Life after the PhD: Walking the tightrope without a safety net
Walking the Work-Study Tightrope Spring 2012 IASFAA Conference.
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Transcript of Walking the Work-Study Tightrope Spring 2012 IASFAA Conference.
Walking the Work-Study Tightrope
Spring 2012 IASFAA Conference
The Juggling Act of Awarding
• Dollar amount of individual awardsDiffering or same awards by year in
college• Preference for award by student• Additional review of expenditures
and awards throughout the year
The Juggling Continues
Federal Reimbursement Rates • Standard Federal Share - 75%• Family Literacy Reimbursement – 100%• Nonprofits unable to pay 25% - reimburse 90%• Private for-private positions – 50%Other• Schools can choose to reimburse at a lesser
amount in order to make funds go farther.
Looking into the WS Crystal Ball
Work-Study expenditures • How far beyond your campus allocation do
you need to award in order to spend the funds• How will differing reimbursement
rates impact your program
Mastering the WS Big Top
Regulatory Flexibility• Carry forward/Carry Back 10%• Transfer of WS funds to SEOG & Perkins – 25%• Transfer of SEOG to WS – 25%• Job Location & Development – 10%
Jumping Through Regulatory Hoops
Community Service • Use at least 7% of the allocation • On or off campus• Nonprofit qualifies IF meeting community
service definition• Private for profit off campus Do Not Qualify• Schools must inform students of these options
Community Service
• Definition: Services that are designed to improve the quality of life for community residents, particularly low-income individuals, or to solve particular problems related to their needs.
• To qualify, the service provided must be open & accessible to the community. The school is not a community.
Community Service
• Statutory exception to this regulation is for support services to disabled students at the institution.
• If supplemental WS funds are received by the school, they must be spent to support community service.
• Examples of community service positions
Jumping Through Regulatory Hoops
At least ONE Work-Study employee must• perform family literacy activities or• serve as a reading tutorStudents may also be math tutors
General Restrictions
Work-Study employees • may NOT displace other employees (including
those on strike) or impair existing contracts.• may NOT involve constructing, operating,
maintaining any part of a building used for religious worship
Who Can Employ WS
• Campus EmployersEmployment with the following employers must
be in the public interest:• Federal, state or local public agencies• Private NonprofitEmployment with the following employer must
be academically relevant, when possible• For-Profit Organizations -
Off-Campus Employment
Issues to consider for the off-campus agreement• Written agreement• Who manages the payroll? school or employer
• Who gets billed for their portion? School or employer
• Who handles worker’s compensation• Site visits• Training issues unique to off campus employers
Payroll Issues
• Paid at least minimum wage. • Paid for all hours worked.Who sets the WS Wage? • Individual employers• Campus coordination of wages
Payroll Issues
• Schools may use any type of payroll period as long as students are paid at least monthly.
• WS may not be used for fringe benefits.• Payroll records must be reconciled
once/month.• Schools may make payments to students for a
period of time (not to exceed the award period) in which the student was prevented from working by the major disaster.
Enrollment Issues
• Half-time enrollment must be met• If a student withdraws & does not plan to
return then WS funds cannot be used to pay for work after the student withdrew.
Work-Study & Modules
• Series of modules can be combined into 1 term. • Students attending any of the modules can earn
Work-Study throughout the entire term.• The student’s financial need must be based on
the actual enrollment period.
Work-Study & Periods of Nonattendance
• Students may be employed during periods of nonattendance.
• Must plan to enroll & demonstrate need for the upcoming period of enrollment.
• Net earnings (earnings minus taxes minus job-related costs) apply to next period of enrollment.
• Must verify intent to enroll if student later does not enroll.
Taming the Job Search for the Student
Student Assigned to Job• Insures “hard-to-fill”
jobs are covered• Insures students start
working & earning funds quickly
Student Job Search• Communication to Student• Advertisement process• Job fair• Skill building • Student preference
Benefits of Student Employment
The Obvious• Financial resources• Work experience• Resume builder• References
The Not-So Obvious• Enrollment Retention• “Soft” Skills
conflict resolutionteam-buildingtime managementorganizational skillsproblem-solving
• Development of mentor relationships
Support for Supervisors
Be the “Circus Strongman” by providing support to your supervisors through•Email communication to supervisor listserv•Training•Web resources•Resources on dealing with difficult situations in the workplace – progressive disciplineand termination
Session Ringmasters
• Delores Hawkins – Des Moines Area Community College [email protected]/fin_aid/blog
• Cindy SeyferUniversity of [email protected]/financial-aid/employerswww.uiowa.edu/financial-aid/employment
• Sue StevensMorningside [email protected] www.morningside.edu/admissions/financial_forms.htm