed Warrant Records

Records Stored Successfully

INPUT

OUTPUT

PROCESS

CURRENT / EXISTING

SOLUTION

PROPOSED SOFTWARE

SOLUTION

FUNCTIONALITY

EFFICIENCY

RELIABILITY

MAINTAINABILITY

PORTABILITY

USABILITY

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Delivered Software Product

Integrated Software Product

Executable Software Modules

Programming

Design Specification

Requirements Specification

Communicated Requirements

Changed Requirements

Requirements Engineering

Product

Input

Product

Output

Integration

Delivery

Maintenance

Process

Design

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