WALTON COUNTY RANSPORTATION DISADVANTAGED … · 2019-11-07 · DRAFT . Walton County TD Minutes...

Working to preserve and enhance the quality of life in northwest Florida

Staff t Staff to Okaloosa-Walton TPO

Mailing: P.O. Box 11399; Pensacola, FL 32524-1399 Trey Nick Street: 4081 E. Olive Rd., Ste. A; Pensacola, FL 32514 Chairman (850) 332-7976 Fax: 637-1923 Toll Free: 1-800-226-8914

Web Site: www.ECRC.org Mark Kelley Vice-Chairman

MEMORANDUM November 8, 2019

TO: Walton County Transportation Disadvantaged Coordinating Board and Interested Parties

FROM: Commissioner Trey Nick, Chair

SUBJECT: November 19, 2019 Transportation Disadvantaged Board Meeting

The Walton County Transportation Disadvantaged Coordinating Board will meet Tuesday, November 19, 2019 at 1:30 pm, at the Walton County Extension Office Bldg. 20, 732 N. 9th Street, DeFuniak Springs, FL. If there are any questions, please contact Howard Vanselow, Transportation Planner at 1-800-226-8914, extension 231 or by email at [email protected].

BOARD AGENDA

I. A. Call to order

B. Approval of the Agenda

C. Public Comments: Any individual who wishes to address the Board isrequested to fill out a Speaker Request Form obtained from TPO staff.

D. Approval of August 20, 2019 Board Meeting minutesFor Action Presentation: Chair (Item I-D)

II. Old Business:

WALTON COUNTY TRANSPORTATION DISADVANTAGED

COORDINATING BOARD

http://www.ecrc.org/

mailto:[email protected]


III. New Business:

A. CTC Evaluation Committee For Action Presentation: TPO Staff (Agenda Item III-A)

B. Annual Operations Report

For Action Presentation: TPO/CTC Staff (Agenda Item III-B)

C. Community Transportation Coordinator (CTC) Report For Information Presentation: CTC/TPO Staff (Agenda Item III-C)

D. Regional Council Quarterly Progress Report For Information Presentation: TPO Staff (Agenda Item III-D)

E. Commission for the Transportation Disadvantaged Correspondence For Information Presentation: CTC Staff (Agenda Item III-E)

F. Grant Review For Information Presentation: CTC/TPO Staff (Agenda Item III-F)

IV. Other Business V. Public Comments: Any individual who wishes to address the Board is requested to fill

out a Speaker Request Form obtained from RPC staff. VI. Adjourn

Board meeting dates: Wednesday, February 19, 2020 at 10:00 a.m.

Wednesday, May 20, 2020 at 10:00 a.m.

VISIT OUR WEB SITE AT: WWW.ECRC.ORG FOR FULL AGENDA PACKETS

AND ADDITIONAL REGIONAL COUNCIL INFORMATION

In compliance with the Americans with Disabilities Act, reasonable accommodations to access meeting, and for limited English proficiency, are available upon request. Persons who require special accommodations under the Americans with Disabilities Act or persons who require translation services should contact Public Involvement toll-free at 800-226-8914 or TTY 711, at least 48 hours in advance.

Parainformacion en espanol, puede llamar a Ada Clark al 850-332-7976, ext. 278 o TTY 711. Sinecesita acomodaciones especiales, por favor llame 48 horas de antemanos.

Participation is solicited without regard to race, color, national origin, age, sex, religion, disability, or family status. Persons who believe they have been discriminated against on these conditions may file a complaint with the Title VI Coordinator, 850-332-7976, ext. 220.

http://www.ecrc.org/




AGENDA ITEM I-A

SUBJECT: Approval of the minutes. BACKGROUND: The minutes from the August 20, 2019 Board Meeting are

submitted for approval by the Transportation Disadvantaged Coordinating board, as required by the TD Commission and Florida Administrative Code 41-2.012(5)(a).

REQUESTED ACTION: A motion and vote to approve the August 20, 2019 Board

Meeting minutes.

Walton County TD Agenda - November 19, 2019 of 27

DRAFT

Walton County TD Minutes Page 1

WALTON COUNTY TRANSPORTATION DISADVANTAGED COORDINATING BOARD MEETING MINUTES 8/20/19

Emerald Coast Regional Council (Designated Staff)

Walton County Extension Services Building 732 N. 9th Street

DeFuniak Springs, Florida 32433

Date of Meeting

11/13/18

2/19/19

5/29/19

8/20/19

Agency for Health Care Admin. John Vinski/Alt AHCA Staff P

P

P P

Agency for Persons W/Disabilities Annette Zeeb/Alt Agency Staff

P

O. Jackson P

Tracie Davis P

Children at Risk Vacant/Alt Vacant Vacant

Vacant

Vacant Vacant

Citizen Vacant/Alt Vacant Vacant

Vacant

Vacant Vacant

Citizen User of Transportation Sharon Cook/Alt Vacant P

A

A A

Community Action Rick Owen/Alt Sarah Voltmann A

A

A A

Department of Education Diane Jackson/Alt Stephanie Bailey

Susan Hester P

P

P

S. Bailey P

Department of Elder Affairs Gwendolyn Rhodes/Alt V. Goldsmith P

A

P P

Disabled Lynette McLendon/Alt Vacant A

A

A A

Elderly Kay Brady/Alt Vacant P

A

P A

Elected Official-Chair Trey Nick/Alt Mark Kelley

C. Clear P

P

A P

FL Dept. of Children & Families Melissa Wilson/Alt Susan King A

A

P A

FL Dept of Transportation Toni Prough/Alt ZacharyBalassone A

A

P A

Local Medical Community Katherine Cosby/Alt Julianne Marsh A

A

P A

Mass Transit Vacant/Alt Vacant Vacant

Vacant

Vacant Vacant

Private Transportation Industry Vacant/Alt Vacant

Vacant

Vacant

Vacant

Vacant

Public Education Vacant/Alt Vacant

P

Vacant

Vacant Vacant

Veterans Mark Kelley/Alt Jenifer Pate P

A

P P

Workforce Development Board Brad Balfanz/Alt Anne Shaffield A

A.Shaffield P

A.Shaffield P

A.Shaffield P


DRAFT


OTHERS PRESENT: Howard Vanselow, Dorothy, McKenzie, Inez Cassiday, Joel Paul, Jr.,

Scott Brannon Quorum Present I. Call to order and approval of the May 29, 2019 Board Meeting minutes.

Chairman Nick called for approval of the minutes. Action: Ms. Shaffield moved to approve the May 29, 2019 board meeting minutes.

Ms. Davis seconded the motion and it was passed unanimously. Action: Mr. Vinski moved to approve May 29, 2019 public workshop minutes. Ms.

Rhodes seconded the motion and it was passed unanimously.

II. Old Business:

There was no old business to report.

III. New Business:

A. Bylaws and Grievance Process Mr. Vanselow advised of a change to the bylaws. A local representative from Agency for Persons with Disabilities was added to the board. He noted the medical representative was omitted in the bylaws, and he resubmitted to the board membership. Mr. Vanselow referred to Page 10 of the bylaws, noting that in the last paragraph “public hearing” was changed to “public workshop.” Mr. Vanselow reviewed the grievance process. Grievances can be made through service complaints or in writing to the CTC. Grievances can also be made with the local coordinating board. Mr. Vanselow explained a grievance process entailing contacting the Commission for the Transportation Disadvantaged (CTD) whereby a toll free phone number may be used to contact the CTD directly. Action: Mr. Kelley made a motion to approve; Ms. Shaffield seconded the motion

and it was passed unanimously.


DRAFT


B. Community Transportation Coordinator (CTC) Report Ms. Cassiday reviewed the fourth quarter report. There was a total of 11,210 trips provided during the quarter. Ms. Shaffield noted that trips had decreased. Ms. Cassiday said there were less trips due to a lack of funding. Action: Information Only

C. Transportation Planning Organization Quarterly Report Mr. Vanselow advised the quarterly report is submitted to the Commission for the Transportation Disadvantaged. He noted that the quarterly meeting was held, and minutes were completed. A public workshop was held during the quarter. Mr. Vanselow also indicated that during the quarter, the Transportation Disadvantaged Service Plan was approved. Training was attended for the new AOR system. Action: Information Only

D. Commission for the Transportation Disadvantaged (CTD) Correspondence Mr. Vanselow reviewed the CTD schedule included in the agenda package. A CTD business meeting was held in July 2019 and the next business meeting will be in September 2019. The CTC annual training workshop will be held in Orlando FL in September 2019. Action: Information Only

E. Grant Review Mr. Vanselow said Tri-County Community Council, Inc. applied for some service development grant funds. Funds for services beyond the normal trips provided are available. To date Tri County Community Council, Inc. has not been informed as to whether they will receive the funding for which they have applied. Action: Ms. Brady made a motion to approve; Ms. Prough seconded the motion and

it was passed unanimously.

IV. Other Business: Mr. Vanselow said during the last board meeting an update was requested on the US 331 transit connector, i.e. the proposed shuttle. Approval has been obtained to get vehicles for the service. After vehicles are obtained, they have 90 days to start service. They will go out for an RFP for operations and management of the system in the near future. The bus route will be a US 331 north-south route.


DRAFT


Mr. Paul, Jr. advised that the first year of the shuttle service will run for 100 days. The second year it should run more than 100 days, and the third year the service will run 300 days.

Chairman Nick advised the next meeting will be held November 19, 2019.

V. Adjourn – There being no further business the meeting was adjourned.



AGENDA ITEM III-A

SUBJECT: CTC Evaluation Committee BACKGROUND: The designated planning agency and the local coordinating board

conduct an annual evaluation of the Community Transportation Coordinator (CTC), as required by Florida Administrative Code 41-2.012 (5) (b). The Evaluation Committee will also review the Transportation Disadvantaged Service Plan (TDSP) as part of the process.

TPO staff, a committee of board members, and the Community

Transportation Coordinator (CTC) jointly develop the TDSP every five years and a Minor Update is completed annually, as required by Rule 41-2.009 (4), Florida Administrative Code. Several Federal Transit Administration (FTA) grants now require Human Services Coordinated Transportation Plans. The TDSP will serve as the Human Services Coordinated Transportation Plan for Walton County. Services approved for funding must be identified in the TDSP as a need and included in the goals and objectives. Board members are asked to volunteer.

Visit Date: January 8, 2020 at 10:00 am *Ride along can be coordinated and scheduled before 1/30/2020 REQUESTED ACTION: A motion and vote to appoint Board members for CTC

Evaluation Committee.



AGENDA ITEM III-B SUBJECT: Annual Operations Report Review BACKGROUND: Each Community Transportation Coordinator submits an Annual

Operations Report to the Commission for Transportation Disadvantaged each September, covering the fiscal year July 1st through June 30th. The Board is asked to review the Annual Operations Report and authorize the Chair to sign the document.

The Annual Operations Report provides information used for the annual CTC Evaluation. The CTC staff will review the AOR with the Board.

REQUESTED ACTION: A motion and vote for the Chair to sign that the Annual

Operations Report has been reviewed.


11/07/2019 01:10 PM Page 1 of 7

CTC Organization

County: Walton CTC Status: Submitted Fiscal Year: 7/1/2018 - 6/30/2019 CTD Status: Under Review Date Initiated: 8/26/2019

CTC Organization Name: Tri-County Community Council, Inc

Address: 302 North Oklahoma St City: Bonifay

State: FL Zip Code: 32425

Organization Type: Private Non Profit Network Type: Partial Brokerage

Operating Environment: Rural Transportation Operators: Yes

Number of Transportation Operators: 1 Coordination Contractors: No

Number of Coordination Contractors: 0 Provide Out of County Trips: Yes

Local Coordinating Board (LCB) Chairperson: Trey Nick CTC Contact: Joel Paul, Jr.

CTC Contact Title: Executive Director CTC Contact Email: [email protected]

Phone: (850) 547-3689

CTC Certification

I, Joel Paul, Jr., as the authorized Community Transportation Coordinator (CTC) Representative, hereby certify, under the penalties of perjury as stated in Chapter 837.06, F.S., that the information contained in this report is true, accurate, and in accordance with the accompanying instructions. CTC Representative (signature):

LCB Certification

As the Local Coordinating Board Chairperson, hereby, certify in accordance with Rule 41-2.007(7) F.S. that the Local Coordinating Board has reviewed this report and the Planning Agency has received a copy. LCB Chairperson (signature):


11/07/2019 01:10 PM Page 2 of 7

CTC Trips

County: Walton CTC Status: Submitted CTC Organization: Tri-County Community Council, Inc

Fiscal Year: 07/01/2018 - 06/30/2019 CTD Status: Under Review

Selected Reporting Period Previous Reporting Period CTC &

Transportation Operators

Coordination Contractors

Total CTC & Transportation

Operators


Total

Service Type - One Way Fixed Route/Fixed Schedule Daily Pass Trips 0 N/A 0 0 0 0 Weekly Pass Trips 0 N/A 0 0 0 0 Monthly Pass Trips 0 N/A 0 0 0 0 Deviated Fixed Route Service 0 N/A 0 0 0 0 Complementary ADA Service 0 N/A 0 0 0 0 Paratransit Ambulatory 40,256 0 40,256 38,865 0 38,865 Non-Ambulatory 4,465 0 4,465 5,273 0 5,273 Stretcher 0 0 0 0 0 0 Transportation Network Companies 0 N/A 0 0 0 0 Taxi 0 N/A 0 0 0 0 School Board (School Bus) 0 N/A 0 0 0 0 Volunteers 0 N/A 0 0 0 0 Total - Service Type 44,721 0 44,721 44,138 0 44,138 Contracted Transportation Operator How many of the total trips were provided by Contracted Transportation Operators? (If the CTC provides transportation services, do not include the CTC

1,724 N/A 1,724 466 0 466

Total - Contracted Transportation Operator Trips 1,724 0 1,724 466 0 466 Revenue Source - One Way Agency for Health Care Administration (AHCA) 1,508 0 1,508 5,327 0 5,327 Agency for Persons with Disabilities (APD) 1,916 0 1,916 2,252 0 2,252 Comm for the Transportation Disadvantaged (CTD) 26,487 N/A 26,487 22,646 0 22,646 Dept of Economic Opportunity (DEO) 0 0 0 0 0 0 Dept of Children and Families (DCF) 0 0 0 0 0 0 Dept of Education (DOE) 0 0 0 12 0 12 Dept of Elder Affairs (DOEA) 6,230 0 6,230 4,934 0 4,934 Dept of Health (DOH) 0 0 0 0 0 0 Dept of Juvenile Justice (DJJ) 0 0 0 0 0 0 Dept of Transportation (DOT) 0 0 0 0 0 0 Local Government 245 0 245 351 0 351 Local Non-Government 145 0 145 63 0 63 Other Federal & State Programs 8,190 0 8,190 8,553 0 8,553 Total - Revenue Source 44,721 0 44,721 44,138 0 44,138


11/07/2019 01:10 PM Page 3 of 7

CTC Trips (cont'd)







Operators


Total

Passenger Type - One Way Older Adults 28,284 0 28,284 29,375 0 29,375 Children At Risk 8,167 0 8,167 7,450 0 7,450 Persons With Disabilities 5,465 0 5,465 2,840 0 2,840 Low Income 2,805 0 2,805 2,904 0 2,904 Other 0 0 0 1,569 0 1,569 Total - Passenger Type 44,721 0 44,721 44,138 0 44,138 Trip Purpose - One Way Medical 13,982 0 13,982 19,625 0 19,625 Employment 6,841 0 6,841 6,565 0 6,565 Education/Training/Daycare 9,503 0 9,503 12,361 0 12,361 Nutritional 4,812 0 4,812 4,116 0 4,116 Life-Sustaining/Other 9,583 0 9,583 1,471 0 1,471 Total - Trip Purpose 44,721 0 44,721 44,138 0 44,138 Unduplicated Passenger Head Count (UDPHC) UDPHC 949 0 949 1,094 0 1,094 Total - UDPHC 949 0 949 1,094 0 1,094 Unmet & No Shows Unmet Trip Requests 71 N/A 71 84 0 84 No Shows 188 N/A 188 111 0 111 Customer Feedback Complaints 0 N/A 0 2 0 2 Commendations 0 N/A 0 1 0 1


11/07/2019 01:10 PM Page 4 of 7

CTC Vehicles & Drivers







Operators


Total

Vehicle Miles Deviated Fixed Route Miles 0 N/A 0 0 0 0 Complementary ADA Service Miles 0 N/A 0 0 0 0 Paratransit Miles 459,240 0 459,240 533,721 0 533,721 Transportation Network Companies (TNC) Miles 0 N/A 0 0 0 0 Taxi Miles 0 N/A 0 0 0 0 School Board (School Bus) Miles 0 N/A 0 0 0 0 Volunteers Miles 0 N/A 0 0 0 0 Total - Vehicle Miles 459,240 0 459,240 533,721 0 533,721 Roadcalls & Accidents Roadcalls 0 0 0 0 0 0 Chargeable Accidents 0 0 0 0 0 0 Vehicle Inventory Total Number of Vehicles 18 0 18 20 0 20 Number of Wheelchair Accessible Vehicles 8 0 8 10 0 10 Drivers Number of Full Time & Part Time Drivers 14 0 14 14 0 14 Number of Volunteer Drivers 0 0 0 0 0 0


11/07/2019 01:10 PM Page 5 of 7

CTC Revenue Sources







Operators


Total

Revenue Sources Agency for Health Care Administration (AHCA) $ 50,180 $ 0 $ 50,180 $ 159,414 $ 0 $ 159,414 Agency for Persons with Disabilities (APD) $ 21,985 $ 0 $ 21,985 $ 28,420 $ 0 $ 28,420 Dept of Economic Opportunity (DEO) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Children and Families (DCF) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Education (DOE) $ 0 $ 0 $ 0 $ 40 $ 0 $ 40 Dept of Elder Affairs (DOEA) $ 46,954 $ 0 $ 46,954 $ 40,011 $ 0 $ 40,011 Dept of Health (DOH) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Dept of Juvenile Justice (DJJ) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Commission for the Transportation Disadvantaged (CTD) Non-Sponsored Trip Program $ 423,309 N/A $ 423,309 $ 343,694 $ 0 $ 343,694 Non-Sponsored Capital Equipment $ 0 N/A $ 0 $ 0 $ 0 $ 0 Rural Capital Equipment $ 0 N/A $ 0 $ 0 $ 0 $ 0 TD Other $ 20,732 N/A $ 20,732 $ 0 $ 0 $ 0 Department of Transportation (DOT) 49 USC 5307 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5310 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 49 USC 5311 $ 252,746 $ 0 $ 252,746 $ 293,067 $ 0 $ 293,067 49 USC 5311 (f) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Block Grant $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Service Development $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Commuter Assistance Program $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other DOT $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Local Government School Board (School Bus) $ 0 N/A $ 0 $ 0 $ 0 $ 0 County Cash $ 3,106 $ 0 $ 3,106 $ 1,897 $ 0 $ 1,897 County In-Kind $ 49,265 $ 0 $ 49,265 $ 42,798 $ 0 $ 42,798 City Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 City In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Cash $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other In-Kind $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Local Non-Government Farebox $ 34,800 $ 0 $ 34,800 $ 25,790 $ 0 $ 25,790 Donations/Contributions $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 In-Kind Services $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Other Non-Government $ 211 $ 0 $ 211 $ 3,405 $ 0 $ 3,405 Other Federal & State Programs Other Federal Programs $ 14,277 $ 0 $ 14,277 $ 22,539 $ 0 $ 22,539 Other State Programs $ 10,928 $ 0 $ 10,928 $ 0 $ 0 $ 0 Total - Revenue Sources $ 928,493 $ 0 $ 928,493 $ 961,075 $ 0 $ 961,075


11/07/2019 01:10 PM Page 6 of 7

CTC Expense Sources







Operators


Total

Expense Sources Labor $ 384,916 $ 0 $ 384,916 $ 496,260 $ 0 $ 496,260 Fringe Benefits $ 97,718 $ 0 $ 97,718 $ 127,082 $ 0 $ 127,082 Services $ 30,937 $ 0 $ 30,937 $ 12,360 $ 0 $ 12,360 Materials & Supplies Consumed $ 170,646 $ 0 $ 170,646 $ 174,711 $ 0 $ 174,711 Utilities $ 27,135 $ 0 $ 27,135 $ 34,428 $ 0 $ 34,428 Casualty & Liability $ 96,648 $ 0 $ 96,648 $ 69,289 $ 0 $ 69,289 Taxes $ 232 $ 0 $ 232 $ 406 $ 0 $ 406 Miscellaneous $ 59,081 $ 0 $ 59,081 $ 69,388 $ 0 $ 69,388 Interest $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Leases & Rentals $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 Capital Purchases $ 7,715 $ 0 $ 7,715 $ 0 $ 0 $ 0 Contributed Services $ 0 $ 0 $ 0 $ 42,798 $ 0 $ 42,798 Allocated Indirect Expenses $ 0 $ 0 $ 0 $ 101,710 $ 0 $ 101,710 Purchased Transportation Services Bus Pass $ 0 N/A $ 0 $ 0 $ 0 $ 0 School Board (School Bus) $ 0 N/A $ 0 $ 0 $ 0 $ 0 Transportation Network Companies (TNC) $ 0 N/A $ 0 $ 0 $ 0 $ 0 Taxi $ 0 N/A $ 0 $ 0 $ 0 $ 0 Contracted Operator $ 15,264 N/A $ 15,264 $ 2,138 $ 0 $ 2,138 Total - Expense Sources $ 890,292 $ 0 $ 890,292 $ 1,130,570 $ 0 $ 1,130,570


11/07/2019 01:10 PM Page 7 of 7

County: Walton Demographics Number CTC: Tri-County Community Council, Inc

Contact: Joel Paul, Jr. Total County Population 68,376 302 North Oklahoma St

Bonifay, FL 32425 Unduplicated Head Count 949 850-547-3689

Email: [email protected] Trips By Type of Service 2017 2018 2019 Vehicle Data 2017 2018 2019 Fixed Route (FR) 0 0 0 Vehicle Miles 549,584 533,721 459,240 Deviated FR 0 0 0 Roadcalls 0 0 0 Complementary ADA 0 0 0 Accidents 0 0 0 Paratransit 49,903 44,138 44,721 Vehicles 21 20 18 TNC 0 0 0 Drivers 16 14 14 Taxi 0 0 0 School Board (School Bus) 0 0 0 Volunteers 0 0 0 TOTAL TRIPS 49,903 44,138 44,721 Passenger Trips By Trip Purpose Financial and General Data Medical 22,893 19,625 13,982 Expenses $1,106,146 $1,130,570 $890,292 Employment 6,523 6,565 6,841 Revenues $1,024,041 $961,075 $928,493 Ed/Train/DayCare 15,893 12,361 9,503 Commendations 0 1 0 Nutritional 3,062 4,116 4,812 Complaints 2 2 0 Life-Sustaining/Other 1,532 1,471 9,583 Passenger No-Shows 138 111 188 TOTAL TRIPS 49,903 44,138 44,721 Unmet Trip Requests 134 84 71 Passenger Trips By Revenue Source Performance Measures CTD 21,800 22,646 26,487 Accidents per 100,000 Miles 0 0 0 AHCA 6,529 5,327 1,508 Miles between Roadcalls 0 0 0 APD 2,209 2,252 1,916 Avg. Trips per Passenger 44.72 40.35 47.12 DOEA 5,541 4,934 6,230 Cost per Trip $22.17 $25.61 $19.91 DOE 14 12 0 Cost per Paratransit Trip $22.17 $25.61 $19.91 Other 13,810 8,967 8,580 Cost per Total Mile $2.01 $2.12 $1.94 TOTAL TRIPS 49,903 44,138 44,721 Cost per Paratransit Mile $2.01 $2.12 $1.94 Trips by Provider Type CTC 47,170 43,672 42,997 Transportation Operator 2,733 466 1,724 Coordination Contractor 0 0 0 TOTAL TRIPS 49,903 44,138 44,721



AGENDA ITEM III-C

SUBJECT: Community Transportation Coordinator (CTC) Report BACKGROUND: The Local Coordinating Board shall evaluate services provided by

the CTC and seek innovative ways to improve cost-effectiveness, efficiency, and safety. In order to fulfill this requirement, the Board has requested that the CTC provide a quarterly summary of coordination activities and a financial report of sponsored and non-sponsored trip costs in Walton County.

Share any additional information in an effort to keep the Local Coordinating Board informed of the progress being made to the Demand Response System.

REQUESTED ACTION: For Information.


Walton County Coordinated Transportation ReportCTC: Tri-County Community Council, Inc

1st QuarterTrips Jul Aug Sep Total Jul - Sep

Ambulatory 2,239 3,396 3,572 9,207 FY 2019-2020Non-Ambulatory 352 314 330 996Stretcher 0 0 0 0

Total 2,591 3,710 3,902Trip by Purchaser

CTD / Non-Sponsored 2,003 2,268 2,195 6,466APD / Med Wavier 143 146 133 422MMA / Access 2 Care 0 0 0 0DCF 0 0 0 0Dept of Ed / VR 0 0 0 0Dept of Elder Affairs 431 432 418 1,281FDOT / 5311 0 0 0 0Local Gov't 2 2 2 6Local Non-gov't 2 4 4 10Other 10 858 1,150 2,018

Total 2,591 3,710 3,902 10,203Trip by Purpose

Medical 1,064 995 957 3,016Employment 559 684 650 1,893Education/Training 26 967 1,271 2,264Nutrition 431 432 418 1,281Other 511 632 606 1,749

Total 2,591 3,710 3,902 10,203

FY 2019-2020 Q1 Q2 Q3 Q410,203

Previous Year Q1 Q2 Q3 Q4FY 2018-2019 10,833 10,824 11,854 11,210

Jul Aug Sep TotalVehicles in Service 16 16 16 N/ARevenue Miles 23,394 25,770 23,917 73,081

FY 2019-2020 Q1 Q2 Q3 Q473,081

Previous Year Q1 Q2 Q3 Q4FY 2018-2019 94,869 82,163 90,453 84,662

10,203

10,203

Total Trips Provided Comparison by QuarterYear to Date

Previous Yr Total44,721

Revenue Miles Comparison by QuarterYear to Date

73,081

Previous Yr Total352,147


Walton County Community Transportation Coordinator Report -- 1st Quarter

Jul Aug Sep TotalUnmet Request 5 6 6 17Unduplicated Riders 253 340 349 314 Average

FY 2019-2020 Q1 Q2 Q3 Q4Unmet Request/Resch 17

Aver Undup Riders 314

FY 2018-2019 Q1 Q2 Q3 Q4Unmet Request/Resch 19 17 19 16

Aver Undup Riders 412 386 385 376

Jul Aug SepCost per Trip $16.11 $12.63 $11.07 $12.92 QuarterCost/Expenses 41,743 46,852 43,186 131,781 Total

FY 2019-2020 Q1 Q2 Q3 Q4Cost per Trip $12.92

Cost/Expenses 131,781

FY 2018-2019 Q1 Q2 Q3 Q4Cost per Trip $15.24 $13.17 $12.85 $13.25

Cost/Expenses 165,043 142,553 152,282 148,506

Jul Aug Sep AverageOn Time Percentage 97% 97% 98% 97%# of Calls Received NA NA NA 0Call Hold Time NA NA NA 0:00

FY 2019-2020 Q1 Q2 Q3 Q4On Time Percentage 97%

# of Calls Received NACall Hold Time NA

FY 2018-2019 Q1 Q2 Q3 Q4On Time Percentage 99% 98% 99% 99%

# of Calls Received N/A N/A N/A N/ACall Hold Time N/A N/A N/A N/A

Page 2

Total

Unmet Request Comparison by QuarterYear to Date

17314

97%

71390

Cost Comparison by QuarterTotal

$12.92131,781

Total$13.60

608,384

Comparison by QuarterAverage

00:00

Average99%

00:00



Jul Aug Sep TotalCTD / Non-Sponsored 8 11 13 32APD / Med Wavier 0MMA / Access 2 Care 0DCF 0Dept of Ed / VR 0Dept of Elder Affairs 0FDOT / 5311 0Local Gov't 0Local Non-gov't 0Other 0

Total 8 11 13 32Percentage of Trips 0.31% 0.30% 0.33% 0.31%

FY 2019-2020 Q1 Q2 Q3 Q4No-Shows 32

Percentage of Trips 0.31%

FY 2018-2019 Q1 Q2 Q3 Q4No-Shows 45 31 62 50

Percentage of Trips 0.42% 0.29% 0.52% 0.45%

Jul Aug Sep TotalCommendations 0 0 0 0Complaints/Concerns 0 0 0 0

FY 2019-2020 Q1 Q2 Q3 Q4Commendations 0

Complaints/Concerns 0

FY 2018-2019 Q1 Q2 Q3 Q4Commendations 0 0 0 0

Complaints/Concerns 0 0 0 0Comments

Page 3

Total/Average

No-Shows

No-Show Comparison by QuarterYear to Date

320.31%

1880.42%

Commendation/Complaints Comparison by QuarterYear to Date

00

Year to Date00



Jul Aug Sep TotalAccidents 0 0 1 1Incident 0 0 0 0Roadcalls 0 0 0 0

Total 0 0 1 1

FY 2019-2020 Q1 Q2 Q3 Q4Accident 1Incident 0

Roadcalls 0

FY 2018-2019 Q1 Q2 Q3 Q4Accident 0 0 0 0Incident 0 0 2 0

Roadcalls 0 0 0 1

Comments

Operator Payments Jul Aug Sep Total$0 $0 $0 $0

$0$0

Total $0 $0 $0 $0

FY 2019-2020 Q1 Q2 Q3 Q4$0

FY 2018-2019 Q1 Q2 Q3 Q4$4,389 $16,666 $11,634

Page 4

2

Year to Date100

Total0

Year to Date

1

Operator Payments Comparison by Quarter

$0

$0$0$0

Total$32,689

$0



AGENDA ITEM III-D SUBJECT: Regional Council Quarterly Progress Report BACKGROUND: Emerald Coast Regional Council as designated staff to the Walton

County Transportation Planning Organization (TPO) submits a quarterly report to the Commission for the Transportation Disadvantaged on planning grant tasks. The first quarter report is enclosed for Board review.

REQUESTED ACTION: For information.


Planning Grant Quarterly Progress Report (07/01/19) Page 1 of 3

Planning Grant Agreement Tasks Quarterly Progress Report

Planning Agency Emerald Coast Regional Council County Walton Invoice # Q1

Reporting Period Q1 July 1 – September 30, 2019 Grant # G1891

I PROGRAM MANAGEMENT PROGRESS A. When necessary and in cooperation with the LCB, solicit and

recommend a CTC. The selection will be accomplished, to the maximum extent feasible, through public competitive bidding or proposals in accordance with applicable laws and rules. Such recommendation shall be presented to the Commission by Planning Agency staff or their designee as needed. (Tasks 2A)

No activity to report:

B. Develop and maintain a process for the appointment and reappointment of voting and non-voting members to the local coordinating board. (41-2.012, FAC)

No activity to report: The process is in place and a current roster is sent with each invoice. The annual membership certification is scheduled for May 2020.

C. Prepare agendas for local coordinating board meetings consistent with the Local Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

The agenda for the August LCB meeting was prepared and was consistent with the Guidelines.

D. Prepare official minutes of local coordinating board meetings regardless of a quorum) and submit a copy along with the quarterly report to the Commission. For committee meetings, prepare minutes in the form of a brief summary of basic points, discussions, decisions, and recommendations to the full board. Keep records of all meetings for at least five years. (Task 3)

The approved minutes of the May 2019 LCB & Public Workshop, and the draft minutes of the August 2019 LCB meetings are included with the invoice

E. Provide at least one public workshop annually by each local coordinating board, and assist the Commission, as requested, in co-sponsoring public workshops. This public workshop must be in addition to the local coordinating board meetings. It may, however, be held in conjunction with the scheduled local coordinating board meeting (immediately following or prior to the local coordinating board meeting). (Task 4)

No activity to report: The Public Workshop is scheduled for May 2020.

F. Provide staff support for committees of the local coordinating board. (Task 3)

No activity to report: Staff supports committees and assist with the TDSP development when needed.

G. Develop and update annually by-laws for local coordinating board approval. Approved by-laws shall be submitted to the Commission. (Task 5)

Annual by-laws were approved at August 2019 LCB meeting and are included in the invoice. TASK COMPLETE

H. Develop, annually update, and implement local coordinating board grievance procedures in accordance with the Commission guidelines. Procedures shall include a step within the local complaint and/or grievance procedure that advises a dissatisfied person about the Commission’s Ombudsman Program. A copy of the approved procedures shall be submitted to the Commission. (Task 6)

Local coordinating board grievance procedures were approved at August 2019 LCB meeting and are included in the invoice. TASK COMPLETE

I. Provide the Commission with a current membership roster and mailing list of local coordinating board members. The membership roster shall be submitted with the first quarterly report and when there is a change in membership. (Task 3)

The current roster and mailing list are included with the invoice. The annual LCB certification is scheduled for May 2020.



J. Provide public notice of local coordinating board meetings and local public workshops in accordance with the Coordinating Board and Planning Agency Operating Guidelines. (Task 3)

Public notice was given in the local paper and on the ECRC webpage. A copy of the advertisement for the meeting is included with the invoice.

K. Review and comment on the Annual Operating Report for submittal to the local coordinating board, and forward comments/concerns to the Commission for the Transportation Disadvantaged. (Task 7)

No activity to report: The Annual Operating Report is scheduled to be reviewed at the November 2019 LCB meeting for approval and signature.

L. Report the actual expenditures (AER) of direct federal and local government transportation funds to the Commission for the Transportation Disadvantaged no later than September 15th. (Task 8)

The Actual Expenditures Report was submitted to the CTD on Sept 13, 2019. TASK COMPLETE

II. SERVICE DEVELOPMENT PROGRESS A. Jointly, with the community transportation coordinator and the local

coordinating board, develop the Transportation Disadvantaged Service Plan (TDSP) following CTD guidelines. (Task 1)

No activity to report: The annual TDSP update is scheduled for May 2020 LCB meeting.

B. Encourage integration of “transportation disadvantaged” issues into local and regional comprehensive plans. Ensure activities of the local coordinating board and community transportation coordinator are consistent with local and state comprehensive planning activities including the Florida Transportation Plan. (427.015, FS)

The Transportation Disadvantaged program is included in the Okaloosa-Walton TPO Public Transportation Priorities.

C. Encourage the local community transportation coordinator to work cooperatively with regional workforce boards established in Chapter 445, F.S., and provide assistance in the development of innovative transportation services for participants in the welfare transition program. (427.0157, FS)

No activity to report: The regional Workforce Board is represented on the LCB.

III. TECHNICAL ASSISTANCE, TRAINING, AND EVALUATION PROGRESS A. Provide the LCB with quarterly reports of local TD program

administrative support accomplishments as outlined in the grant agreement and any other activities related to the TD program. (Task 9)

The quarterly report was included in the August 2019 Agenda.

B. Attend at least one Commission-sponsored training, including but not limited to, the CTD’s regional meetings, the CTD’s annual training workshop, or other sponsored training. (Task 10)

Staff attended Commission sponsored training in September at the CTD-FPTA Annual Training Workshop. TASK COMPLETE

C. Attend at least one CTD meeting each year within budget/staff/schedule availability.

Staff attended the CTD meeting on September 16, 2019. TASK COMPLETE

D. Notify CTD staff of local TD concerns that may require special investigations.

No activity to report.

E. Provide training for newly-appointed LCB members. (Task 3) No activity to report: Annual board training is scheduled at the Feb 2020 LCB meeting and is also provided as needed.

F. Provide assistance to the CTC, purchasing agencies, and others, as needed, which may include participation in, and initiating when necessary, local or regional meetings to discuss TD needs, service evaluation and opportunities for service improvement.


G. To the extent feasible, collect and review proposed funding applications involving “TD” funds consistent with Chapter 427, F.S., and Rule 41-2, F.A.C., and provide recommendations to the LCB. (427.0157, FS)




H. Ensure the local coordinating board conducts, as a minimum, an annual evaluation of the community transportation coordinator. The local coordinating board shall evaluate the coordinator using the Commission’s Evaluation Workbook for Community Transportation Coordinators and Providers in Florida (at a minimum using the modules concerning Competition In Use of Operators, Cost-Effectiveness and Efficiency, and Availability of Service) and local standards as defined in the Transportation Disadvantaged Service Plan. (Task 2B)


I. Assist the CTD in joint reviews of the CTC. No activity to report. J. Ensure the LCB annually reviews coordination contracts to advise the

CTC whether the continuation of said contract provides the most cost effective and efficient transportation available, consistent with Rule 41-2, F.A.C.

Coordination contracts are reviewed as needed.

K. Implement recommendations identified in the CTD’s QAPE reviews. No activity to report.

Other Items of Development and Update in accordance with Laws, Rules, and Commission policy: No activity to report.

By submission of this Quarterly Report, the information provided is accurate and accountable and corresponds with the activities for this quarter.

___________________________________________________________ Representative – Howard K. Vanselow

_ 8 Oct 2019 _ Date



AGENDA ITEM III-E

SUBJECT: Commission for Transportation Disadvantaged Correspondence

BACKGROUND: In order to keep the Board informed, selected information available from the Commission for Transportation Disadvantaged (CTD) is enclosed for Board review.

2019 - 2020 Scheduled Events

Date Time Event Location 12-18-2019 TBA Business Meeting

Conference Call Tallahassee, FL

2-10-2020 TBA Business Meeting FDOT Auditorium Tallahassee, FL

2-11-2020 TBA Legislative Day 2020 The Capitol Tallahassee, FL

8-24-2020 TBA Business Meeting Renaissance Orlando at SeaWorld 6677 Sea Harbor Drive

Orlando, FL 32821 8-24-2020 thru

8-26-2020TBA 2020 CTD Annual

Training Workshop Renaissance Orlando at SeaWorld

6677 Sea Harbor Drive Orlando, FL 32821

12-2020 TBA Business Meeting Conference Call

Tallahassee, FL

Public Transportation and Transportation Disadvantaged Legislative Awareness Day

Will be held on Thursday, February 11, 2020

This is an opportunity for you to show support for Public Transportation and the Transportation Disadvantaged Program. We expect hundreds of individuals, businesses and advocates, and we welcome your attendance.

Should you have any questions, comments, or concerns on Legislative Awareness Day contact Florida Public Transportation Association (850) 878-0855 Florida Commission for the Transportation Disadvantaged 1 (800) 983-2435

Email: [email protected] Email: [email protected]






AGENDA ITEM III-F

SUBJECT: Grant Review

BACKGROUND: Any grants for TD funds may be reviewed by the LCB. Any grant application received will be presented to the Board for review and comment.

FDOT Grant Workshop – took place on November 6, 2019

Some items covered were the Transit Grant Application for the Section 5310, 5311 and 5339 programs as well as the FDOT Service Development Grant. In addition, we will be discussing the Triennial Review Findings Summary, Crash Information, Central Office Updates, TRIPS Contracts, Cost Allocation, and Invoicing Procedures.

For more information or questions, feel free to contact Zachary Balassone at [email protected] or Toni Prough at [email protected].

REQUESTED ACTION: For information.





WALTON COUNTY RANSPORTATION DISADVANTAGED … · 2019-11-07 · DRAFT . Walton County TD Minutes...

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